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HomeMy WebLinkAbout09-18-01 Minutes MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD SEPTEMBER 18, 2001 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:17 p.m. in the Commission Chambers located at 150 N. Lakeshore Drive. Commissioner Parker led in the prayer and Mayor Vandergrift led the Pledge of Allegiance to the Flag. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also present were City Manager Gleason, Chief Assistant City Attorney Cookson, City Clerk Grafton, City Engineer/Utilities Director Shira, Community Relations/Projects Director Shira, Human Resources Director Psaledakis, Planning Director Wagner, Senior Planner McGinnis, and Public Works Director Smith. PRESENTATIONS AND PROCLAMATIONS International Peace Proclamation Mayor Vandergrift read a Proclamation proclaiming September 18, 2001 to be International Day of Peace and announced that Cub Scout Pack 217 wants to plant a tree at Starke Lake in memorial to those who lost their lives on September 11 in the terrorist attacks. He asked staff to assist the Pack. He announced in addition there would be a nationwide light-a-candle service at 10:30 tonight and he encouraged all to participate, as there would be a satellite picture made of the nation at that time. Mayor Vandergrift then read a Proclamation proclaiming a pledge of a grant from the City of Ocoee for $5,000 to be made available to the government agency responsible for apprehending any and all terrorists and co-conspirators of the recent attack. This pledge did not receive the support of the Commissioners and they each expressed personal views in favor of raising funds to support the disaster relief funds to help the stricken, but not in favor of stepping into a task covered by another government agency or agencies. Mayor Vandergrift read a telephone message from Brenda Spencer, Temple Groves Estate, who said someone had cut the rope and had stolen their flag from a 25-30 foot pole and they needed help to get a new rope through the top of the flagpole. The Fire Department volunteered to assist her. Community Relations/Projects Director Shira invited Michael Miller, owner of PhotoGraph- X, to the lectern. Mr. Miller, 1305 Ridgefield Avenue, said he and his wife wanted to do something to help the survivors of the terrorist attacks and had approached City officials with a proposal to provide t-shirts at his cost to be sold by the City for $10.00 each, with the funds to go to Red Cross Disaster Relief Fund. He said many shirts had already been sold. He thanked those departments already involved in the sales and the City of Ocoee for the support. He challenged the elected officials to sell 100 each. City Manager Gleason said several different departments in the City would sell the shirts up until Founders' Day (October 20, 2001). Ocoee City Commission Regular Meeting September 18, 2001 Commissioner Anderson asked the Commissioners to sign two shirts to be auctioned over the air during the meeting, with one of the shirts going to the two highest bidders. (Clerk's Note: At the end of the meeting, Ginger Corliss was the high bidder at $100.00.) Mayor Vandergrift introduced Andy Floyd and Jacob Reuger who are working on their Eagle Scout ranks, and Buzz Matthews from the YMCA. Patty Moenssens, Media Specialist at Ocoee Elementary, thanked the City for the $2,500 granted the school towards books earlier and said the books had made a difference. Ms. Shira said that this was granted through the MVP matching grants program and, in addition to that, 10 employees will be working with Ocoee Elementary School students in a pilot program called the Read2Succeed program. Ms. Shira presented a film on POWR, the City's water conservation program, created by Karl Prihoda, TV Operations Manager. CONSENT AGENDA The consent agenda consisted of items A, B, C, D, E, F, G, and H. City Manager Gleason advised the funds for item B ($150.00) would need to be transferred from contingency fund, and that staff had pulled item E to be considered at a later meeting. Commissioner Parker. seconded by Commissioner Howell. moved to approve items A. B. C. D. F. G. and H of the consent agenda. Motion carried 