HomeMy WebLinkAbout12-06-11 Agenda CITY OF OCOEE
City Manager's Conference Room
150 North Lakeshore Drive
Ocoee, Florida
Executive Session
December 6, 2011 AGENDA 6:00 p.m.
I. COLLECTIVE BARGAINING SESSION - DISCUSSION REGARDING
NEGOTIATION STRATEGY FOR CONTRACT WITH THE POLICE
DEPARTMENT
II. ADJOURN
PLEASE NOTE: This is a shade session that is exempt from Government -in- the - Sunshine Laws,
and is not open to the public. One or more Commissioners may be present at this meeting.
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
December 6, 2011 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting Held November 15,
2011. (City Clerk Eikenberry)
2. Approval of Reappointments to the CACOPD. (City Clerk Eikenberry)
The terms of Members Robert McKey, David Ball, and Wilda Schoeppler Pickett will expire on
January 1, 2012. All have indicated an interest in being considered for reappointment. The following
reflects the attendance of the board members: Robert McKey attended 8 of 9 meetings; David Ball
attended 7 of 9 meetings; and Wilda Schoeppler Pickett attended 5 of 9 meetings. There are no
applications currently on file.
3. Approval of Motorola Radio Service Agreement FY 2011/2012. (Police Chief
Brown)
In November 1995, the Honorable Mayor and Board of City Commissioners authorized the purchase
of the Motorola 800 MHz Radio system, which is still being utilized by the City in conjunction with
Orange County's radio system. Also purchased with the radio system was a service maintenance
agreement. The agreement is required for equipment that is no longer under factory warranty.
Included in the agreement is all covered radio equipment currently owned by the City of Ocoee with
the exception of the radio equipment purchased by the City for the Fire Department. The most recent
agreement expired as of September 30, 2011. The proposed agreement takes effect October 1, 2011,
and runs through September 30, 2012.
4. Approval for Award of RFQ #1201 Continuing Contract for Architectural
Services. (Purchasing Agent Tolbert)
The City does not currently have a continuing contract for Architectural Services. In compliance with
the Consultants' Competitive Negotiations Act (CCNA), Florida Statutes Section 287.055 and Chapter
21 of the City's Code of Ordinances, the City solicited statements of qualifications from architectural
firms or individuals that are interested in providing general professional architectural services for
various planning, design, and development review projects. The City intends to award continuing
contracts to one or more firms deemed to be the most highly qualified to perform the required services.
City Commission Regular
December 6, 2011
The contracts shall automatically be renewed annually unless terminated by the City in writing, for a
maximum of five (5) years from the date of the execution, with an optional one year renewal. The
scope of work to be performed through task orders issued under the continuing contract may consist of,
but will not necessarily be limited to: planning, inspection and assessment, conceptual design,
construction plans preparation, and construction management for public projects by the City. Typical
assignments would include, but would not be limited to the following: Planning and design of a new
Community Center in Bill Breeze Park, Planning and design of an expansion at the Ison Center on
Adair St., evaluation, reuse, and remodeling of existing public buildings, and Design of new public
buildings and accessory structures.
5. Approval of 4 -Year Lease - Purchase of (2) Two 2012 International Workstar
Side Load Garbage Trucks and (1) One 2012 Vermeer Brush/Wood Chipper.
(Purchasing Agent Tolbert)
The budget for Fiscal Year 11/12 includes the four -year lease - purchase of (2) replacement Side Load
Garbage Trucks for the Public Works /Sanitation Department, and (1) replacement Brush /Wood
Chipper. The Florida Sheriffs Association and other governmental agency bids were reviewed for the
best pricing based on factors such as price and options available. The City of Ocoee participates each
year in the FSA co -op bid, and the bid encompasses dealerships in the Western, Northern, Central, and
Southern parts of the State of Florida.
6. Approval for Sod for Clarke Road Landscape Improvement Project from
Whisper Winds Landscaping, Inc. (Public Works Director Krug)
Public Works has solicited pricing for the delivery and installation of St. Augustine Floratam sod on
the Clarke Road landscape improvement project. Whisper Winds Landscaping, of Ocoee, provided the
lowest price at $14,592.00. Public Works is requesting Commission approval, per the Purchasing
Code, to issue a purchase order to Whisper Winds for the aforementioned sod as Public Works has
issued previous purchase orders to the firm for yard waste disposal at their mulching facility through
Sanitation in the amount of $23,000.00.
