HomeMy WebLinkAboutItem #07 Approval of Change Order No. 1 with Sherron Building Services Inc. center of Good
1 460,, AGENDA AGENDA ITEM COVER SHEET
Meeting Date: September 6, 2011
Item #
Reviewed By :: Y
Contact Name: Al Butler, CIP Manager Department Director: n
Contact Number: 407 - 905 -3100, ext. 1543 City Manager: `.
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Subject: Approval of and authorization for the Mayor to execute Change Order No. 1 with Sherron
Building Services, Inc. for the amount of $28,806.88, which will be financed by remaining funds provided
by a federal homeland security grant for the Police Headquarters Building Security Project, and to
authorize staff to fully utilize available grant funds for project enhancements. (District 3 — Johnson)
Background Summary:
The City solicited bids for construction of a new black ornamental iron security fence and other related
improvements for work at the Ocoee City Police Headquarters Building funded by a federal homeland
security grant provided through the Florida Department of Law Enforcement (FDLE). During the project
design process, a portion of the fence was specified to be 8- foot -high black vinyl chainlink construction in
order to ensure that prices came in within budget. Once the project was awarded to the low bidder,
Sherron Building Services, Inc., it became apparent that ornamental iron fencing could be used
throughout the project. This type of fence provides superior security compared to chainlink fencing in
,,,,iat it is more difficult to climb, has a greater resistance to damage, and is hard to cut through with hand
tools. Remaining grant funds of about $35,000 are more than sufficient to cover the increase in cost of
$28,806.88.
In addition to proposing to use ornamental iron fencing exclusively for the project, staff worked with the
contractor to identify possible project savings, such as to reshape a portion of the parking lot to avoid
installing a new stormwater catch basin. Staff also identified the need for the electronic control portion of
the project, being performed by Qualified Systems Contracting, to be enhanced through the installation of
Knox Boxes so as to provide secure access during periods when electric power may not be available to
operate gates and doors. This change would require modification of a purchase order.
Issue:
Should the City Commission endorse the proposed Change Order No. 1 that will increase the contract
amount for the Police Headquarters Building Security Fence Project, by $28,806.88 to reflect the
construction scope changes described above?
Recommendations
The Engineering and Police departments recommend that the City Commission authorize the Mayor to
execute Change Order No. 1 modifying the Contract Amount by $28,806.88, and for the Finance
Department to increase the value of the related contract and purchase order by a similar amount. In
order to fund this increase in cost, remaining federal grant funds will be allocated to the contract. Staff
also recommends that additional remaining grant funds be utilized to finance the changes in security
ontrol systems and to take other actions that enhance project outcomes in a manner consistent with the
grant requirements.
1
Attachments:
Change Order No. 1.
Financial Impact:
The $28,806.88 in construction funds for this action is to come from the federal grant provided through
FDLE. No City funds are required to supplement the grant. The grant amount is $235,000. Of this total,
$198,468.19 has been allocated to existing construction contracts and purchase orders, leaving
approximately $35,000 to fund additions to the project, such as what is proposed above.
Type of Item: (please mark with an x ")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
X Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney // N/A
Reviewed by Finance Dept. �``j N/A
Reviewed by ( ) ' ,v N/A
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OCOEE �
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
POLICE HEADQUARTERS BUILDING SECURITY PROJECT
CHANGE ORDER NO. 1
DATE: September 6, 2011
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $167,352.31
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $167,352.31
Net Increase (Decrease) Resulting from this CHANGE ORDER $28,806.88
The current CONTRACT PRICE including this CHANGE ORDER $196,159.19
Original CONTRACT COMPLETION DATE: November 16, 2011
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS November 16, 2011
Net Increase Resulting from this CHANGE ORDER 0 days
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER November 16, Nkrip
Police Headquarters Building Security Project, Change Order #1 1
CHANGES ORDERED:
I. REQUIRED CHANGES
This change order establishes unit prices for new pay items and modifies the proposed quantity
for several existing unit -price pay items. See Table 1 for details. The most significant change
will substitute ornamental iron fencing for chainlink fencing described on the plans.
II. JUSTIFICATION
Plans prepared for bidding had indicated that chainlink fencing should be used for a portion of
the perimeter fence as a cost - savings measure. Project funds are sufficient at the established unit
prices to install ornamental iron fencing throughout the project.
III. NARRATIVE OF NEGOTIATIONS
Change order pricing is based on existing contract prices and a price proposal received from the
Contractor.
IV. PAYMENT
1w Table 1 shows the list of added, deleted, and modified bid items.
V. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract requires approval by the City Commission of the City of
Ocoee in order to supplement the project budget to fund the changes. It is expressly understood
and agreed that the approval of the Change Order shall have no effect on the original contract
other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in Contract Price and Time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications of time will be granted by the OWNER for the Work covered by
this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost
or time against the OWNER arising from or relating to the matters or Work set forth or
contemplated by this Change Order.
Police Headquarters Building Security Project, Change Order #1 2
RECOMMENDED BY: ACCEPTED iire CITY OF OCOEE, FLORIDA SHERRON BUILDING SERVICES, INC.
By: B
Signature Signature
Date: Date:
Title: Title:
APPROVED BY:
CITY OF OCOEE, FLORIDA
Owner
By: Date:
S. Scott Vandergrift, Mayor
Attest:
Beth Eikenberry, City Clerk
S„► FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE
CITY OF OCOEE, APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF , 20 UNDER
, 20 AGENDA ITEM NO.
By:
City Attorney
Police Headquarters Building Security Project, Change Order #1 3
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