5-0. A. Approval and Acceptance of Minutes of Commission Regular Session of September 4, 2001, Tentative Budget Special Session of September 5, 2001. (City Clerk Grafton) B. Approval and Authorization to Purchase a Corporate Table for Ocoee Middle School Breakfast. (Mayor Vandergrift) . West Orange Chamber of Commerce is presenting this opportunity to see Ocoee Middle School at a Breakfast Wednesday September 26th at 7:30 a.m. Individual tickets are $15.00 and a corporate table for 10 is $150.00. Approval of this item authorizes the purchase of a corporate table with funds coming from the Mayor and Commissioner Fund. C. Approval and Authorization to (1) Implement General Employees' Retiree Insurance Supplement in the Amount of $100.00 Monthly, (2) Implement the Same Benefit for Elected Officials who Have Served Two Terms in Office Upon Separation From the City. (Human Resources Director Psaledakis) . (1) A majority of the general employees who responded to a survey were in favor of increasing their pension contribution from 7.4% to 7.8% to help fund this supplement. The cost to the City will be $22,489.00 annually. (2) This is a separate item. Page 2 of 7 Ocoee City Commission Regular Meeting September 18, 2001 D. Approval and Authorization to Continue with Blue Cross/Blue Shield Health Insurance Coverage. (Human Resources Director Psaledakis) · This Blue Cross/Blue Shield Policy Endorsement includes group health wording for retiree's coverage and elected officials. There is also an outline requested by the Commission raising the employee's contribution towards dependent health insurance coverage each fiscal year by 5 % annually until the City and the employee are each paying 50% of the coverage. E. Pulled by Staff F. Approval and Authorization to Award Bid # BOI-08, Provide all Labor, Material, and Equipment Necessary to Disassemble, Relocate, & Reassemble a Modular Office Building. (Buyer Tolbert) · This building will be installed at 302 Maguire Road. The funding is from the Capitol Improvement Bond. There were 2 bids received with Affordable Structures Inc. being the low bidder at $42,750.00. Staff recommends awarding bid to Affordable Structures Inc. and authorizing staff to proceed with the procurement of the modular building, including obtaining all necessary insurance certificates for this project. G. Approval and Authorization for Mayor and City Clerk to Execute the Agreement with YMCA for the Beech Recreation Facility Aquatic Center. (Recreation Director Nordquist) · This proposed agreement provides for the YMCA to schedule the lifeguards and provide training and all certification necessary, also instructors for swim lessons and water aerobics. The City will be responsible for payment to the YMCA at an agreed upon rate for the lifeguards and the operation of the pool. H. Approval and Acceptance of Old Winter Garden Road Widening Project: Proposed Settlement with National Developers, Ltd. (Parcel 102). (Assistant City Attorney Doty) · Parcel 102 is a vacant unimproved lot located on the N. W. corner of Professional Parkway and Old Winter Garden Road and was acquired by the City January 8,2001, pursuant to an Order of Taking entered by Circuit Court. All fees have been agreed upon with the exception of the appraisal fee, which will be heard by the Court. Staff recommends approval of the settlement of the eminent domain litigation for this parcel by payment of the following amounts: $405,000.00 to National Developers, Ltd. (less the $353,600.00 previously deposited in the court registry), $34,190.00 to I. Ed Pantaleon, Esq. for attorneys' fees, $3,200.00 to Peer Resources for engineering services, and authorization for the City Attorney or Assistant City Attorney to execute a final judgment for these amounts. Pulled by Staff - Not Considered in this Meeting E. Approval and Authorization to Award Bid # BOI-07 Provide and Install a Standby Power System Consisting of a Standby Diesel Generator Set and Automatic Transfer Switch. (Buyer Tolbert) · This item will be installed at the Public Works facility and will be funded by an Emergency Management Preparedness and Assistance Grant in the Amount of $28,00.00 that will be reimbursed upon completion. There were 5 bids received with CJ's Sales and Service being the low bidder at $25,567.00. Staff recommends awarding the base bid only to CJ's Sales and Service as the most responsive and responsible bidder, and authorizing staff to proceed with the procurement of the standby power system, including obtaining all necessary bonds and insurance for this project. Page 3 of 7 Ocoee City Commission Regular Meeting September 18, 2001 COMMENTS FROM CITIZENS/PUBLIC There were no citizens wishing to speak at this time. