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HomeMy WebLinkAboutItem #03b Special Event Permit-Reques for Parade, and Road closure for the Patriots Day Community Celebration Festival Sre Cetex of Good L i � i �� 1 1 AGENDA ITEM COVER SHEET Meeting Date: August 16, 2011 Item# 3k. Reviewed By: Contact Name: James F. Washington Department Director: Contact Number: 407.905.3104 City Manager: Subject: Special Event Permit- Request for Parade, and Road closure for the Patriots Day Community Celebration Festival. Background Summary: In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is required. Ocoee Lions Club has made application to the City for a Special Events Permit for a parade and road block festival that would require the temporary closing of City owned streets. The event will be held on September 10, 2011. The streets to be closed are a portion of E. Delaware Street, Bluford Avenue., Oakland Avenue., and McKey Street. See attached map for exact locations. Issue: Should the Honorable Mayor and City Commission approve the temporary closing of public streets, for the purpose of a Patriots Day Festival and Parade? Recommendations: Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the road blockage must be notified in advance; 2) An emergency lane must be maintained at all times; 3) Roads must be blocked with proper barricades; 4) Cooking facilities must be inspected & approved by Fire Department prior to use. 5) Fire Department to provide EMS personnel with equipment; 6) Two off duty officers will be required to be present the day of the event, and traffic control for the parade; 7) Risk Management's approval is contingent on proper alcohol insurance coverage prior to the event. Attachments: Special Event Application and location map Financial Impact: 1) Public Works cost estimation for personnel is $420.00 and signage is $480.00 totaling $900.00 due prior to the event; 2) Fire Department estimated personnel cost is $100 per hour times ten operating hours, totaling $1000.00 due prior to the event. (If the is waived, EMS standby on rotation bases with on -duty personnel as available); 4) Police Department cost estimation for off duty officers is $800.00 due prior to the event. Type of Item: (please mark with an `x') Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk x Original Document/Contract Held by Department for Execution Reviewed by City Attorney X N/A Reviewed by Finance Dept. X N/A Reviewed by N/A e C tet of Good L Mayor O vl 11 Commissioners S. Scott Vandergrift , • _.tea Gary Hood, District 1 ?^r Rosemary Wilsen. District 2 City Manager .�.r� Rusty Johnson, District 3 1 Robert Frank Joel F. Keller, District 4 -.. _ -� -- MEMORANDUM TO: Special Event Sponsor FROM: Jim Washington, Building Official RE: Conditions of Permit from Ocoee Building Division Conditions of Special Event permit as regulated by the Building Division: SPECIAL EVENT NAME: Patriots Day DATES: September 10, 2011 # OF PARTICIPANTS 1000 p dy # OF MALE FACILITIES REQUIRED* three # OF FEMALE FACILITIES REQUIRED* three • Sponsor shall provide a minimum of 1 male restroom (water closet) per 100 estimated participants and 1 female restroom (water closet) per 65 estimated participants. The distribution is based on the participants being composed of 50% of each sex. Existing facilities may be counted. Placement of facilities should be so that a participant shall not have a path of travel greater than 500 feet to reach a facility. In addition, accessible facilities must be provided and relatively central in location. *Regardless of how few participants are expected, there should be 1 male and 1 female facility provided as a minimum. Existing facilities open to the public on or within the 500 foot travel