7. Approval for Finance Department to Assign the Small Project Construction
Contract Originally Awarded to Southern Building Services, Inc. to the New
Corporate Entity of Sherron Building Services, Inc., which has Acquired all the
Assets and Obligations of Southern Building Services. (CIP Manager Butler)
Southern Building Services, Inc. was one of 10 firms selected by the City Commission for pre -
qualification under the Small Construction Contract procurement (RFP 11 -04) in Fiscal Year 2011.
The contract for participation in this construction program was executed by the City on February 15,
2011, with a term of five years. In order to enhance its competitive position in the marketplace,
Southern Building Services was dissolved as a corporate entity and subsumed by Sherron Building
Services, Inc., a woman -owned business. With the completion of the corporate restructuring, Sherron
Building Services now seeks to accept the role of small construction project contractor previously
awarded to its predecessor firm.
8. Approval for Finance Department to Assign the Surveying Continuing Services
Contract Originally Awarded to MACTEC Engineering & Consulting, Inc. to
the New Corporate Entity of AMEC E &I, Inc., which has Acquired all the
Assets and Obligations of MACTEC. (CIP Manager Butler)
MACTEC Engineering & Consulting, Inc. was one of three firms selected by the City Commission for
pre - qualification under the Continuing Surveying & Mapping Services Contract procurement (RFQ
11 -02) in Fiscal Year 2011. The contract for participation in this construction program was executed
by the City on December 7, 2010, with a term of five years. MACTEC was acquired by AMEC
Environment & Infrastructure and will begin to operate under the business name of AMEC E &I, Inc.
on January 1, 2012. With the completion of the corporate restructuring, AMEC E &I seeks the City's
acceptance of a request for contract assignment.
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City Commission Regular
December 6, 2011
9. Approval of Ocoee Town Center Final Subdivision Plan and Development
Agreement. (Principal Planner Fabre)
The Ocoee Town Center Final Subdivision Plan (FSP) for Phase 1 proposes for development a
commercial subdivision consisting of four (4) buildable lots. The subject Phase 1 site area is
approximately 5.7 acres in size. Phase 1 will also consist of associated infrastructure, peripheral
landscaping, subdivision garden wall and subdivision signage.
G. FIRST READING OF ORDINANCES
10. Campfield (524 3 Street). (Second Reading and Public Hearing scheduled for January 3,
2012, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (City Planner Rumer)
The subject property is located on the west side of 3` Street; approximately 191 feet south of Center
Street. The subject parcel has one existing Single - Family Residence. No development proposal is
planned at this time. The Applicant has requested annexation into the City limits mainly for potable
water connection.
a. Annexation Ordinance
b. Rezoning Ordinance
11. Luna (520 3 Street). (Second Reading and Public Hearing scheduled for January 3, 2012,
Regular Commission Meeting at 7:15 p. m. or soon thereafter). (City Planner Rumer)
The subject property is located on the west side of 3rd Street; approximately 346 feet south of Center
Street. The subject parcel has one existing Single - Family Residence. No development proposal is
planned at this time. The Applicant has requested annexation into the City limits mainly for potable
water connection.
a. Annexation Ordinance
b. Rezoning Ordinance
12. Medina (521 2nd Street). (Second Reading and Public Hearing scheduled for January 3, 2012,
Regular Commission Meeting at 7: p.m. or soon thereafter). (City Planner Rumer)
The subject property is located on the east side of 2nd Street; approximately 346 feet south of Center
Street. The subject parcel has one existing Single - Family Residence. No development proposal is
planned at this time. The Applicant has requested annexation into the City limits mainly for potable
water connection.
a. Annexation Ordinance
b. Rezoning Ordinance
13. Capital Improvements Element - Update - Amendment to Schedule. (Second
Reading and Public Hearing scheduled for January 3, 2012, Regular Commission Meeting at 7:15
p.m. or soon thereafter). (City Planner Rumer)
The Capital Improvement Element (CIE) of the City of Ocoee Comprehensive Plan is a requirement of
Chapter 163, Florida Statutes (FS) and enables implementation of the Plan goals, objectives, and
policies needing capital funding for a 5 -20 year planning horizon. Each year, the table section of the
CIE will be updated to ensure that the adopted list of capital projects in the CIE matches the City's
newly adopted fiscal year budget and approved five year Capital Improvements Program (CIP). The
CIE does not propose any new projects not previously reviewed and approved by the Commission.
