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HomeMy WebLinkAboutItem #05 Award of the Termn Contract for Cemetery Services to Quality Vaults and Monuments, Inc. and Authorization for Staff to Negotiate a Final Price Schedule for Interment and Inurnment Services tie c of Good L ip t AGENDA ITEM COVER SHEET Meeting Date: August 21, 2012 Item # r5 Reviewed By: / � Contact Name: Al Butler, CIP Manager Department Director: -( /L✓ Contact Number: 407 - 905 -3100, ext. 1543 City Manager: Subject: Award of the Term Contract for Cemetery Services to Quality Vaults and Monuments, Inc. and authorization for staff to negotiate a final price schedule for interment and inurement services. (District 3 — Johnson) Background Summary: Traditionally, the City of Ocoee has not been involved in the operation of the City Cemetery on East Geneva Street in that the City does not provide services such as opening and closing graves. (Staff does identify grave sites at the time of need and permit monument installation.) During a review of local cemetery practices conducted as part of the process that led to the decision to construct a columbarium at the Cemetery, it was discovered that Ocoee is the only Central Florida city that does not provide consumer services related to its cemetery. Following further discussion, the City decided to undertake a stronger role in operation of the City Cemetery using contractor services managed by City staff. Under City direction, the selected contractor would provide services to the funeral industry and the general public related to interments and inurnments at the Cemetery. The purchasing of materials, such as vaults, caskets, and monuments, would continue to be outside the scope of City operations. The City issued a Request for Proposals (RFP) to solicit offers from qualified companies to provide cemetery services as a contractor to the City. A single response from Quality Vaults and Monuments, Inc. (Ocoee, FL) was received. The five assigned City staff members serving as a review committee examined the proposal submitted and found that the offer met the requirements of the RFP. Issue: Should the City Commission award a term contract for cemetery services to Quality Vaults and Monuments, Inc.? Recommendations The review committee unanimously voted to recommend the City Commission award a term contract for cemetery services to Quality Vaults and Monuments, Inc. Staff additionally recommends that the City Manager be authorized to establish a price schedule and other elements of a final contract for services through negotiation with the contractor. Attachments: • Scope of Services that was part of the RFP • Proposal received from Quality Vaults and Monuments, Inc. • Report of the evaluation committee • Sample price schedule 1 Financial Impact: There is no direct cost to the City under the proposed contract. The delivery of cemetery services requires only cash flow management. All services are paid by the consumer or funeral home at the time they are rendered. Payment to the service contractor will be made on a monthly basis. The contract establishes a price schedule of costs to the City that will be used to construct a consumer price schedule to be brought before the City Commission at a later date. The consumer price schedule will be structured so as to cover the costs of contractor services and City staff time and to recognize the value of City assets; a sample is attached. Note that some listed services, such as reserving a columbarium niche, are rendered only by City staff and do not involve the contractor. Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. 7 N/A Reviewed by ( ) N/A 2 EXHIBIT "A" SCOPE OF WORK RFP #12 -006 INTERMENT & INURNMENT SERVICES TERM CONTRACT DESCRIPTION OF WORK This solicitation is for qualified contractors to provide interment and inurnment services at the City Cemetery on East Geneva Street. The City intends to award contracts to one or more qualified contractors based on proposed pricing and terms of service, ability of contractor to perform the required work, satisfaction of required insurance, proximity of the contractors office to the City Cemetery, and a successful reference check. Contractor(s) selected by the City will provide services to the City on an as- needed basis; there is no guaranteed minimum dollar amount. The City has not previously been involved in the interment or inurnment process at the City Cemetery and is presently constructing the first columbarium for cremated remains. The scope of work to be performed under task orders issued under this contract may consist of, but will not necessarily be limited to, the types of work indicated in Exhibit B. The following terms govern the work. The main function