HomeMy WebLinkAboutItem #04 Memorandum of Understanding between Ocoee, Apopka and Mount Dora for Health Clinic Use tr C of Good L f`
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AGENDA ITEM COVER SHEET
Meeting Date: March 6, 2012
Item #
Reviewed By:
Contact Name: Gene Williford Department Director
Contact Number: 1032 City Manager:
Subject: Memorandum of Understanding Between Ocoee, Apopka and Mount Dora for Health Clinic Use
Background Summary: The City of Ocoee shares facilities and appointments with the City of
Apopka. The Employees and Dependents of each City have benefited through this sharing
between the (2) two Cities.
Issue: The City of Mount Dora has asked to be included in sharing their facility with the Cities of
Ocoee and Apopka. Mount Dora will provide to the Cities of Ocoee and Apopka the same number
of hours for appointments as will Ocoee and Apopka to the Employees and Dependents of Mount
Dora.
Recommendations: It is recommended by Staff to allow Mount Dora to share their facility with
Ocoee and Apopka in the same manner as Apopka and Ocoee have for the past few years.
Attachments: Attached is a Memorandum of Understanding between the (3) three Cities which
has already been approved by Mount Dora and Apopka. The Schedule of hours is also attached.
Financial Impact: There is no financial impact. The benefit to the employees of Ocoee will include
more hours to access appointments at the Mount Dora and Apopka facilities.
Type of Item:
❑ Public Hearing For Clerk's Dept Use:
❑ Ordinance First Reading ® Consent Agenda
❑ Ordinance Second Reading ❑ Public Hearing
❑ Resolution ❑ Regular Agenda
❑ Commission Approval
❑ Discussion & Direction
❑ Original Document/Contract Attached for Execution by City Clerk
❑ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney ❑ N/A
Reviewed by Finance Dept. ❑ N/A
Reviewed by ( ) 111 N/A
MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF OCOEE, FLORIDA
AND
CITY OF APOPKA, FLORIDA
AND
CITY OF MOUNT DORA, FLORIDA
WITH
CROWNE /CAREHERE INC.
This Agreement made effective as of day of , 2012, between the City of Ocoee,
Florida, (hereinafter referred to as Ocoee), and the City of Apopka, Florida, (hereinafter referred to as
Apopka), and the City of Mount Dora, Florida, (hereinafter referred to as Mount Dora).
WITNESSETH:
WHEREAS, Florida law permits local governments to enter into Interlocal Agreements and
Memorandums of Understanding regarding mutual aid, land use, zoning and planning and other items
of mutual concern, and
WHEREAS, Ocoee, Apopka and Mount Dora have opened on -site Employee Health Center(s), located
within each of their respective Cities, and each provide similar services, including primary care,
medications, lab work, x -rays, and occupational services, including pre - employment, annual physicals
and other medical services through the same third party administrator Crowne /CareHere, (hereinafter
referred to as the Provider), and
WHEREAS, Ocoee, Apopka and Mount Dora have employees /dependents /retirees eligible to use their
respective health centers that reside in each of the three locales, and
WHEREAS, Ocoee, Apopka and Mount Dora desire to make available to those eligible who reside in one
of the other locales outside of their City of employment, to be served more conveniently by this less
costly alternative to medical services, and
WHEREAS, The Provider has demonstrated the ability to arrange for such appointments and track the
utilization between which employee /dependent /retiree is using which Cities facility, as is occurring
presently between Apopka and Ocoee, and
WHEREAS, Apopka, and Ocoee have already experienced the collective benefit of allowing their
employees /dependents /retirees to share each other's facility, Mount Dora desires to join that
partnership, in order to add to the cost savings for each City when providing services rendered by the
Provider, and
WHEREAS, Mount Dora desires to share their facility with and as Ocoee and Apopka presently share the
services of the Provider, under the following conditions:
1. Only eligible employees /dependents /retirees may use any one of the three health centers by
making regular appointments on -line or by calling the appointment phone line.
2. The Cities agree to provide occupational services, such as work related triage and pre - employment
physicals, and as those appointments may only occur with coordination between the
administrative staff of each City.
3. CareHere shall create a reporting mechanism that indicates which facility was used by the eligibles
from each City, on a weekly basis.
4. Although there will not be an invoice or any charges from one City to another based on the
utilization, the Provider will create a summary of the utilization between the eligible and which
health center those eligible used on a quarterly basis.
5. The initial term of this Agreement shall be for a period of twelve (12) months, beginning the
effective date above, and after the parties all approve this Agreement. Any or all of the Cities may
terminate this Agreement by providing thirty (30) days' notice, in writing, to the non- canceling
party(s). Upon completion of the initial term, this Agreement shall automatically renew for
additional one (1) year periods unless thirty (30) days written notice of cancelation is provided to
the non - cancelling party(s). Any modifications to this Agreement are not valid or binding unless
they are in writing and formally approved by the City of Ocoee, the City of Apopka and the City of
Mount Dora.
IN WITNESS WHEREOF, THE PARTIES SET THEIR HANDS AND SEALS.
CITY OF OCOEE, FLORIDA CITY OF APOPKA, FLQR D J
,•'fir / /2/,
By: Bye •f ■
City Manager City Manager
Date: Date: ;21a111.
CITY OF MOUNT DORA, FLORIDA CROWNE /CAREHERE, INC.
By: - By:
City Manager Administrator
Date: Q2/ /. /, Date:
MEMORANDUM OF UNDERSTANDING
BETWEEN OCOEE, APOPKA, MOUNT DORA
FOR HEALTH CLINIC USE
HOURS TO BE SHARED BETWEEN
THE THREE CITIES
Ocoee: Monday, Wednesday 8:OOam to 5:OOpm
Apopka: Tuesday, Thursday 8:OOam to 5:OOpm
Mount Dora: Tuesday, Thursday 8:OOam to 5:OOpm