HomeMy WebLinkAboutItem #03 Approval of and Authorization for the Mayor to Execute Change Order No. 1. with Barracuda Building Corp. tY, C of Good zit/
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AGENDA ITEM COVER SHEET
Meeting Date: September 20, 2011
Item # 3
Reviewed By:
Contact Name: Al Butler, CIP Manager Department Director: 4f
Contact Number: 407 - 905 -3100, ext. 1543 City Manager:
Subject: Approval of and authorization for the Mayor to execute Change Order No. 1 with Barracuda
Building Corp. in the amount of ($11,612.00), and to increase the construction period by nine days.
(District 2 — Wilsen)
Background Summary:
The first phase of work to install a dynamic new streetscape on Blackwood Avenue within the City's
Community Redevelopment Area (CRA) is underway. The City and its contractor, Barracuda Building
Corp., have identified a number of minor changes to the project scope that will provide a better final
product while reducing the impact on businesses affected by the construction of streetscape
improvements on Blackwood Avenue between Old Winter Garden Road and SR 50. These changes
result in a net savings to the City.
Issue:
Should the City Commission endorse the proposed Change Order No. 1 that will decrease the contract
amount for Job No. 77703 by $11,612.00?
Recommendations
The Engineering Department recommends that the City Commission authorize the Mayor to execute
Change Order No. 1 modifying the Contract Amount by ($11,612.00), and for the Finance Department to
decrease the value of the related purchase order by a similar amount.
Attachments:
Change Order No. 1.
Financial Impact:
The change order will return $11,612.00 to the CRA budget for other uses.
Type of Item: (please mark with an x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
1
X Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance N/A
Reviewed by (d 4- 4./, N/A
2
be Cen ter of G L1
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
BLACKWOOD AVENUE STREETSCAPE PROJECT —
CIVIL CONSTRUCTION PHASE
CHANGE ORDER NO. 1
DATE: September 20, 2011
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $156,871.90
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $156,871.90
Net Increase (Decrease) Resulting from this CHANGE ORDER ($11,612.00)
The current CONTRACT PRICE including this CHANGE ORDER $145,259.90
Original CONTRACT COMPLETION DATE: September 29, 2011
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS September 29, 2011
Net Increase Resulting from this CHANGE ORDER 9 days
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER October 7, 2011
Blackwood Avenue Streetscape Project, Change Order #1 1
CHANGES ORDERED:
I. REQUIRED CHANGES
This change order establishes unit prices for two new pay items and modifies the quantity for
two existing unit -price pay items in order to make the needed changes in scope. See Table 1 for
details.
II. JUSTIFICATION
Adjustments need to be made in existing asphaltic concrete pavements in order to match the new
profile provided by the brick paver crosswalks and to repair existing pavement damage on the
side street approaches to Blackwood Avenue from Wal -Mart and Health Central. In order to
allow the shortest intersection construction period so as to reduce business impacts, a
maintenance of traffic plan was developed that required modification of the raised concrete
median in order to allow traffic to cross the median. It is also necessary to revise the price
allowance originally included for the CRA icon foundation now that the design is known and a
firm fixed price can be determined; this change produces a savings. An additional deduction is
offered by under - running the quantity on sidewalk construction. Collectively, these deductions
are substantially larger than the amount of scope additions, resulting in an overall reduction in
project costs.
III. NARRATIVE OF NEGOTIATIONS
Change order pricing is based on existing contract prices and a price proposal received from the
Contractor. The proposed prices for new pay items are consistent with pricing seen in other
projects. The price of the additional asphaltic concrete pavement is the same as the unit price
quoted in the bid for adjustments in quantity. Part of the negotiation was an allowance for the
Contractor to slightly delay the final completion date.
IV. PAYMENT
Table 1 shows the list of added, deleted, and modified bid items. The total price change from
deductions and additions is a savings of $11,612.00.
V. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract requires approval by the City Commission of the City of
Ocoee in order to supplement the project budget to fund the changes. It is expressly understood
and agreed that the approval of the Change Order shall have no effect on the original contract
other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in Contract Price and Time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
Blackwood Avenue Streetscape Project, Change Order #1 2
performance or modifications of time will be granted by the OWNER for the Work covered by
this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost
or time against the OWNER arising from or relating to the matters or Work set forth or
contemplated by this Change Order.
RECOMMENDED BY: ACCEPTED BY:
CITY OF OCOEE, FLORIDA BARRACUDA BUILDING CORP.
By: By:
Signature Signature
Date: Date:
Title: Title:
APPROVED BY:
CITY OF OCOEE, FLORIDA
Owner
By: Date:
S. Scott Vandergrift, Mayor
Attest:
Beth Eikenberry, City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE
CITY OF OCOEE, APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF , 20_ UNDER
, 20_ AGENDA ITEM NO. .
By:
City Attorney
Blackwood Avenue Streetscape Project, Change Order #1 3
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