HomeMy WebLinkAboutItem #03 Approval of Fifth Addendum to Consulting Agreement with SMW GeoSciences, Inc. tie center of Good Lip
CLF
AGENDA ITEM COVER SHEET
Meeting Date: March 6, 2012
Item # 3
Reviewed By:
Contact Name: Charles K. Smith, P.E. Department Director: Charles K. Smi ll
Contact Number: 407 - 905 -3159 City Manager: Robert Frank '7W'
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Subject: Fifth Addendum to Consulting Agreement with SMW GeoSciences, Inc.
Background Summary:
The Utilities Department utilizes the consulting services of SMW GeoSciences, Inc., for assorted projects
throughout the year, such as compliance support for the City's 2010 Consumptive Use Permit (CUP) and
follow -up conditions to the permit; assistance and consultation for alternative water supply planning efforts,
and hydrogeological support, such as the maintenance of required monitoring wells for the wastewater
plant. The City originally selected SMW to perform hydrogeological services per the Consultants'
Competitive Negotiation Act (CCNA), and entered into an Agreement on January 17, 2006. After the
completion of its original term, the Agreement has been extended annually in one -year terms; most recently
on January 18, 2011, valid through January 17, 2012. Due to the necessary ongoing support for the CUP
and SMW's familiarity with the Utilities Department's operations, staff is recommending the SMW contract
be extended for one more year, to be effective through January 17, 2013. Before the end of this period,
staff plans to seek proposals via Request for Qualifications (RFQ) for professional hydrogeological services,
consistent with the CCNA.
The City, assisted by SMW's efforts, has been preliminarily awarded a matching water conservation grant
from SJRWMD. The City's match shall be "in- kind" by installing smart meters in the Admiral Pointe, Sleepy
Harbor, Veronica Place and Hidden Oaks neighborhoods, and tracking pre and post smart meter usage.
Using the information obtained from the meters, the City shall develop a water conservation strategy. The
grant from SJRWMD is in the amount of $66,184, of which $50,000 is programed for assistance from SMW.
The Consultant is seeking no changes to the Agreement or any increase to fees for services as part of this
Addendum.
Issue:
Should the Mayor and Commission authorize the Mayor to execute the Fifth Addendum to the Consulting
Agreement between the City of Ocoee and SMW GeoSciences, Inc.?
Recommendations:
Motion to authorize the Mayor to execute the Fifth Addendum to the Consulting Agreement by and between
the City of Ocoee and SMW GeoSciences, Inc., to retain consulting services through January 17, 2013.
Attachments:
Fifth Addendum to "Consulting Agreement"
Financial Impact:
There is no direct Financial Impact upon approval. Presently SMW has ongoing funded service work orders
open in the approximate amount of $8,000; and staff anticipates $10,000 in additional work orders, mostly
to support ongoing CUP efforts, which is already funded in the FY 2012 professional services budget. In
addition, as part of the water conservation grant, Staff foresees $50,000 in fees for SMW's assistance, for
which funds will come from the SJRWMD grant of $66,184.
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Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading ,/ Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
X Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by ( ) N/A
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e Ce nter of Good Lit
Mayor �� - - -,: I jle- Commissioners
S. Scott Vandergrift t "i Gary Hood, District 1
Rosemary Wilsen, District 2
City Manager r ; x Rusty Johnson, District 3
0116COR
Robert Frank _ Joel F. Keller, District 4
FIFTH ADDENDUM TO "CONSULTING AGREEMENT"
This Fifth Addendum to the Agreement by and between the CITY OF OCOEE, herein referred to
as the "CITY" and SMW GEOSCIENCES, INC., herein referred to as the "CONSULTANT ",
whose effective date is January 17, 2006, which was amended January 18, 2011, and do hereby
mutually agree to extend the terms of said Agreement through January 17, 2013.
IN WITNESS THEREOF, both parties hereby mutually agree to the original conditions and
terms of the initial Agreement and hereby acknowledge the conditions of this Agreement and
execute the same on this day of , 2012.
Accepted Date: Nov . c a G 't / 3 , 2012
Authori - d s' :nature of SMW Or
GeoSciences Representative
or its Authorized agent
Accepted by: Date: , 2012
Authorized signature of the City
of Ocoee's Representative or its
Authorized agent
Approved by: Date: , 2012
City Attorney
City of Ocoee Utilities Department • 1800 A.D. Mims Road • Ocoee, Florida 34761
Phone: (407) 905 -3159 • Fax: (407) 877 -5899 • www.ocoee.org