HomeMy WebLinkAbout11-15-11 Emergency Item - Special Event Request for Road Closing Ocoee Lions Club Christmas Parade b e Cen ter of Good Li
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AGENDA ITEM COVER SHEET
Meeting Date: November 15, 2011
Item # r
JJ \C �.j ±b-r\
Reviewed By: 1
Contact Name: James F. Washington Department Director:
Contact Number: 407.905.3104 City Manager:
Subject: Special Event Request for Road Closing
Ocoee Lions Club Christmas Parade.
Background Summary:
In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is required.
Ocoee Lions Club has made application to the City for a Special Events Permit for the Christmas Parade that would
require the temporary closing of City owned streets. The event will be held on December 3, 2011 at 10:00 a.m. (Rain
Date December 4, 2011 at 3:00 p.m.) See attached map for exact locations.
Issue:
Should the Honorable Mayor and City Commission approve the temporary closing of public streets, for the purpose
of the Ocoee Lions Club Christmas Parade?
Recommendations:
Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the
road blockage must be notified in advance; 2) An emergency lane must be maintained at all times; 3) Roads must be
blocked with proper barricades; 4) Health Central Ambulance must be notified of the road closure in advance.
Attachments:
Financial Impact:
None
Type of Item: (please mark with an x)
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney X N/A
Reviewed by Finance Dept. X N/A
Reviewed by N/A
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ORGANIZATION HEADQUARTERS
Name: Co r,�(�1��5 Ct �)3
Address: ) 0 2 L C) T
City: l/ C (-' L't" State: Zip Code: 34 76 Phone Number:
REPRESENTATIV
Name: rq-71- Ct
Address: 1 5 N & 4"" t t —
City: () ( 0 F State: Ft Zip Code: 54 7 (D / Phone Number: 40� [ 05 3 1 & O
f°Sc y / U .3 G,
APPLICANT (if different)
Name:
Address:
City: State: Zip Code: Phone Number:
Type of Event: Parade Ceremony Exhibition— Show
Concert Demonstration Other
- 4 v rcic� e c 3 ` `/ �-o ► I 1 D
Date (s) and time (s) scheduled: � - 4 « � ��
Name and types of activities: ,k U
Approximate number of spectators and participants:
Purpose of Special Event: an n t 1 -1 k r ` S c"A -�
Exact Location of Event: l r` (f,.4. a 'f^y-
Designation of Public Facilities or Equipment to be Used: X ( - S ; ( n e S Orb C0r) n 4 < S
Number of Temporary Directional Signs: x $5.00 per sign =
City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761
Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org
Copy of State Permit if State Roadway is used: ❑ yes ❑ no PV'
FOR PARADE:
Exact Location of Marshalling and Staging Area:
Time at which units of Parade will begin to arrive: q • DO 11
Time at which units of parade will be dispersed: I
Exact Route to be Traveled shown on Attached Map: yes ❑ no
Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and
vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: yes ❑ no
FOR FIREWORKS:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to
protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) If applicable, applicants Federal License number for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual
display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience
of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every
accident resulting from the use of fireworks which the individual has been responsible for, or involved in.
6) A map showing exact launch point and area of fallout.
Applicant Signature: ( '° Date: 74(>1 ) `f �� I
Approved by Police Chief _.. Date:
'Approved by Public Works Director c- - '� "'�-�""-( Date:
✓/approved by Fire Chief c
Date:
t,4proved by Risk Management 0126?7Z?5711-°/ Date: '
1
Approved by Building Official ':sc___a_CH Date:
*Any denial and its conditions should be in memorandum form.