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Howell announced there would be no representative present in City Hall to take care of veteran's needs on Thursday this week, as Mr. Dabbs would be visiting Mr. Sanders in the Veteran's hospital in Tampa. PUBLIC HEARINGS: Ordinance No. 2001-24, Recreational Parks Impact Fee. (Planning Director Wagner/Senior Planner McGinnis) Acceptance of Parks and Open Space Master Plan Acceptance of Parks and Open Space Impact Fee Study Senior Planner McGinnis reiterated the report given at the last meeting, which was the first reading of the Ordinance and included a presentation on both the Master Plan and Impact Fee Study. She added that the changes requested at that meeting had been incorporated into the documents: Ordinance No. 2001-24 now reflects a City-wide Recreational Parks Impact Fee of $500.00 per dwelling unit, the cost of the construction of a new pool had been updated, and a survey of other communities' experience and plans regarding their impact fees was conducted. She added staff recommends that Recreational Parks Impact Fees not be used to construct the additional facilities recommended by the Parks and Recreation Advisory Board, but instead use alternative funding sources to construct these facilities, as the need for these facilities cannot be directly attributed to new growth alone. Ms. McGinnis said they would be actively seeking grants and cooperation from developers to supplement the funds acquired through Impact Fees. The public hearing was opened. Mrs. Susan Floyd, no address given, and R. P. Mohnacky, 1820 Prairie Lake Boulevard, asked questions to which staff responded. The public hearing was closed. Commissioner Johnson. seconded bv Commissioner Howell. moved to aoorove and accept the Parks and Open Space Master Plan and the Imoact Fee Study. Motion carried 4-0. Mayor Vandergrift was away from the dais. Ordinance No. 2001-24, Recreational Parks Impact Fee Chief Assistant City Attorney Cookson read the title only of Ordinance No. 2001-24, Recreational Parks Impact Fee. The public hearing was opened and, as no one wished to speak, was closed. Page 4 of 7 Ocoee City Commission Regular Meeting September 18, 2001 Commissioner Johnson. seconded by Commissioner Parker. moved to adopt Ordinance No. 2001-24 as updated for this purpose. Motion carried 4-0. Mayor Vandergrift was away from the dais. First Spanish Assembly of God Church Special Exception (Case No. I-ISE-2001) Principal Planner Lewis) (To be continued until October 2, 2001, meeting) City Manager Gleason explained this was scheduled to be heard by the Planning and Zoning Commission on September 11, but that meeting had b'een rescheduled to September 19 due to the attacks. He asked that this public hearing be continued to the October 2 meeting. The public hearing was opened. Commissioner Howell. seconded by Commissioner Parker. moved to continue the public hearing until October 2. 2001 as requested by staff. Motion carried 4-0. Mayor Vandergrift was away from the dais. OTHER BUSINESS First Reading of Ordinances. Second Reading and Public Hearing are October 2, 2001, at 7:15 p.m. Ordinance No. 2001-27, ForestBrooke Rezoning. (Principal Planner Lewis) Ordinance No. 2001-28, Relating to Water and Sewer Rates. (City Engineer/ Utilities Director Shira) Ordinance No. 2001-29, Relating to Revisions to Chapter 174 on Water Reuse. (City Engineer/Utilities Director Shira) Chief Assistant City Attorney Cookson presented each of the above ordinances by reading the title only for the first reading, and following each title Mayor Vandergrift announced the second readings and public hearings scheduled for October 2,2001, at 7:15 p.m. Resolution 2001-10 