HomeMy WebLinkAbout05-01-12 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
May 1, 2012 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Proclamations- May 2012. (Mayor Vandergrift)
➢ National Water Safety Month
➢ Building Safety Month
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting Held April 17, 2012.
(City Clerk Eikenberry)
2. Appointments to the Board of Adjustment. (City Clerk Eikenberry)
The three -year term of Bob Colburn and Robert Cadle ends May 2012. Mr. Cadle was recently moved
from an alternate member position to a regular member position by the Commission on January 17,
2012. Both members have indicated their willingness to serve another term, if reappointed.
There is also one regular member position and two alternate member positions currently open for the
board. One application, from resident Edward Wrobel, was submitted for consideration of being
appointed to serve the vacant regular member position.
3. Approval of Edward Byrne Memorial Justice Assistance Grant (JAG) FY 2012
Application 2012- H1955- FL -DJ. (Police Chief Brown)
Based on FBI Uniform Crime Reports, $12,628.00 has been made available for the City of Ocoee
Police Department through the Edward Byrne Memorial Justice Assistance Grant (JAG). With this
money, staff recommends the purchase of two (2) digital portable radios and fourteen (14) batteries to
maintain compliance with an agreement made between all agencies in Orange County, Florida, as well
as Federal mandates to be digitally ready by the year 2012. In order to maintain compatibility and
interoperability with Motorola radios currently utilized by the Orange County radio users group,
Motorola radios must be purchased. Motorola is a sole source provider for these radios and offers only
the State of Florida contract pricing.
City Commission Regular
May 1, 2012
4. Approval of Bulk Fuel, Oils, and Lubricant Purchases. (Public Works Director
Krug)
The City has purchased bulk fuel, oil and lubricants via piggy- backing off of an Apopka contract since
2009. The Apopka contract has expired and is no longer an available option for the City's use.
The City is a member of the Central Florida Purchasing Cooperative (CFPC) where Orange County is
the lead agency in solicitations that can benefit multiple municipalities. The City has utilized this
purchasing power in the past for petroleum products and requests Commission approval to utilize the
following:
• Petroleum Traders Co. for E -10 87 octane unleaded gasoline. Bulk transport loads delivered to the
Public Works complex fuel depot (8,000+ gallons).
• Mansfield Oil Co. for diesel fuel. Bulk transport loads delivered to the Public Works complex
fuel depot (7,000+ gallons).
• On -Site Fuel Service, Inc. for E -10 87 octane unleaded gasoline and diesel fuel. Tank wagon
loads delivered to remote sites throughout the City (Under 8,000 gallons gasoline, Under 7,000
gallons diesel fuel).
Orange County also secured contract Y12- 121 -JS for Bulk Petroleum Products with Lynch Oil. This
contract was not solicited through the CFPC, but can be piggy- backed onto with Commission approval.
5. Approval of Wastewater Treatment Plant Mixer Motor and Gear Box #1 and #3
Replacements. (Utilities Director Smith)
The City of Ocoee Wastewater Plant utilizes I. Kruger's BioDenitro process to remove BOD
(biological oxygen demand) through two parallel oxidation ditches (concrete conical tanks), working
in alternating oxic and anoxic phases. To accomplish the oxidation of the BOD, raw sewage is fed into
the tanks and circulated around their perimeter. As treatment levels are reached, flows are discharged
to another treatment process. To circulate the flow, each tank has two mixer units which include a
motor, transmission and a turban screw. The Utilities Department has scheduled one mixer from each
tank to be rehabilitated in this fiscal year within its "Wastewater Treatment Plant Ten Year
Maintenance Schedule ".
The existing, originally equipped mixer has a 9.0 HP motor, and operates at a degraded efficiency from
when it was originally put into service (40.0 %). Kruger now has a newly designed mixer with
improvements to its motor (5.6 H.P) and turban screw. The improved mixer operates at an efficiency
of 56.0 %, 40% higher than original operating efficiency of the existing mixer. The redesigned turban
screw produces a more balanced laminar flow regime, leading to higher treatment levels and more
efficient scouring (cleaning) of the tank. The older mixer has limited parts availability.
Based on a mixer being in operation 7 hours a day, replacing the mixers would lead to an annual
savings of 8687 kilowatt- hours, and the new mixers' more even flow would lead to higher treatment
levels.