expected of the Contractor is to open and close graves; i.e., interment. Opening and closing a grave typically will require the Contractor to: • Transport the necessary equipment, personnel, and supplies to the grave site designated by City staff; • Excavate the grave to the dimensions required (minimum depth below grade of 12 inches with horizontal dimensions sufficient for the vault to be used); • Properly store any excess material needed to close the grave and cover it with an artificial turf blanket; • Remove any excess material not needed to close the grave to a location within the cemetery for material storage; • Install the required vault for casket burial, as necessary; • Erect the casket - lowering equipment; • Prepare the site for a funeral service; • Lower the casket into the vault following a funeral service; • Install the vault top and seal the grave; • Remove all casket - lowering equipment; • Cover the vault with sufficient soil to reach the final grade level, as determined by the site, so as to prevent water ponding on the grave site; • Remove any remaining excess materials; • Install sod to cover the disturbed area of the site; • Perform any final cleanup activities; and • Transport all equipment and personnel to the Contractor's place of business. The process for burial of a cremation urn vault differs slightly in that the volume of soil to be removed, stored, and replaced is significantly reduced, no separate vault is required, and the process of lowering the urn into the grave site may not require the use of lifting equipment. A vault will be required for all interments. The City will provide its customers with a list of approved burial vaults, cremation urn vaults, and their sources. The selected Contractor will be RFP12 -006 Interment & Inurnment Services Term Contract 21 invited to supply an additional proposal for such products at a later date. The Contractor may or may not be the vendor used to supply the vault for any specific burial and may chose not to supply vaults at all under such an arrangement. If the client does not use the Contractor as the vault supplier, the Contractor will be expected to coordinate the delivery with the supplier and /or client in a professional and respectful manner that exemplifies the ideals of customer service in the City of Ocoee. Opening and closing a grave for interment of a casket in a vault or inurnment of a cremation urn vault is a basic service component of all burials. In addition to this basic service, the City wants to offer a complete funeral service set -up, which includes supplying, transporting, erecting, breaking down, and removing: • Three rows of four chairs (12 chairs total) with funeral chair covers; • Carpet covering for the area of chairs, casket, and excess materials; and • Tent large enough to cover all chairs and the casket area. The City is presently constructing a free - standing columbarium containing 48 niches of approximately one cubic foot each. The two -sided granite structure will have 24 niches on each side and is located on a brick paver patio with a bench facing each niche grouping. Up to three additional units of this type and arrangement are planned for the Cemetery, as justified by demand. Thus, the City is also soliciting proposals for opening and closing columbarium niches and the making and mounting of identification plaques. Contractor services associated with inurnment procedures at the columbarium will differ from those of a typical interment. For example, there is no need for heavy equipment and any tent supplied will need to cover the supplied chairs and columbarium structure and also take into account the fixed bench. However, there may be some clients who do not need the full funeral service at the time of inurnment, as the memorial service may take place at a separate facility or at a later time. Scheduling of inurnments may need to be coordinated with the crematory performing the cremation process. Creation and mounting of the niche plaque is not part of the basic service. Any response to this RFP should include the cost of accessory items that may be required for a particular graveside service, such as a podium, additional chairs, a larger tent, portable sound system, folding table with cloth cover, etc. Respondents should also include add -ons or surcharges for holiday and weekend work, late and /or early work, short notice, and other time - or condition -based pricing elements, along with a full description of the times and conditions that will result in imposition of those additional costs. No specific bid form is provided in order to allow for the greatest flexibility in responding. The following is a list of items for which the City specifically solicits price proposals, although a Respondent need not submit a proposal for all listed items: • Open & Close Grave with Adult Vault & Casket, Basic • Open & Close Grave with Adult Vault & Casket, Full Set -up • Open & Close Grave with Cremation Urn Vault, Basic • Open & Close Grave with Cremation Urn Vault, Full Set -up • Open & Close Grave with Infant Vault & Casket, Basic • Open & Close Grave with Infant Vault & Casket, Full Set -up • Open & Close Columbarium Niche, Basic • Open & Close Columbarium Niche, Full Set -up • Open & Close Mausoleum, Basic RFP12 -006 Interment & Inurnment Services Term Contract 22 • Open & Close Mausoleum, Full Set -up • Extra Folding Chair with Funeral Cover • Larger Tent (specify size) • Additional Tent (same size as full set -up; specify size) • Folding Table with Full- length Cloth Cover • Podium • Sound System with Power Source • Holiday Work Surcharge • Saturday Work Surcharge • Sunday Work Surcharge • Short- notice Surcharge • Early or Late Hour Work Surcharge, per Hour • Nighttime Work Surcharge, per Hour • Disinterment without Reburial • Disinterment with Reburial in City Cemetery • Supply and Mount Niche Plaque Price proposals should be stated in the form normally utilized by the Respondent. For example, holiday surcharges may produce a different price for each basic and full set -up service listed above or may be simply an additional lump sum charge or percentage increase. If necessary for the price proposal to be well understood, the Respondent should use as many rows and columns in the proposed price list as required for the manner of pricing. Not every possible service or product needed for the solicited services is described in this RFP. Each respondent is encouraged to offer additional services and products not included in the Price Proposal Form but that may be useful to the City and /or its clients. The City expects the Respondents to differentiate themselves by, among other things, showing how they would provide complete services under a variety of conditions and how they could respond to needs not explicitly included. It would be particularly useful for each Respondent to describe difficult situations they have faced and how they were resolved. Conditions of the Work The area of a grave must be neat and orderly to present a comforting and professional appearance during the period of time that visitation of the site is likely. The sensitivities of the deceased person's family and friends are to be anticipated and respected, before, during, and after the funeral service. It shall be the Contractor's responsibility to maintain traffic through the cemetery at all times that it is open to the public. To the extent practical, the grave site should be returned to its original or better condition following the closing of the grave. Covering soil should be placed in layers of no more than 12 inches in depth, with each layer being compacted to prevent settling. The grave site must not be mounded; all excess materials shall be removed and disposed of as part of the opening and closing process. The original groundcover shall be restored. If a vegetative cover was existing prior to burial, then sod acceptable to the City shall be installed after the grave is closed. If a gravel cover was present, then new gravel matching the original shall be supplied; original gravel should not generally be reused, as it is difficult to separate from the underlying soil during grave opening. Any flower arrangements, monuments, curbs, and other items that must be temporarily removed from the grave site for interment shall be returned to the grave site once the work of groundcover restoration is completed. RFP12 -006 Interment & Inurnment Services Term Contract 23 Mechanical equipment will normally be used to excavate and fill grave sites; however, graves may be dug by hand when surrounding conditions are not conducive to the use of equipment. No tracked or skid - steered vehicles may be used in the cemetery due to the damages they inherently produce. Any ruts or other markings left by excavation and /or delivery vehicles and equipment must be filled and sodded or otherwise repaired so as to return the affected area to the original condition. Any damages to existing improvements are the responsibility of the Contractor to correct without additional cost to the City. Any such damage shall be reported to the City's Cemetery Superintendent, who shall indicate the nature of corrective action to be taken and the timetable for completion of the work. Failure on the part of the Contractor to timely address property damage may result in termination of the services contract and /or other action by the City, including the hiring of another service provider to make repairs with the cost