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Home My WebLink About11-19-2002 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida " l~ovember 19, 2002 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETINGS NOTE: Poll Citizens for Comments/Agenda 7:00 p.m. I. CALL TO ORDER A. Invocation B. Pledge of Allegiance C. Roll Call and Determination of Quorum II. PRESENTATIONS AND PROCLAMATIONS A. Years of Service Award (10 Years) to Jonathan D. Mieras. (Human Resources Director Diedrich) B. Presentation by Katherine Pordelli from St. Johns River Water Management District to the City of Ocoee's POWR Program for Cost Share. III. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MA YOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of November 5, 2002. (City Clerk Grafton) B. Approval and Authorization for Mayor and City Clerk to Execute a Non-Exclusive Temporary Easement A2:reement with Shannon Lyle Boyer re Professional Parkway/Old Winter Garden Road Widening Project. (Assistant City Attorney Doty) Based on the Project design prepared by PEC, the City needs to acquire a Non-Exclusive Easement Agreement for Parcel 704 from Dr. Boyer, a property owner along Professional Parkway, who has agreed to grant this interest to the City at its appraised value of$2,845. Staff recommends authorization to execute the Easement Agreement and payment of $2,845. to Dr. Boyer for the appraised value of the easement. C. Approval and Authorization for Mayor and City Clerk to Execute a Non-Exclusive Temporary Easement Agreement with Nina Sue Bowles re Professional Parkway/Old Winter Garden Road Widening Project. (Assistant City Attorney Doty) Based on the Project design prepared by PEC, the City needs to acquire a Non-Exclusive Temporary Easement Agreement for Parcel 715 from Nina Sue Bowles, a property owner along Old Winter Garden Road. Staff recommends authorization to execute the Easement Agreement and the payment of $250. to Nina Sue Bowles to cover her costs in reviewing and executing the agreement. D. Approval and Authorization for Mayor and City Clerk to Execute a Non-Exclusive Temporary Easement Agreement with Rosa Rutherford re Professional Parkway/Old Winter Garden Road Widening Project. (Assistant City Attorney Doty) Based on the Project design prepared by PEC, the City needs to acquire a Non-Exclusive Temporary Easement Agreement for Parcel 714 from Rosa Rutherford, a property owner along Old Winter Garden Road. Staff recommends authorization to execute the Easement Agreement and the payment of $250. to Ms. Rutherford to cover her costs in reviewing and executing the agreement. E. Approval and Authorization to Transfer $2,471.14 from the Parks/Recreation Department's Small Equipment Account (001-572-00-5230) into its Capital Outlay Account (001-572-00- 6400) to Purchase an Ice Machine. (Parks/Recreation Director Farmer) The ice machine at the Beech Recreation Center is out of service and needs to be replaced. After receiving prices for repair versus replacement, Staff recommends, and requests authorization to, Ocoee City Commission Regular Meeting November 19, 2002 purchase an ice machine large enough to meet the demands for ice required to operate the Department's programs and activities. The lowest of three quotes received was $2,471.14 from United Refrigeration. F. Approval and Authorization to Waive Annexation Fees for The Grace Community of Faith Church. (Community Development Director Wagner) This property is located on 7 acres of land near Johio Shores Road along Silver Star Road. Upon approval of this item, flat fees for Annexation and Rezoning ($500.), Special Exception ($1,000.), and Review Deposit ($1,000.) totaling $2,500. would be waived. In addition, the Attorney and Advertising fees normally charged to projects would need to be absorbed out of the General Fund if all fees are waived. G. Approval and Authorization for Mayor and City Clerk to Execute Change Order No.1 and Final for Reflections Subdivision Groundwater Seepage Improvements. (Public Works Director Wheeler) Of the 18 items of work required under this contract, no work items went over the estimated quantity and 3 work items were under, which had a value of$3,701.17 to the City. Due to existing underground conditions, Schuller was unable to complete the underdrain installation in one week, and requested one additional week of equipment and labor at a cost of$8,003.71. Staff recommends approval of Change Order No.1, increasing the contract amount by $4,302.54, using funds from the Stormwater Capital Fund, the funding source for the entire project, with no extension in contract time, and authorization for the Mayor and City Clerk to execute Change Order No.1. H. Approval and Authorization for Mayor and City Clerk to Execute Orchard Park - Phase III Final Plat. (Engineer I Gavrilovic) This subdivision consists of76 single-family lots and is located at the southeast corner of the intersection of Clarke Road and Clarcona-Ocoee Road. All required documentation pertaining to the platting of this subdivision has been reviewed and approved by City Staff. The Developer has posted a bond in the amount of $42,244.00 for the remaining improvements to be constructed. I. Approval and Authorization to (1) Award Bid No. B03-0l City-Wide Lawn Maintenance to Groundtek of Central FL, Inc., (2) for Mayor and City Clerk to Execute Agreement, (3) Authorize Staff to Issue a Notice of Award, and (4) Obtain All Necessary Bonds and Insurance from Goundtek of Central FL, Inc. (Buyer Tolbert) Of the 4 responses to Bid No. B03-01 Groundtek of Central FL, Inc. was found by staff to be the most responsive and responsible bidder at $101,864.00. J. Approval and Authorization to Replace Fire Inspector's Vehicle. (Fire Chief Strosnider) The 1994 Crown Victoria assigned to Fire Inspection is no longer functional and the cost ofrepair far outweighs its book value. Staff requests and recommends replacement with a 2003 Jeep Cherokee Laredo, (Specification #08) Mid Size Utility, 4x2, with optional heavy-duty tow package, third key and headlight flasher. Cost of the vehicle on the Florida State contract will be $19,477. Staff requests approval of the emergency purchase and authorization for Finance to secure financing at the best interest rate available and further authorization for the Mayor, City Clerk and Staff to execute all documents necessary to consummate the transaction contemplated by the lease purchase agreement. IV. COMMENTS FROM CITIZENS/PUBLIC V. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Page 2 of3 Ocoee City Commission Regular Meeting November 19,2002 VI. PUBLIC HEARINGS A. Second Reading of Ordinances. 1. Ordinance No. 2002-24, Amending Chapter 38 of the Code re the Locational Requirements Governing the Sale of Alcoholic Beverages. (Community Development Director Wagner) 2. Ordinance No. 2002-25, Amending the General Employee Pension Trust Fund. (Acting Human Resources Director Bertling) B. Resolution No. 2002-24, Bond Issue - Amendment to Stormwater Utility Revenue Promissory Note, Series 1996. (Special Counsel Dunlap and Financial Advisor Galvin) C. Resolution No. 2002-25, Bond Issue - Transportation Refunding Revenue Bonds, Series 2002, issued to Refund Certain Outstanding Series 1990 Bonds. (Special Counsel Dunlap and Financial Advisor Galvin) VII. OTHER BUSINESS A. First Reading of Ordinance No. 2002-26, Adopting City Seal. (City Clerk Grafton) Second Reading and Public Hearing December 17,2002, at 7:15 p.m. B. Resolution No. 2002-23 Deleting and Adding Job Descriptions. (Human Resources Director Diedrich) C. Discussion re Temporary Use of Building at 20 East McKey Street. (City Manager Gleason) D. Discussion re Parks and Recreation Bond Issue. (Parks/Recreation Director Farmer) E. Discussion re Purchase of Flags with City Logo. (City Manager Gleason) F. Appointment/Reappointment to CACOPD. (City Clerk Grafton) . .ill. STAFF REPORTS IX. COMMENTS FROM COMMISSIONERS X. ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of3