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Home My WebLink About10-02-2001 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida October 2, 2001 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING NOTE: Poll Citizens for Comments/Agenda 7:00 p.m. I. CALL TO ORDER A. Invocation B. Pledge of Allegiance C. Roll Call and Determination of Quorum II. PRESENTATIONS AND PROCLAMATIONS A. Water Shortage Update. Assistant City Engineer Wheeler B. Tree Conservation at Cambridge Village. Building/Zoning Official Velie C. Proclamation: Fire Prevention Week, October 7-13,2001 III. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF TIIESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. A. Approval and Acceptance of Minutes of Commission Regular Session of September 18, 2001. (City Clerk Grafton) B. Approval and Authorization for Temporary Closing of Windergrove Court, Plantation Grove West Subdivision (AKA Windermere Groves)(Building/Zoning Official Velie) . The Plantation Grove West Homeowners Association has applied for a Special Events Permit to close Windergrove Court for a Neighborhood Halloween Party on October 27,2001 from 4 p.m. to 7 p.m. The Association has agreed to the following requirements: 1) All residents that will be affected by the road blockage must be notified in advance; 2) Health Central Ambulance must be notified of the road closure in advance; 3) Roads must be blocked with proper barricades; 4) An emergency lane must be maintained during the event. C. Approval and Authorization for Lochrane to Perform Post-Design Services as Required, for a Not-to-Exceed Fee of $25,399.00 in Accordance with Their Estimate of Work Effort Dated July 10, 2001.(City Engineer Shira) . This proposal from Lochrane Engineering is for services related to the utility relocation work that will be a part of the Silver Star Road widening project. D. Approval and Authorization to Award Bid # BOI-07 to Provide and Install a Standby Power System Consisting of a Standby Diesel Generator Set and Automatic Transfer Switch. (Buyer Tolbert) . This item will be installed at the Public Works facility and will be funded by an Emergency Management Preparedness and Assistance Grant in the Amount of $28,00.00 that will be reimbursed upon completion. There were 5 bids received with CJ's Sales and Service being the low bidder at Ocoee City Commission Regular Meeting October 2, 2001 $25,567.00. Staff recommends awarding the base bid only to CJ's Sales and Service as the most responsive and responsible bidder, and authorizing staff to proceed with the procurement of the standby power system, including obtaining all necessary bonds and insurance for this project. E. Approval and Authorization for Mayor and City Clerk to Execute Florida Power Utility Easement for the Modular Office Building, 302 Maguire Road. (Public Works Director Smith) . A notice to proceed has been issued to relocate the modular buildings for the Police department and Building Department and the move is expected to commence shortly. There is no power source on site and Florida Power is requesting a ten foot easement to provide power to the area. F. Approval and Authorization for Change Order No.2 with Maxwell Contracting, Inc. in the Amount of $30,000.00 for the Ocoee/Reclaimed Water Main Interconnect Project to Include the Force Main Project at Best Buy/Toys-R-Us. (Assistant City Engineer Wheeler) . This will be paid for in accordance with the transfer of the $36,000 to wastewater capital projects as approval given by the City Commission's action on June 19, 2001, and authorize the Mayor and City Clerk to execute Change Order No.2 G. Approval and Authorization for Change Order #1 in the Amount of $4,054.00 to the Contract with Weller Pools for the Family Aquatic Center. (Public Works Director Smith) . There are nine (9) small changes necessary for the completion of the pool, (some additions and some subtractions) and funds are available in the Capital Projects Fund. H. Authorization to Transfer Over 65 Accounts in the Amount of $107,130.00 from Contingency (City Manager Gleason) . As in the past, the funding of the Senior Program was placed in General Fund Contingency account so that this issue would not hold up the City Commission budgetary approval process for this year. Transfer amounts: Water Fees - $44,500. (Acct. #001-516-00-4906), Water Tax - $4,450. (Acct. #001- 516-00-4905), and Solid Waste Fees - $58,180. (Acct. #001-513-00-4907). I. Approval of Reappointments to Boards. (City Clerk Grafton) 1. Code Enforcement Board - John Linebarier's 3 year term ends November 2001. 2. Citizens Advisory Council to the Police Department - John Cooper and Frank Venturella's 3 year terms end November 2001 . Mr. Linebarier, Mr. Cooper and Mr. Venturella are all willing to serve another term ending November 2004 on their respective boards. 3. Police Officers' /Firefighters' Retirement Trust Fund - Appointment of Fifth Trustee . Trustee James Coschignano's term as trustee of the Police Officers'/Firefighters' Retirement Trust Fund ended September 30, 2001, and the Board of Trustees has requested that he be reappointed for another two year term. According to the Pension Board Operating Rules and Procedures this is done as a ministerial act by this Commission. IV. COMMENTS FROM CITIZENS/PUBLIC Page 2 of 3 Ocoee City Commission Regular Meeting October 2, 2001 V. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE VI. PUBLIC HEARINGS: A. First Spanish Assembly of God ~hurch Special Exception (Case No. I-ISE- 2001)(Principal Planner Lewis) (Continued from September 18, 2001) B. Forestbrooke Subdivision. (Pr~ncipal Planner Lewis) 1. Second Reading of Ordinance No. 2001-27, ForestBrooke Rezoning. 2. Preliminary Subdivision Plan. C. Second Reading of Ordinance No. 2001-28, Relating to Water and Sewer Rates. (City Engineer/ Utilities Director Shira) D. Second Reading of Ordinance No. 2001-29, Relating to Revisions to Chapter 174 on Water Reuse. (City Engineer/Utilities Director Shira) 1. Resolution No. 2001-11, Relating to Setting Rates for Reclaimed Water System. (City Engineer/Utilities Director Shira) Not a Public Hearing. VII. OTHER BUSINESS A. Discussion/Authorization to Implement a Citizens Police Academy. (Chief Robert Mark.) B. Discussion/Action regarding the City Manager's Salary. (Commissioner Anderson) VIII. STAFF REPORTS IX. COMMENTS FROM COMMISSIONERS X. ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905-3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of 3