charged back to the Contractor. Task Orders and Payment Task orders will be issued by the Cemetery Superintendent or other authorized City employee to the selected Contractor(s) for specific services using a scope of work, which will be based on the approved Service Price List that will be incorporated into the final Agreement. Due to the time - critical aspect of cemetery services, the normal process of preparing a purchase order for each purchase in advance of delivery will not be used. When the need arises for services from the Contractor, the Superintendent or other authorized person will prepare and e-mail or fax a brief description of the work required, information regarding the funeral home and /or other City client requesting at -need services, a time schedule for services, a map showing the grave site or columbarium niche for which services are to be provided, and any other information necessary for the Contractor to complete the work. The City may issue a blanket purchase order for a fixed amount or a monthly purchase order to reconcile and confirm all task orders for the prior month so the Contractor can prepare the monthly pay application. Invoicing for completed work shall be submitted to the Superintendent or other person designated by the City for processing using the Contractor's usual invoice form supplemented by a spreadsheet showing the number of each pay item performed or supplied during the applicable pay period. Respondents are specifically warned that the City may chose to itself undertake some or all of the work described here or in the Respondent's proposal. For example, the Contractor may be tasked with opening and closing a grave while the City provides the tent, chairs, and other components of a full set -up. Similarly, City staff may directly provide services related to opening and closing columbarium niches with no involvement by the Contractor. The specific tasks assigned to the chosen Contractor may change over time. The City does not anticipate being involved in the sale or installation of monuments or other improvements to a grave site or burial plot, except for supplying, engraving, and mounting niche plaques. No proposal should include an offer to provide or install grave monuments, curbs, slabs, or mausoleums. Provision of any such services or products is an independent matter for which the Contractor is free to make its own solicitations and arrangements; however, the Contractor should not solicit such business at the time of need while acting for the City. Warranty Period The City will accept each service after an inspection of the final product. The Contractor will be expected to warrant all work for a period of at least one (1) year. In most cases, this warranty RFP12 -006 Interment & lnurnment Services Term Contract 24 will apply to settlement of grave overburden. The City will perform periodic inspections of the work and note any items that require correction. Unless a discovered defect poses a danger to the public or may lead to further damage to the affected improvement if not corrected, the City will normally wait to compile a list of all required corrective actions and transmit it to the Contractor near the end of each month. The notice of required corrective action will include the period allowed for correction, which will generally be 30 days, but may be extended in consideration of the need to fabricate or receive necessary materials, arrange for the work to be performed by a qualified subcontractor, and other reasonable causes. Any corrective work provided may be subject to a warranty extension determined by the City, but in no case longer than one year in duration from the date of correction. Unit Prices; Annual Price Adjustment Any contract awarded under this solicitation shall be based upon fixed labor costs and variable material costs or such other arrangement as may be agreed to by the parties. Each price proposal submitted should describe the specific items included in each pay item with a specified cost, whether it is a lump sum item with many components, such as the "Basic service of opening and closing of a grave," or a single component, such as "Additional folding chair with funeral cover." For those services where the amount of material to be routinely used is well known, such as the amount of sod to cover the area of a grave site, the fixed price should include an allowance for the standard quantity of such material. The adopted prices are subject to annual evaluations. Contractor may request a price adjustment each year at least sixty (60) days prior to the renewal date of the Agreement. In its request, the Contractor must provide reliable and verifiable justification for the unit cost adjustments. The City's