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HomeMy WebLinkAbout06-05-12 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida June 5, 2012 6:30 P.M. Presentation to Spring Lake Elementary Honoring Outstanding Achievements on FCATs and Designation as One of the Top 5 Title 1 School's in the State 7:15 P.M. AGENDA REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Presentation of Award to Health Central for their Outstanding Support and Generous Donations to the City of Ocoee and the People in Our Community. (Police Chief Brown) Presentation of Check to Base Camp Foundation - Ocoee Professional Firefighters Presentation of Ocoee Firefighter of the Quarter - CACOFD Chairperson Wilsen C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held May 15, 2012. (City Clerk Eikenberry) City Commission Regular June 5, 2012 2. Appointment to the Human Relations Diversity Board. (City Clerk Eikenberry) Members of the Human Relations Diversity Board serve two -year terms. Currently the Human Relations Diversity Board currently has twelve (12) members and their resolution allows no less than seven (7) members and no more than fifteen (15) members. One application has been received from Margarita Del Valle, a City of Orlando resident with an interest in serving on the board. 3. Reappointment to the Code Enforcement Board and Consideration to Move Two (2) Alternate Members to Regular Member Positions. (City Clerk Eikenberry) The three -year terms of Members Elizabeth Osborne and Darrell Lowery have expired, and both members would like to be reappointed. Members Michael Hopper and Michael Godek have resigned from the board, which leaves two (2) vacant regular member positions. There are two (2) alternate members currently on the board. Chairman Godek is recommending that the commission consider moving up Alternate Members Julius Sais and Scott Blynder to the regular member positions. Currently, there are no applications on file. 4. Approval of Replacement of Two -Year Warranty Surety and Maintenance, Materials, and Workmanship Escrow Agreement for McCormick Woods — Phases 2 and 3 to M/I Homes. (City Engineer Wheeler) McCormick Woods is a 212 lot single family residential subdivision located on McCormick Road and Ingram Road. The previous developer, Galvin and Company, had completed construction of the phases 2 and 3 infrastructure improvements and has received a Certificate of Completion for both phases. The infrastructure improvements include the water, sanitary sewer, and reuse utilities, the streets and stormwater collection system, and the perimeter fence. Galvin and Company has previously provided the City with a cash escrow fund and executed Maintenance, Materials, and Workmanship Escrow Agreements for both phases. Galvin and Company has sold the remaining lots to M/I Homes and they are assuming the liability of the two -year maintenance warranty as required by the City. The City has received Letters of Credit from M/I Homes to cover the dollar amounts of the previously accepted cash escrows, which will be refunded to Galvin and Company. The Maintenance, Materials, and Workmanship Escrow Agreements are to replace the similar documents executed with Galvin and Company. The surety will be returned to the M/I Homes upon completion of the two -year warranty period and the repair of any damages caused over that two year period. 5. Approval of Award of Bid #B12 -05 Maguire Road Reclaimed Water Storage to Encore Construction Co. LLC., in the Amount of $719,000.00. (Purchasing Agent Tolbert) In conformance with the policies and procedures of the City of Ocoee (City), bids were solicited from qualified contractors to construct the Maguire Road Reclaimed Water Storage (Project). All work for the project shall be designed and constructed in accordance with the drawings and specifications prepared by CPH Engineers and the City. Bids shall be deemed to include all items necessary for the furnishing, delivering, and installing of all materials, equipment, incidentals, and services, including all labor for the work, which is generally described as the following: The project consists of the construction of a 0.75 million gallon (MG) pre- stressed concrete storage tank, 20 -inch diameter ductile iron piping for connection to the intake side and discharge manifolds of a reclaimed water high service pump station and 12 -inch connection of the inlet side to the existing distribution system piping, with electric- operated valves, plus control instruments and equipment and provisions for future connection to the City's SCADA system. Work will also include all necessary