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Home My WebLink About03-20-12 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida March 20, 2012 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A.CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B.PRESENTATIONS AND PROCLAMATIONS Proclamation – Sexual Assault Awareness Month – April 2012. (Mayor Vandergrift) C.COMMENTS FROM CITIZENS/PUBLIC D.STAFF REPORTS AND AGENDA REVIEW E.COMMISSIONERS ANNOUNCEMENTS F.CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. Approval of Minutes for the Regular Commission Meeting Held March 6, 2012. 1. (City Clerk Eikenberry) Appointments to the Human Relations Diversity Board. (City Clerk 2. Eikenberry) Members of the Human Relations Diversity Board serve two-year terms. Currently, the Human Relations Diversity Board has eight (8) members and their resolution allows no less than seven (7) members and no more than fifteen (15) members. Two applications were received from Carmen Ortiz and Morgan Curry with an interest in serving on the board. Approval to Expend and/or Grant Forfeiture Monies to Law Enforcement 3. Related Uses and Charities. (Police Chief Brown) Pursuant to Florida State Statutes 932.7055 “…any local law enforcement agency that acquires at least $15,000 pursuant to the Florida Contraband Forfeiture Act within a fiscal year must expend or donate no less than fifteen (15) percent of such proceeds for the support or operation of any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer program. Award of Bid #B12-04 Asphalt Paving Projects for FY 2012 to Ranger 4. Construction Industries Inc. in the amount of $292,026.60. (Purchasing Agent Tolbert) The City of Ocoee, Florida (City) solicited bids from qualified contractors to furnish labor, supervision, materials, equipment, supplies and incidentals for the asphalt paving projects for fiscal year 2012 for roads within Forest Oaks Subdivision (Log Run Ct, Tranquille Oaks Dr, Shumard Oaks Dr, Sherwood Oaks Cir); Sawmill Subdivision (Millstream, Canyon Tr, Timber Ridge); Meadows Subdivision (Little Aspen Ct, New Meadows Ct, Fort Collins Ct, Meadow Sweet Ct); and Arizona Ct, Idaho Ct; Jamela Dr, Kimball Dr; Pine St; and Carriage Oaks Ct in the City of Ocoee. The City Commission Regular March 20, 2012 construction generally consists of an asphalt stabilized base course from a mixture of the existing bituminous concrete pavement and existing base course material. In addition, the contractor shall furnish and install asphalt pavement on the recycled road base. All work of this contract shall conform to the applicable technical specifications of Florida Department of Transportation (FDOT) "Standard Specifications for Road and Bridge Construction" Latest Edition, and "Roadway and Traffic Design Standards" Latest Edition including any amendments thereto. The total budget for asphalt paving is $409,550, including the future paving of Marshall Farms Road. The estimated budget for this project is $388,245. Approval of Stormwater Vacuum Truck Re-Build. (Public Works Director 5. Krug) The approved Stormwater Division’s 2011/2012 budget included funding for the re-build of the 2001 Vactor truck, unit 149. This scheduled work is due to the normal wear on the equipment from regular use. The authorized Vactor dealer in the Central Florida area is Environmental Products of Florida, located in Apopka, which provided an estimate of $64,782.80 to complete the work. Fleet also solicited a price comparison from an alternate vendor, Southern Sewer Equipment Sales in Fort Pierce, however their cost for the same work was quoted at $94,823.35. Public Works recommends awarding the work to Environmental Products of Florida in the amount of $64,782.80. Approval of Special Event Permit Request for Road Closure for Farmer’s 6. Market. (Building Official Washington) During the March 6, 2012, City Commission meeting, Mr. Jim Sills, 205 South Lakeshore Drive, approached the City Commission to allow the Farmer’s Market to continue under the direction of the Ocoee Lion’s Club and be relocated to the downtown area of McKey Street. Mr. Sills said the Lion’s Club could handle everything and their membership would volunteer to monitor the event. He stated the only thing they needed are the barricades to close the street. The Commission voted 5-0 to close McKey Street every Friday from 3pm-7pm in the winter months and 4pm-8pm in summer months for the Ocoee Lion’s Club and the local vendors to take full responsibility of the Farmer’s Market. Mayor Vandergrift clarified that the city field located on Bluford Avenue between Oakland Avenue and McKey Street would be used for parking. Mr. Sills has requested access to the city power pole located on McKey Street. He advised the Lion’s Club will reimburse the City for all electricity used by the Farmer’s Market. Mr. Sill requests using the Parks & Recreation power cords until April 27, 2012, to allow the Lion’s Club sufficient time to acquire suitable power cords of their own. Finance has provided past invoices for the power pole ranging from $12.53 to $14.36 per month. G.PUBLIC HEARINGS - None H.REGULAR AGENDA Award of Bid #B12-03 Reclaimed Water System Retrofit for Prairie Lake 7. Subdivision Phase I & II to S.L. Williams Consulting Corp., in the Amount of $546,792.14. (Purchasing Agent Tolbert) In conformance with the policies and procedures of the City of Ocoee (City), bids were solicited from qualified contractors to construct the reclaimed water system retrofit for Prairie Lake subdivision (Project). All work for the project shall be designed and constructed in accordance with the drawings and specifications prepared by the City of Ocoee, as subsequently modified by the City of Ocoee. The proposed project will be awarded and constructed in conformance with the plans and specifications. Bids shall be deemed to include all items necessary for the furnishing, delivering, and installing of all materials, equipment, incidentals, and services, including all labor, for the work, which generally includes, but is not necessarily limited to, the construction of a reclaimed water distribution system within an existing residential subdivision that is already substantially occupied by residents. This retrofit project will utilize directional boring methods so as to reduce the amount of surface damage and restoration work required. Preservation of existing utilities and private property is an important aspect of the work. Page 2 City Commission Regular March 20, 2012 Election of Mayor Pro Tem. (City Clerk Eikenberry) 8. Section C-9 of the Ocoee City Charter states: …The Mayor pro tem shall be elected from among the Commissioners by the City Commission but shall continue to represent the district in which such Commissioner resides. The Mayor pro tem shall be elected at the first City Commission meeting following the swearing in of the candidates elected at each general city election … and shall serve as Mayor pro tem until the successor is elected. On March 20, 2007, the Commission created a policy to elect the Mayor Pro Tem annually, even in non-election years, by rotating down through the seniority list, beginning with Commissioner Johnson for the term of March 2007-2008. Mayor Pro Tem and Board Liaisons are being elected in March to stay consistent with annual elections, despite the unique situation this year of the General Election being held in January in conjunction with the Presidential Preference Primary. The following elections have been made since 2007: 2007-08 Commissioner Johnson 2008-09 Commissioner Hood 2009-10 Commissioner Keller 2010-11 Commissioner Johnson 2011-12 Commissioner Wilsen Appointment of Commission Liaisons to Various Boards. (City Clerk 9. Eikenberry) Each year in March, the Commission reviews the Liaisons Appointments to various boards and makes changes, if needed. In 2011, no changes were made and liaisons remained as follows for the 2011-12 election year: Parks and Recreation Board – Commissioner Wilsen Citizens Advisory Board for the Police Department-Commissioner Keller Citizens Advisory Board for the Fire Department-Commissioner Johnson Human Relations Diversity Board- Commissioner Hood Personnel Board – Commissioner Johnson Tri-County League of Cities – Commissioner Wilsen West Orange Airport Authority-William Maxwell W.O. Chamber of Commerce – City Manager Frank MetroPlan Advisory Board- Commissioner Keller I.STAFF ACTION ITEMS J.COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3