distance are counted in meeting this requirement. • Temporary power hook -ups and generators shall be inspected by the Building Division prior to energizing. If inspections are required after normal working hours, the event sponsor shall assume the city's cost which is $50.00 per hour per inspector with a minimum charge of 3 hours. NOTE: A special event permit may include temporary directional signs and tent signs only. Directional signs and tent signs shall conform to the requirements of the Ocoee Land Development Code. A special event permit does not automatically authorize streamers, cold -air balloons, flashing or search lights, etc. The City of Ocoee • 150 N Lakeshore Drive • Ocoee. Florida 34761 Phone: (407) 905 -3104 • Fax: (407) 905 -3155 • www.ocoee.org Page 1 of 2 Pierce, Adriana From: Campanale, Richard Sent: Wednesday, August 10, 2011 3:07 PM To: Pierce, Adriana Cc: Washington, Jim; Dreasher, Brad; Krug, Stephen; Keller, Mike Subject: RE: Special Events Hello - In response to your request for information: The fees to be considered from Public Works include Patriots Day Event — PW work force $420, special event information signs $80 per sign, need 6 signs ($480) for the road closures (McKey, Bluford, Kissimmee). Patriots Day total fee is $900. The $420 fee for PW labor will be waived if the Police staff set up and take down the signs on September 10 Access —Life Event — PW work force fee of $420 required. No special sign required for event. Please call if you have any questions Richard Campanale, P.E. City of Ocoee Streets - Stormwater Operations Manager ph: (407) 905 -3170 x 6004 fx: (407) 905 -3176 From: Pierce, Adriana Sent: Wednesday, August 10, 2011 11:34 AM To: Hoover, Tim; Dreasher, Brad; Campanale, Richard Cc: Washington, Jim Subject: Special Events Good Morning: The Building Division is preparing the Agenda Items for the special events attached, Please provide the financial impact associated with these two events, this information needs to be included in the staff report to be presented to city commission. Fire Department: Please provide the fees due for EMS Standby for both events; if non please confirm by e-mail. Police Department: Please provide the fees due for the off duty officers expected to work both events., if non please confirm by e-mail. 8/10/2011 Page 2 of 2 Public Works: Please provide the fees due for Access Life Community outreach; if non please confirm by e -mail. There is an estimate of $425.00 for Patriots Day Festival & Parade for personnel & signage. Your prompt response is greatly appreciated, Thank You Adriana Pierce Ext. 1001 8/10/2011 Page 1 of 3 Pierce, Adriana From: Washington, Jim Sent: Wednesday, August 10, 2011 2:36 PM To: Pierce, Adriana Cc: McNeil, Pete; Hoover, Tim Subject: RE: Special Events Adriana, I read this as saying that the Fire Department is requiring dedicated EMS for each of the special events. The cost is $100.00 per hour times the number of hours of actual operation. It should be listed in our agenda item this way. In addition there should be a note that the Commission could waive the fees and the Fire Department would provide NON - dedicated EMS service; however, these members of the Fire Department and their equipment would be subject to dispatch to other locations as needed by Dispatch. I hope that helps. If you want to confirm my interpretation of Chief's email, please contact Chief McNeil directly. Thanks, Jim Jim Washington Building Official From: McNeil, Pete Sent: Wednesday, August 10, 2011 1:41 PM To: Hoover, Tim; Pierce, Adriana Subject: RE: Special Events FD will need to propose standard fees for event only dedicated EMS stand -bys (confirm is is $100 /hr for 2 personnel and equipment). This would be for both