HomeMy WebLinkAboutItem #08 Approval of Code Enforcement Agreement with Town of Oakland cow of Good bit:.
AGENDA ITEM COVER SHEET
Meeting Date: May 15, 2012
Item # 8
Reviewed By:
Contact Name: Doug Gaines Department Director: oug aines
Contact Number: 407 - 905 -3117 City Manager:
Subject: Approval of Code Enforcement Agreement with Town of Oakland
Background Summary:
The City Manager was contacted by Dennis Foltz, Oakland Town Manager, about providing part-time Code
Enforcement services to the Town of Oakland. After subsequent meetings, the details have been agreed upon
by both parties and an agreement has been drafted, which is acceptable to both parties and their legal staff.
The City of Ocoee will make available to the Town of Oakland one (1) of the City of Ocoee's Code Enforcement
Officers to provide code enforcement services within the Town of Oakland for approximately eight (8) hours a
week. It is anticipated that the Code Enforcement Officer(s) will perform the services over two (2) four (4) hours
segments on non - consecutive days, however, the schedule may change depending upon circumstances.
The City can provide these services with no additional personnel hired.
Issue:
The City of Ocoee has been asked to provide Code Enforcement services to the Town of Oakland on a part-
time basis.
Recommendations
Staff recommends the City Commission approve the agreement and authorize the Mayor to execute the
necessary documents to implement the program.
Attachments:
The full agreement is attached.
Financial Impact:
The City will receive approximately $1,000 per month, which covers 20% costs of all costs associated with
Code Enforcement Officer Theresa Rodriguez (salary, benefits, retirement costs) and annual vehicle expenses.
Type of Item: (please mark with an x)
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
x Commission Approval
Discussion & Direction
x Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by 0 N/A
2
Mayor be Center of Good L
v
Commissioners
S. Scott Vandergrift X... Gary Hood, District 1
Rosemary Wilsen, District 2
City Manager �= �` Rusty Johnson, District 3
Robert Frank = = Joel F. Keller, District 4
May 1, 2012
Mr. Dennis R. Foltz
Town Manager
Town of Oakland
PO Box 98
Oakland, FL 34760 -0098
Re: Agreement for Code Enforcement Services for the Town of Oakland
Dear Dennis —
As we have discussed, the City of Ocoee is willing to provide limited Code Enforcement
services for the Town of Oakland pursuant to the terms of this letter agreement:
1. The City of Ocoee will make available to the Town of Oakland one (1) or more of the City of
Ocoee's Code Enforcement Officers to provide code enforcement services within the Town of
Oakland for approximately eight (8) hours a week. It is anticipated that the Code
Enforcement Officer(s) will perform the services over two (2) four (4) hours segments on non-
consecutive days, however, the schedule may change depending upon circumstances.
Additional time for preparation and attendance at Oakland Code Enforcement Board Meetings
is also authorized pursuant to this agreement. Adjustments to the hours of service provided
can be made by mutual agreement between the City of Ocoee City Manager and the Town of
Oakland Town Manager.
2. The parties acknowledge that the Town of Oakland has its own Code Enforcement Board that
will hear code enforcement cases within the Town of Oakland and that the City of Ocoee's
Code Enforcement Board will not hear code enforcement cases within the Town of Oakland.
3. The Town of Oakland will take whatever steps are necessary to authorize the City of Ocoee's
code enforcement personnel to perform the services herein, including, but not limited to,
swearing in such personnel for code enforcement purposes.
4. The Code Enforcement Officer(s) will perform the following tasks in providing the code
enforcement services for the Town of Oakland: receiving, checking and /or investigating code
enforcement complaints; proactively driving through the Town of Oakland to monitor code
compliance; issuing notices or warnings as necessary; and preparing for and attending
Oakland Code Enforcement Board Meetings. The parties acknowledge that the Code
Enforcement Officer(s) will utilize City of Ocoee vehicles for the services provided herein,
although the Town of Oakland may provide a magnetic sticker for the vehicles with the Town
of Oakland logo or information covering the City of Ocoee's.
City of Ocoee • 150 N Lakeshore Drive • Ocoee, Florida 34761
phone: (407) 905 -3100 • fax: (407) 905 -3167 • www.ocoee.org
5. The Town of Oakland will pay to the City of Ocoee $27.76/hour for the work performed by
the Code Enforcement Officer(s) for the Town of Oakland. The Town of Oakland will pay
for such services within thirty (30) days of receipt of an invoice for the same. The parties
acknowledge that the hourly rate set forth above is the sole compensation due for such
services and that personnel time, wages, benefits, gas and vehicle maintenance expenses
incurred by the City of Ocoee for the Code Enforcement Officer(s) and the provision of the
services contemplated are included within the hourly rate.
6. The Town of Oakland agrees to release, indemnify, defend and hold the City of Ocoee, its
employees and elected officials harmless, to the extent provided by law, for claims, injuries or
damaged caused or alleged to be caused by the provision of services set forth herein.
Notwithstanding the foregoing, nothing herein shall be construed as a release or requirement
to indemnify the City of Ocoee for the gross negligence or willful misconduct of the Code
Enforcement Officer(s).
7. This agreement may be terminated by either party with at least seven (7) days prior notice. In
the event of termination, the Town of Oakland shall pay the final invoice within thirty (30)
days of receipt of the final invoice.
Please do not hesitate to contact me should you have any questions.
Sincerely,
Robert Frank
City Manager
City of Ocoee
CITY OF OCOEE SIGNATURE PAGE
APPROVED:
ATTEST: CITY OF OCOEE, FLORIDA
Beth Eikenberry, City Clerk S. Scott Vandergrift, Mayor
DATE:
(SEAL)
FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY
THE CITY OF OCOEE, FLORIDA COMMISSION AT A MEETING HELD
APPROVED AS TO FORM AND LEGALITY ON , 20 ,
this day of , 20 UNDER AGENDA ITEM NO. .
SHUFFIELD, LOWMAN & WILSON P.A.
By:
City Attorney