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HomeMy WebLinkAbout03-01-2012 CITY OF OCOEE MINUTES OF HUMAN RELATIONS /DIVERSITY BOARD REGULAR MEETING HELD MARCH 1, 2012 I. TO ORDER xt. Chairman Maxwell called the meeting to order at 7:05 p.m. in the Commission Chambers of City Hall, 150 North Lakeshore Drive. Vice - Chairwoman Hopkins gave the invocation and Member Boudokhane led the pledge of allegiance. The clerk called roll and determined there was a quorum present. PRESENT: Chairman Maxwell, Vice - Chairwoman Hopkins, Member Turner, Member Boudokhane, Member Cornell and Member Joseph `' ALSO PRESENT: Recording Clerk Williams „ _ ABSENT: Member Anjum (A /E) BUSINESS FOR DISCUSSION *, APPROVAL OF MINUTES . February 2, 2012 , Member Boudokhane, seconded by Member Cornell, moved to approve the February 2, 2012 minutes as written. Motion carried unanimously. TREASURER'S REPORT Member Cornell explained to the board the layout of the report and how the information is separated by content. Vice - Chairwoman Hopkins stated there is a discrepancy in how the honorarium to Allie Braswell is being paid; $200 of the $400 stated comes out of the 2010- 201 1 budget. Also there are still outstanding items for Chik- Fil -A. Vice - Chairwoman Hopkins, seconded by Member Boudokhane moved to accept the treasurer's report as stated. Motion carried unanimously. Member Cornell stated that she would like to budget money for promotional items that have the board logo instead of the city's logo. BLACK HISTORY MONTH "ESSAY CONTEST” Chairman Maxwell thanked the board for an outstanding job in organizing and executing the event. Member Joseph stated she did not attend the event, but wanted to thank Member Boudokhane for her hard -work in executing the event. Member Turner thought the event was a great success and suggested considering having an overall winner from each grade and age category (i.e. elementary, middle and high school). Vice - Chairwoman Hopkins suggested choosing a different topic other than a biography; it has become mundane. Human Relations Diversity Board Minutes March 1, 2012 Page2of3 Discussion ensued regarding other areas of the event (i.e. refreshments, DVD Fy copies, photography). Member Boudokhane expressed her gratitude to everyone for their participation in the event and suggested requiring the essays to be typed [and that the board] use a different writing topic. Member Cornell suggested having a rehearsal of the essay contest prior to the live event and including more elementary grade levels..a SPRING FLING Vice - Chairwoman Hopkins gave brief explanation of the board's presence at spring fling. Member Cornell inquired if they will use spring fling to promote participation in Fiesta de Colores. Vice- Chairwoman Hopkins stated they will have the picture boards up with photos of their various events. Member Cornell asked if anyone else would like to volunteer at the board's Spring Fling booth. PROPOSED BUDGET FOR FY 2012 -13 Chairman Maxwell asked the board to review the budget and make notes for . comments in open discussion. He then began to explain the budget breakdown and the reasoning behind such an aggressive total budget number being requested. Chairman Maxwell went over the population numbers for Ocoee residents and the geographical make -up of each district. Member Joseph suggested using the commissioners to reach out to their districts. Member Cornell suggested targeting the religious organizations for outreach. Chairman Maxwell asked the board for suggestions of when the event should be held. Member Boudokhane suggested June, as the kids will be out of school, and not many events taking place. Member Cornell suggested sending out a survey to potential participants soliciting feedback on participation in event, volunteering, donations /sponsorship, and so forth. Vice - Chairwoman Hopkins stated if the board moves forward with International Day, they need to eliminate Fiesta de Colores. Member Joseph inquired if the same could be said for the MLK, Jr. and the essay contest. Member Cornell stated MLK, Jr. is an event in celebration of a national holiday and should not be viewed in the same manner as the other events. Member Boudokhane asked if they would be hosting a function or event for ADA Awareness every month. Chairman Maxwell stated the view on the proposed budget is that the yearly total will be distributed over the twelve months. Vice - Chairwoman Hopkins suggested planning an event in conjunction with another major event, partnering with another organization. Human Relations Diversity Board Minutes March 1, 2012 Page 3 of 3 Member Boudokhane asked how much money was awarded by the city in the past considering the $56,000 that is being requested with this proposed budget. Chairman Maxwell stated the board was awarded $7,000 in FY 2011-12. Chairman Maxwell suggested the appointment of a historian for the board to document events and arrange scrapbooks and picture boards. Member Boudokhane volunteered for the position. Chairman Maxwell seconded by Member Cornell moved to accept Member Boudokhane as the board historian. The question was not called, no vote was taken. 0k Member Joseph asked that they include an event in March, the month recognized as "Women's Month." Further discussion ensued surrounding hosting International Day, advertising, type of publicity, length of event and sponsorship. Chairman Maxwell stated that he wants year round sponsorship solicitation. Member Cornell inquired about getting decals made up that state proud sponsor of Human Relations Diversity Board. NEXT AGENDA - April 5, 2012 Spring Fling Debrief Fiesta de Colores - creation of sub - committee MLK, Jr. Event and Celebration - creation of sub - committee Proposed budget for 2012 -2013 QUESTIONS /COMMENTS Member Boudokhane - none Member Turner - none Member Cornell - none Member Joseph - inquired if the Mayor sent out the "thank you " letters for the MLK, Jr. event participants. Vice - Chairwoman Hopkins - none ADJOURN Adjourned at 9:15 p.m. Tisha Williams, Recording Clerk William Maxwell, Chairman