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Home My WebLink AboutItem #07 Approval of Resolution Amending and Replacing 2010-014 Providing a Fee Structure for Parks and Recreation be c of Good L ip O AGENDA ITEM COVER SHEET Meeting Date: October 4, 2011 Item # 7 Reviewed By: I Contact Name: Jeffrey Hayes Department Director: Contact Number: 407 - 877 -5803 City Manager: ' . 4K7 ' Subject: Resolution amending and replacing Resolution No. 2010 -014 providing a fee structure for the Ocoee Parks and Recreation Department for participation in recreation programs, classes, activities and events, rental of city facilities, memberships, and usage fees. Background Summary: On October 5, 2010, the City Commission approved a comprehensive schedule of fees for the use of the City's parks and recreational facilities, and for participation in recreation programs, classes, activities and events, for memberships, and for the use of the swimming pool. The Parks and Recreation Department has completed a review of all fees for parks, facilities, programs, and memberships; and is recommending adjustments to several of the fees. All of the proposed fee adjustments have been identified in the attached Schedule A. Furthermore the Parks and Recreation Advisory Board reviewed the proposed fee schedule and recommended the proposed fee schedule to the City Commission for consideration. Issue: Should the Honorable Mayor and City Commission approve the revised fee schedule for the Parks and Recreation Department. Recommendations Staff recommends the Honorable Mayor and City Commission approve the revised fee schedule for the Parks and Recreation Department. Attachments: Park and Recreation Department Proposed Fee Schedule 2011 - 2012 Schedule A. Resolution No. 2011 XXX Financial Impact: Type of Item: (please mark with an 'k') Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda Commission Approval X Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Reviewed by 0 N/A 2 • RESOLUTION NO. 2011- A RESOLUTION OF THE CITY OF OCOEE, FLORIDA AMENDING AND REPLACING RESOLUTION NO. 2010 -014; PROVIDING A FEE STRUCTURE FOR THE OCOEE PARKS AND RECREATION DEPARTMENT FOR PARTICIPATION IN RECREATION PROGRAMS, CLASSES, ACTIVITIES AND EVENTS, RENTAL OF CITY FACILITIES, MEMBERSHIPS, AND USAGE FEES; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, on October 5, 2010, the City of Ocoee adopted a fee structure for the use of the City's parks and recreation facilities, participation in recreation programs, classes, activities and events, memberships, and use of the swimming pool; and WHEREAS, the City of Ocoee wishes to amend and replace the adopted fee structure; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA, AS FOLLOWS: SECTION 1: The City Commission of the City of Ocoee hereby amends and replaces the fee structure for the Parks and Recreation Department with underline identifying new fess and language, in accordance with the attached schedule. SECTION 2. Severabilitv. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. SECTION 3. Effective Date. This Resolution shall become effective on October 4, 2011. PASSED AND ADOPTED this day of 2011. APPROVED: ATTEST: CITY OF OCOEE, FLORIDA Beth Eikenberry S. Scott Vandergrift, Mayor (SEAL) APPROVED BY THE OCOEE COMMISSION ON THE ABOVE DATE UNDER AGENDA ITEM NO. FOR USE AND RELIANCE ONLY BY THECITY OF OCOEE, FLORIDA; APPROVED AS TO FORM AND LEGALITY this day of , 2011. FOLEY & LARDNER LLP By: City Attorney PARK & RECREATION DEPARTMENT PROPOSED FEE SCHEDULE 2011- 2012 SCHEDULE A RECREATION CENTER & COMMUNITY CENTERS Jim Beech Recreation Center Current Resident Fee Current Non - Resident Gymnasium $ 100.00 / hour $ 120.00 / hour $ 600.00 / 8 hour block $ 300.00 / 4 hour block Deposit $ 250.00 $ 250.00 Meeting Room $ 25.00 / hour $ 30.00 / hour $ 150.00 / 8 hour block $ 200.00 / 8 hour block $ 75.00 / 4 hour block $ 100.00 / 4 hour block Catering Room $ 10.00 / hour $ 15.00 / hour Community Center Current Resident Fee Current Non - Resident Main Room* (Friday - Sunday) $ 70.00 / hour $ 85.00 / hour $ 490.00 / 8 hour block $ 590.00 / 8 hour block $ 245.00 / 4 hour block $ 295.00 / 4 hour block (Monday - Thursday) $ 35.00 / hour $ 50.00 / hour Deposit $ 250.00 $ 250.00 Kitchen $ 10.00 / hour $ 15.00 / hour Vignetti Center Current Resident Fee Current Non - Resident Main Room* (Friday - Sunday) $ 55.00 / hour $ 70.00 / hour $ 390.00 / 8 hour block $ 490.00 / 8 hour block $ 