6. Approval of Rehabilitation of Lift Station #16. (Utilities Director Smith)
Included in the Utilities Department's "Lift Station Ten Year Maintenance Program" schedule is the
rehabilitation of Lift Station #14 for Fiscal Year 2012. At issue with the rehab was the change out of
two Pump -X brand pumps and their associated hardware. Pump -X is no longer in business and parts
are no longer reliably available. Lift Station #16 also utilizes Pump -X pumps and is a more critical
facility. Therefore, staff recommends switching the two stations in the maintenance program, by
moving station #16 to Fiscal Year 2012, and station #14 to Fiscal Year 2019. The two Pump -X pumps
from station #16 will be salvaged, cleaned and shelved, so as to be backups until Lift Station #14's
rehab. In addition, utilizing the scheduled resources, staff is recommending the wet well for Lift
Station #16 be recoated using GML (Green Monster Liner Coatings, LLC), a polyurea material which
is the City's specified standard.
7. Approval of Sanitary Sewer Collection System Inflow and Infiltration Study
with Reiss Engineers Inc. in the amount of $49,150.00. (Utilities Director Smith)
The City of Ocoee Wastewater Treatment Plant has experienced increased influent flows during the
wet weather season. Wet weather flows are usually prolonged and steady thorough out the system and
are generally caused by a higher- than - normal water table, leading to the groundwater leaching into the
system through pipe joints, sewer laterals and structures. Likewise, a high intensity/short duration
rainfall event, especially exacerbated in wet weather season, can lead to localized flooding which
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City Commission Regular
May 1, 2012
results in sewer collection facilities being inundated with water. The inflow from the flooding is more
intense, short in duration and can be problematic.
To ensure the City's wastewater system is properly maintained and operated, Staff is recommending a
systematic review of its sewer system by way of I &I (inflow and infiltration) studies. The first study
staff recommends will cover the areas that contribute flows to lift stations #10 and #12. Lift station
#10 includes the auto auction and industrial area along Enterprise Street.
Staff will utilize the services of Reiss Engineering, Inc., the City's hydraulic modeling and engineering
planning consultant to map, perform invasive -smoke testing, measure flows in inverts of structures,
and determine baseline flows (dry weather) and wet weather flows. The consultant will recommend
and attend the televising and recording of underground pipe and facilities.
The deliverable for the study shall be a report of findings which identifies issues and recommended
corrections, prioritized.
8. St. Johns River Water Management District Water Conservation Cost -Share
Grant. (Utilities Director Smith)
a) Approval of Water Conservation Cost -Share Grant.
The St. Johns River Water Management District would like to partner with the City of Ocoee to study,
develop, implement and track innovative water conservation initiatives that are achievable by using the
City's technologically advanced smart water metering system. SJRWMD will partner with the City by
providing a matching grant in the sum of $66,184, with the City's matching portion being the
replacement of the existing water meters with smart meters in the Admiral Pointe, Sleepy Harbor,
Veronica Place, and Hidden Oaks neighborhoods (total of 388 homes). The grant also will call for
staff to study, track and analyze, and work to implement conservation initiatives that will lead to water
savings. Staff anticipates the utilization of the City's C.U.P. consultant in the study and tracking
efforts. The grant will cover consulting professional services, tracking software including training, and
dedicated computer hardware.
The study will begin in June 2012 and should last eighteen months.
b) SMW GeoSciences, Inc. Assistance for St. Johns River Water Management
District Water Conservation Cost -Share Grant.
The City shall receive, if accepted by City Commission, a water conservation grant in the amount of
$66,184 for the study, tracking, and eventual City-wide implementation of conservation initiatives
utilizing the City's smart water metering system in the Admiral Pointe, Sleepy Harbor, Veronica Place,
and Hidden Oaks neighborhoods (totaling 388 meters). Staff recommends utilizing the services of
SMW GeoSciences, Inc. in the City's study efforts.
G. PUBLIC HEARINGS
9. Arden Park PUD — Variance to the Sign Code. (Advertised in the West Orange Times on
Thursday, April 19, 2012). (City Planner Rumer)
The applicant, Standard Pacific Homes, is requesting a variance to permit twelve (12) temporary
subdivision development signs on the Arden Park property as part of a marketing plan. The land
development code permits two signs not to exceed 128 square feet. Standard Pacific is requesting the
variance with the belief that the proposed signage and layout will complement their marketing plan.
The Board of Adjustment met on April 19, 2012, and voted 4 -0 to recommend the City Commission
approve the requested variance consistent with staff's recommendation for the following conditions:
1. Four (4) signs located on the North /South portion of Clarcona Ocoee Road.
2. Eight (8) signs located on the East/West portion of Clarcona Ocoee Road with four (4) on the
Arden Park North property and four (4) on the Arden Park South property.
3. Signs must be separated a minimum of 300 linear feet.
H. REGULAR AGENDA
I. STAFF ACTION ITEMS
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City Commission Regular
May 1, 2012
J. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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