events. If Commission is requested and agrees to waive fees, coverage will be provided by rotating in- service units to stand -by the event utilizing on -duty personnel. This would not create any additional cost to the City or event promoter. However, this coverage would not be dedicated only to the event and is subject to being pulled from event if emergency activity demands the need for it. Cover sheet needs to be edited to delete reference to units as available for now. Thanks, Pete Pete McNeil, Fire Chief Ocoee Fire Department 563 S. Bluford Ave. Ocoee, FL 34761 Office: 407 - 905 -3140 pmcneil(a�ci.ocoee.fl.us 8/10/2011 Page 1 of 2 Pierce, Adriana Dreasher, Brad Sent: Wednesday, August 10, 2011 12:57 PM To: Pierce, Adriana Subject: RE: Special Events I'm sorry, I thought Jim was given the amount yesterday after the meeting. I believe the impact for the Police Department for the Patriot's Day event is approx. $800.00. We will have no financial impact for the Access Life event. Lt. Brad Dreasher City of Ocoee Police Department 646 Ocoee Commerce Parkway Ocoee, FL. 34761 Office: 407 - 905 -3160 ext. 93028 Fax: 407 - 905 -3164 bdreasher(a ocoee.orq Our Mission: We are committed to partnering with the community to improve the quality of life, preserve order, and provide excellence in police service. From: Pierce, Adriana Sent: Wednesday, August 10, 2011 11:34 AM To: Hoover, Tim; Dreasher, Brad; Campanale, Richard Cc: Washington, Jim Subject: Special Events Good Morning: The Building Division is preparing the Agenda Items for the special events attached, Please provide the financial impact associated with these two events, this information needs to be included in the staff report to be presented to city commission. Fire Department: Please provide the fees due for EMS Standby for both events; if non please confirm by e -mail. Police Department: Please provide the fees due for the off duty officers expected to work both events., if non please confirm by e -mail. Public Works: Please provide the fees due for Access Life Community outreach; if non please confirm by e -mail. There is an estimate of $425.00 for Patriots Day Festival & Parade for personnel & signage. Your prompt response is greatly appreciated, Thank You Adriana Pierce 8/10/2011 L? , . ve, , ter of Good L iPj g RECEIVED � -,� � � , ©µ ,n ,,« JUL 2 5 2011 t. C0 +, BY K. N. HALL Ida �.... Florida ORGANIZATION HEADQUARTERS Name: (C0 Ls614S 0_LU Ll lr•i UC" 5 CLuD of' () toe 6 Address: __-� I D IfV Y 2 S r !b 60 Os) ii n owe: Loco b (90 801 e75 Oc eE-C) City: QC DEG State: F l Zip Code: 3 ( ) Phone Number: 4 7 -466 -4420 REPRESENTATIVE TIVE �` Name: 0 kbeg-T L=-1 o tb t i- Address: 1 3 (P 0 tiir- A ?IggIL 0 2- ^^�/ City: OCO-1:5-7- State: Zip Code: 3'4 ( Phone Number: 407 "�T 29 'P 14°' 4 • APPLICANT (if w ' �M�A , Name: ✓� `" E- VAt V�CK. o �T 4—' - "' MS Address: '] City: State: Zip Code: Phone Number:401. 5 - 19 • Type of Event: Parade ✓ Ceremony Exhibition Show Concert Demonstration Other F E T l V R L Date (s) and time (s) scheduled: 1 t () ftn'- - 7.. ac U() P /Y) 56 G Yt B cs(Z. (0 1 a,01 1 Name and types of activities: r'( 1)T l.1 S140■ i ?0 CO TESTS, C2F -FT ( FOOD Vgixibows 6 1.31 -Try ,v m o- .jr" — C3 e ll- 5 A't- Approximate number of spectators and participants: 1 / 67 D 0 Purpose of Special Event: t.