City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761
Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org
I •
Copy of State Permit If State Roadway is used: ❑ yes 0 no 0/(4
FOR PARADE:
Exact Location of Marshalling and Staging Area:
Time at which units of Parade will begin to arrive: q • 00 e'm
Time at which units of parade will be dispersed: 1 t Y OU ! v '
Exact Route to be Traveled shown on Attached Map: Xyes ❑ no
Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and
vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: es ❑ no
FOR FIREWORKS:
The following shall be attached to this application
1) A detailed listing of the type & quantity of fireworks to be used. '
2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to
protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) If applicable, applicants Federal License number for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all Individuals who will be responsible for the actual
display, use or explosion of any fireworks. The backgrounds statement should Include a complete history of the experience
of the individuals Involved with respect to their use of fireworks, including a detailed list and explanation of each and every
accident resulting from the use of fireworks which the individual has been responsible for, or Involved in.
6) A map showing exact launch point and area of fallout.
Applicant
Date: /
Signature: O �/ � `i /)./ 1 `�, �d 11
A Iicant Sign Lt I r^-f .
pp
d b Police Chief . 3 /
Date: �� 71"- 4 Approve y
Approved by Public Works Director Date:
Approved by Fire Chief Date:
Approved by Risk Management Date: ''
Approved by Building Official _ --- - IIate
/ *Any denial and Its conditions should be in memorandum form.
City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761
Phone:(407) 905 -3104. Fax (407) 905 -3155 .www.ocoee.org
I •
Copy of State Permit if State Roadway is used: ❑ yes ❑ no Wi&
FOR PARADE:
Exact Location of Marshalling and Staging Area:
Time at which units of Parade will begin to arrive: • DO v »"
Time at which units of parade will be dispersed: 1 D', t !Y'^"
Exact Route to be Traveled shown on Attached Map: Ot yes ❑ no
Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and
vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: Ryes ❑ no
FOR FIREWORKS:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used •
2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to
protect the safety of the public and all surrounding property,
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) If applicable, applicants Federal License number for transporting fireworks across state line.
5) A detailed Ilst of names, addresses, occupations, and backgrounds of all Individuals who will be responsible for the actual
display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience
of the Individuals Involved with respect to their use of fireworks, including a detailed Ilst and explanation of each and every
accident resulting from the use of fireworks which the Individual has been responsible for, or involved in.
6) A map showing exact launch point and area of fallout.
Applicant Signature: Oalli Date: J 1)J 1 q, ,)d 11
APP 9 c�►''
Approved by Police Chief Date:
4e#V
Approved by
Public Works Director / /// - - Date: (I J -•-- i
Approved by Fire Chief Date:
Approved by Risk Management Date: ''
• • • , r-:
Approved by Building Official Date:
*My denial and its conditions should be in memorandum form.
City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761
Phone:(407) 905 -3104. Fax (407) 905 -3155 .www.ocoee.org
4
Copy of State Permit if State Roadway Is used: Dyes 0 no Q�/(4-
FOR PARADE: !!!!
Exact Location of Marshalling and Staging Area:
•
erry
Time at which units of Parade will begin to arrive: q • DO
Time at which units of parade will be dispersed: 0 ,
Exact Route to be Traveled shown on Attached Map: Xyes ❑ no
Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and
vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: 181yes ❑ no
FOR FIREWORKS:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) a detailed written statement outlining all appropriate safety procedures which will be used at flreworks display in order to
protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) If applicable, applicants Federal License number for transporting fireworks across state line,
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual
display, use or explosion of any flreworks. The backgrounds statement should include a complete history of the experience
of the Individuals Involved with respect to their use of flreworks, including a detailed list and explanation of each and every
accident resulting from the use of fireworks which the Individual has been responsible for, or Involved In.
6) A map showing exact launch point and area of fallout.
Applicant Sig 00-44/ nature: +� Date: it")./
Approved by Police Chief Date:
Approved by Public Works Director / Date:
A"
Approved by Fire Chief WNS
Date: / 1 / I 1
•
Approved by Risk Management Date:
�• r:
Approved by Building Official Date: _
*Any denial and its conditions should be in memorandum form.
City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761
Phone:(407) 905 -3104. Fax (407) 905- 3155.www.ocoee.org
t
•
• Copy of State Permit if State Roadway is used ❑ yes ❑ no
FOR PARADE: !!
