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Home My WebLink AboutItem #03 Approval of Renewal of CenturyLink Maintenance Contract. tY,e Centex of Good Lip 40 0 fail ... AGENDA ITEM COVER SHEET Meeting Date: May 15, 2012 Item # 3 Reviewed By: Contact Name: Brian Ross Department Director: - % Contact Number: (407) 905 -3100 x1522 City Manager: 401 Subject: CenturyLink Maintenance Contract Renewal Background Summary: The City has contracted with CenturyLink for all maintenance, repairs, and upgrades of the phone system since they installed it in 1999. CenturyLink is the City's local phone provider whose territory includes every City facility with centralized phone service Issue: Should the City piggy -back off state contract 730 - 650 -99 -1 and renew its contract and subsequent renewals with CenturyLink for the maintenance of the phone system? The current year's cost will be $34,668.24. The cost for subsequent years is subject to increases based on tariff changes and additional equipment added to the phone system. Recommendations Staff cordially recommends the Mayor and City Commission approve the contract for CenturyLink services. Attachments: CenturyLink Centurion Agreement Centurion Maintenance Cost Proposal Financial Impact: This year's budget includes the $34,668.24 to renew this contract, and future budget requests will include funding for subsequent years of the agreement. Type of Item: (please mark with an x') Public Hearing For Clerk's Dept Use: Ordinance First Reading A< Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion & Direction X Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Contract No. 120400532069 SERVICES LIST 1. SERVICES. Century Link will provide to Customer those Services identified in the Century Link Price Quotes, attached and incorporated by this reference (each, a "Price Quote "). The name of the local operating company providing Services to Customer is listed on each Price Quote. Services are purchased on either a month -to -month basis or for a specific term for the particular Service ordered (each, an "Order Term "), as listed in each Price Quote. Each Order Term begins on the first day of the first billing month after Century Link installs and makes that Service available to Customer. If Customer continues to receive a Service after expiration of the Service's applicable Order Term, CenturyLink will provide that Service on a month -to -month basis at its then - current list pricing and then - current terms and conditions, unless the parties otherwise agree in writing. CenturyLink will make the Services available only after its compliance with any state - specific regulatory filing requirements. CenturyLink Price Quote Number(s): 12- 019818 -02 2. PRICING. 2.1 Monthly Recurring Charges ( "MRC ") or Monthly Recurring Rates ( "MRRs "). CenturyLink will charge Customer the MRCs or MRRs for the Services described in each Price Quote. For purposes of this Agreement, MRCs and MRRs have the same meaning and may be used interchangeably. 2.2 Non - recurring Charges ( "NRC ") or Non - recurring Rates ( "NRRs "). CenturyLink will charge Customer NRCs or NRRs related to the Services described in each Price Quote. For purposes of this Agreement, NRCs and NRRs have the same meaning and may be used interchangeably 2.3 Additional Charges. Rates do not include applicable local, state, or federal taxes, fees, or surcharges that CenturyLink may bill Customer. 2.4 Additional Payment Requirements. If Customer is not able to establish a satisfactory credit rating with CenturyLink, CenturyLink, in its sole discretion, may require Customer to submit a deposit or make an advance payment in connection with obtaining or maintaining the Services. 