- fi t C)TS b 6t( - 0() on vn um It`( Q6u5'bRicrt IUN/ - sr/ V AL Exact Location of Event: Nte r` �~` ST - Fe's T 1 VA L — BLUFC�iL 4 m' Ey — 1211"bE,- Designation of Public Facilities or Equipment to be Used: '--Rf) (&--D V.LoSU (z E 6 I IV S T lass t Pie- E� E scNeNit L. (Z.GPUS5 06 AIN - C � i t=el - R tc C.6(066" c-'T /0 eril Me-key 3 Number of Temporary Directional Signs: x $5.00 per sign = City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org ,TOAter C Goe \I G ct OD X1'1 ~ q : Gb ( g7nrc M A1 Copy of State Permit if State Roadway is used: ❑ yes ❑ no AO FOR PARADE: Exact Location of Marshalling and Staging Area: ````,,\\ Time at which units of Parade will begin to arrive: 5: W Time at which units of parade will be dispersed: q . f!)O A-nY Exact Route to be Traveled shown on Attached Map: [yes ❑ no Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: 'yes ❑ no FOR FIREWORKS: The following shall be attached to this application: 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launch •nt and are. offal !t. � re Applicant Si nature: , art/PA Date: - /j /' g4oP Date: D Approved by Police Chief �� Approved by Public Works Director [ ED Date: Approved by Fire Chief k ieD Date: Approved by Risk Management Date: ' Approved by Building Official Date: i, art miwikc Er - f iTA tev *Any denial and its conditions should be in memorandum form. d ' FFic. ps k PeRg.I}�C- �- 1/4-^f r 4 /0a gr.c'R L7 r +fe2j, =u �c City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104 . Fax (407) 905 -3155. www.ocoee.org .5TOAter CLoc U Q : ooknl - q : ao'P I o AA. Ar) Copy of State Permit if State Roadway is used: ❑ yes ❑ no jU /f4 FOR PARADE: Exact Location of Marshalling and Staging Area: Time at which units of Parade will begin to arrive: ' Ca Time at which units of parade will be dispersed: 6 1 • Up j4-iV Exact Route to be Traveled shown on Attached Map: [NI' yes ❑ no Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and vehicles. - Parade will occupy all of the width of the street, roadway or sidewalk: 'yes ❑ no FOR FIREWORKS: The following shall be attached to this application: 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launch • .int and are. offal /t. i A IicantSignat�re: //' ✓" ,. ■ Date: C�L�/ /1 Pp ` Approved by Police Chief Date: Approved by Public Works Director Date: Approved by Fire Chief Date: Approved by Risk Management Date: ' Approved by Building Official Date: *Any denial and its conditions should be in memorandum form. City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org C L 1 1 Mi►'`1' " ta-T--. /Veer CGO, Ni G 001011 q : M , '/fC Ar) Copy of State Permit if State Roadway is used: ❑ Yes ❑ no 0l A- FOR PARADE: Exact Location of Marshalling and Staging Area: 5 ``'\ Time at which units of Parade will begin to arrive: //�� Time at which units of parade will be dispersed: " t . b0 11-An ❑ Exact Route to be Traveled shown on Attached Map: [ yes no p g Please attach approximate number of persons, animals, and vehicles partici iri with description oftpes of animals and vehicles. ❑ Parade will occupy all of the width of the street, roadway or sidewalk: A yes no FOR FIREWORKS: The following shall be attached to this application: 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launch ••int and are. offal /t. ' Date: ��iCit /./ Applicant Signature: • Date: Approved by Police Chief Approved by Public Works Director Date: Date: Approved by Fire Chief Date: ' Approved by Risk Management Approved by Building Official Date: *Any denial and its conditions should be in memorandum form. City of Ocoee . 150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org RAN-IL lAine. Page l of l Hall, Krista From: Brown, Charlie Sent: Thursday, August 04, 2011 9:46 AM To: Hall, Krista; Brown, Charlie; Hayes, Jeff Cc: Decaul, Jaswantie; Shadrix, Craig Subject: Re: Patriots Day We have a city staff meeting set for Tuesday to discuss the permit request. Charles J Brown Reply message From: "Hall, Krista" <knhall @ci.ocoee.fl.us> Date: Thu, Aug 4, 2011 9:18 am Subject: Patriots Day To: "Brown, Charlie" <cbrown @ocoee.org >, "Hayes, Jeff' <JHayes @ci.ocoee.fl.us> Cc: "Decaul, Jaswantie" <jdecaul @ocoee.org> Good