Loading...
HomeMy WebLinkAboutItem #01 Approval of Minutes MINUTES February 21, 2012, at 7:15 P.M. REGULAR CITY COMMISSION MEETING A.CALL TO ORDER Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Commissioner Keller Chambers of City Hall. gave the invocation, followed bythe Pledge of Commissioner Hood. City Clerk Eikenberry Allegiance to the Flag, led by called roll and declared a quorum present. Roll Call: Commissioner Hood, Commissioner Wilsen, Mayor Vandergrift, Commissioner Johnson and Commissioner Keller. Also Present: City Attorney Cookson, City Manager Frank, City Clerk Eikenberry B.PRESENTATIONS AND PROCLAMATIONS Update from the Founder’s Day Committee. Commissioner Johnson advised that working with Founders’ Day is a year-long job and there are many staff members and volunteers who work hard and this year he believes they were only $1,000 in the red but he will provide expenditure sheets to the Mayor and Commissioners in their mailboxes so they can see the breakdown of the expenses. He further thanked Police Officer Brad Dreasher and Ronald Moore from Public Works for all the help they put into Founder’s Day. He also thanked the Commission for all the support and participation they have given to Founder’s Day. Presentation of Check from the Founders’ Day Committee to Martha Lopez-Anderson of Saving Young Hearts for Contributions received from the Founders’ Day 5K Run. Athletic Supervisor Mark Johnson and Parks and Recreation Leader Mark Rollins briefly spoke about the 5K Run and the contributions they received. They recognized the Chick-fil-A team for sponsoring the event this year and said the proceeds from this event went to Saving Young Hearts. Martha Lopez-Anderson, Founder of Saving Young Hearts, was presented a check in the amount of $1507.00. Commissioner Johnson announced the Founders’ Day Committee has two checks to present from the proceeds of the Founders’ Day beer sales to present to 1) Martha Lopez-Anderson with Saving Young Hearts and 2) Ocoee Professional Firefighters Union/Homes for Heroes Event, both checks in the amount of $3,000. Martha Lopez-Anderson , Saving Young Hearts, briefly thanked the City of Ocoee for their continued support and said it was a pleasure for her to work with city employees on Founders’ th Day. She advised that on February 11 they held a heart screening event for children in the City of Ocoee and their screening helped ten children get detected with heart conditions their parents would otherwise not have known about. She added that knowing this could potentially save them from the sudden cardiac death her son suffered eight years ago. She further explained that the funds go directly to their mission; there are no paid employees. The money pays for training, defibrillators, etc. Steven VanVarick , Ocoee Lion’s Club President, said he has two checks to award. He presented a $500 check for Ocoee Little League to Commissioner Hood. He presented a check for $125 for the Spring Fling event to Commissioner Wilsen. City Commission Regular February 21, 2012 th Martha Lopez-Anderson announced that they will be having their 7 Annual Spring Fling which is a free event to the community. There will be free food and drinks, activities, and many th demonstrations that are geared toward safety. The event is on March 10 at Bill Breeze Park from 10am to 3pm. st Steven VanVarick further announced that on March 31 the Lions Club will be holding a Holiday Turkey Shoot next to the West Orange Girl’s Club on Ocoee Apopka Road. He welcomed people to join the Lions Club that meets on Monday, or to donate to the Lions Club. He said they provide eye exams and eye glasses, as well as eye surgeries for individuals in our community. C.COMMENTS FROM CITIZENS/PUBLIC - none D.STAFF REPORTS AND AGENDA REVIEW City Manager Frank made the following reports: th 1)Noted that the minutes of February 7 should be corrected to change the names under “Also Present.” City Clerk Eikenberry noted that those corrections had been made. 2)Police Department is offering a free handgun safety class. Topics include terminology, safety, loading and unloading, shooting basics, laws, use of force, concealed weapon permits, and proficiency. 