Exact Location of Marshalling and Staging Area
Time at which units of Parade will begin to arrive: q ' 1 }� yer■
Time at which units of parade will be dispersed: 1 D'. l l? Ate
Exact Route to be Traveled shown on Attached Map: Kyes ❑ no
Please attach approximate number of persons, animals, and vehicles participating with description of tees of animals and
vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: Nyes ❑ no
FOR FIREWORKS:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display In order to
protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) If applicable, applicants Federal License number for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual
display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience
of the individuals Involved with respect to their use of fireworks, including a detailed list and explanation of each and every
accident resulting from the use of fireworks which the individual has been responsible for, or Involved in.
6) A map showing exact launch point and area of fallout.
Applicant st nature: OaRk4i Date: ��J ) �� �d 1
1
ApP S
Approved by Police Chief _ Date:
Approved liy Public Works Director Date:
Approved by Fire Chief Date:
Approved by Risk Management " ter .G' Date:
Approved by Building Official Date:
*Any denial and its conditions should be in memorandum form.
City of Ocoee .150 N Lakeshore Drive. Ocoee, Florida 34761
Phone;(407) 905 -3104. Fax (407) 905 -3155 , www.ocoee.org
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W COLONIAL DR Date Printed: November2002
r Scale: 1 inch = 1320 feet
ACC)RE;0° CERTIFICATE OF LIABILITY INSURANCE DATE (f.1 Mil .'yy
Iklir..1 11/14/2011
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) Must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require All endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRCLi)U +: LR C')rlfISCT
NAME: John Adams
Willis of Illinois, Inc.
PHONE .. fnx!f bQ,316 s7Qs I FAX c ?I�f. .....1.:00,-.47:278
EMAIL lionsclubs@willis.com
425 N. Martingale Road, Suite 1100 ApoR : ........_
Schaumburg, IL 60173 INSURER(S) AFFORDING COVERAGE ! NAIC a
INSURER t ACE Arican insurance Company 22667
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INSURE :II INSURER B ; I
Ocoee Lions Club INSURER C :
Ocoee Florida t`_
INSURER 0: 1
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INSURER E:
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
HIS IS ;!, (.FR rIFY THAT THE POI I!.I.. S OF INSURANCE LISTED i?%i..OVJ HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INC 'CA3 ED. NOTWITHSTANDING ANY RE'.UIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT V ITH RESPECT TO rvNICH THIS
rrR"IFli:A;TE MAY DE ISSUED i:`R t: ?AY PERTAIN, THE INSURANCE AFFORDED BY THE PCtLIC,`ES PE..(R1iIFD HEREIN IS ;Stir ;,IFrT TO A..i. THE TERMS
_XCLUS CNS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOV'iN MAY HAVE BEEN REDUCED BY PAID CL iMS,
If1SR __.....,., A( Ti(:NTiMRT f?I :IL.kCY En; f' POLICY P - Y kXP
I_IR ■ IYIL Or. INSURANCE . I lNertivain POLICY NUMBER (MMi0nYYYY1 fr.IM1UOtYYYYI 1 LIMITS
A ; GENERAL LIABILITY 1 EACH OCCURRENCE i 5 1,000,000
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X i Czl,".tkRC GENERAL Bi rY ( f HDOG25531541 09/01/2011 09/01/2012 p, rm is , ra ro r txca S 1 ,000,000
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DESCRIP11011 OF OPERATIONS/LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above: Ocoee Lions Christmas Parade Dec 3, 2011 Dec 4th 2011 (rain date
City of Ocoee is included as an Additional Insured(s), but only with tespect to General Liability arising out of the issuance of permit(s) to the Insured shown above and not out of the sole negligence of
said additional insured.
PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Ocoee THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
150 North Lakeshore Dr ACCORDANCE WITH THE POLICY PROVISIONS.
Ocoee Florida 34761
AUTHORIZED REPRESENTA LIVE
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ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD