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Home My WebLink About05-15-12 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida May 15, 2012 6:00 P.M. EXECUTIVE SESSION — ATS LITIGATION 7:15 P.M. AGENDA REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Update on Health Central — Michelle Strenth, MBA Director of Government Relations Strategic Communications Presentation of Officer of the 1 Quarter to Officer Jack Davidson. (Police Chief Brown) Presentation of Community Service Award to Reba Adkins. (Police Chief Brown) Presentation — 2011 Audit and Financial Report — Mr. Elden McDirmit, CPA C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held May 1, 2012. (City Clerk Eikenberry) 2. Appointment to the Human Relations Diversity Board. (City Clerk Eikenberry) Members of the Human Relations Diversity Board serve two -year terms. With the resignation of recently appointed member (3/20/2012) Carmen Ortiz, the Human Relations Diversity Board currently has ten (10) members and their resolution allows no Less than seven (7) members and no more than fifteen (15) members. Two applications have been received from Nicole Dawkins and Mariann Zaccaro with an interest in serving on the board. City Commission Regular May 15, 2012 3. Approval of Renewal of CenturyLink Maintenance Contract. (Information Systems Manager Ross) The City has contracted with CenturyLink for all maintenance, repairs, and upgrades of the phone system since they installed it in 1999. Century Link is the City's local phone provider whose territory includes every City facility with centralized phone service. 4. Approval of Reallocation of Cost Savings from Recent Police Vehicle Purchase to Motorcycle Equipment Package Purchase. (Police Chief Brown) For FY 2011/2012, $83,580 was allocated for the purchase of 3 (three) replacement police equipped vehicles (001 - 521 -00- 6401). Actual cost of the police vehicles was $76,098 (for a savings of $7,482). For FY 2011/2012, $38,530 was allocated for the purchase of 2 (two) replacement police equipped motorcycles (001 - 521 -00- 6401). The actual final cost to purchase and equip the 2 (two) motorcycles was $43,930 ($5,400 more than what was originally budgeted). It is requested that $5,400 from the $7,482 savings be reallocated to cover the unbudgeted costs of the motorcycle equipment package purchase. G. PUBLIC HEARINGS - None H. REGULAR AGENDA 5. Approval of Award of RFP #12 -003 EMS & Fire Reporting Computer Software System to Zoll Data Systems Inc. in the Amount of $76,028.00. (Purchasing Agent Tolbert and Fire Chief McNeil) The Ocoee Fire- Rescue Department is in need of a computer software system which handles everything including fire incident reports, EMS incident reports, training records, and hydrant and other inspection activities. A portion of the funding for this software system is through a Florida Department of Health grant awarded to the Ocoee Fire- Rescue Department for the EMSTARS compliant field data system, which was extended and expires on September 30, 2012. The total budget for the computer software system is $97,594, comprised of a matching grant of $40,462 from the Florida Department of Health emergency medical services, and $57,132 that was approved by the City Commission on September 6, 2011. The remaining budget is $21,566 for any change orders and other I.S. needs necessary to accommodate this software system. 6. Approval of Second Amendment to the Exclusive Commercial and Multi- Family Solid Waste Collection Franchise Agreement. (Purchasing Agent Tolbert) The initial term of the Exclusive Commercial and Multi- Family Solid Waste Collection Franchise Agreement with Waste Depot LLC DBA Waste Works was for three years, and expires on December 1, 2012. Section 4 of the franchise agreement states, "The initial term of the franchise may be extended by mutual agreement of the City and the Franchisee for an additional two (2) year term commencing with the expiration of the initial term and terminating on December 1, 2014 ". The City received the an extension letter from Waste Works dated March 20, 2012, requesting the City extend the franchise to December 1, 2014. The Second Amendment also includes a provision to amend the total term to five (5) years in lieu of the seven (7) years incorrectly stated in Section 4 of the franchise agreement, as the City Commission approved a three -year initial term with the option to extend the franchise for an additional two -year term. 7. Approval of Resolution to Specifically Designate Certain Subdivisions as Golf Cart Communities. (Police Chief Brown) The City has in place an ordinance authorizing the use of golf carts (the "Golf Cart Ordinance ") within certain communities and streets pursuant to the provisions of Article III of Chapter 153 of the Ocoee City Code. The purpose of this Resolution is to specifically designate the following subdivisions as Golf Cart Communities as defined in the Golf Cart Ordinance: Forest Oaks and Silver Bend. Public Works will install road signs and a map will be posted on the City's website in order to inform the public of the boundaries. Page 2 City Commission Regular May 15, 2012 8. Approval of Code Enforcement Agreement with Town of Oakland. (Assistant to the City Manager Gaines) The City Manager was contacted by Dennis Foltz, Oakland Town Manager, about providing part-time Code Enforcement services to the Town of Oakland. After subsequent meetings, the details have been agreed upon by both parties and an agreement has been drafted, which is acceptable to both parties and their legal staff. The City of Ocoee will make available to the Town of Oakland one (1) of the City of Ocoee's Code Enforcement Officers to provide code enforcement services within the Town of Oakland for approximately eight (8) hours a week. It is anticipated that the Code Enforcement Officer(s) will perform the services over two (2) four (4) hours segments on non - consecutive days, however, the schedule may change depending upon circumstances. The City can provide these services with no additional personnel hired. 9. Approval of Code Enforcement Reduction of Fine/Lien for Lourdes I. Rolon- Vazquez & Wilfredo Vazquez at 1611 Ison Lane. (Assistant to the City Manager Gaines) This property was cited on February 20, 2009, by Code Officer Edward Loeffler for violation of ordinance 108 -24 D. Throughout the period of non - compliance this department received a constant flow of complaints regarding the observations. On several occasions, as code enforcement was present for unrelated permit, fence and thrift store issues, the requirements for compliance and accruing fines were discussed. Periodic images and supplemental affidavits of non - compliance were recorded during routine accruing -fine status checks throughout the non - compliance period. On March 24, 2009, the Code Enforcement Board issued an order to comply by April 7, 2009, or be fined $150.00 per day. On April 28, 2009, the Code Enforcement Board imposed the fine and lien for non - compliance. The location was routinely checked by Officer Loeffler and documented as non - compliant with fourteen affidavits. On March 5, 2012, the violation was observed corrected and an affidavit of compliance was issued. Lourdes I. Rolon- Vazquez & Wilfredo Vazquez are requesting the fine /lien amount of $159,300.00 be eliminated. The Code Enforcement Board is recommending the fine /lien be reduced to $ 54,765.09, which is the City's cost of $1,665.09, plus the accrued fine of $53,100.00 ($50.00 per day for each day in violation). I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3