3. TERMS AND CONDITIONS. CenturyLink provides Services under the applicable terms and conditions listed and incorporated by reference on each Price Quote. Except for Services provided under Tariffs, in the event of any inconsistencies or conflicts between this Agreement and the applicable terms and conditions, this Agreement will take precedence. 4. TERMINATION. If Customer gives notice of cancellation or termination, disconnects any portion of a Service or otherwise breaches this Agreement resulting in the termination of a Service prior to the end of the applicable Order Term, termination liability will apply as calculated and set forth in the applicable terms and conditions listed and incorporated by reference on each Price Quote. If no termination liability is specified for Services in these terms and conditions, Customer will be liable for 50% of the monthly payments that would otherwise remain in the applicable Order Term. RELATED PRODUCT PURCHASES. Customer may purchase Products related to the Services at the CenturyLink then - current list pricing and subject to the then - current Standard Terms and Conditions for Communications Services, the Equipment Sales Product Annex, and other applicable annexes based on Customer's selection of Products, all as posted to http : / /about.centurylink.com/legal /rates conditions.html. #316721v.7 Page 2 of 2 04.11- QudSvc va ' Contract No. 120400532069 Products and Services Agreement This Products and Services Agreement ( "Agreement ") between CENTURYLINK SALES SOLUTIONS, INC., as contracting agent on behalf of the applicable affiliated entities providing the Products and Services ( "CenturyLink ") and City of Ocoee ( "Customer ") sets forth the terms and conditions for CenturyLink's provision of those Products and Services to Customer. 1. SERVICES. CenturyLink will sell to Customer the Services listed on the Services List, attached and incorporated by this reference. This Agreement is effective on the date all parties have signed below ( "Effective Date ") and continues for the longest Order Term listed on the Services List. 2. PURCHASE ORDERS. This Agreement controls over any Customer - issued purchase order, and any terms or conditions contained in a Customer - issued purchase order or other Customer ordering document will have no force or effect. 3. UNIFORM RESOURCE LOCATORS (URLS). References to URLs in this Agreement include any successor URLs designated by CenturyLink. 4. ENTITY. For an interim period until all work is completed to update systems and platforms related to the combination of EMBARQ and CenturyTel, and the acquisition of Qwest, the names EMBARQ and CenturyTel may be used in association with the products and services provided by CenturyLink in this Agreement and Qwest products and services will be sold under a separate agreement. AGREED: CENTURYLINK SALES SOLUTIONS, INC. City of Ocoee By: By: Printed: Printed: Title: Title: Date: Date: Address for Sales Administration Customer 150 N. LAKESHORE DRIVE Notices: 665 Lexington Avenue Address: OCOEE, FL 34761 Mailstop: OHMANB0107 Mansfield, OH 44907 And if related to a dispute to: CenturyLink — Attn: Sr. Assistant General Counsel, Commercial Law 5454 W. 110` Street Overland Park, KS 66211 Address for Notices (if different from above): Sales Rep: Marie Smith Sales Rep Phone: (407) 661 -5642 #316721v.7 Page 1 of 04.11- Qut/Svc a CENTURYLINK Customer Legal Name: - C entur .B `•' ink- CenturyLink Centurion Maintenance Customer Billing Name: City Of Ocoee