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HomeMy WebLinkAbout03-06-12 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida March 6, 2012 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Presentations by the Ocoee Police Department. (Police Chief Brown) ➢ 2011 Officer of the 4 Quarter Award: Detective David Gray ➢ 2011 Officer of the Year Award: Detective James Berish ➢ 2011 Civilian of the Year Award: Wendi Cady ➢ 2011 Volunteer of the Year Award: Pete Cady Brief Video Update on Homes for Hero's — Ocoee Professional Firefighter James Kelley C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held February 21, 2012. (City Clerk Eikenberry) 2. Appointment to the Human Relations Diversity Board. (City Clerk Eikenberry) Members of the Human Relations Diversity Board serve two -year terms. Currently, the Human Relations Diversity Board has seven (7) members and their resolution allows no less than seven (7) members and no more than fifteen (15) members. Two applications were received from Ms. Gwendolyn King and Nancy Cox with an interest in serving on the board. 3. Approval of Fifth Addendum to Consulting Agreement with SMW GeoSciences, Inc. (Utilities Director Smith) The Utilities Department utilizes the consulting services of SMW GeoSciences, Inc., for assorted projects throughout the year, such as compliance support for the City's 2010 Consumptive Use Permit (CUP) and follow -up conditions to the permit; assistance and consultation for alternative water supply planning efforts, and hydrogeological support, such as the maintenance of required monitoring wells for the wastewater plant. The City originally selected SMW to perform hydrogeological services per the Consultants' Competitive Negotiation Act (CCNA), and entered into an Agreement on January 17, 2006. After the completion of its original term, the Agreement has been extended annually in one -year terms; most recently on January 18, 2011, valid through January 17, 2012. Due to the necessary City Commission Regular March 6, 2012 ongoing support for the CUP and SMW's familiarity with the Utilities Department's operations, staff is recommending the SMW contract be extended for one more year, to be effective through January 17, 2013. Before the end of this period, staff plans to seek proposals via Request for Qualifications (RFQ) for professional hydrogeological services, consistent with the CCNA. 4. Approval of Memorandum of Understanding Between Ocoee, Apopka and Mount Dora for Health Clinic Use. (Human Resources Director Williford) The City of Ocoee shares facilities and appointments with the City of Apopka. The Employees and Dependents of each City have benefited through this sharing between the (2) two Cities. The City of Mount Dora has asked to be included in sharing their facility with the Cities of Ocoee and Apopka. Mount Dora will provide to the Cities of Ocoee and Apopka the same number of hours for appointments as will Ocoee and Apopka to the Employees and Dependents of Mount Dora. 5. Approval of Community Grant Program — January 2012 Cycle. (Community Relations Manager Wright) The Community Grant Review Board (CGRB) met on February 8, 2012, to discuss the 9 applications received for the Community Grant Program (formerly the Community Merit Awards Program). The Community Grant Program provides financial grants of up to $500 made to Ocoee non - profit organizations and civic groups outside City limits which benefit residents of Ocoee. The grants are awarded twice yearly to acknowledge excellence and further the contributions these local organizations bring to the Ocoee community. There is $6,000 allotted for this cycle of the Community Grant Program. The Community Grant Review Board voted to fund 7 organizations in the amount of $3,500. Two organizations did not receive recommendations to receive grants: The Daughters of the American Revolution Orlando Chapter and Total Freedom Program. The Daughters of the American Revolution Orlando Chapter, while a worthy organization, did not meet the grant criteria as their program does not directly benefit Ocoee residents. Total Freedom Program did not have a representative present at the Community Grant Review Board Meeting, and therefore they were automatically disqualified. 6. Approval of Declaration of Surplus Property. (Purchasing Agent Tolbert) Staff requests the approval of the City Commission to contract George Gideon Auctioneers, Inc. for the public sale of the City's surplus property. This action will present the City with the opportunity of a larger coverage area and would alleviate the overtime costs incurred in conducting the auction in- house. The City has had good results in the past with Gideon, and found the dollar amount received for items sold by Gideon to be comparable to those sold by the City or EBay. The surplus items will be delivered to the Gideon property located at 2753 N. Orange Blossom Trail (Hwy. 441), Zellwood, FL 32798. Gideon performs governmental auctions the third Saturday of each month; therefore, the next available auction will be held on March 17, 2012, at 9:00 a.m. The auction will be advertised in the Orlando Sentinel, the West Orange Times, and the City's Internet site. G. SECOND READING OF ORDINANCES - PUBLIC HEARINGS 7. Ordinance Adopting a Proposed Amendment to the Ocoee Land Development Code - Extension of Preliminary and Final Subdivision /Site Plan Approvals until March 1, 2014. (Advertised in the Orlando Sentinel on Thursday, February 23, 2012). (City Planner Rumer) Chapter 180 of the Code of Ordinances of the City of Ocoee, Florida, also known as the Ocoee Land Development Code, Article IV, sets forth certain time periods following approval of Preliminary Subdivision & Preliminary Site Plan (collectively, "Preliminary Plans ") within which a Final Plan approval must be obtained. Preliminary Plan approval by the City Commission shall be automatically voided if the Final Site Plan (for either the entire project or the approved first phase) is not approved within one (1) year (LDC, Article IV, Section 4 -3, A, (6), & Section 4 -3, C, & Section 4 -4.G, (1), (g)). Additionally, the Ocoee Land Development Code, Article IV, also sets forth certain time periods following approval of Final Subdivision & Final Site Plan (collectively, "Final Plans ") within which construction must commence. The Ocoee Land Development Code provides for the automatic Page 2 City Commission Regular March 6, 2012 termination of Preliminary Plans and Final Plans if the subsequent events required by the Land Development Code do not occur (LDC, Article IV, Section 4- 4.G(3) & Section 4 -5.G). During the 2011 legislative session, a law was passed providing for an additional two year extension under Section 73 of Chapter 2011 -139 (House Bill 7202). Per Section 73 of Chapter 2011 -039 (House Bill 7207), staff is proposing to amend Section 4 -12 of the City of Ocoee Land Development Code to provide an additional two year extension. All approved Preliminary and Final Plans will have an expiration date of March 1, 2014, dependent on special circumstances that may arise for individual projects. 8. Ordinance Approving and Adopting the New Boundaries for the Commission Districts of the City of Ocoee. (Advertised in the Orlando Sentinel on Sunday, February 26, 2012). (City Clerk Eikenberry) The 2011 Redistricting Commission was appointed by the City Commission and held several meetings between July — August, 2011, including an advertised Public Hearing on August 31, 2011. The Districting Commission presented a report to City Commission on September 6, 2011, advising of its preferred plan as well as two other options. On November 15, 2011, the Commission selected the Plan known as Board Plan 6- Revised, and directed staff to bring back an ordinance adopting the new boundaries set forth in this Plan. H. REGULAR AGENDA 9. Approval of Resolution to Specifically Designate Certain Subdivisions as Golf Cart Communities. (Police Chief Brown) The City has in place an ordinance authorizing the use of golf carts (the "Golf Cart Ordinance ") within certain communities and streets pursuant to the provisions of Article III of Chapter 153 of the Ocoee City Code. The purpose of this Resolution is to specifically designate the following subdivisions as Golf Cart Communities as defined in the Golf Cart Ordinance: Grace Park, Town of Ocoee, Maguire's Subdivision, Municipal Complex Park, Pounds, Marion Park, Hidden Oaks and Admiral Pointe. Public Works will install road signs and a map will be posted on the City's website in order to inform the public of the boundaries. I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3