HomeMy WebLinkAboutItem #01 Approval of Minutes - May 1, 2012 MINUTES
May 1, 2012, at 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission
Chambers of City Hall. Commissioner Keller gave the invocation, followed by the Pledge of
Allegiance to the Flag, led by Resident William Maxwell. Acting City Clerk Sibbitt called
roll and declared a quorum present.
Roll Call: Commissioner Hood, Commissioner Wilsen, Mayor Vandergrift, Commissioner
Johnson, and Commissioner Keller. •
Also Present: City Attorney Cookson, City Manager Frank, Acting City Clerk Sibbitt
Special Performance by Garden Community Choir — America the Beautiful
B. PRESENTATIONS AND PROCLAMATIONS
Proclamation — Building Safety Month — May 2012
Commissioner Johnson, on Mayor Vandergrift's behalf, announced and proclaimed May
2012 as Building Safety Month.
Proclamation — National Water Safety Month — May 2012
Commissioner Keller, on Mayor Vandergrift's behalf, announced and proclaimed May 2012
as National Water Safety Month.
C. COMMENTS FROM CITIZENS/PUBLIC - None
D. STAFF REPORTS AND AGENDA REVIEW
City Manager Frank made the following reports:
1) The Ocoee Police Department will be sponsoring the Handgun Safety Class on
Saturday, May 19, 2012, from 8:00a.m. to 1:OOp.m. This is a free handgun safety class
taught by Ocoee Police Officers.
2) The Ocoee Police Department will also be sponsoring a free, one time, three -hour
presentation on self - defense and safety awareness for women on Thursday June 14,
2012, from 6:OOpm to 9:OOpm. The class is taught by Ocoee police officers using the
National Self- Defense Institutes' S.A.F.E. curriculum. If interested, contact Officer
Teddy Levin at 407 - 905 -3160 ext. 3024.
3) The City of Ocoee Parks and Recreation Department will be hosting its annual Big
Orange Games on Saturday, May 5 at the Ocoee High School Football Field. Opening
ceremonies will be held at 9:15 a.m., and the games will begin at 9:30 a.m.
4) The Ocoee Family Aquatic Facility will open for the 2012 season on Saturday, May 5th
starting at 11:00 a.m.
5) The Parks and Recreation Department is accepting registrations for its Summer Camp
Program. Registration is open for all resident and non - resident children ages 5 to 14
City Commission Regular
May 1, 2012
6) The Ocoee Fire Department will be providing a Heartsaver CPR/AED class. The cost of
the class is $25, and you will receive a nationally recognized American Heart
Association CPR card which is good for two years. The class will be held at Ocoee Fire
Station 25 on May 9, 2012. The class starts at 1:OOpm and will be approximately 3 hours
in length. For more information please contact Corey Bowles at the Ocoee Fire
Department (407- 905- 3140).
Mayor Vandergrift briefly commented that he noticed the advertisement for the Big Orange
Games is on the city's, but under the Parks and Recreation webpage. He inquired as to why it
was not on the main page of the website. He further mentioned that he also noticed it was an
invitational event and was not sure as to why. Mayor Vandergrift further invited everyone to
please come out and support the games.
E. COMMISSIONERS ANNOUNCEMENTS
Commissioner Hood— None
Commissioner Wilsen — None
Commissioner Johnson inquired if the Safety Gun Classes were still being offered. He was
advised that the next class is scheduled for May 19 from 8am-lpm. Commissioner Johnson
advised Police Chief Brown that he had three names he would like to give him to register for that
class.
Commissioner Keller - None
Mayor Vandergrift — None
F. CONSENT AGENDA
Commissioner Keller, seconded by Commissioner Wilsen, moved to approve the
Consent Agenda Items #1 through #8. Motion carried 5 -0.
1. Approval of Minutes for the Regular Commission Meeting Held April 17, 2012. (Ci
Clerk Eikenberry)
Approved on Consent. Motion carried 5 -0.
2. Appointments to the Board of Adjustment. (City Clerk Eikenberry)
The three -year term of Bob Colburn and Robert Cadle ends May 2012. Mr. Cadle was recently moved from an
alternate member position to a regular member position by the Commission on January 17, 2012. Both members
have indicated their willingness to serve another term, if reappointed.
There is also one regular member position and two alternate member positions currently open for the board.
One application, from resident Edward Wrobel, was submitted for consideration of being appointed to serve the
vacant regular member position.
Approved on Consent. Motion carried 5 -0.