195.00 / 4 hour block $ 245.00 / 4 hour block (Monday - Thursday) $ 25.00 / hour $ 40.00 / hour Deposit $ 250.00 $ 250.00 Kitchen $ 10.00 / hour $ 15.00 / hour Ison Senior & Veteran Center Current Resident Fee Current Non - Resident Larger Room (Friday - Sunday) $ 70.00 / hour $ 85.00 / hour $ 490.00 / 8 hour block $ 590.00 / 8 hour block $ 245.00 / 4 hour block $ 295.00 / 4 hour block (Monday - Thursday) $ 35.00 / hour $ 50.00 / hour Small Room (Sunday - Saturday) $ 25.00 / hour $ 30.00 / hour $ 150.00 / 8 hour block $ 200.00 / 8 hour block $ 75.00 / 4 hour block $ 100.00 / 4 hour block Kitchen $ 10.00 / hour $ 15.00 / hour Deposit $ 250.00 $ 250.00 1 Refund Administrative Fee $ 10.00 $ 10.00 Home Owner Associations (HOA) may have the fee waived for the use of a meeting room one time per quarter on a calendar basis. Any HOA wanting to use a meeting room more than one time per quarter in a calendar year will be required to pay the regular rental rate for the room. HOA's must meet the criteria noted below in order to qualify for any fee to be waived. 1. The HOA is located within the City of Ocoee. 2. The HOA does not have a meeting room or area within the development to conduct meetings. 3. The duration of use does not exceed four (4) hours. 4. The use is Monday through Thursday. 2 PARK & RECREATION DEPARTMENT PROPOSED FEE SCHEDULE 2011- 2012 ATHLETIC FIELDS Resident Fee Non - Resident Fee Baseball Fields $ 25.00 / hour $ 30.00 / hour $ 30.00 / hour with lights $ 35.00 / hour with lights Field Lining Fee $ 15.00 / field $ 15.00 / field Football Field $50.00 / hour $ 65.00 / hour $60.00 / hour with lights $ 75.00 / hour with lights Field Lining Fee $30.00 / field $30.00 / field Soccer Fields $ 25.00 / hour $ 30.00 / hour $ 30.00 / hour with lights $ 35.00 / hour with lights Field Lining Fee $ 15.00 / field $ 15.00 / field Softball Fields $ 25.00 / hour $ 30.00 / hour $ 30.00 / hour with lights $ 35.00 / hour with lights Field Lining Fee $ 15.00 / field $ 15.00 / field Freedom Park Baseball Field $ 25.00 / hour $ 25.00 / hour Field Lining Fee $ 15.00 / field $ 15.00 / field Refund Administrative Fee $ 10.00 / field $ 10.00 / field Athletic Fields Notes: 1. All hourly rates are based on a "per field" basis. 2. Freedom Park was constructed with the assistance of a FRDAP grant, therefore a non - resident fee may not be charged. 3 PARK & RECREATION DEPARTMENT PROPOSED FEE SCHEDULE 2011 - 2012 PARKS, PAVILIONS & GAZEBO Resident Fee Non - Resident Fee Bill Breeze Park Gazebo $ 20.00 / hour $ 25.00 / hour Gazebo (when rented with the Community Center) $ 10.00 / hour $ 15.00 / hour Exclusive Use of Park Special Event Permit Required $ 300.00 / day $ 400.00 / day Municipal Lakefront Park Pavilion 8-20700 -/Day $ 25.00 / Dav $ 30.00 / Dav Pavilion (with electricity) $- 25.00 /Bay $ 30.00 / Day $ 35.00 / Day Exclusive Use of Park Special Event Permit Required $ 150.00 / day $ 200.00 / day Freedom Park Pavilion $---20T00-1-Day $ 25.00 / Day $ 25.00 / Day Freedom Park pavilion was constructed with the assistance of a FRDAP grant, therefore a non - resident fee may not be charged. All Park Pavilions $ -20.00 -/Day $ 25.00 / Day $ 25.00 / Day $ 30.00 / Day All Park Pavilion (with electricity) $--2-5700-/-Day $ 30.00 / Day $ 35.00 / Day Parks include: Beech Center, Central Park, Parkside /Coventry Park, Prairie Lake Park, and Tiger Minor Park. Refund Administrative Fee $ 10.00 $ 10.00 Parks, Pavilion and Gazebo Notes: 1. Individuals, groups or organizations requesting the exclusive use of Bill Breeze Park and /or Lakefront Park may do so only with the issuance of a special event permit and shall also be responsible for paying the fees associated with any facilities (pavilions, gazebo, etc.) that may be used in association with their event. 4 PARK & RECREATION DEPARTMENT PROPOSED FEE SCHEDULE 2011- 2012 RECREATION and ATHLETIC PROGRAMS Program /Activity Resident Fee Non - Resident Fee Before School Program $ 23.00 / First Child / Week $ 30.00 / First Child / Week $ 12.00 / Add. Child / Week $ 30.00 / Add. Child / Week Registration Fee $ 25.00 / Child $ 25.00 / Child Late Pick Up Fee $ 5.00 / 15 minutes $ 5.00 / 15 minutes Late Payment Fee $ 10.00 / Child $ 10.00 / Child After School Program $ 33.00 / First Child / Week $ 40.00 / Child / Week $ 17.00 / Add. Child / Week $ 40.00 / Child / Week Registration Fee $ 25.00 / Child $ 25.00 / Child Late Pick Up Fee $ 5.00 / 15 minute $ 5.00 / 15 minutes Late Payment