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Home My WebLink About02-08-12 MINUTES OF THE CITY OF OCOEE COMMUNITY GRANT REVIEW BOARD MEETING HELD FEBRUARY 8, 2012 CALL TO ORDER Chairman Sills called the regular meeting of the Community Grant Review Board to order at 7:00 p.m. in the Commission Conference Room at City Hall. Chairman Sills called for a moment of silence followed by the Pledge of Allegiance. The roll was called and a quorum declared present. PRESENT: Chairman Sills, Vice - Chairman Carrington, Member Butler, Member Anjum, and Member Dunn. Also present were Community Relations Manager Wright, and Records Coordinator Williams ABSENT: none APPROVAL OF MINUTES — Regular meeting held on August 10, 2011. Member Butler, seconded by Member Dunn, moved to approve the minutes of the Community Grant Review Board Meeting held August 10, 2011. Motion carried unanimously. Application No. 1 — Daughters of the American Revolution — Orlando Chapter Danielle Kennedy, Chapter Treasurer attended to represent the organization. Funding would be used to purchase products for injured military personnel who are recovering in Landstuhl Medical Center, Germany. Chairman Sills asked if they have any clients that live in the City of Ocoee. Ms. Kennedy stated not to her knowledge. Member Anjum clarified that the money will be used to purchase products and sent to Germany. Ms. Kennedy stated that was correct. Member Anjum referenced the grant funding criteria that funds are to be used to benefit citizens in the City of Ocoee and this request did not meet the set criteria. Member An %um, seconded by Member Butler, moved to deny grant funding of $500 to the Daughters of the American Revolution — Orlando Chapter. Motion carried unanimously. Member Butler advised Ms. Kennedy to explore Orange County governments website as they may have funding available without restrictions. Application No. 2 — Total Freedom Program No representative present at the meeting, application denied. Application No. 3 — Winter Garden Heritage Foundation Kevin Spear, Treasurer attended to represent the foundation. Member Butler stated she is familiar firsthand with the program and is extremely expressed with the service they provide the youth. Member Butler seconded by Vice - Chairman Carrington, moved to recommend that City Commission award the Winter Garden Heritage Foundation $500. Motion carried unanimously. Community Grant Review Board August 10, 2011 Application No. 4 — American Legion — Tommie C. Sanders Memorial Post 109 Tom Mottlau attended to represent the organization. Funding will be used to help offset cost for individuals participating in the Boys State Program, S.M.A.P Elementary School Medal Day and JROTC Medal Program. Vice - Chairman Carrington commented that the American Legion does great work in the community. Vice - Chairman Carrington seconded by Member Dunn, moved to recommend that City Commission award American Legion- Tommie C. Sanders Memorial Post 109 $500. Motion carried unanimously. Application No. 5 — Bread of Life Fellowship, Inc. Mark Anthony attended to represent the organization. Funding will be used to purchase diesel fuel to help keep their trucks on the road picking up and delivering food to needy families in the local area. Chairman Sills commented that Bread of Life Fellowship does a wonderful job assisting local organizations in the area that service needy families. Member Butler seconded by Vice - Chairman Carrington, moved to recommend that City Commission award Bread of Life Fellowship $500. Motion carried unanimously. Application No. 6 — Christian Service Center for Central Florida, Inc. Ann Walding attended to represent the organization. Funding will be used to purchase propane which is used by the organization to heat food being distributed to needy individuals. Vice - Chairman Carrington, seconded by Member Butler, moved to recommend that City Commission award The Christian Service Center $500. Motion carried unanimously. Application No. 7 — Garden Community Choir Nancy Knepper attended to represent the organization. Member Butler asked if the grant funding will be used specifically to purchase music. Ms. Knepper stated the funding would be specifically used to purchase music. Chairman Sills, seconded by Member Butler, moved to recommend that the City Commission award The Garden Community Choir $500. Motion carried unanimously. Application No. 8 — Ocoee High School (Baseball Team) Chuck Schall, Baseball Coach attended to represent the organization. Vice - Chairman Carrington asked specifically how the funds will be used. Mr. Schall stated the funds will be used to re- construct the batting cages because the structures are unsafe. Member Butler stated over the past several months she has observed a lot of parent involvement in maintaining the fields. Member Anjum inquired who completes the non - profit status. Liaison Wright stated she completes that part. Liaison Wright stated the money will be awarded to Ocoee High School at which time the principal will distribute the funds to the particular organization within the school. Vice - Chairman Carrington clarified that funding will only be awarded to the school once within a 2 Community Grant Review Board August 10, 2011 grant cycle, regardless of which organization is requesting the funding. Liaison Wright confirmed Vice - Chairman Carrington's statement. Vice - Chairman Carrington, seconded by Member Butler, moved to recommend that the City Commission award Ocoee Hijih School (baseball team) $500. Motion carried unanimously. Application No. 9 — Boy Scouts of America - Central Florida Council Antoine LaFontant attended to represent the organization. Funding will be used to offset the cost of membership and supplies for an at -risk youth in the Scout Reach Program. Chairman Sills asked if the money will be granted directly to an Ocoee youth. Mr. LaFontant confirmed the funds will directly benefit an Ocoee youth. Vice - Chairman Carrington inquired what retention plans are in place to ensure a long -term commitment from the youth. Mr. LaFontant stated there are requirement and measurements used to determine that the youth is interested for the long term before they are awarded the funds. Vice - Chairman Carrinjiton, seconded by Member Dunn, moved to recommend that the City Commission award the Boy Scouts of America-Central Florida Council $500. Motion carried unanimously. COMMENTS Member Anjum suggested having the criteria for receiving funds sent with the application. Liaison Wright stated that can be included going forward. Member Anjum inquired of the board how they justify within themselves the approval or denial of an application for an organization, specifically in situations in which they are not familiar with the organization. Chairman Sills explained how the board was created and its mission. Member Butler stated individual experiences and collaboration of the board helps keep a balance when they are making the decision. Member Anjum inquired how the board can ensure the money will be used to benefit a citizen of Ocoee. Vice - Chairman Carrington stated there is no guarantee. The board makes a decision with the knowledge they have available to them while considering the organizations support within the Ocoee community. Vice - Chairman Carrington suggested adding an attestation page to the application in which the criteria is stated and the individual /organization sign that they have read and agree to the terms and conditions. Verbiage: These funds will be utilized within the City of Ocoee or have a direct benefit to the City of Ocoee citizens. In accordance with the guidelines set forth in this application certified this day of ,by NOMINATION OF OFFICERS Chairman Sills opened the floor for nominations of chairman. 3 Community Grant Review Board August 10, 2011 Member Butler, seconded by Vice - Chairman Carrington nominated Jim Sills for Chairman. Nominations were closed and a vote was called. Motion carried unanimously to elect Jim Sills as Chairman for one near. Chairman Sills opened the floor for nominations of vice - chairman. Member Butler, seconded by Chairman Sills nominated Keith Carrington for Vice - Chairman. Nominations were closed and a vote was called. Motion carried unanimously to elect Keith Carrington as Vice - Chairman for one year. Chairman Sills stated nominations were over and the elections were final. ADJOURNMENT at 7:45 p.m. Attest: APPROVED: i R �.� dabdi rA.6 L Tisha Williams, Recording Secretary m Si Is, Chairman 4