Morning, I am looking for the approval for this event. It has to go to City Commission so I need to get it prepared as soon as possible. Thanks, Krista Hall 8/4/2011 ou Lr. Copy of State Permit if State Roadway is used: ❑ yes ❑ no fq h FOR PARADE: Exact Location of Marshalling and Staging Area: ````,,\\ Time at which units of Parade will begin to arrive: Time at which units of parade will be dispersed: q ;00 Exact Route to be Traveled shown on Attached Map: [yes ❑ no Please attach approximate number of persons, animals, and vehicles participating with description oftpes of animals and vehicles. ❑ no Parade will occupy all of the width of the street, roadway or sidewalk: y es FOR FIREWORKS: The following shall be attached to this application: 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved from the usehof their use h the ind dual has bee e for, orinvolved atnon of each and every accident resulting 6) A map showing exact launch ••int and are. offal /t. / A Date: Applicant Signature: 2-2 4 Date: Approved by Police Chief Approved by Public Works Director Date: 14 011r, htf Date: 2%1 ved b �� Approved by Fire Chief Approved by Risk Management Date: Date: Approved by Building Official ����� � 0©1t -� .�;+ C:L " f 5 Irv) I— t-' I i_ �t S�" 4 € 1.4v �r c rt *Any denial and its conditions should be in memorandum form. t City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org F ea. DEPT- C of Good L lv Mayor _: _ leg Commissioners S. Scott Vandergrift„ „ �••+ Gary Hood, District 1 , E 1 Rosemary Wilsen, District 2 City Manager = O `O E Rusty Johnson, District 3 4 : 4 Robert Frank , ,. �' � -= Joel F. Keller, District 4 August 1, 2011 Ocoee Lions Club 108 Taylor Street. Ocoee, FL 34761 Mr. Godek, The Special Event Application for Patriots Day scheduled for September 10, 2011 on McKey Street is being reviewed; please see the following conditions for this event. • Fire Department requires any cooking vendors to be inspected prior to cooking, contact the Fire Department at: 407.905.3140 Special after -hours Inspections: Other than normal working hours, weekends or holidays, inspections shall be submitted to the Building and Zoning Official, 48 hours in advance of the requested inspection. The minimum number of hours that will be approved is three hours. No inspection(s) will be approved until the inspection fees have been paid. The rate per hour for special after -hours inspections is $50.00 If you have any questions regarding these conditions, please call me at: 407.905.3104 Thank you, Krista Hall Building Division City of Ocoee • 150 N. Lakeshore Drive. • Ocoee, Florida 34761 Phone: 407.905.3104 • Fax: 407.905.3155 • www.ocoee.org 2.1/P1 J. P. 1 * * * Commun Result Report ( Aug. 1. 2011 3:29PM ) * * * 1) Ci ty of Ocoee 2) Building Division Date /Time: Aug. 1. 2011 3:29PM File Page No. Mode Destination Pg(s) Result Not Sent 3775 Memory TX 94074206602 P. 1 OK Reason for error E. 1) Hang up or line fail E. 2) Busy E. 3) No answe r E.4) No facsimile connection E. 5) Exceeded max. E —mail size ,` \ Ces�tcr � of G • Mayor l./t•. Commieeionexe S. Scott \randergrift . .iY►4 �e a' Gary Hood, District 1 ® - - -�., Rosemary Waken, District 2 1: Citvkfeuerer �G, . �t s -at;� p �, Rusty Johnson, District. 