Superintendent, upon review of the justification, may recommend or reject the request. Any rate escalation shall be subject to approval by the City Manager. Working Hours and Surcharges The list of solicited services included above has entries for holiday, weekend, and extra hour surcharges. Unless otherwise indicated in the proposal, the City will assume that each response is based on a normal weekday workday that starts at 8:00 am and ends at 5:00 pm, Monday through Friday; however, the Contractor may begin or end work outside these hours for its own convenience without imposing surcharges on the City. Holidays will be those observed by the City of Ocoee. Short notice is anything less than 24 hours before the scheduled time of the funeral service. Surcharges for early and late work on weekdays should be expressed as a cost per hour incurred. Surcharges for holiday and weekend work may be expressed as a rate, such as 50% increase above the usual price, as a fixed amount, or by use of a separate price schedule. Hourly surcharges can only be incurred for that portion of the work meeting the surcharge conditions. For example, if opening a grave begins at 4:00 pm and ends at 6:00 pm, then only the hour after 5:00 pm may be subject to the late work surcharge. The Contractor must indicate an estimated amount for any and all surcharges in its response to each task order from the City. Subsequent claims for surcharges not included in the original authorization must be due to extraordinary conditions and may require specific approval by the City Manager. (End of RFP.) RFP12 -006 Interment & Inurnment Services Term Contract 25 RFP #12 -006 COMPANY INFORMATION /SIGNATURE SHEET FAILURE TO COMPLY WITH THE RFP INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR PROPOSAL. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND ALL RFP INSTRUCTIONS, AND THAT YOU UNDERSTAND THAT THE SUCCESSFUL RESPONDENT WILL BE REQUIRED TO ENTER INTO A LEGALLY BINDING CONTRACT WITH THE CITY OF OCOEE. C MPANY NAME TELEPHONE INCLUDE AREA CODE) 9'7 - /,$ - 1/949.0 ) 17 -- 656 - FAX (INCLUDE AREA CODE) 12 /ei /i�1� ///11/441 ( , 6 , € ,, c _ / » _ _ E -MAIL ADDRESS / IF REMITTANCE ADDRESS IS DIFFERENT HORIZED SIGNATURE FROM PURCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: J U►n - � /74t1".oftF NAME/TITLE (PLEASE P NT) e STREET ADDRESS CITY STATE ZIP FEDERAL ID # ... `/ ' /.?o.'re y Individual ,tom Corporation Partnership Other (Specify) �r L Sworn to and subscribed before me this day of �� , 20 Personally Known or Produced Identification Notary Public - Stat- of V ∎ (Type of Identification) Coun. of r L - WENDI DOCKERY �,I. Ili PUBLIC Signat e of �� tary Public ' STATE OF FLORIDA •` Comm# EE002904 9 (Ii 1 �i OC. y - r Expires 6/21/2014 Printed, Typed or Stamped Coi issioned Name of Notary Public RFP12 -006 Interment & Inurnment Services Term Contract 20 1 20. SUMMARY OF LITIGATION: Provide a summary of any litigation, claim(s), proposal disputes, or contract dispute(s) filed by or against the Respondent in the past five (5) years that is related to the services that the Respondent provides in the regular course of business. The summary shall state the nature of the litigation, claim, or contact dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. If none, please so state. (Attach additional sheets, if necessary) /74 h. e.. 21. ACKNOWLEDGMENT OF ADDENDA: Respondent acknowledges receipt of the following addenda: No. Dated No. Dated No. Dated 22. LIST OF SUBCONTRACTORS: SUBCONTRACTOR and /or TEMPORARY WORKER AGENCY NAME /ADDRESS /FEDERAL I.D. NO. /CONTACT PERSON /PHONE #: (Attach additional sheets if necessary) By submitting a proposal, the Respondent certifies that it has investigated any subcontractor /temporary worker agency listed and has received and has in the Respondent's files evidence that each subcontractor /temporary worker agency maintains a fully- equipped organization capable, technically and financially, of performing the pertinent work and that the subcontractor /temporary agency has done similar work in a satisfactory manner. It is further acknowledged by the contractor that any CHANGE or OMISSIONS in the subcontractors listed above shall require the City of Ocoee's approval before any work shall commence by the additional subcontractor on this project. RFP12 -006 Interment & Inuenment Services Term Contract 16 23. EQUIPMENT LISTING: Please list year, make & model of all equipment that will be used on City of Ocoee properties, including whether owned or leased. If leased please provide name of lessor. S ev - vi c e V h� 7- /4A -AV.s _ /14 ns f Pi/Spry . i s n /I y 04-- 191,' 14 3 ce De.14.. V= ,4p,, e'+7ate _ 24. REFERENCES /EXPERIENCE OF RESPONDENT WITH SIMILAR WORK: The Respondent