3)SAFE Class – Tuesday March 13, 2012, from 6:00p.m.until 9:00 p.m. This is a free, one time, three hour presentation on self-defense and safety awareness for women. The class is taught by Ocoee Police Officers using the National Self Defense Institutes’ S.A.F.E. curriculum. Topics covered include: self-defense, crime prevention and domestic violence. The class is held at the Ocoee Police Department. You must be at least thirteen years of age to attend. If interested in either class, please contact Officer Teddy Levin at 407-905-3160 ext. 3024 or at tlevin@ci.ocoee.fl.us. 4)Parks and Recreation Department is accepting registration for its Adult Soccer 6 on 6 Program until March 2nd. Cost is $360 per team. For more information Contact the Parks and Recreation Department at 407-905-3180. E.COMMISSIONERS ANNOUNCEMENTS Commissioner Hood – reminded everyone about Opening Day for Little League at Central Park. Parade will start at 8am on February 25, 2012; Opening Day ceremony will begin at 9am. Commissioner Wilsen- None Commissioner Johnson – None Commissioner Keller – None Mayor Vandergrift – 1) announced he has a letter from the Arbor Day Foundation to the City th of Ocoee for the 4 year as our designation as “Tree City USA” and he congratulated staff for keeping that going, 2) reminded everyone to come out for the opening of Ocoee Little League. Page 2 City Commission Regular February 21, 2012 F.CONSENT AGENDA Commissioner Keller, seconded by Commissioner Hood, moved to approve the Consent Agenda Items #1 through #2. Motion carried 5-0. Approval of Minutes for the Regular Commission Meeting Held February 7, 2012. (City 1. Clerk Eikenberry) Approved on Consent. Motioncarried 5-0. Approval of School Resource Officer Agreement 2011/2012. (Police Chief Brown) 2. The Ocoee Police Department provides one (1) DARE officer to five (5) elementary schools, one (1) School Resource Officer to one (1) middle school, and two (2) School Resource Officers to one (1) high school, all of which are located within the city limits of Ocoee. An annual agreement between the City and the School Board of Orange County is required in order for the Police Department to understand its officers' responsibilities and for the City to be reimbursed by the School Board of Orange County for a portion of the officers' salaries. This agreement is effective from July 1, 2011 to June 30, 2012. Approved on Consent. Motioncarried 5-0. G.PUBLIC HEARINGS - None H.FIRST READING OF ORDINANCE Ordinance Adopting a Proposed Amendment to the Ocoee Land Development Code - 3. Extension of Preliminary and Final Subdivision/Site Plan Approvals until March 1, 2014. (Second Reading and Public Hearing scheduled for March 6, 2012, Regular Commission Meeting at (City Planner Rumer) 7:15 p.m. or soon thereafter). Chapter 180 of the Code of Ordinances of the City of Ocoee, Florida, also known as the Ocoee Land Development Code, Article IV, sets forth certain time periods following approval of Preliminary Subdivision & Preliminary Site Plan (collectively, “Preliminary Plans”) within which a Final Plan approval must be obtained. Preliminary Plan approval by the City Commission shall be automatically voided if the Final Site Plan (for either the entire project or the approved first phase) is not approved within one (1) year (LDC, Article IV, Section 4-3, A, (6), & Section 4-3, C, & Section 4-4.G, (1), (g)). Additionally, the Ocoee Land Development Code, Article IV, also sets forth certain time periods following approval of Final Subdivision & Final Site Plan (collectively, “Final Plans”) within which construction must commence. The Ocoee Land Development Code provides for the automatic termination of Preliminary Plans and Final Plans if the subsequent events required by the Land Development Code do not occur (LDC, Article IV, Section 4-4.G(3) & Section 4-5.G). During the 2011 legislative session, a law was passed providing for an additional two year extension under Section 73 of Chapter 2011-139 (House Bill 7202). Per Section 73 of Chapter 2011-039 (House Bill 7207), staff is proposing to amend Section 4-12 of the City of Ocoee Land Development Code to provide an additional two year extension. All approved Preliminary and Final Plans will have an expiration date of March 1, 2014, dependent on special circumstances that may arise for individual projects. City Attorney Cookson read the title of the Ordinance. Mayor Vandergrift announced the Second Reading and Public Hearing are scheduled for March 6, 2012, Regular Commission Meeting at 7:15 p.m. or soon thereafter. Ordinance Approving and Adopting the New Boundaries for the Commission Districts 4. of the City of Ocoee. (Second Reading and Public Hearing scheduled for March 6, 2012, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (City Clerk Eikenberry) Page 3 City Commission Regular February 21, 2012 The 2011 Redistricting Commission was appointed by the City Commission and held several meetings between July – August, 2011, including an advertised Public Hearing on August 31, 2011. The Districting Commission presented a report to City Commission on September 6, 2011, advising of its preferred plan as well as two other options. On November 15, 2011, the Commission selected the Plan known as Board Plan 6-Revised, and directed staff to bring back an ordinance adopting the new boundaries set forth in this Plan. City Attorney Cookson read the title of the Ordinance. Mayor Vandergrift announced the Second Reading and Public Hearing are scheduled for March 6, 2012, Regular