HomeMy WebLinkAboutItem #04 CRA Funding for the Landscaping and Irrigation of the Blackwood Avenue Project ire center of Good Lip
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AGENDA ITEM COVER SHEET
Meeting Date: September 20, 2011
Item # 4
Reviewed By: ill
Contact Name: David A. Wheeler, P.E. Department Director: '/ G �
Contact Number: 407 - 905 -3100, 3xt. 1505 City Manager:
Subject: CRA Funding for the Landscaping and Irrigation of the Blackwood Avenue Project
(District 3 - Commissioner Johnson)
Background Summary:
The CRA is currently performing improvements to Blackwood Avenue between SR 50 and Old Winter Garden
Road. The new sidewalks have been installed and the minor adjustment to the stormwater system has been
completed. Approximately one half of the intersection improvements at the driveways to Health Central and
Wal -Mart was performed earlier this month with the second half proposed to completed by the end of the month
and the asphalt repairs, too. The new street lights are scheduled to be installed starting later this month and
completed within sixty days.
The remaining portion of the improvement and beautification project is the new landscaping in the median and
along the outside right -of -way between the sidewalk and the curb. That work is slated to begin in the new fiscal
year due to funding constraints in the CRA. With the new fiscal year, there will be new funding to complete the
project. According to Chapter 166.241 of the Florida Statutes, the City is not allowed to advertise the project
unless the funding has been committed. The landscaping and irrigation portion of the project is estimated to cost
approximately $200,000.
The landscaping and irrigation portion of the project can not be advertised until funded or the CRA budget has
been approved. The advertisement period would last at least 21 calendar days and then the award would have
to be approved by the City Commission. Based upon the CRA Budget Hearing being held in early October, this
would not allow for award approval until the first City Commission meeting in November. The easement
agreement with Wal -Mart requires that all construction work be completed in their entrance area prior to
November 15 or be suspended until after January 15 so as to not interfere with the holiday shopping season.
However, should the City choose to loan the CRA $100,000 to allow the project to be fully funded in the
proposed CRA budget, staff would be able to advertise the project no later than September 25 Funds could be
temporarily loaned from the Capital Projects fund. This would allow the bids to be received in time to present the
award request at the October 18 City Commission meeting. The CRA budget would have been approved prior
to this City Commission meeting. This should allow for enough time to complete the landscaping and irrigation
at the two entrances to WaI -Mart along Blackwood Avenue.
Issue:
Should the City temporarily loan the CRA funds to allow for the advertisement of the landscaping and irrigation
portion of the Blackwood Avenue improvement and beautification project?
Recommendations
Staff requests that the City of Ocoee temporarily loan $100,000 to the CRA to allow for the advertising of the
landscaping /irrigation portion of the Blackwood Avenue improvement and beautification project, contingent on
the CRA Board approving the landscaping /irrigation project in the 2011/2012 CRA Budget.
Attachments:
None
Financial Impact:
There are no financial impacts to the City by designating these funds from the Capital Projects fund and allowing
the CRA to advertise the landscaping and irrigation project. By the time the project is ready to award, the CRA
budget will have been approved which incorporates these Capital Improvement Funds.
Type of Item: (please mark with an x)
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
____ Reviewed by 0 N/A
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