Loading...
HomeMy WebLinkAbout06-19-12 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida June 19, 2012 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Presentation of Awards to Drop Savers Winners. (Water Conservation Coordinator Wagner) Fire Department Promotions and Introduction of New Firefighter Paramedics. (Fire Chief McNeil) ➢ Colin McCormick - Lieutenant ➢ Corey Bowles - Lieutenant ➢ Chris Atalski - Engineer ➢ Chris Cullen - Engineer ➢ George Trotter - New Hire ➢ Joe Ponzini - New Hire Presentation of Budget Plan for the Human Relations Diversity Board - Chairman William Maxwell Presentation on Gateway Signage. (CRA Administrator Wagner) C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held June 5, 2012. (City Clerk Eikenberry) City Commission Regular June 19, 2012 2. Approval of Traffic Enforcement Agreement with Brookestone Property Owners Association, Inc. (Police Chief Brown) A traffic enforcement agreement is required by Florida State Statues 316.006(2) in order for the City of Ocoee Police Department to have authority to enforce traffic laws upon the private roads within the limits of the gated subdivision. Brookestone Property Owners Association, Inc. is requesting such an agreement. The term of this agreement shall be two (2) years from the effective date and will automatically renew for an additional two (2) year period unless terminated by either party with 60 day written notice. 3. Approval for Intent to Annex for Water Service — 1737 Clarcona -Ocoee Road. (City Engineer Wheeler) Ms. Audrey Sullins owns the property which is located at 1737 Clarcona -Ocoee Road and has approached the City for utility service. The property is not part of a platted subdivision and has one single family residence on the property. The property is currently within unincorporated Orange County and is not contiguous to the City Limits. However the property is inside the City's JPA boundary, Water & Sewer Territorial Boundary, and City Limits. Therefore, this is just Intent to Annex for water service at this time. 4. Approval of Special Event Permit Request for Road Closure — Wedgewood Commons HOA Block Party. (Building Official Washington) In order to temporarily close a public street the approval of the Honorable Mayor and City Commission is required. Wedgewood Commons HOA has made application to the City for a Special Event Permit for a Neighborhood Block Party that would require the temporary closing of a City owned street. The event will be held on June 23, 2012, starting from 5:00 pm to 8:00 pm. The street to be closed is Rachel's Ridge Loop. 5. Approval for Purchase and Deployment of Q -Star Technology Portable Vandalism Deterrent System for the Utilities Department. (Utilities Director Smith) Q -Star Technology, which developed the solar - powered F1ashCAM Digital Vandalism Deterrent System, presented their product to city staff as an option for preventing, theft, vandalism and other crimes throughout the City. As a method to secure City properties and facilities, staff would like to purchase sufficient FlashCam systems and deploy the devices at locations where City property has repeatedly been damaged by vandals; or at risk locations, such as City parks, athletic fields and concession stands, and utilities facilities. Utilities staff would like to purchase the first unit to be primarily used at department facilities such as the treatment plants, and also at various lift stations sites. The unit will be deployed by the Police Department, and could also be utilized by police during special events when extra units are needed. 6. Approval of Piggybacking on Collier County's Contract for Direct Mailing Services Including Utility Bill Printing and Mailing. (Purchasing Agent Tolbert) The monthly printing and mailing of utility bills and other publications i.e. -News to You, annual drinking water report, and founders' day flyers for the city is provided by an outside vendor. The city entered into an agreement with Southwest Direct Inc. for these services. Our contract expires July 22, 2012. The current agreement does not provide for an extension beyond that date. Staff has located a similar contract between Collier County and Southwest Direct which would allow the city to piggyback. Collier County awarded Bid No. 08 -5125 to Southwest Direct Inc. March 10, 2009. The contractual rates in the Collier County agreement are $.003 less than what we currently pay for utility bills. The bid expires March 2013 which will provide sufficient time for us and/or Collier County to go through a bid process. Page 2 City Commission Regular June 19, 2012 G. FIRST READING OF ORDINANCE 7. Bright House Ocoee. (Second Reading and Public Hearing scheduled for July 17, 2012, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (Principal Planner Fabre) The subject property is located on the east side of Maguire Road and approximately 1,100 feet north of Colonial Drive (SR 50). Based on the recommendation of the DRC and Planning & Zoning Commission, staff recommends that the Mayor and City Commissioners approve the Annexation of the +/ -1.95 acres parcel of land known as the Bright House Ocoee property with an Initial Zoning classification of a "PUD" based on the Land Use Plan, as date stamped received by the City on May 22, 2012. a. Annexation Ordinance b. Rezoning Ordinance to PUD/Land Use Plan 8. First Reading of Ordinance for Repeal and Replacement of Chapter 61 of the Code of Ordinances of the City of Ocoee Governing Cemeteries. (Second Reading and Public Hearing proposed for a future date in August 2012). (CIP Manager Butler) The implementation of columbarium structures in the Ocoee Cemetery created a need for revisions to Chapter 61 of the Code of Ordinances. At this time staff feels it is in the best interest of the City to repeal and reinstate Chapter 61 in its entirety in order to update the administrative and operating processes, to take more