In 2011, the Florida Legislature enacted legislation allowing adoption of the annual amendment to the
CIE to be accomplished with a single public adoption hearing. The amendment is also exempt from
inclusion in the twice - yearly large scale amendment process.
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City Commission Regular
December 6, 2011
14. Proposed Amendment to the Code of Ordinances — Temporary Suspension of
Fire Department Plan Review Fee for Commercial Projects. (Second Reading and
Public Hearing scheduled for January 3, 2012, Regular Commission Meeting at 7:15 p.m. or soon
thereafter). (City Planner Rumer)
As an economic incentive for new development, City Staff proposes a Code Amendment for the
temporary suspension of the Fire Department plan review fee for commercial projects for one year
retroactive to December 6, 2011. The plan review fee is 'h of 1% of the value of construction.
15. First Reading of an Ordinance to Repeal and Replace Ordinance 2010 -007
Entitled "Water Conservation for Landscape Irrigation" with "Water
Conservation for Landscape Irrigation, Irrigation System Design and
Installation Standards, and Efficient Plumbing Requirements ". (Second Reading and
Public Hearing scheduled for January 3, 2012, Regular Commission Meeting at 7:15 p.m. or soon
thereafter). (Utilities Director Smith)
The City of Ocoee's SJRWMD Consumptive Use Permit (C.U.P.) requires the City to adopt
SJRWMD- approved conservation standards for High - Efficiency Plumbing and Florida - Friendly
Landscape Irrigation Standards for new construction. Ordinance 2010 -007, adopted June 15, 2010, has
been updated to include the required water - conserving plumbing and irrigation standards and has been
accepted by SJRWMD.
H. SECOND READING OF ORDINANCES — PUBLIC HEARINGS
16. Martinez (9051 A.D. Mims Road). (Advertised in the Orlando Sentinel on Thursday,
November 24, 2011, and Thursday, December 1, 2011). (Principal Planner Fabre)
The subject property is located on the south side of AD Mims Road and approximately 240 feet west
of Johio Shores Road. The Planning and Zoning Commission reviewed the proposed Martinez
Property annexation and initial zoning on November 8, 2011. City Staff presented a brief summary and
overview of the requested actions. After finishing its deliberations, the Planning & Zoning
Commission, acting as the Local Planning Agency, voted unanimously to recommend approval of the
Annexation of the +/ -3.19 acres parcel of land known as the "Martinez Property" with an Initial
Zoning classification of "R -1AA ".
a. Annexation Ordinance
b. Rezoning Ordinance
17. Adoption of an Ordinance Imposing a Temporary Moratorium on the Opening
of New Internet Cafes / Simulated Gaming Devices. (Advertised in the Orlando Sentinel
on Thursday, November 24, 2011). (Police Chief Brown)
Internet cafes have become a trend, offering "pay -to- play" devices similar to casino -style slot machine
computers with sweepstakes and chances to win cash and prizes. Internet cafes essentially skirt state
gambling prohibitions by describing their operations as pre - determined sweepstakes and, as such,
consider themselves not to be involved in gambling. These simulated gaming cafes have large
amounts of cash on site and stay open late, thus are inviting targets for crime. In April 2011, a cafe
near Apopka was robbed by armed men, gunfire was exchanged, and one person was killed. Virtual
gambling victimizes and preys upon those with gambling addictions and those in our community who
can least afford losing rent and food money to the lure of sweepstakes and easy winnings. In January
2011, Seminole County banned such activity citing an increase in crime correlating with the opening of
nine such cafes. An ordinance imposing a temporary moratorium on the opening of new Internet Cafes
/ Simulated Gaming Devices will allow staff to study and report to the Mayor and City Commission on
issues relating to Internet cafes by a date certain.
Page 4
City Commission Regular
December 6, 2011
I. PUBLIC HEARINGS
18. Approval of Resolution for Capital Improvement Refunding Revenue Note,
Series 2011. (Advertised in the Orlando Sentinel on Thursday, November 24, 2011). (Finance
Director Horton)
The 1999 Capital Improvement Refunding Revenue Bonds were issued to finance the acquisition of
the Beech Center, the City Hall Complex, a Public Works Facility and fire stations. The principle
amount currently outstanding on the bonds is $8,185,000 with interest rates of 4.5% to 4.75 %. The
bonds mature October 2028.
