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Home My WebLink About06-19-12 Emergency Item Sbe Center of Good + L t 'OW*: L"i '`s Feu+ — AGENDA ITEM COVER SHEET Meeting Date: June 19, 2012 Item # Emery - Them Reviewed By: Contact Name: Jim Washington Department Director: J � Contact Number: 407 - 905 -3104 City Manager: e!/ �, 7 Subject: Special Event Permit Request for Road Closure — Sawmill Subdivision 4th of July Block Party, Background Summary: In order to temporarily close a public street the approval of the Honorable Mayor and City Commission is required. Linda Metzger of Sawmill Subdivision has made application to the City for a Special Event Permit for a Neighborhood Block Party that would require the temporary closing of a City owned street. The event will be held on July 4, 2012 starting at 2:00 pm to midnight. The street to be closed Mill Stream Road. See map attached. Issue: Should the Honorable Mayor and City Commission approve the temporary closing of a public street for the purpose of a Block Party? Recommendations Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the road closure must be notified in advance; 2) Rural Metro Ambulance must be notified of the road closure in advance; 3) An emergency lane must be maintained at all times; 5) Roads must be blocked with proper barricades; 6) Signs to be posted in advance to notify the public of the closure. Attachments: Financial Impact: None Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk X Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Reviewed by N/A ter of Goo (SVe' ,,. .d L, e g RECEIVED C)COEE JUN i 2012 BY L, A, PIERCE Florida ORGANIZATION HEADQUARTERS Name: Address: City: State: Zip Code: Phone Number: REPRESENTATIVE Name: Address: City: State: Zip Code: Phone Number: APPLICANT (if different) Name: t.trldei. wcG Q C0 / � � �•L IrJ�� l Address: Ze •a o t, // UU t om✓► City: 0 CO it- State: FL-- Zip Code: 34 /7(0 / Phone Number: ON 7 ) 4') + 0 /96 Type of Event: Parade Ceremony Exhibition _ Show Concert Demonstration Other /AG.k Pa. /" •y Date (s) and time (s) scheduled: . l 020 � — / : Name and types of activities: Irp ite.yi/.ffi ^ ■ �q -{ass c ct re•f, c.esdarkp * wO, .6 all aonsJ 0d - CJU Approximate number of spectators and participants: SO Purpose of Special Event: Ge (1.lo/21.b -C Noe,' ' 1/47 -- c-/ Exact Location of Event: VG /lc �( 414 414 6 s Z / �' ��n '`" (( ,04 / col -4-4-• Designation of Public Facilities or Equipment to be Used: 3ar (Cj V (e' a tiI' ° ►�'&s GY>Yil2/' /�'[ 1 .sire ca rv /d --' C/32 S19`e2 & Number of Temporary Directional Signs: 6 x $5.00 per sign = 3 C) G3 al' ed City of Ocoee . 150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org RECEIVED Copy of State Permit if State Roadway is used: ❑ yes ❑ no FOR PARADE: JUN 1 ZC1� Exact Location of Marshalling and Staging Area: BY L. A. PIERCE Time at which units of Parade will begin to arrive: Time at which units of parade will be dispersed: Exact Route to be Traveled shown on Attached Map: ❑ yes ❑ no Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: ❑ yes ❑ no FOR FIREWORKS: The following shall be attached to this application: 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launch point and area of fallout. r Applicant Signature: `l , e fi Date: h ihp / Approved by Police Chief - Date: (# - / 2.- Approved by Public Works Director ,1� Date: 6 .-) 4- -( Z- r' Approved by Fire Chief Date: 6 — /4-7-12__ Approved by Risk Management L Date: Approved by Building Official „ % Date: (o 1 1 Z- ' i ' T Any denial and its conditions should be in memorandum form. r' City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org Page 1 of 1 Hall, Krista From: Dreasher, Brad Sent: Tuesday, June 12, 2012 4:09 PM To: Hall, Krista; Brown, Charlie; Krug, Stephen; McNeil, Pete Cc: Decaul, Jaswantie; Hall, Cam Subject: RE: PD concerns as follows: 1. Regardless of the road closure is there going to be enough open road in case public safety needs to respond? 