of a controlling role in the sales and services provided within the cemetery, and to authorize future changes to the Rules and Regulations to be adopted by resolution. This staff report is for first reading of the ordinance of the proposed changes to Chapter 61. The second reading will occur after an RFP for cemetery services is completed. Once those costs are established, pricing can be determined for resident and non - resident cemetery fees. Additionally, a working draft of the Rules and Regulations and its adopting resolution have been included for review and/or discussion. The finalized resolution to adopt new Rules and Regulations will be presented to the Commission in August 2012, at the same time as the second reading/public hearing of this ordinance. H. REGULAR AGENDA 9. Reclaimed Water Agreements. (Utilities Director Smith) a. Approval of City of Ocoee / Orange County Reclaimed Water Territorial Agreement. The approval of the Reclaimed Water Territorial Agreement formalizes the current City limits and enclave parcels as the City's Reclaimed Territory, and confirms the areas beyond the City limits and in Orange County as the County's reclaimed territory. The agreement provides methods to modify the reclaim areas. This Territorial Agreement should be considered in conjunction with the City of Ocoee /Orange County Agreement for the Delivery and Use of Wholesale Reclaimed Water. As this provides clarity to service territory for reclaimed water, staff recommends the approval of the Territorial Agreement even if the Wholesale Agreement is denied. b. Approval of City of Ocoee /Orange County Agreement for the Delivery and Use of Wholesale Reclaimed Water. To continue the City's efforts to provide customers with cost effective utilities service and conserve valuable ground water, the City of Ocoee is planning to expand the reclaimed water infrastructure in the North Service Area and make more capacity available to the Central Service Area. To accomplish this goal, staff is recommending the City enter into an agreement with Orange County for the County to provide wholesale reclaimed water capacity. Page 3 City Commission Regular June 19, 2012 c. Approval of Design of North Service Area (NSA) Reclaimed Main Extension. Staff has brought to Commission for approval the aforementioned Territorial Agreement, and also a Wholesale Agreement, with the intent to purchase reclaimed water from Orange County to supplement the City's existing supply and satisfy the need for 1.18 additional mgd of alternative water to meet future demands. If Commission has approved both of the agreements, engineering services of the design of the Phase I transmission mains must be initiated. Phasing, pipe sizes and probable cost are addressed in the Wholesale Reclaimed Water Service Area Feasibility Plan. The Phase I project will bring reclaimed water to Kensington Manor, McCormick Woods, Ingram Trails, Forest Brooke, Eagles Landing, the Vineyards and Westyn Bay. The Phase I project will also connect the commercial areas at the West Road — Ocoee - Apopka Road intersection which includes Ocoee High School and the pass - through capacity interconnect (west end of Arden Park South). 10. RFP #12 -005 Emergency Ambulance Service. a. Presentation of Analysis and Options for City -based Emergency Medical Services Transport. (Deputy Fire Chief Hoover) b. Award of RFP #12 -005 Emergency Ambulance Service to RuralfMetro Ambulance. (Purchasing Agent Tolbert) Rural/Metro is proposing the same service it is currently providing at no cost to the City. The financial compensation for Rural /Metro's services rendered will be from funds received for fee - for - service billings and collections and contractual arrangements with insurance organizations and other payers. The fee schedule, including any increases, will be approved by the City Commission. Supplies, equipment, and medications utilized by the City of Ocoee Fire Rescue Department in the delivery of patient care shall be replaced on a no -cost basis to the City. The initial term of the agreement with Rural/Metro would be for three (3) years beginning September 1, 2012, with two (2) twelve month optional extensions, for a total of five (5) years. Rate increases may be requested by Rural/Metro after the initial twelve (12) month period, and must be approved by the City Commission. 11. Approval of Interlocal Agreement between Orange County and the City of Ocoee Regarding Jurisdiction to Operate and Maintain Certain Local Roads. (City Engineer Wheeler) For the past fifteen years the City of Ocoee and Orange County have been negotiating language to set parameters for an Agreement to be able to transfer the operation and maintenance jurisdiction of certain local roads from Orange County to the City. During that time period there have been many areas within the City limits where property is still zoned as being within Orange County and as it develops the property is annexed into the City. The adjacent roads which were the County's jurisdiction were not annexed or transferred. Orange County had been attempting to transfer portions of roads by simply writing a letter to the City telling staff that a particular portion of a road from an intersection to the next intersection was now the City's jurisdiction. Florida Statutes require that roadway transfers between the County and the City be done by mutual Agreement. The Interlocal Agreement allows for the transfer of local County roads to the City based upon the annexation of property into the City. When the property along both sides of a portion of road between two intersections that is within and/or has been annexed into the City exceeds 50% of the road length between those intersections, then the operation and maintenance of that portion of road will transfer from the County to the City. Page 4 City Commission Regular June 19, 2012 I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 5