Fee $ 10.00 / Child $ 10.00 / Child Summer Day Camp a 61 00 / Chad i W, a n, i nn i Chad i W , $ 65.00 / Child / Week $ 95.00 / Child / Week Plus cost of field trips. Plus cost of field trips. Registration Fee $ 25.00 / Child $ 25.00 / Child Late Pick Up Fee $ 5.00 / 15 minutes $ 5.00 / 15 minutes Late Payment Fee $ 10.00 / Child $ 10.00 / Child Holiday Camp a 9, .00 i C i W et $ 65.00 / Child / Week $ 95.00 / Child / Week Late Pick Up Fee $ 5.00 / 15 minutes $ 5.00 / 15 minutes Late Payment Fee $ 10.00 / Child $ 10.00 / Child Youth Dances $ 3.00 / Participant Adult Basketball $ 360.00 Team Fee Non - resident Fee $ 10.00 / player / league Adult Flag Football $ 360.00 Team Fee Non - resident Fee $ 10.00 / player / league Adult Kickball $ 125 eam F $ 150.00 Team Fee Non - resident Fee $ 10.00 / player / league Adult Open Gym Basketball $ 2.00 Daily $ 4.00 Daily & Volleyball $ 15.00 Annual Pass $ 30.00 Annual Pass 5 Resident Fee Non - Resident Fee Youth Basketball $ 75.00 First Child $ 100.00 First Child $ 65.00 Second Child $ 90.00 Second Child Youth Open Gym $ 10.00 Annual Pass $ 1.00 Daily Fitness Room $ 50.00 Annual Pass (Residents Only) $ 5.00 Monthly Pass $ 1.00 Daily Pass $ 20.00 Senior Annual Pass Youth Sport Partnerships $ 10.00 / Child / Program Special Event Haunted House $— 1�- Person $ 1.00 / Pcrson $ 2.00 / Person $ 2.00 / Person $ 1.00 / Person – with a $ 1.00 / Person – with a non - perishable food item. non - perishable food item. Refund Administrative Fee Programs under $20.00 $ 5.00 / Person / Program $ 5.00 / Person / Program Program $20.00 & Over $ 10.00 / Person / Program $ 10.00/ Person / Program Recreation and Athletic Programs Notes: 1. Before and After School, Summer Day Camp, and Holiday Program fees are based on a per week basis. All fees must be paid one week in advance or a $10.00 late fee per child will be assessed. 2. The fee for any Non - School Camp Day will be a prorated daily fee, based upon the cost of the summer camp fee. 3. Elected City officials, City appointed board members, city employees will have fee waived for the fitness room. 4. The adult non - resident fee will be applied to each adult recreation program an individual elects to participate in. 5. Participants in any Youth Sport Partnership (Little League, Pop Warner Football, Ocoee Youth Soccer Association, and All -Stars Soccer), residing outside the Ocoee city limits, shall be required to pay a fee for their participation. 6. Daily Open Gym Basketball and Volleyball fees; monthly and daily Fitness Room fees; Youth Dance fees; Special Event fees; and non - residents player fees are not refundable. 7. Programs conducted by an independent instructor under a contractual agreement shall be required to make monthly payments based upon the following enrollment guidelines. For programs with 24 or fewer participants, the instructor shall be required to submit 20% of all fees collected; and for programs with 25 or more participants, the instructor shall be required to submit 30% of all fees collected. 6 PARK & RECREATION DEPARTMENT PROPOSED FEE SCHEDULE 2011— 2012 SWIMMING POOL Program /Activity Proposed Fee Open Swim Open Swim Youth (under 18 years old) $ 1.00 daily Open Swim Adult (18 years & older) $ 1.50 daily Open Swim Senior (65 & older) $ 1.00 daily Open Swim Seasonal Pass — Youth (17 & under) $ 20.00 Open Swim Seasonal Pass — Adult (18 & over) $ 25.00 Open Swim Senior (65 & older) $ 20.00 Swimming Lessons $ 50.00 / session (8 lessons). Private Swim Lessons $ 125.00 / session (8 lessons). Pool Party Rental $25.00 / hour (maximum of 25 guests). Pool Rental $100.00 / hour (non - public swim hours only). Cooler & Bag Fee $ 2.00 / single handled cooler. $ 5.00 / double handled cooler. $ 1.00 / bag with food or drink. $ 1.00 / delivered food items. Swimming Pool Notes: 1. The swimming pool will open the first weekend of May and close the second weekend of October each year. 2. The swimming pool was constructed with the assistance of a FRDAP grant, therefore a non - resident fee may not be charged. 3. Daily admission fees, and cooler and bag fees are not refundable. General Note: The Parks and Recreation Director shall determine fees not specifically listed in this schedule as he or she deems necessary and appropriate for the provision of recreational services and for costs relative to the use of city parks, recreation facilities and community facilities, with the approval of the City Manager. 7