shall complete the following blanks regarding experience with similar type of work. Respondent must demonstrate ability to perform services of similar complexity, nature, and size of this project within past three (3) years. DATE OF CONTRACT /AMOUNT OF PROJECT /CLIENT'S NAME AND ADDRESS/ TELPHONE NUM ER/EMAIL ADDRESS /NAME OF CONTACT eje. (Are e.1 Co"iznse.i• &! Cep.. • (. %. L ,... - . , a7- 66• -s3`2 . _ ,., . /s ye•t- s. C'k e dlf' /a 9 /0 L?efn j j`'A`cgt 4 9 7- - ae. a 6.i..r 20 /5114Y ; Wi 1- -- f ' ' a efie,.eb.,,,bCi Ao rim 4Ps S21-_16 q ' - �O(' ( 4r. res pt.rr y 35 r1 - q 96 - _ d ;CO f�s✓:,r TPPw /,_ is-qe/ C _'�M. r�k ICu'r7 L1o7-6;ta• -q41P , h sj,� / /��- C'e . ' �;r r f l'.bus b1 - 1- 2 (7 in / 7 _Z.?: v� tai C ,t , / �1vif.�ihe t 3, ? j S2 PR.rf (J'l� u /r� /i. ', d 1 c -l� CP_ NM. r C h,) rctn [ 2 rce lee $ ,i' " ry � 4/ ,t.9 t . 4r5, r' , eo & [ t�(►t, lo Mr �Q 3 . ( 32 - (T Id - J3+y� o 1 k/ o Cen4 e CHy arvy kya4 / - 3ft1.. ?3'I _ .'a'/ /..:r yam. Have you any similar work in progress at this time? Yes l/ No _ Length of time in business years months. Bank or other financial references: !Alf aa66 f / N s / ✓ .? — (Attach additional sheets if necessary) RFP12 -006 Interment & Inurnment Services Term Contract 17 it • (1 QUALITY VAULTS [Jnc omp►cmiised service, Concrete solutions. & MONUMENTS � INC. Ocoee - DeLand - Lake Wales Toll Free 1- 800 - 449 -8223 EFFECTIVE JANUARY 1, 2012 CEMETERY SERVICES & CHARGES OPENING & CLOSING GRAVE WITH SET -UP $735.00 OPENING & CLOSING GRAVE ONLY WITH NO SET -UP $605.00 SET -UP OF GRAVE ONLY $610.00 INFANT OPENING & CLOSING WITH SET -UP (20" X 58" VAULT & UNDER) $515.00 INFANT OPENING & CLOSING ONLY (20" X 58" VAULT & UNDER) $175.00 EXTRA TENT 15'X15' STANDARD SIZE - INCLUDES 12 EXTRA CHAIRS $150.00 LESS THAN 24 -HR. NOTICE SUNDAYS AND HOLIDAYS EXCLUDED $200.00 REMOVE & RESET SLAB, MONUMENT, GRAVEL, COPING CALL FOR QUOTE DISINTERMENT & REINTERMENT CHARGES HANDLING WITHIN ONE CEMETERY $250.00 HANDLING WITHIN TWO CEMETERIES $400.00 OPENING & CLOSING EACH GRAVE $665.00 TRANSPORTING DISINTERMENT - ONE WAY TO RECEIVING CEMETERY OUTSIDE OUR LOCAL SERVICE AREA. CALL FOR QUOTE OTHER CHARGES MAY APPLY TO DISINTERMENTS & REINTERMENTS CALL FOR QUOTE DISINTERMENT OF AN OVERSIZED VAULT CALL FOR QUOTE SERVICE FOR CREMATION INTERMENT & INURNMENT OPEN & CLOSE WITH SET -UP $515.00 OPEN & CLOSE WITHOUT SET -UP $200.00 OTHER SERVICES & CHARGES SERVICES AFTER 3:00 P.M. $100.00 SATURDAY SERVICE $100.00 SUNDAY SERVICE OR VAULT DELIVERY $300.00 HOLIDAY SERVICE OR VAULT DELIVERY $350.00 NEW YEAR'S DAY, MEMORIAL DAY, JULY 4TH, LABOR DAY & CHRISTMAS EVE AFTER 2P.M. ARRIVAL IN CEMETERY. NO SERVICES OR VAULT DELIVERIES - ON EASTER, THANKSGIVING, OR CHRISTMAS. PLEASE NOTE: IF ANY HOLIDAY FALLS ON SUNDAY, IT WILL BE CHARGED AS A HOLIDAY. ENGRAVING FOR NICHE DOOR FRONTS (NAME & DATES) $150 RFP 12 -006, Interment and Inurnment Services Term Contract Summary of Ratings for Quality Vaults and Monuments, Inc.* Based on Evaluation Committee Meeting Held at 3:00 pm on August 8, 2012 Points Awarded ** Reviewer Response Resources Experience Price Total Maximum Possible 15 20 20 45 100 Jeff Hayes 10 15 15 25 65 (Parks & Recreation) Vito Petrone 15 15 15 30 75 (Parks & Recreation) Beth Eikenberry 15 17 18 20 70 (City Clerk) Melanie Sibbitt 15 20 20 15 70 (City Clerk) Al Butler 10 15 20 35 80 (Engineering) Average 13 16.4 17.6 25 72 *No other responses were received to this solicitation. * *Please refer to the solicitation documents to get a full description of the evaluation process and the four criteria used. Prepared by Al Butler, CIP Manager, acting as purchasing agent for this solicitation. Ocoee Cemetery Services Price Schedule Product or Service Non - resident Price Resident Price Purchase Cemetery Plot Reserve Columbarium Niche Make Initial Designation of Burial/Inurnment Right Transfer Burial/Inurnment Right to Another Person Record Burial/Inurnment Right Resignation Apply for Permit to Install Monument Interment a. Open and Close Adult Grave b. Open and Close Infant Grave c. Set -up for Service as Part of Interment d. Set -up for Service without Interment Disinterment a. Open and Close Each Grave b. Handling within One Cemetery c. Handling between Two Cemeteries Inurnment a. Open and Close Niche b. Set -up for Service as Part of Inurnment c. Set -up for Service without Inurnment d. Engrave Niche Door Front e. Modify Niche Inscription Extra Tent and 12 Chairs (Requires Set -up) Surcharge for Less than 24 Hours Notice Surcharge for Services after 3:00 pm Surcharge for Saturday Service Surcharge for Sunday Service Surcharge for Holiday Service The Standard Set -up includes 15 ft. by 15 ft. Tent, 12 Chairs with Covers, and Artificial Turf Cover of Exposed Soil.