3 Robert Frank = - -- Joel F. Keller, District4 • August 1, 2011 Ocoee Lions Club 108 Taylor Street Ocoee, FL 34761 Mc Godek, The Special Event Application for Patriots Day scheduled for September 10, 2011 on Mde.ey Street h being reviewed; please sec the following conditions for this event • Fire Department requires any cooking vendors to be inspected prior to cooling, contact the Fire Department at 407905.3140 Special otter -hours Inspections: Olher than normal working hours, weekends or holidays, ilspections shall be submitted to the Building and Zoning Official, 4R hours Ft advance of the requested inspection. The minimum number of hours that will be approved is three hours. No inspectionls) will be approved until the inspection lees have been paid. The rale per hour for special after -hours inspections is $50.00 If you have any questions regarding these conditions, please rill me at: 407.905.3104 Thank you, Krista Hall Building Division • Car of Ocoec • 150 N.lnlohoce Drive • Ocoee Florid* 34761 Phone 407.905.3104 • Far: 407.905.3151 • w•.ocoscag • center of Goad L Mayor `e I � g - Commissioners S. Scott Vandergrift Gary Hood, District 1 Rosemary Wilsen, District 2 City Manager • OC '� 11 'r` a� Rusty Johnson, District 3 • ' ' Joel F. Keller, District 4 Robert Frank y August 1, 2011 Ocoee Lions Club 108 Taylor Street Ocoee, FL 34761 Mr. Godek The Special Event Application for Patriots Day scheduled for September 10, 2011 on McKey Street is being reviewed; please see the following conditions for this event. • Certificate of Insurance, from the Woman's Club showing 1 million /2 million aggregate as well as naming the City of Ocoee as an additional insured, contact the Risk Management Dept. at: 407.905.3154 • Certificate of Insurance, for Liquor liability showing the date, name of the event from both Organizations. Contact the Risk Management Dept at 407.905.3154 Special after -hours Inspections: Other than normal working hours, weekends or holidays, inspections shall be submitted to the Building and Zoning Official, 48 hours in advance of the requested inspection. The minimum number of hours that will be approved is three hours. No inspection(s) will be approved until the inspection fees have been paid. The rate per hour for special after -hours inspections is $50.00 If you have any questions regarding these conditions, please call me at: 407.905.3104 Thank you, Krista Hall Building Division City of Ocoee • 150 N. Lakeshore Drive. • Ocoee, Florida 34761 Phone: 407.905.3104 • Fax: 407.905.3155 • www.ocoee.org gisK M 0 (5■4-v.el,'s C AAI new k flog e-e/W-rof& A friGokt.o. C",0 �� � J.( z or.t c ek C ' 0 t otei Avid: kLik 1=111111Mgrillirw: 1.1A11.1 ,, ° " e, a (A O C.ba) L4 n ANNN )1/1 tu ot 0 US OQso a n■- Oidi s1/ 0 ji �'- v(ezi/74 11/7/alrl_1/p ti.ezra) �1 M P. 1 * * * Communication Result Report ( Aug. 1. 2011 10:17AM ) * * * 1) City of Ocoee 2) Building Division Date /Time: Aug. 1, 2011 10:16AM File Page No. Mode Destination Pg(s) Result Not Sent 3750 Memory TX 94074206602 P. 1 OK Reason for error E. 1) Hang up or line fail E.2) Busy E. 3) No answer E.4) No facsimile connection E. 5) Exceeded max. E —mail size f. venter of Goad 1VLvor .tb Commissioner+) S. Stott Vandergrift , . ? "fir! Gay Hood, District 1 Rosemary WHaen, District 2 City Menem 0 t� j Rusty Johaeon, District Robert Frank - ��'� Joel F. Ko11er, District 4 August 1, 2011 Ocoee Lions Club 108 Taylor Street Ocoee, FL 34761 Mr. Godek The Special Event Application for Patriots Day scheduled for September 10, 2011 on MdCey Street is being reviewed; please see the following conditions for this event. • Cerrificate of Insurance, from the Woman's Club showing 1 million /2 million aggregate as well as naming the City of Ocoee as an additional insured, contact the Risk Management Dept at 407.905.3154 • Certificate of Insurance, for Liquor liability showing the date, name of the event from both Organizations. Contact the Risk Management Dept at 407,905.3154 Special offer -hours Inspectlons: Other than normal working hours, weekends or holidays, inspections shall be submitted to the Building and Zoning Official, 48 hours In advance of the requested inspection. ,The minimum number of hours that will be approved is Ihree hours. — Ro inspections) will be approved until the inspection fees hove been paid. The rate per hour for special otter -hours inspections is $50.00 If you have any questions regarding these conditions, please call me at 407.905.3104 Thank you, ICrista Hall Building Division Cro of Ocoee • 150 N. Lakrs1na Ddae. • Ocoee, Florida 34761 Phone: 407.9053104 -Far 407.9053155 • n e ''.ocoeedg 1 214e MAKIA47:2►A=k TT' Page 1 of 1 z r� Roads Closed 9 am tog pm j d r Beer Garden 137 W McVay St ,.