HomeMy WebLinkAboutItem #17 Approval of the Finance Department to Create a Project Budget of $20,000 for Construction of a Colunbarium at the City Cemetery using Funds Available from the City's Reserve for Contingency Fund be C of Good j
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111,10 AGENDA ITEM COVER SHEET
Meeting Date: September 6, 2011
Item #
Reviewed By: 1
Contact Name: Al Butler, CIP Manager Department Director: ,<!--7---1,/ .
Contact Number: 407 - 905 -3100, ext. 1543 City Manager: ',/
Subject: Approval of and authorization for the Finance Department to create a project budget of
$20,000 for construction of a Columbarium at the City Cemetery using funds available from the City's
Reserve for Contingency Fund. (District 3 — Johnson)
Background Summary:
Funeral industry reports indicate that the vast majority of memorial services in the Central Florida area
involve cremation, but the City Cemetery presently has no formal means of accommodating cremated
remains. One of the traditional ways to accommodate cremated remains is in a columbarium, which is
a wall structure with niches for storing urns. City staff has developed a conceptual plan to add a
columbarium to the City Cemetery at the present location of a covered pavilion that needs to be
demolished due to structural problems. The conceptual plan is based on a two -sided granite
columbarium with 24 niches on each side. The structure is 88" W x 67" H x 34" D. Each niche is
1pproximately one cubic foot in size and is sealed with a stone cover that can be engraved.
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In addition to columbariums, cremated remains are being interred in small in- ground vaults, which may
be single or double and sealed with a stone monument cover that is flush with the ground. Staff is
investigating the potential for creating separate spaces for cremation vaults in unsold portions of the
property.
Issue:
Should the City Commission establish a $20,000 budget to construct a columbarium at the City
Cemetery?
Recommendations
The Engineering Department and City Clerk recommend that the City Commission authorize the Finance
Department to establish a capital project for construction of a columbarium at the City Cemetery. The
proposed structure would replace the existing pavilion, which would be demolished, and consist of a 30'
x 30' patio to allow the eventual construction of up to four 48 -niche two -sided granite wall columbariums;
however, the initial construction would include only a single 48 -niche structure.
Attachments:
Conceptual plan of ultimate build -out with three 48 -niche columbariums. The southwest unit would be
constructed first along with the brick paver patio, central stone bench, and corner metal bench. Other
units would be added as demand justified up to a total of four 48 -niche columbarium units providing 192
Niuw ,iches.
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Financial Impact:
The $20,000.00 in construction funds for this action is to come from the City' Reserve for Contingency
Fund. The budget is based on an estimated cost of $2,000 to demolish and dispose of the existing
pavilion, a price proposal from Quality Vaults of $10,750 for the assembled granite columbarium, $3,500
for a paver patio (price based on the cost of recent construction), $2,000 for a concrete footer and other
installation costs of the columbarium, and $1,500 for benches. Based on a survey of local prices,
columbarium niches typically sell for $1,800 to $2,400, with an average price of about $2,300. With this
level of revenue, the cost - recovery point is reached with the sale of nine niches. Total revenue from 48
niches would be $110,400.
Type of Item: (please mark with an x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney Or; N/A
Reviewed by Finance De t. N/A
Reviewed by ( ) 1 o • F 0 / C +u \ C N/A
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Access Road
Ocoee Cemetery Columbarium Conceptual Plan
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