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Home My WebLink AboutItem #06 Purchase of Fire Department Mask Fit-Test Machine be cen ter of Good Li CO � AGENDA ITEM COVER SHEET Meeting Date: August 21, 2012 Item # �p Reviewed By: Contact Name: Fire Chief Pete McNeil Department Director: Pete McNe' Contact Number: 407 - 905 -3140 City Manager: Robert Frank Subject: Purchase of Fire Department Mask Fit -Test Machine Background Summary: The FY 2011/2012 budget provided $2,000 to have a contractor do the Fire Department's required annual fit - testing for self- contained breathing apparatus masks. The annual testing performed by the contractor is only scheduled once per year creating a less than ideal situation when testing is needed for new hires and /or fitting issues that arise outside of the scheduled annual testing. In our research to be more efficient, it was discovered that we could purchase our own fit -test machine for $8,470 ($8,860 including adaptor kit). $4,576 is available in 4606 (Equipment maintenance contracts) due to an unexpected reduction in the Motorola Radio service contract. An additional $2,024 is available in account #5202 (Operating) due to savings on furniture replacements. Those two amounts combined with $2,260 budgeted in account #5202 (Operating) for respiratory apparatus parts and testing make it possible to purchase the Mask Fit -Test Machine. Owning our own machine would allow the Fire Department to fit -test personnel whenever necessary and it also gives us the ability to fit -test employees of other departments that may wear a respiratory protective mask as part of their job. In addition, the purchase of the machine will negate the repetitive annual cost of hiring a contractor to do the testing in the future. Inadvertently, Purchase Order 1421356 was issued for the purchase of the machine without the proper required Commission approval. However, the purchase order has been put on hold pending Commission approval for the purchase. Issue: Should the Honorable Mayor and Board of City Commissioners authorize the purchase of the Quantifit Respirator Testing System (Fit -test machine) at a cost of $8,470? Recommendations: It is respectfully recommended that the Honorable Mayor and Board of City Commissioner authorize the purchase of purchase of the HP Fit -test machine at a cost of $8,470? 1 Attachments: Fisher Safety Invoice for Quantifit Respirator Testing System Purchase Order #1421356 Financial Impact: This purchase will not have a negative impact on the current FY 20011/2012 budget. The FY12 -13 budget will have the positive impact of not requiring $2,000 plus expected increases for an outside contractor to perform the testing. Type of Item: (please mark with an "x, Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion & Direction _, Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. ,�"- N/A Reviewed by N/A 2 1 REMIT TO: INQUIRE AT: (800) 226 -4732 D- U- N- S -00 -4 2 -1519 0 Risher Scientific ACCT. 004241 -003 3970 JOHNS CREEK COURT FEIN 23- 2942 / P.O. BOX 404705 SUWAHEE GA ORIGINAL INVCICC Pan of Thom* hew, Scianu,c ATLANTA GA 30024 30384 -4705 PLEASE REFER TO — HIS INVOIC , NUMBER ON YOUR REMITTANCE CUSTOMER PURCHASE ORDER NUMBER - RELEASE NUMBER ' INV. DATE 1421356 08/01/2012 0746246 ORDER NO. ACCOUNT NO. CSO F.O.B. ORDER ENTRY DATE PAGE DUPLICATE W21858620 004241 - 003 TNP SHIPPING POINT 07/03/2012 1 - SOLD TO: SHIP TO: INVO CE TYPE: NOR CFO BCO Tuus IS A PL 0 N onl CITY OF OCOEE OCOEE FIRE DEPARTMENT S h.VO ACCOUNTS PAYABLE 563 S BLUFORD AVE DUE: Og/31/2012 150 N LAKESHORE DR OCOEE FL 34761 -2715 OCOEE FL 34761 -2258 TERMS: NET 30 DAYS FROM I ICE DATE: PAYABLE IN U.S. CURRENCY. iI hIII'iJ1IrhII1111fl1PuPH a lig hlipag ilud11111 Visit: www.fishersci.com DESCRIPTION CATALOG QUANTITY UNIT PRICE AMOUNT NUMBER SHIPPED CALLER -KEN STRICKLi D _.. PHONE -407- 905 -3100 ` SHIPMENT NBR: 001 FROM: VND ON: 07/05/2012 ORDERED PART 9 9519400( QUANTIFIT TESTSYSTEM COMPLETE NC9911576 1 EA 8,470.00 0,470.00 V000054172 9519 - 4000 OCCUPATIONAL HEALTH DYNAMICS ORIG CAT NBR 95194000 ORDERED PART 4 9513013( OHD ADAPT KIT NO1 lEA NC9771366 1 EA 325.00 325.00 VN00054172 9513 -0130 OCCUPATIONAL HEALTH DYNAMICS ORIG CAT NBR 95130130 SHIPMENT NBR: 002 FROM: SED ON: 08/01/2012 --- - ORDERED PART II 20042301 40 MM APR ADAPTER 1EA 19 500 642 1 EA 65.00 65.00 ORIG CAT NBR 20042301 TOTAL INVOICE AMOUNT 8,860.00 FOR YOUR PROTECTION, OUR COMPANY DOE; NOT ACCEPT CREDIT C&W NUMBERS VIA FA,{ OR EMAIL TELL US ABOUT YOUR RECENT CUSTOMER BEIVICE EXPERIENCE BY COAPLETING A SHORT SURVEY. THIS !MOULD 'JrAKE NO LONGER THAN THREE MINUTES. ENTER THE LINK IWO YOUR BROWSER AND ENTER THE PASSCODE SHOWN. Attp: / /survey.meds111s.com /tishersci PASSCODE: USA- PGH -C82 . E- INVOICE / HTTPS:// WWW. E- SCICOM. COM /THELIIOFISHER /REGISTER.ASRc APPROV,>, wit PAYMENT POI nr ACCI # / j-1. /3s-L, Authnrixcct 1j) r' Date 8 . ( f )._. a (.t , See reverse side for complete terms and conditions a visit httO J/www.flshersci.CaNsalesterrng PAST DUE BALANCES ARE SUBJECT TO A FINANCE THIS SHIPMENT WAS DELIVERED IN PERFECT CONDITION AND SIGNED FOR BY THE TRANSPORTATION COMPANY. CONSIGNORS RESPONSIBILITY CEASES UPON DELIVERY OF GOODS TO CARRIER. DO NOT ACCEPT SHIPMENT SHOWING EVIDENCE OF DAMAGE OR SHORTAGE UNTIL AGENT OF CARRIER ENDORSES NOTATION TO THIS EFFECT ON FACE OF TRANSPORTATION RECEIPT. WITHOUT THIS DOCUMENTARY EVIDENCE CLAIM CANNOT BE FILED. SELLER CERTIFIES THAT ALL GOODS (OR SERVICES) COVERED BY THIS INVOICE WERE PRODUCED IN COMPLIANCE WITH ALL APPLICABLE REQUIREMENTS OF SECTIONS 6, 7, AND 12 OF THE FAIR LABOR STANDARDS ACTS OF 1938, AS AMENDED, AND OF THE REGULATIONS AND ORDERS OF THE UNITED STATES DEPARTMENT OF LABOR ISSUED UNDER SECTION 14 THEREOF. NO CREDIT WILL BE ALLOWED FOR MERCHANDISE RETURNED WITHOUT PRIOR AUTHORIZATION. THE PRICES SHOWN ON THIS INVOICE ARE NET OF DISCOUNTS PROVIDED AT THE TIME OF PURCHASE. SOME PRODUCTS MAY BE SUBJECT TO ADDITIONAL DISCOUNTS AGREED UPON BETWEEN THE PARTIES. . F1 1661 2568 0 1 1607971 C00100vChu003D93k 000187562 t Masai CITY OF OCOEE ea(sir 150 N LAKESHORE DR k OCOEE FL 34761-2258 407/9054100 x1523 Fax 407/905 -3194 PURCHASE ORDER: 1421356 Page: 1 of 1 *e ** * - NDO> * ** * *. - . *- * ***4) LIVtR.TO * « * �►: *.. • Thermo Pisher.SSlendfic1 Inc Ocoee:Mafn..Fire.:Siaition • #i: • P:O BOX. 71:2480 ;563. S;:B.tufori;Avei ue:. • . • ACCT•1100424•1: . • :: - Ocoee, FL.:34761 .: • Cincinnad'.OH 45271. =2480 - - • • • Older d : 'pus Ship.Vla FOH : ret7ns:. lruskiinerl '. 06/27/12 07/27/12 - - DEST NET F23 F . R equisfups No:..::'. '_::; ;` i�ft►iiot;No. Ventlor Yendor Fax.;: FD001104 7860 -1 1 412/490 -8300 412/490 -8605 No tZuanti :;. 'UiM' �essripfio Uni•Yrke :•: ] :' O/LAccoulit • • 1 1.00 QUAHTIFIT RESPIRATOR TESTING 8,470.0000 8,470.00 001 - 522 -00 -5202 SYSTEM INCLUDES: QUITIFIT KEYBOARD, RIDGID CARRYING CASE W /WHEELS AND HANDLES, TRIPLE TUBE ASSEMBLY, RESPONSE BUTTON POWER CORD, TRANSFORMER POWER SUPPLY, USB CABLE, USER MANUAL 8 1.00 OHD KIT 81 ADAPTOR FROM THE 325.0000 325.00 001- 522 -00 -5202 OHD MACHINE TO THE SCOTT MASK 10 1.00 SCOTT ADAPTOR 65.0000 65.00 001-522-00-5202 •* TOTAL 8,860.00 • • • ° ceived b Approved for payment nc k full V partial__ 1PW/A..j• • Dept k late Rcv'd6 .. ..,,.Dept Heac VENDOR INSTRUCTIONS: SPECIAL INSTRUCTIONS: 1. Mail Invoices to, CITY OF OCOEE SINGLE SOURCE VENDOR ATTN: ACCOUNTS PAYABLE 150 N LAKESHORE DRIVE OCOEE, FL 34761 -2258 2. Invoices and Packages must bear the P.O. No. Above. 3; Purchases may NOT exceed the total amount of this order without prior approval by the Purchasing Dept. / 1 • 4. Acceptance of this order includes acceptance of all terms, / / r prices, delivery instructions, specifications and conditions. �i 5. State Tax Exempt 885- 8013779974C -0 EIN 859 - 6019764 eg Agent 6. If you have questions, please call 407- 905 -3100 x1523. Department