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Home My WebLink About11-01-11 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida November 1, 2011 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Presentation Regarding "All In Campaign" — Dick Batchelor • C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held October 18, 2011. (City Clerk Eikenberry) 2. Appointment to the Human Relations Diversity Board. (City Clerk Eikenberry) Members of the Human Relations Diversity Board serve two -year terms. Currently, the Human Relations Diversity Board has eight (8) members and their resolution allows no less than seven (7) members and no more than fifteen (15) members. Members of the Board shall be residents, business owners, or owners of real property within the City of Ocoee. One application was received from Mr. William Floyd with an interest in serving on the board. The applicant works in the City of Ocoee, but resides in Clermont. Section III E. of the HRDB bylaws provide for the commission to waive the membership qualifications when deemed appropriate. 3. Approval of City Vehicle Wash Facility. (Public Works Director Krug) Following a stormwater site inspection by the Florida Department of Environmental Protection, the City was required to upgrade the Public Works vehicle wash down facility to meet current industrial discharge mandates. The upgraded facility was budgeted in the Stormwater program as its purpose is to provide treatment of the water leaving the Public Works compound. The City Commission has allocated $95,000.00 for replacing the vehicle wash facility. Due to additional DEP requirements that increased the total cost, Public Works is requesting the $69,687.97 remaining from the Prima Vista Outfall Project be allocated to the wash facility to adequately cover the costs. The purchase order for this work will be awarded through the City's Continuing Services Contractors. City Commission Regular November 1, 2011 4. Approval for Piggybacking on Sarasota County's Contract for Bulk Sodium Hypochlorite. (Utilities Director Smith) The Utilities Department utilizes liquid chlorine as its disinfecting agent in the treatment of its potable water and wastewater. The department anticipates the purchase of 76,000 gallons of chlorine for water this fiscal year for a total annual budgeted amount of $68,400.00. The department also anticipates the purchase of 63,875 gallons of chlorine for wastewater this fiscal year for a total annual budgeted amount of $57,500.00. Total expenditures for the fiscal year should not exceed $125,900.00. The City has been procuring chlorine from Odyssey Manufacturing, for which Odyssey has extended their contract conditions (piggybacking) from their contract with Sarasota County, awarded March 23, 2011, by Sarasota County Notice of Bid Award Bid No. 111333HR. Staff recommends the City of Ocoee accept the terms of this contract, effective April 11, 2011, and valid for one year, with two one- year renewal periods for a total of three years. Odyssey's contractual price with Sarasota County is $.70 per gallon, the same price the City has been paying while piggybacking off of their contract with the City of Oviedo. G. FIRST READING OF ORDINANCE 5. Adoption of Ordinance Repealing Ordinance 2005 -017 and Subsequent Amendments and Restating the Personnel Rules and Regulations in its Entirety. (Second Reading and Public Hearing is scheduled for November 15, 2011, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (Human Resources Director Williford) The ordinance providing for the PRR's has not been amended since 2007. The city manager has requested the human resources director complete the draft revisions of the PRR's. This revision of the PRR's is a comprehensive edit and includes some new provisions. These were discussed with the department directors for review, input and revisions. H. PUBLIC HEARINGS - None I. REGULAR AGENDA 6. Approval of Agreements with the City of Sanford and MaxWest Environmental Systems, Inc. with regard to the Disposal and Processing of Biosolids from the City of Ocoee Wastewater Treatment Facilities. (Utilities Director Smith) a. Approval of Interlocal Agreement between City of Sanford and City of Ocoee, and City of Ocoee — MaxWest Agreement for the Disposal of Biosolids from the City of Ocoee Wastewater Treatment Facility. The City of Ocoee Wastewater Treatment Facility currently receives and treats approximately 1.68 million gallons per day of wastewater from its customers. This produces 2,160 wet tons per year in biosolids (activated sludge). The biosolids are hauled and disposed of in a manner which meets regulatory requirements using Shelley's Septic Tanks, Inc., D /B /A Shelley's Environmental Systems. Shelley's utilizes land application as its primary method of disposal and has a non - exclusive contract with the City that expires on July 16, 2012. Staff discovered a method it prefers in the successful partnership between the nearby City of Sanford and MaxWest Environmental Services, Inc. MaxWest has available capacity and is capable of hauling the City's biosolids to the Sanford facility; and Staff is recommending the City enter into a disposal agreement with MaxWest by utilizing an Interlocal Agreement with the City of Sanford. Since this decision is linked to the Private - Public Partnership Letter Agreement with MaxWest (agenda item to follow), Staff also recommends any action taken on this issue be consistently followed with the partnership item. Page 2 City Commission Regular November 1, 2011 b. Approval of Letter Agreement for Private — Public Partnership for Biosolids Processing between the City of Ocoee & MaxWest Environmental Systems, Inc. MaxWest Environmental Systems, Inc., partnered with the City of Sanford, has co- located a biosolids (activated sludge) processing facility at Sanford's South Water Resource Center. The facility provides disposal services to wastewater treatment facilities generally located in Seminole County. The processing facility dries and gasifies sludge to a non - sludge ash and is capable of processing 80 tons per day. Staff recommends City Commission consider a similar partnership for Ocoee whereas MaxWest would eventually co- Iocate a facility on the Ocoee Wastewater Treatment Facility campus. J. STAFF ACTION ITEMS K. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 -