maintenance of traffic, fittings, joint restraint, pipe testing, removal and replacement of concrete pavement, sodding and other restoration as will be required. Work will be performed in a limited area and on a common easement with a small business. All work activities will need to be done keeping these constraints in mind. All work activities shall be required to be in accordance with the permits issued by the respective agencies. All work performed will be required to be done while maintaining the functional operation of the existing reclaimed water mains. Page 2 City Commission Regular June 5, 2012 6. Rejection of Mercon Construction's Offer of Judgment /Proposal for Settlement. (City Attorney Cookson) In the City's ongoing lawsuit with Mercon Construction Company ( "Mercon "), Mercon recently offered to settle the litigation with the payment from Mercon to the City in the amount of $15,000. In the event the City Commission wishes to accept the offer, or if one or more members of the City Commission desires to further discuss the offer, such discussion would take place in a closed session of the City Commission on a date to be scheduled. Both the City Attorney and the City Manager recommend rejection of the $15,000 settlement offer. 7. Approval of West Road Commercial Subdivision Plat. (City Engineer Wheeler) West Road Commercial Subdivision is a three lot commercial development located at the southeast corner of the intersection of Ocoee - Apopka and West Roads. The total project includes approximately 9.30 acres of land. The development includes approximately 5.29 acres of developable land and 4.01 acres of conservation area and wetlands. Lot 1 has been developed by Walgreens and lot 2 is planned for a McDonald's. G. FIRST READING OF ORDINANCE H. PUBLIC HEARINGS 8. Approval of Resolution Authorizing the Issuance of the City of Ocoee, Florida Transportation Improvement Refunding Revenue Note, Series 2012 in the Principal Amount Not to Exceed $15,000,000. (Advertised in the Orlando Sentinel on Tuesday, May 29, 2012). (Finance Director Horton) The City issued Transportation Refunding and Improvement Revenue Bonds , Series 1998 to fund roadway projects which included Maguire Road and Professional Parkway. On April 23, 2012, the city issued an RFQ soliciting proposals to refund the 1998 Transportation Refunding and Improvement Revenue Bonds for debt service savings. Two financial institutions responded to the request offering an opportunity to realize about $136,000 annually in savings over the life of the issue (approximately $2,200,000 through 2028). I. REGULAR AGENDA 9. Request from Rotary Club of Ocoee to Have Fees Waived for Use of the Community Center and Permission to Serve Alcoholic Beverages at a Fundraising Event on June 22, 2012. (Parks and Recreation Director Hayes) The City of Ocoee, Parks and Recreation Department, has received a Facility Use Permit application from the Rotary Club of Ocoee requesting the use of the Community Center for a fundraising event taking place on June 22, 2012. The Rotary Club of Ocoee has requested to have the rental fees associated with the use of the Community Center waived and is seeking permission to serve alcoholic beverages at this event. Proceeds from the event will go towards providing assistance for Ocoee students. 10. Approval to Amend Resolution 2011 -008 Modifying the State Highway Lighting, Maintenance, and Compensation Agreement to Include the eVerify Process. (Public Works Director Krug) Resolution 2011 -008 and the original agreement was approved by the Commission on May 17, 2011, to provide funding from FDOT to the City to help defray the costs of street light operation and maintenance on several State highways within Ocoee's corporate limits. Following the City's execution of the agreement, the State has required the E- Verify language be incorporated into all existing contracts. The E- Verify language is now included in all new contracts with FDOT and the purpose of this item is for the City to approve incorporating said language into the Lighting contract to Page 3 City Commission Regular June 5, 2012 facilitate reimbursement. The work order under this Agreement will provide Ocoee with a payment of $27,303.00 for the 2011 -2012 fiscal year. Public Works recommends approving the modification to Resolution 2011 -008 and the work order under the State Highway Lighting, Maintenance and Compensation Agreement with the FDOT to include the E- Verify language. The City has agreed to this language in subsequent new FDOT agreements. J. STAFF ACTION ITEMS K. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4