2. Alcohol? (it is the 4th) 3. Is midnight ok with everyone? I realize we will be responding to fireworks late into the night but don't want anyone to think we sanctioned such an event? After these questions are answered, I believe the PD will be able to sign off. Thanks, T ) ___ . ' Brad. G - Lt. Brad Dreasher City of Ocoee Police Department 646 Ocoee Commerce Parkway Ocoee, FL. 34761 Office: 407 - 905 -3160 ext. 93028 Fax: 407 - 905 -3164 bdreasher(a.ocoee.ora Our Mission: We are committed to partnering with the community to improve the quality of life, preserve order, and provide excellence inpolice service. From: Hall, Krista Sent: Tuesday, June 12, 2012 3:10 PM To: Brown, Charlie; Dreasher, Brad; Krug, Stephen; McNeil, Pete Cc: Decaul, Jaswantie; Hall, Cam Subject: This is a Block Party for 4th of July and must go to City Commission on June 25th. Please review and get this back to me as soon as possible. Thanks, Krista 6/15/2012 Dreasher, Brad From: Hall, Krista Sent: Tuesday, June 19, 2012 7:28 AM To: Dreasher, Brad; McNeil, Pete Subject: FW: Comments from Police Department - City of Ocoee Brad, I hope this answers all your questions. Thanks, Krista Hall • From: Linda Metzger [ mailto :lindametzgerptOgmail.coml Sent: Monday, June 18, 2012 4:16 PM To: Hall, Krista Subject: Re: Comments from Police Department - City of Ocoee Dear Krista, (and Lt. Dreasher): My husband's office takes care of the same matters for the City of Orlando Police Department, so I asked him to help me answer. 1) Yes, there will be adequate clearance for public safety vehicles to come through the street. 2) There will not be any alcohol served. Private residents might bring out their own alcohol, but it will not be provided. 3) Midnight is fine. We haven't done our own fireworks since the gentleman from the next neighborhood had an awesome show in the retention area for the past few years. We haven't heard yet if he will be doing them again this year. The grown -ups are too tired to stay up past midnight!! Thank you!! Linda Metzger On Mon, Jun 18, 2012 at 2:46 PM, Hall, Krista <knhall 2iici.ocoee.fl.us> wrote: Attached are the Comments from the Police Department. Thanks, Krista Hall PD concerns as follows: 1 7 Copy of State Permit if State Roadway is used: ®y FOR PARADE; :. Exact Location of Marshalling and Staging Area: Time at which units of Parade will begin to arrive: Time at which units of parade will be dispersed: _ Exact Route to be Traveled shown on Attached Map: ❑ yes ❑ no Please attach approximate number of persons, animals, and vehicles participating with descriptio of tpes of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: ❑ yes ❑ no FOR FIREWORKS: The following shall be attached to this application: 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all Individuals who will be responsible for the actual display, use or explosion of any fireworks: The backgrounds statement should include a complete history of the experience of the Individuals Involved with respect to their use of fireworks, Including a detailed l and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launch point and area of fallout. Applicant Signature: `� � � Date: 4 r R / /p Approved by Police Chief �. Date: 6_ ( / Z Approved by Public Works Director Date: Approved by Fire Chief Date: Approved by Risk Management Date: Approved by Building Official Date: *Any denial and its conditions should be In memorandum form. ;c City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761 Phone (407) 905 -3104. Fax (407) 905 -3155. www.ocoee.org 3 44i 3 -rp'F 5 4` r k 1.Fb t� z y t rte H� r n 3 .6/12/2012 14:49 FAX 1 0 Mill Stream Rd Ocoee - Google Maps . _______.. ___.2001/001 https://maps.google.corr, ps?oemiutf-88celiert 11 a Cr al"? A Pi ef-sc e__ 1 To see ell the details that are 41ble on the] G o L )gle /./ screen, um the "Print" Iltic next to the map. ?.:*......J.O.K"..g0* . : '':''. . ct A mAi&Rd Nem strvlo :: ....• '...: ;,...:: : ' : 4P 0 r ,..6 • 1 . • . x t5. . .',3 ,7• ie 602 I Croas Cul CI I Cross Cul Cl =1 1 uvu: COOSA Cul CI . a i 1 : . • g v. I t! La Jam Ci Leo Jam Cl : . 9. . 100 data 02012 G00211- " — - . . .._.. ite! ,7( 5-treatr1 -- "B /ock F,,,,, • 6,2.2 0 14-6't( 51-ee.za..11 - .. v. _ A.,0 ( 0 r r— 52_2- a c) E , 4.- - / --1- ) Volley ii)z k I( 'ID cif-A.4_ en cz"_ C Grit( r. , 4- ;pn Received Time Jun.12. 2012 2:56PM No. 6669 1 of 1 6/12/2012 2:41 PN