�.. -, cap E. ) Parade Ends at Ocoee We era skeet LaraVette ic Parade Route d* , meet 0 am to 10 arr) ttt • a wQE1dabt meet - Muster Area as lth Street ttfi https:// secure35 .tecoenergy.com/owa/WebReadyV iewBody .aspx?t= att&id= RgAAAABc %... 7/24/2011 f .( - - -- — DATE (MM /DD /YYY) ACO/2CJr ‘...... -- CERTIFICATE OF LIABILITY INSURAN 07/25/20 11 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. - - -- IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: John Adams PHONE FAX Willis of Illinois, Inc. (NC. No. Ext): 1.800.316 -6705 (NC. No 1,888- 467.2378 E -MAIL 425 N. Martingale Road, Suite 1100 ADDRESS lionsclubs§willis.gom Schaumburg, IL 60173 PRODUCER CUSTOMER ID# 4LIONCLU ____. INSURER(S) AFFORDING COVERAGE NAIC# INSURED INSURER A : ACE American Insurance Company 22667 Ocoee Lions Club INSURER B Ocoee Florida INSURER C : INSURER D INSURER E: -���__ _. INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED 70 THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES- LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY NUMBER POLICY Err POLICY EXP LTR TYPE OF INSURANCE INSR VWVD (MM/DDIYYYI tMM/DDNYI LIMITS EACH OCCURRENCE $1,000.000 A GENERAL LIABILITY 09101/2010 09/01/2011 DAMAGES TO RENTED X COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) 51,000.000 , 1 CLAIMIS•MADE 1 X 1 OCCUR MED EXP (Any one person) $1,000 _ PERSONAL & ADV INJURY 51.000.000 - - -. GENERAL AGGREGATE Ts10.000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG 52.000.000 PRO — AGGREGATE PER NAMED 52,000.000 X , POLICY n JECT LOC INSURED _ ._ COMBINED SINGLE LIMIT INCLUDED IN ABOVE �A AUTOMOBILE LIABILITY (Ea accident) H00G25520154 09/0172010 09/01/2011 BODILY INJURYIPer pe+soni 5 ANY AUTO • BODILY INJURY :Pn. a c 1erq $ ALL OWNED AUTOS v__ PROPERTY DAMAGE S SCHEDULED AUTOS _Pei ...bent) 5 X HIRED AUTOS X NON-OWNED AUTOS 5 UMBRELLA LIAB OCCUR ._ EACH OCCURRENCE S EXCESS LIAB CLAIMS -MADE AGGREGATE S DEDUCTIBLE S S RETENTION S 1 WC srt.7u- Olt +• WORKERS COMPENSATION AND TORY LIMITS ER EMPLOYERS' LIABILITY Y:N N/A EL EACH ACCIDENT S ANY PROPRIETOR/PARTNER/EXECUTIVE - __..____._ OFFICER /MEMBER EXCLUDED? E DISEASE -- EA S (Mandatory in NH) EMPLOYEE 11 yes describe under E L DISEASE -- POLICY S DESCRIPTION OF OPERATIONS below u �_ LIMIT __,,,___,__�.__ --_,_, — OTHER — ___ DESCRIPTION OF OPERATIONS /LOCATIONSNEH)CLES (Attach ACORD 101. Adddional Remarks Schedule d more space is required) Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above: PatriotVs Day September 10, 2011 City of Ocoee is included as an Additional Insured(s), but only with respect to General Liability arising out of the use of premises by the Insured shown above and not out of the sole negligence of said additional insured. PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES CERTIFICATE HOLDER CANCELLATION — SHOULD ANY (TI T1-11=. ABOVF t)ESCRIUFD P0I IL It S 131/ ('AM '1 111 )) RI;FORF. i11F. F:XP)RAFION DATE 111F.RLOR NO TILT WILL 111 D11.1 \TRH) IN AC C ORDANC h. WIT II 11 IT POLICY PROVISIONS. City of Ocoee AUTHORIZED REPRESENTATIVE 150 N Lakeshore Dr Ocoee Florida 34761 /� /J e 1 . TT_ ACORD 25 (2009/09) C � / � -- /A w [ "w — —V 0198$ 20 ACORD CORPORATION. All rights reserved The ACORD name and logo are registered marks of ACORD