Commission Meeting at 7:15 p.m. or soon thereafter. I.REGULAR AGENDA Appointment to the Community Grant Review Board. (City Clerk Eikenberry) 5. Members of the Community Grant Review Board serve two-year terms. Three members have terms expiring March 2012. Jim Sills, Glenda Dunn and Julie Butler have stated their interest in being reappointed for another term ending March 2014. However, there is currently one application on file from Nancy Cox who is interested in serving on this board. Commissioner Hood, seconded by Commissioner Keller, moved to approve the reappointment of Jim Sills, Glenda Dunn, and Julie Butler. Motion carried 5-0. Approval of Resolution Authorizing the Use of Golf Carts within Certain Communities 6. and Streets Meeting Threshold Safety Requirements under State and Municipal Law. (Police Chief Brown) The City has in place an ordinance authorizing the use of golf carts (the “Golf Cart Ordinance”) within certain communities and streets pursuant to the provisions of Article III of Chapter 153 of the Ocoee City Code. The purpose of this Resolution is to specifically designate the following subdivisions as Golf Cart Communities as defined in the Golf Cart Ordinance: Amber Ridge, Vignetti Park, Twin Lake Forest, Ocoee Heights, Nancy Ann Woods, Peach Lake North, Bob Sorenson, Foxfire, Meadows, South Springdale, Twin Lakes Manor, Peach Lake Central, Spring Lake Hills, Lakeview Village, Peach Lake South, Central Park, Lakewood Hills, Hillcrest Heights, Brentwood Heights, Lakewood, and Silver Glen. Public Works will install road signs and a map will be posted on the City’s website in order to inform the public of the boundaries. Commissioner Wilsen, seconded by Commissioner Hood, moved to approve Resolution No. 2012-003 designating the following subdivisions as Golf Cart Communities as defined in Ordinance 2011-011: Amber Ridge, Vignetti Park, Twin Lake Forest, Ocoee Heights, Nancy Ann Woods, Peach Lake North, Bob Sorenson, Foxfire, Meadows, South Springdale, Twin Lakes Manor, Peach Lake Central, Spring Lake Hills, Lakeview Village, Peach Lake South, Central Park, Lakewood Hills, Hillcrest Heights, Brentwood Heights, Lakewood, and Silver Glen. Commissioner Wilsen . Chief Brown inquired about Admiral Pointesaid that can be brought Commissioner Johnson back at a later date for a different resolution.inquired about his street Police Chief Brown being approved for a resolution. explained that all the subdivisions being presented tonight approached the Police Department for approval, and if he wants his street to be considered it can be brought back on the next agenda. Lt. WagnerCommissioner explained that those will be brought back with the next resolution. Hood askedLt. Wagner about Westyn Bay. said all gated subdivisions are okay to go right now; they do not need signage. Page 4 City Commission Regular February 21, 2012 Mayor Vandergrift also mentioned he would like to see it done for Marion Park around Starke Chief Brown Lake. advised that it will probably have to be done in stages because of the time and cost involved in getting the signs made and posted; he will discuss that with Public Works. After discussion motion carried 5-0. Commissioner Johnson, stated on an unrelated topic, that he was remiss earlier in not also thanking Lt. Wagner for all the work he did on Founders’ Day and related events. City Attorney Cookson read the title of the Resolution. The resolution, as adopted, carries the following title: RESOLUTION NO2012-003 . A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, AUTHORIZING THE USE OF GOLF CARTS WITHIN CERTAIN COMMUNITIES AND STREETS MEETING THRESHOLD SAFETY REQUIREMENTS UNDER STATE AND MUNICIPAL LAW; DESIGNATED BY RESOLUTION; ADOPTED BY THE CITY COMMISSION; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. J.STAFF ACTION ITEMS - none K.COMMENTS FROM COMMISSIONERS Commissioner Keller – announced that FCAT’s will be happening soon and encouraged all the kids to get rest, eat a healthy breakfast, and do well on their tests. Commissioner Johnson- inquired about the palm trees between Ocoee and Winter Garden down both sides of the road on Franklin into Plant Street. He said there had been some there 20+ years ago; he would like to see about Ocoee and Winter Garden doing that again because it looked like City Manager Frank a nice entryway into the City. said we have $82,000 in contingency at this Mayor Vandergrift time; he will see what can be done. It is an expensive undertaking. mentioned Silver Star Road enhancements and said he would like staff to look into that and see what the plan is. Commissioner Wilsen – 1) said they had a meeting regarding the Farmer’s Market and they would like the Commission to discuss discontinuing the Farmer’s Market due to very poor attendance. In light of the excellent attendance at the Food Truck Friday events, the community is