Century link N. LAKESHORE DRIVE Valid Until July 3, 2012 OCOEE, FL 34761 Contract Term: 12 Months (Best Value not available for term below 36 months) Quote Number: 12- 019818 All Services listed on this Quote are governed by the Standard Terms and Conditions for Communications Services and the EMBARQ® Centurion Maintenance Service Annex, both posted to http: / /about.centurytink.com /legal /rates_conditions.html. STATE CONTRACT NUMBER 730 - 650 -99 -1 Annual Extended Rate Part Number Description Quantity Unit Total 1202077L1 2nd Generation Version Of TSU RM Rackmount 4 - - 533.76 2,135.04 1202066L1 Rackmount Version Of ESF CSU ACE 4 - - - - 420202311 2nd Generation,16 Position Central Site Shelf _ 1 - - - 257 -001 257 Weatherproof Autodial Phone _ 4 - - 58.20 232.80 1202155L2 TSU 120e With V.35 And DSX -1 Interface 5 - - - - 1202052L2 TSU 100 Modular T1 /FTI DSU /CSU 2 - - - - 1204025L1 T1 ESF CSU ACE w/ Power Supply _ 4 _ - - - - 0160731841 VP -4124 Valcom Power Supply 1 - - - 0000003354 VIP -810 Unit _ 1 - - - - 0000000943 VIP -800 Unit _ 1 - - - - NT5D14AD Line -side Ti I /face Card Option 11C 1 _ - 659.16 659.16 NTDU27DC _ Signaling Server - Release 4.5 _ _ 1 - - - NTZEIOHB CP FAX Capability - 20 Users 1 _ 1,288.92 1,288.92 NTZEI IHA CP Desktop Messaging 20 Users 1 - - - NTZEI9CA Multimedia Mailbox Noice -100 1 - - - - NTRH9236E6 SLR75 Tape Drive 1 - - - - NTRH9242E6 1005r/600r Modem 1 - - - NT9T6500 BCM50 North America 1 - 234.96 234.96 NTM498AA SRG50 CS1000 NA 8 SRG IPusers 1 - - - - NTM496AA SRG50 CS1000 NA +8 SRG IPuser 1 - - - - GU4300883 CallPilot Partner Assurance Software Support - Plus -S 300 - - 29.52 8,856.00 GU4300AQQ CS1000 - Partner Assurance Software Support - Tier 2 440 - - - - GE4300A09 _ BCM50 Main Unit Partner Assurance Technology Stipp( 1 - - - - ASA5510-BUN-K9 ASA 5510 Appliance with SW, 5FE,3DES/AES 1 - - 699.00 699.00 CAB -AC Power Cord,110V 1 - - - SF-ASA-8.0-K8 ASA 5500 Series Software v8.0 1 - - - - ASA-VPN-CLNT-K9 Cisco VPN Client Software (Windows, Solaris, Linux, M 1 - - - - SSM- BLANK ASA/IPS SSM Slot Cover 1 - - - - ASA-180W-PWR-AC ASA 180W AC Power Supply 1 - - - - ASA-ANYCONN-CSD-K9 ASA 5500 AnyConnect Client + Cisco Security Desktop 1 - - - - ASA5500-ENCR-K9 ASA 5500 Strong Encryption License (3DES /AES) 1 - - - - ASA5520-BUN-K9 ASA 5520 Appliance with SW, HA, 4GE +IFE, 3DES /AE! 1 - - 1,599.00 1,599.00 CAB -AC PowerCord,110V 1 - - - - SF- ASA- 8.0 -K8 ASA 5500 Series Software v8.0 1 - - - - ASA5520-VPN-PL ASA 5520 VPN Plus 750 Peer License 1 - - - - ASA5500 - ENCR -K9 ASA 5500 Strong Encryption License (3DES /AES) 1 - - ASA-VPN-CLNT-K9 Cisco VPN Client Software (Windows, Solaris, Linux, N 1 - - - SSM-BLANK ASA/IPS SSM Slot Cover 1 - - - ASA-180W-PWR-AC ASA 180W AC Power Supply 1 ASA- ANYCONN- CSD -K9 ASA 5500 AnyConnect Client + Cisco Security Desktop 1 - - - - GLC-SX-MM= GE SFP, LC connector SX transceiver 2 - - - - AIR-CT5508-50-K9 _ Wireless Controller 1 - - 3,600.00 3,600.00 Annual Extended Rate PBX Port Pricing Quantity Unit Total "Switch Only Station Ports 440 - - 24.48 10,771.20 T1 / PRI 2 406.08 812.16 PBX Voicemail Ports (exc CP w /UM) 14 - - 241.92 3,386.88 Attendant Consoles 1 - - 280.80 280.80 Printers Et Terminals 2 - - 56.16 112.32 Customer Notes: PASS must be re instated SUBTOTAL: ANNUAL RECURRING EQUIPMENT COVERAGE $ 19,304.88 within 30 - days of expiration SUBTOTAL: ANNUAL RECURRING ANALOG PBX/KEY VOICE PORTS COVERAGE $ 15,363.36 to avoid additional charges - TOTAL ANNUAL RECURRING COVERAGE CHARGES $ 34,668.2 TOTAL CONTRACT TERM RECURRING COVERAGE CHARGES . $ 34,664.24 CONTRACT TERM: 12 Months Page 1 of 1