The City issued a Request for Proposal (RFP) to obtain bank qualified financing to refund the 1999
Capital Improvement Refunding Revenue Bonds (not to exceed $8,400,000). The RFP was issued to
take advantage of lower interest rates. Responses were received on October 31st from three financial
institutions- Branch Banking and Trust Company (BB &T), JP Morgan Chase, and SunTrust Bank.
Low interest rates coupled with bank qualified financing resulted in proposed savings from $72,293 to
$120,380 annually or $1,228,983 to $2,046,466 over the remaining life of the bonds. Interest rates
range from 2.23% to 3.21 %. Finance and the City's Financial Advisor reviewed and compared the
proposals to determine the best opportunity for the City.
19. Rich Drive. (Advertised in the Orlando Sentinel on Thursday, November 24, 2011). (City
Planner Rumer)
The City Commission requested a survey of the homeowners in the Forest Oaks Subdivision and a
public hearing to consider the permanent closing of vehicular access from Rich Drive to Hackney
Prairie Road, except for access by police, fire, ambulance and emergency vehicles. Currently, Rich
Drive terminates before Hackney Prairie Road and is inaccessible due to the changes in elevation
between Hackney Prairie Road and Rich Drive, and an existing gate located at the end of Rich Drive.
The City mailed out 292 surveys to the homeowners in Forest Oaks asking them to make a selection
between permanently closing the vehicular access from Rich Drive to Hackney Prairie regardless of
the proposed Hackney Prairie Relief School and keeping the access opened if the proposed Hackney
Prairie Relief School is approved. Of the 106 completed surveys, 103 requested that Rich Drive be
permanently closed and 3 requested it remain open. Eighteen surveys were returned by the post office
as non - deliverable with no forwarding address.
a. Consideration - Permanently Closing the Road at Hackney- Prairie Road
b. Resolution
20. Eagle Creek of Ocoee — Preliminary Subdivision Plan. (Advertised in the Orlando
Sentinel on Thursday, November 24, 2011). (Principal Planner Fabre)
The subject property is located on the southeast corner of the intersection of Ocoee - Apopka Road and
Fullers Cross Road. It is approximately 97.90 acres in size, and is currently vacant except for several
abandoned agricultural structures. The property is currently zoned PUD Low Density. The Future Land
Use designation is "Low Density Residential" which allows up to 4 dwelling units per acre. The PUD
allows for a residential community that combines townhomes and single - family detached homes in a
neo- traditional neighborhood design concept.
The Preliminary Subdivision Plan (PSP) proposes a total of 254 residential units with a requested net
density of 2.6 units per acre, which does not exceed the underlying land use density capacity or
maximum allowed. Of the 254 total units, 80 are proposed for townhomes, and 174 are proposed for
single - family detached residential lots. Of the 97.90 total acres, approximately 40.02 acres are planned
to be reserved for either open space or park area. Of the 40.02 acres, approximately 23.5 acres are
programmed to be conservation and buffer areas. The development is proposed to be developed in 4
phases.
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City Commission Regular
December 6, 2011
J. REGULAR AGENDA
21. Discussion regarding the Withers Maguire Historic House, Operation and
Contents.
A letter was sent to members of the Historic Commission with regard to removal of items from the
Withers Maguire House. The premises have been temporarily locked until the problem is resolved.
Members of the Historic Commission have been invited to join the discussion.
22. Discussion on Resident Complaints Concerning the Pedestrian Gate at the
Villages of Wesmere That Gives Access to Westbrooke Elementary School.
(Commissioner Johnson)
23. Discussion and Direction — Letters of Interest for City Attorney. (City Manager
Frank)
24. Approval for Award of RFP #11 -002 City -Wide Wrecker Towing Services.
(Purchasing Agent Tolbert)
The City has been using various towing companies on a rotational basis for the wrecker towing
services for public roads and City vehicles. However, the public was being charged different rates and
the rotation list was increasing creating the need for additional staff time to verify new companies and
for tracking purposes. The estimated current annual towing charges for the public roads is $130,000
(approx. 740 tows annually) and the approximate current annual cost for City vehicles is $10,000
(approx. 85 tows annually) for a total of $140,000. However, this contract would provide for the
towing of City vehicles at a reduced cost, with no charge for Class A (up to 10,000 pounds) vehicles.
With this contract, the public will be charged across the board rates at reduced costs.
K. STAFF ACTION ITEMS
L. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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