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City Commission Regular
May 1, 2012
3. Approval of Edward Byrne Memorial Justice Assistance Grant (JAG) FY ,201
Application 2012- H1955- FL -DJ. (Police Chief Brown)``
Based on FBI Uniform Crime Reports, $12,628.00 has been made available for the City of Ocoee Police
Department through the Edward Byrne Memorial Justice Assistance Grant (JAG). With this money, staff
recommends the purchase of two (2) digital portable radios and fourteen (14) batteries to maintain compliance
with an agreement made between all agencies in Orange County, Florida, as well as Federal mandates to be
digitally ready by the year 2012. In order to maintain compatibility and interoperability with Motorola radios
currently utilized by the Orange County radio users group, Motorola radios must be purchased. Motorola is a
sole source provider for these radios and offers only the State of Florida contract pricing.
Approved on Consent. Motion carried 5 -0.
4. Approval of Bulk Fuel, Oils, and Lubricant Purchases. (Public Works Director Krug)
The City has purchased bulk fuel, oil and lubricants via piggy- backing off of an Apopka contract since 2009.
The Apopka contract has expired and is no longer an available option for the City's use.
The City is a member of the Central Florida Purchasing Cooperative (CFPC) where Orange County is the lead
agency in solicitations that can benefit multiple municipalities. The City has utilized this purchasing power in
the past for petroleum products and requests Commission approval to utilize the following:
• Petroleum Traders Co. for E -10 87 octane unleaded gasoline. Bulk transport loads delivered to the
Public Works complex fuel depot (8,000+ gallons).
• Mansfield Oil Co. for diesel fuel. Bulk transport loads delivered to the Public Works complex
fuel depot (7,000+ gallons).
• On -Site Fuel Service, Inc. for E -10 87 octane unleaded gasoline and diesel fuel. Tank wagon
loads delivered to remote sites throughout the City (Under 8,000 gallons gasoline, Under 7,000
gallons diesel fuel).
Orange County also secured contract Y12- 121 -JS for Bulk Petroleum Products with Lynch Oil. This contract
was not solicited through the CFPC, but can be piggy- backed onto with Commission approval.
Approved on Consent. Motion carried 5 -0.
5. Approval of Wastewater Treatment Plant Mixer Motor and Gear Box #1 and #3
Replacements. (Utilities Director Smith)
The City of Ocoee Wastewater Plant utilizes 1. Kruger's BioDenitro process to remove BOD (biological oxygen
demand) through two parallel oxidation ditches (concrete conical tanks), working in alternating oxic and anoxic
phases. To accomplish the oxidation of the BOD, raw sewage is fed into the tanks and circulated around their
perimeter. As treatment levels are reached, flows are discharged to another treatment process. To circulate the
flow, each tank has two mixer units which include a motor, transmission and a turban screw. The Utilities
Department has scheduled one mixer from each tank to be rehabilitated in this fiscal year within its
"Wastewater Treatment Plant Ten Year Maintenance Schedule ".
The existing, originally equipped mixer has a 9.0 HP motor, and operates at a degraded efficiency from when it
was originally put into service (40.0 %). Kruger now has a newly designed mixer with improvements to its
motor (5.6 H.P) and turban screw. The improved mixer operates at an efficiency of 56.0 %, 40% higher than
original operating efficiency of the existing mixer. The redesigned turban screw produces a more balanced
laminar flow regime, leading to higher treatment levels and more efficient scouring (cleaning) of the tank. The
older mixer has limited parts availability.
Based on a mixer being in operation 7 hours a day, replacing the mixers would lead to an annual savings of
8687 kilowatt- hours, and the new mixers' more even flow would lead to higher treatment levels.
Approved on Consent. Motion carried 5 - 0.
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City Commission Regular
May 1, 2012
6. Approval of a Rehabilitation of Lift Station #16. (Utilities Director Smith
Included in the Utilities Department's "Lift Station Ten Year Maintenance Program" schedule is the
rehabilitation of Lift Station #14 for Fiscal Year 2012. At issue with the rehab was the change out of two
Pump -X brand pumps and their associated hardware. Pump -X is no longer in business and parts are no longer
reliably available. Lift Station #16 also utilizes Pump -X pumps and is a more critical facility. Therefore, staff
recommends switching the two stations in the maintenance program, by moving station #16 to Fiscal Year
2012, and station #14 to Fiscal Year 2019. The two Pump -X pumps from station #16 will be salvaged, cleaned
and shelved, so as to be backups until Lift Station #14's rehab. In addition, utilizing the scheduled resources,
staff is recommending the wet well for Lift Station #16 be recoated using GML (Green Monster Liner Coatings,
LLC), a polyurea material which is the City's specified standard.
Approved on Consent. Motion carried 5 -0.