letting us know what they are interested in. She said they gave the Farmer’s Market their best shot and residents just don’t seem to be interested. Commissioner Wilsen, seconded by Commissioner Hood moved to discontinue the Farmer’s Market after the final event on March 16, 2012. Page 5 City Commission Regular February 21, 2012 There was discussion about the costs to the city for the Farmer’s Market and that the attendance was down to 4–7 people the last few meetings. There was discussion about having the Farmer’s Mayor Vandergrift said the two vegetable Market once a month on Food Truck Fridays. stands seem to be making a reasonably good living; he added that there have been comments that it was a big mistake to move it out of downtown. He said the staff members that made the decision have not been involved too much in the weekly events. After brief discussion motion carried 4-1 with Mayor Vandergrift opposing. Commissioner Hood – 1) reminded everyone again about Opening Day for Little League, this is the 50 year anniversary and a lot of people are bringing memorabilia 2) said Ocoee High School approached Parks and Recreation Director Hayes regarding using the Bulldog field for Girl’s Flag Football and Lacrosse. He said the county is probably getting ready to shut down their field Parks and Recreation Director Hayes due to the condition. said they are looking at 17 dates. Commission Hood said they can work something out with the Bulldogs as far as running the Mr. Hayes concession stands if they chose to, they don’t have to. said to use the fields on those 17 dates would cost about $1700; there would be $300 in lining the fields if city staff had to do ommissioner Hood that. C said we could require them to do their own lining and he also Mr. Hayes inquired about reseeding the field. said that is done on a regular basis anyway, there is no additional cost. Commissioner Hood, seconded by Commissioner Johnson, moved to approve waiving the fees to Ocoee High School for use of the Bulldog field for their Girl’s Flag Football and Lacrosse games on 17 dates this season. Additionally, they would be responsible for lining the field and will consult with the City as far as concession stand operations during the games. Motion carried 5-0. Commissioner Hood (cont.) 2) thanked Fire Chief McNeil for completing the SAFER Grant Fire Chief McNeil Applications. briefly explained that they submitted for personnel for an engine crew for three shifts, which would be twelve people. He said the funding is for two years of full funding with no obligation to retain the employees. He said the priorities of the grant are for: rehiring laid-off personnel, preventing layoffs, and hiring new personnel, in that order. He stated, if they are selected, it would come back before the Commission to accept the grant or not. He also explained that they will be applying for another grant to fund a fire station in the northwest district; it is not a SAFER grant. That would be 100% funding, if granted. Commissioner Hood said at either the first or second meeting in March they will be bringing back numbers for the placing a rescue unit in the north end. He wants the Commission to look at Commissioner Johnson that once all the information is in front of them. said that he has heard Fire Chief McNeil that they have transported over forty people in their transport. said they only follow protocol, and whoever gave him that information is about 75% off. They have met through risk management and the insurance carrier is aware of what they are doing. The protocol is employees or situations where the eta for an ambulance was more than protocol allows for trauma patients and regular medical patients. He added they had a meeting with Rural Metro and Winter Garden to discuss response issues. He stated they are working on it; he said Commissioner Johnson they cannot jeopardize patient care waiting for their response. said he Chief McNeil does not want to do something we are not supposed to do and get us in a lawsuit. stated that they recently had a meeting and confirmed that they are covered by insurance and Page 6 City Commission Regular February 21, 2012 Commissioner Wilsen they are absolutely not doing anything they are not supposed to do. inquired if she could see a copy of the report on how many transports are done and how much Chief McNeil time it takes. said he would provide that. He added that the reason that they see so many Rural Metro ambulances around is because the contract to provide the inter-facility transports from nursing homes and hospitals and have a fleet of ambulances dedicated to that. City Attorney Cookson stated that he did not read the resolution title when it was passed on the golf cart item (ITEM 6), and he read the ordinance at that time. Mayor Vandergrift – None ADJOURNMENT The meeting was adjourned at 8:12 p.m. Page 7