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Home My WebLink About08-13-01 Minutes WS MINUTES OF THE OCOEE CITY COMMISSION BUDGET WORKSHOP HELD AUGUST 13,2001 CALL TO ORDER Mayor Vandergrift called the meeting to order at 7:02 p.m. in the Commission Chambers located at 150 N. Lakeshore Drive. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also present were City Manger Gleason, Finance Director Horton, Finance Supervisor Carter, Accountant Bishop, Budget Analyst Brosonski, Human Resources Director Psaledakis, Director of Community Relations/Projects Shira, City Clerk Grafton, Building and Zoning Official Velie, Police Chief Mark, Police Captain Wilson, Communications Manager Ek-Collins, Recreation Director Nordquist, City EngineeringlUtilities Director Shira, Public Works Director Smith, Fire Chief Strosnider, Information Systems Manager Ross, Planning Director Wagner, and Deputy City Clerk Whitford. IS Manager Ross provided the Commission with the information requested at the previous meeting in regard to computer Capitol outlay and specifications. The Commission proceeded with the review the budget continuing from where they stopped at the conclusion of the August 9th Budget Workshop, which was Stormwater Utility Fund, Section 4-1. Mayor Vandergrift inquired how, if at all, the POWR program had affected the income on water utilities and whether it was in line with last year's projections. Staff responded that the City was on target with the projections made last year. Mayor Vandergrift asked if electronic meters were still planned to be installed in the new apartment complex and suggested that a proposal come before the Commission to add an additional cost to new homes which would help pay for the meters. City Engineer/Utilities Director Shira responded his department could take a look at the installation charges, which would only affect new customers. Mr. Shira stated that the greatest cost would be the reading unit and suggested a possible joint venture with the City of Winter Garden to purchase the unit. He said that would enable both cities to read all the meters in their respective city within a day or so. There was consensus by the Commission that Mr. Shira should look further into the joint venture with Winter Garden. Staff responded to questions about grants from St. Johns River Water Management District (SJRWMD) and how they can be used. Staff also gave clarification on specific items when requested by Commission. The Commission requested projections on the overtime requested for the Solid Waste Utility- Residential Division of Public Works. Other questions on specific line items were answered by Staff. RECESS 7:55 p.m. to 8:07 p.m. Minutes of the Ocoee City Commission Budget Workshop August 13,2001 In response to Mayor Vandergrift's suggestion that an Assistant City Manager should also be the City in-house attorney, direction was given to Human Resources Director Psaledakis to conduct a survey to find out what other cities in the area have an in-house attorney and the cost per year. Mr. Ken Enlow, of Brown and Brown, responded to questions on Worker's Compo and deductibles on Liability. Staff responded to Commissioner Anderson's inquiry about the Communications Department plan for the next 5 years as it relates to the cost of radios and the additional necessary equipment. Commissioner Howell inquired about the increase in dependent coverage for new hires to 100%. A discussion ensued with the Commission considering the City covering some portion of the dependent coverage. A poll of each item on the list of proposals for the 2002 Annual Budget provided by the City Manager Gleason is as follows: 1. Proposed a 3% cost ofliving increase for those employees who have not reached their maximum pay-grade. C.oRe.6<..T~l) ~ Without obiection. 2. Proposed a merit increase of 0% to 2.5% for those employees that have not reached the maximum within their pay-grade. Commissioners Johnson and Parker preferred 0% or 2.5% Commissioner Anderson. Howell. and Mavor Vandergrift preferred 0% to 2.5% Terry Rosenberg addressed the issue. 3. Proposed the following change in vacation schedule: a. One through five years of service 80 hours b. Six through ten years of service 120 hours C. Eleven through fifteen years of service 160 hours d. Sixteen years + 200 hours e. Employees will be required to take the time off shown above. Failure to take all the time required shall cause the employee to lose the time not taken on October I st. f. No longer will employees combine sick and vacation to meet time off requirement. Without obiectionv. 2 1-" '"d PI co ,-, (J ~PI~SIUO o I-<: 0. '"d Ii ::u iii ......o::u ClllQ rt 0 '"d tIj PI Ii ::T I-<: 0 (J UlPlO(1)UlI-3 COo.UlCO(1)H co co Ul 0.0 o Z ~ ~ ~ ~ PI .. 1-" ::T ::T O......OOwl-3 o ...... 010 ::T rt ::T ::T 1-" o Ii PI PI 0 Ul tJco<:<:o COO co COUl'"d Ii co rtli 1-"Ii ~ 0 ......<:(1)00'0 I.D(1)PlrtHlO ... 0 Ul PI ::T Ii ...... PI tv co co 1-'....... 00 0. PI <: o ::T 0 1-'- Ul I-'COrt::T~::T "-' 0 ::T co 1O 0 ~cop,. C 1-" ...... t-hSrt~p,. OPl::TO ti ~ co Ii Ii I-'.I-'-CO co rtS Ii PI PI ::T C Ul 0. coSSCO.. PI O......~Hl o co 1-',0 Ul<:SIi rtCOC ......Srt o ::T HlO'"dO t-hPlUl ...... 1-<:(1) 1-" rt I <: ::T 1O 1-"co Ii ~ 1-"PI 101i0. co Minutes of the Ocoee City Commission Budget Workshop August 13,2001 4. Proposed the elimination of the two additional personal leave days that were added to the employee leave account for perfect attendance. Mayor Vandergrift. Commissioners Anderson. Parker. and Johnson were in favor of the proposed elimination. Commissioner Howell was opposed. There was discussion about lateral transfers and the consensus of the Commission was there should be time certain of 2 weeks to allow the person to return to their original position if for some reason they were not satisfied with their new position. 5. Proposed that new employees must first complete the one-year probation period in order to qualify for the two personal holidays. Commission approved. 6. There was no proposed change in the coverage or in the companies. The proposed change was in: a. All employees hired and employees adding dependent coverage on or after the open enrollment period during September 200 I shall be responsible for 100% of the premium for dependent coverage on all insurances. b. Employees with dependent coverage before 10/01/01 who now pay $35.18 bi-weekly will pay $51.02 bi-weeklyon 10/01101. This is a difference of$15.84 bi-weekly or an increase of3.7%. This increase will bring the employee dependent coverage contribution to 25% of the premium. The City will pay 75% of the premium for dependent coverage. The proposed 3% cost of living increase will offset this change. This was covered earlier in the meeting in response to Commissioner Howell's question. The Commission will look at the City covering some portion of the dependent coverage. 7. Proposed two new positions this year. Technical Support/Trainer will be added to the IS department and one of these positions will be assigned to the Police/Fire/Communications departments. The Police position is actually an athletic aide that is presently a temporary position (through 9/30/01) to assist with the boxing program. Commission approved. 8. Proposed two title changes. Title changes only pay-grade remains the same. There are some transfers of employees from one department to another, however, this has no financial impact on the budget. Commission approved. 3 Minutes of the Ocoee City Commission Budget Workshop August 13, 2001 After a lengthy discussion it was the consensus of the City Commission to add $200,000.00 to the Contingency fund for 2 or 3 projects to be decided on later and direct staff to calculate the millage rate to accommodate that amount. ADJOURN The Budget Workshop adjourned at 10:03 p.m. Attest: APPROVED: City of Ocoee .-:::::-' ~' c:::::-..J d~" ~ ") S. Scott Vandergrift, Mayor ~dtt%.~ Jr/~g Sally Whitford, D~uty City Clerk 4