7. Approval of Sanitary Sewer Collection System Inflow and Infiltration Study with Reiss
Engineers Inc. in the amount of $49,150.00. (Utilities Director Smith)
The City of Ocoee Wastewater Treatment Plant has experienced increased influent flows during the wet
weather season. Wet weather flows are usually prolonged and steady thorough out the system and are generally
caused by a higher - than- normal water table, leading to the groundwater leaching into the system through pipe
joints, sewer laterals and structures. Likewise, a high intensity/short duration rainfall event, especially
exacerbated in wet weather season, can lead to localized flooding which results in sewer collection facilities
being inundated with water. The inflow from the flooding is more intense, short in duration and can be
problematic.
To ensure the City's wastewater system is properly maintained and operated, Staff is recommending a
systematic review of its sewer system by way of I &I (inflow and infiltration) studies. The first study staff
recommends will cover the areas that contribute flows to lift stations #10 and #12. Lift station #10 includes the
auto auction and industrial area along Enterprise Street.
Staff will utilize the services of Reiss Engineering, Inc., the City's hydraulic modeling and engineering planning
consultant to map, perform invasive -smoke testing, measure flows in inverts of structures, and determine
baseline flows (dry weather) and wet weather flows. The consultant will recommend and attend the televising
and recording of underground pipe and facilities.
The deliverable for the study shall be a report of findings which identifies issues and recommended corrections,
prioritized.
Approved on Consent. Motion carried 5 -0.
8. St. Johns River Water Management District Water Conservation Cost -Share Grant.
(Utilities Director Smith)
) Approval of Water Conservation Cost -Share Grant.
The St. Johns River Water Management District would like to partner with the City of Ocoee to study, develop,
implement and track innovative water conservation initiatives that are achievable by using the City's
technologically advanced smart water metering system. SJRWMD will partner with the City by providing a
matching grant in the sum of $66,184, with the City's matching portion being the replacement of the existing
water meters with smart meters in the Admiral Pointe, Sleepy Harbor, Veronica Place, and Hidden Oaks
neighborhoods (total of 388 homes). The grant also will call for staff to study, track and analyze, and work to
implement conservation initiatives that will lead to water savings. Staff anticipates the utilization of the City's
C.U.P. consultant in the study and tracking efforts. The grant will cover consulting professional services,
tracking software including training, and dedicated computer hardware.
The study will begin in June 2012 and should last eighteen months.
Approved on Consent. Motion carried 5 -0.
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City Commission Regular
May 1, 2012
b) SMW GeoSciences, Inc. Assistance for St. Johns River Water Mana ' ement District
Water Conservation Cost -Share Grant.
The City shall receive, if accepted by City Commission, a water conservation grant in the amount of $66,184
for the study, tracking, and eventual City-wide implementation of conservation initiatives utilizing the City's
smart water metering system in the Admiral Pointe, Sleepy Harbor, Veronica Place, and Hidden Oaks
neighborhoods (totaling 388 meters). Staff recommends utilizing the services of SMW GeoSciences, Inc. in the
City's study efforts.
Approved on Consent. Motion carried 5 - 0.
G. PUBLIC HEARINGS
9. Arden Park PUD — Variance to the Sign Code. (Advertised in the West Orange Times on
Thursday, April 19, 2012). (City Planner Rumer)
The applicant, Standard Pacific Homes, is requesting a variance to permit twelve (12) temporary subdivision
development signs on the Arden Park property as part of a marketing plan. The land development code permits
two signs not to exceed 128 square feet. Standard Pacific is requesting the variance with the belief that the
proposed signage and layout will complement their marketing plan.
The Board of Adjustment met on April 19, 2012, and voted 4 -0 to recommend the City Commission approve
the requested variance consistent with staff's recommendation for the following conditions:
1. Four (4) signs located on the North/South portion of Clarcona Ocoee Road.
2. Eight (8) signs located on the East/West portion of Clarcona Ocoee Road with four (4) on the Arden Park
North property and four (4) on the Arden Park South property.
3. Signs must be separated a minimum of 300 linear feet.
City Planner Rumer advised that the issue being presented tonight is should the commission
approve the variance request by Standard Pacific Homes to Article VIII, 8 -6L, allowing the
installation of twelve (12) subdivision signs instead of the two (2) permitted by code. He further
advised that Standard Pacific Homes is requesting this variance to complement a marketing plan
for a higher -end subdivision. City Planner Rumer said under the economic conditions, staff
has relaxed some of their sign criteria but wanted this to go through the variance process since
there are other active subdivisions, and the city didn't want to set a trend. If other subdivisions
decide to come forward, staff can now make sure they require a more classy and non - cluttered
signage.