relating to Two Revised Job Descriptions and One Additional Job Description. (Human Resources Director Psaledakis) Chief Assistant City Attorney Cookson read the title only of the Resolution. Mayor Vanderl:rift. seconded by Commissioner Parker. moved to enact Resolution No. 20ot-1O. revising the iob descriptions of the Fire Inspector and Building Clerk and adding a iob description for a School Crossing Guard. as presented. Motion carried 5-0. Page 5 of 7 Ocoee City Commission Regular Meeting September 18, 2001 Appointments to Boards. (City Clerk Grafton) General Employee Retirement Trust Fund Board - Trustee Lester Dabbs' 2-year term ends September 30, 2001. Michael Miller has submitted his application for consideration. Mayor Vandergrift suggested getting a retirement rocking chair for Mr. Dabbs because of his long standing dedication to the offices he has held in both elected and appointed positions for the City of Ocoee. Mr. Gleason said it was already on order. Commissioner Howell. seconded by Commissioner Anderson. moved to aoooint Michael Miller to a 2-year term ending Seotember 30. 2003. on the General Emoloyee Retirement Trust Fund Board. Motion carried 5-0. Planning and Zoning Commission-Member Kimberly Christoefl Resigned from her Term Ending September 2002. Commissioner Johnson. seconded by Commissioner Parker. moved to aoooint Camille Patterson to complete Mrs. Christoefl's term ending September 2002. Motion carried 5-0. STAFF REPORTS City Manager Gleason reported: 1) Staff had intended paying for the rented generator providing emergency back-up power to the Jamela water plant during repairs to the on-site generator from the R&R account but this is not appropriate. It should come from the Water Contingency account instead. Mavor Vanderl!rift. seconded by Commissioner Johnson. moved to approve transfer from Water Contingency $8.120.00 to cover the rental of the generator. Motion carried 5- O. 2) The 30-year-old generator at Lift Station #7 has failed and is too old to get repair parts. Mayor V ander~ift. seconded by Commissioner Parker. moved to authorize the emergency purchase of a replacement generator from Zabatt in the amount of $27.975.00. Motion carried 5-0. 3) The name of the voting delegate must be submitted to the National League of Cities within two weeks. Mayor Vanderl!rift. seconded by Commissioner Parker. moved to aoooint Commissioner Howell to serve as voting delegate to the National League of Cities Conference in Atlanta. Motion carried 5-0. COMMENTS FROM COMMISSIONERS Commissioner Howell read a message from an unidentified citizen commenting on the proclamation read earlier in the meeting. Page 6 of 7 Ocoee City Commission Regular Meeting September 18, 2001 Commissioner Anderson 1) Announced the soccer fields will be sodded in time for the season. 2) Announced the autographed t-shirts had one bid - Ginger Corliss for $100.00. Commissioner Johnson 1) Advised the listening public that Maguire Road still has problems and will have for a while longer, but to please be patient. 2) Asked about Public Works picking up tree limbs and making mulch with them at no additional charge to the citizens. Mr. Gleason said he would address this in staff meeting Wednesday. 3) Asked what happened to the POWR Park. Work on it was stopped because of weather. 4) Said patriotism lasts forever and we need to remember how lucky we are all the time and not just in the terrible times. 5) Said to add the lakefront to the Groundtek contract. Commissioner Parker said we should all keep the flags flying and keep praying. Mayor Vandergrift 1) Asked that the weeds at the lakefront be cut. 2) Suggested trash containers painted by kids be used at the lakefront - "receptacle art" 3) Need a light at Professional Parkway and Maguire. 4) Discussed vandalism at the new rest rooms. Asked for signs with phone numbers for folks to call when they see it happening. 5) Had suggested coordinating with merchants to get Christmas lights on Clarke Road, maybe they would help with flags. Mr. Gleason said Mayor Vandergrift had asked for the price for flags on Clarke Road and he would get that. ADJOURNMENT The meeting adjourned at 8:56 p.m. Attest: APPROVED: City of Ocoee Page 7 of 7