City Planner Rumer said in working with the applicant, they have committed to providing four
(4) signs located on the north/south portion of Clarcona Ocoee Road and eight (8) signs located
on the east/west portion of Clarcona Ocoee Road with four (4) on the Arden Park North property
and four (4) on the Arden Park South property. The signs must be separated a minimum of 300
linear feet. Staff is in support of this variance request. Mayor Vandergrift inquired if they
were temporary signs until they built out. City Planner Rumer advised they are temporary
signs. He further advised the portion of the signs on the North/South section of Clarcona Ocoee
Road should come out once they construct the alignment of Clarcona Ocoee. Mayor
Vandergrift further inquired if all signs would be on their property. City Planner Rumer said
all signs will be on their property and not on the right of way. Commissioner Hood advised that
his only concern is around the curve coming from Ingram Road, if a person is travelling east or
west that the sign is not in the sight view.
Mayor Vandergrift opened the public hearing. As no one wished to speak, the public hearing
was closed.
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Commissioner Keller inquired if there was any requirement that half the signs be on one side of
the road and the other half across the street since the applicant has property on both sides of
Clarcona Ocoee. City Planner Rumer confirmed by saying `yes'. He added that they will have
four (4) signs on the south side along Arden Park South and four (4) signs on the East/West
section. Commissioner Keller further inquired if a timeline should be made for the signs, or
was there already a timeline indicating when the signs should be taken down. City Planner
Rumer advised when they construct the subdivision wall and overstated landscaping, then the
signs will be removed since they cannot be located in the right -of -way. Commissioner Keller
inquired if that timeline was in the agreement. City Planner Rumer advised the code does not
give a time limit, but staff can advise them. Commissioner Keller inquired from the City
Attorney if the motion could state a time limit for the signage. City Attorney Cookson advised
that they can require a time limit as a condition of approval. He further advised the Board of
Adjustment set certain conditions as well, and the commission can add to that recommendation a
timeline as part of their motion. Commissioner Johnson briefly commented that he feels some
leeway should be given to the developers since they are putting so much money into this
development. He further added that if complaints are made regarding the signage, then they can
be addressed them as they occur. A brief discussion ensued on the time limit for the signage.
Commissioner Keller, seconded by Commissioner Hood, moved to approve the
Arden Park PUD variance request pursuant to staff's recommendation with the
addition of a 24 -month timeline and automatic renewal of the timeline unless
contacted by the City. Motion carried 5 -0.
Steven Polocheck, representative of Standard Pacific Homes, thanked the City Commission,
city staff, and city residents for the opportunity to engage in what they feel will be a significant
marketing campaign.
H. REGULAR AGENDA - None
I. STAFF ACTION ITEMS
J. COMMENTS FROM COMMISSIONERS
Commissioner Hood— reminded everyone about the Ocoee Lion's Club Golf Tournament this
Saturday, May 5 He advised he would not be able to make it due to a baseball game in
Maitland. Mayor Vandergrift added that if you are not able to make it to the golf tournament,
please go out to the Big Orange Games which are also on Saturday.
Commissioner Wilsen — None
Commissioner Johnson- None
Commissioner Keller — 1) said he knows they have talked about this before, but he was
wondering about the signs for the commissioner parking in the front of city hall. City Manager
Frank said they are open to suggestions, but staff is trying to come up with something that will
look nice. Mayor Vandergrift advised he did not need a sign because he gets in early enough
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May 1, 2012
that he does not have to worry about finding a parking spot. 2) advised that Spring Lake
Elementary School will be looking very nice. He attended the meeting yesterday with the school
board. He further advised his only frustration with the school board was that they waited until
the school was 30% completed to get feedback which makes it now too late for changes.
Mayor Vandergrift — 1) announced that the Garden Community Choir will have a concert on
May 19` at 4:00 pm at First United Methodist Church in Downtown Orlando. The cost will be
$10 and the theme is Songs of America. Tickets can be purchased at the door or on their website
at gardencommunitychoir.org. 2) announced that he has requested for years to have City of
Ocoee flags hung throughout the community, to the extent of the flag pole located outside city
hall. Mayor Vandergrift said without objection he would like for staff to bring back
an estimate for half a dozen City of Ocoee flaps so they can hang up throughout
the community on special days. City Manager Frank asked if it could also be requested
that money be taken out of contingency to put three poles up instead of having the three flags on
one pole in front of city hall. Mayor Vandergrift said that could be staffs recommendation
when they come back to the commission with costs.
City Attorney Cookson apologized for the false alarm on the special session that was called
earlier today and advised that a closed session meeting will take place next Commission Meeting
on May 15 at 6 p.m. The closed session is being called so they may get an update and
direction on the lawsuit related to the red -light lawsuit.
ADJOURNMENT
The meeting was adjourned at 7:40 p.m.
APPROVED:
Attest: City of Ocoee
Melanie Sibbitt, Acting City Clerk S. Scott Vandergrift, Mayor
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