HomeMy WebLinkAbout08-21-12 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee. Florida
August 21, 2012 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Presentation by Ginger Cook of Central Florida Film Festival (CENFLO). (CRA
Administrator Wagner)
Presentation of Checks by Ocoee Professional Firefighters Local 3623 to the
Following Charitable Organizations: Building Homes for Heroes and Christian
Service Center of Florida
Presentation of Ocoee Police Department Officer of the 2 Quarter Award —
CACOPD Advisory Board
C. COMMENTS FROM CITIZENS /PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALI, MATTERS EIS FED UNDER 171E CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
AC'"I LI) UPON BY ONE MOTION. 'WERE IERI: W11.1, BE N() SEPARATE DISCUSSION OF 'M ESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF "1'1II? COMMISSION. IN WIIICII CAST: '1'1I1 MAYOR WII,I,
INSTRUCT "1'111' CI Y CLERK TO REMOVE T1IAT ITEN1 FROM 'IIIF CONSENT AGENDA AND SI 1C11 ITEM
Wll,l, BE CONSIDERED SI?PARA I FLY.
1. Approval of Minutes for the Regular Commission Meeting Held August 7, 2012.
(City Clerk Eikenberry)
2. Appointment to the Citizens Advisory Council for Ocoee Police Department
(CACOPD). (City Clerk Eikenberry)
Members of the Citizen Advisory Council for Ocoee Police Department serve three -year terms. The
Resolution creating the Board allows no more than fifteen (15) members. The board currently has
seven (7) members. One application was recently submitted by Mr. Jose. B. Santana, Jr.
City Commission Regular
August 21, 2012
3. Approval of Certification of Non -Ad Valorem Assessment Roll for Solid Waste
Inclusion on the Orange County Tax Roll for Fiscal Year 2012/2013. (Public
Works Director Krug)
The City commission approved Resolution No. 2006 -003 to provide for collection of Solid Waste fees
through the annual Orange County tax roll. The agreement between City of Ocoee and Orange County
Tax Collector requires the City to annually certify the non -ad valorem assessment roll by September
15th. The fiscal year 2012/2013 tax roll for Solid Waste calculates revenue to be $2,867,760. This is
based upon the residential Solid Waste fee of $21 per month. This is an increase of $68,544 from the
current year and is attributed to annexations and new homes.
4. Approval of Certification of Non -Ad Valorem Assessment Roll for Stormwater
Inclusion on the Orange County Tax Roll for Fiscal Year 2012/2013. (Public
Works Director Krug)
The City commission approved Resolution No. 2006 -003 to provide for collection of Stormwater fees
through the annual Orange County tax roll. The agreement between City of Ocoee and Orange County
Tax Collector requires the City to annually certify the non -ad valorem assessment roll by September
15th. The fiscal year 2012/2013 tax roll for Stormwater calculates revenue to be $3260,821.83. This
is a increase of $8,419.83 from the current year due to annexations, new homes along with corrections
and adjustments of impervious areas.
5. Award of the Term Contract for Cemetery Services to Quality Vaults and
Monuments, Inc. and Authorization for Staff to Negotiate a Final Price Schedule
for Interment and Inurnment Services. (CIP Manager Butler)
Traditionally, the City of Ocoee has not been involved in the operation of the City Cemetery' on East
Geneva Street in that the City does not provide services such as opening and closing graves. (Staff
does identify grave sites at the time of need and permit monument installation.) During a review of
local cemetery practices conducted as part of the process that led to the decision to construct a
columbarium at the Cemetery, it was discovered that Ocoee is the only Central Florida city that does
not provide consumer services related to its cemetery.
Following further discussion, the City decided to undertake a stronger role in operation of the City
Cemetery using contractor services managed by City staff. Under City direction, the selected
contractor would provide services to the funeral industry and the general public related to interments
and inurnments at the Cemetery. The purchasing of materials, such as vaults, caskets, and monuments,
would continue to be outside the scope of City operations. The City issued a Request for Proposals
(RFP) to solicit offers from qualified companies to provide cemetery services as a contractor to the
City. A single response from Quality Vaults and Monuments, Inc. (Ocoee, FL) was received. The five
assigned City staff members serving as a review committee examined the proposal submitted and
found that the offer niet the requirements of the RFP. Staff additionally recommends that the City
Manager be authorized to establish a price schedule and other elements of a final contract for services
through negotiation with the contractor.
6. Approval for Purchase of Fire Department Mask Fit -Test Machine. (Fire Chief
McNeil)
The FY 2011/2012 budget provided $2,000 to have a contractor do the Fire Department's required
annual fit - testing for self - contained breathing apparatus masks. The annual testing performed by the
contractor is only scheduled once per year creating a less than ideal situation when testing is needed
for new hires and /or fitting issues that arise outside of the scheduled annual testing.
In our research to be more efficient, it was discovered that we could purchase our own fit-test machine
for $8,470 ($8,860 including adaptor kit). $4,576 is available in 4606 (Equipment maintenance
contracts) due to an unexpected reduction in the Motorola Radio service contract. An additional
$2,024 is available in account #5202 (Operating) due to savings on furniture replacements. Those two
amounts combined with $2,260 budgeted in account #5202 (Operating) for respiratory apparatus parts
and testing make it possible to purchase the Mask Fit -Test Machine.
Owning our own machine would allow the Fire Department to fit -test personnel whenever necessary
and it also gives us the ability to ft -test employees of other departments that may wear a respiratory
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City Commission Regular
August 21, 2012
protective mask as part of their job. In addition, the purchase of the machine will negate the repetitive
annual cost of hiring a contractor to do the testing in the future.
Inadvertently, Purchase Order 1421356 was issued for the purchase of the machine without the proper
required Commission approval. However, the purchase order has been put on hold pending
Commission approval for the purchase.
7. Approval for Declaration of Surplus Property. (Purchasing Agent Tolbert)
A departmental listing of items is being requested to he declared as surplus property. A tentative listing
was sent to all departments allowing an opportunity for the departments to request any items meeting
their needs; and ultimately there were no requests for transfer.
In March, 2012, the City Commission approved a one (1) year contract with George Gideon
Auctioneers for the disposal of City surplus property. Any items that do not sell would be listed on the
next scheduled auction day. The surplus items will he delivered to the Gideon property located at 2753
N. Orange Blossom Trail (Hwy. 441), Zellwood, FL 32798. Gideon performs governmental auctions
the third Saturday of each month; therefore, the next available auction will he held on September 15,
2012 at 9:00 a.m. The auction will be advertised in the Orlando Sentinel, the West Orange Times, and
the City's Internet site.
8. Approval of Community Grant Program — July 2012 Cycle. (Community
Relations Manager Wright)
The Community Grant Review Board (CGRB) met on August 8, 2012, to discuss the 10 applications
received for the Community Grant Program (formerly the Community Merit Awards Program). The
Community Grant Program provides financial grants of up to $500 made to Ocoee non- profit
organizations and civic groups outside City limits which benefit residents of Ocoee. The grants are
awarded twice yearly to acknowledge excellence and further the contributions these local organizations
bring to the Ocoee community.
There is $6,000 allotted for this cycle of the Community Grant Program. The Community Grant
Review Board voted to fund the 10 organizations in the amount of $5,000.
9. Approval of Villages of Wesmere Phase 3 Plat. (City Engineer Wheeler)
This plat is for phase 3 of the Villages of Wesmere subdivision which is a re -plat of Tract H of the
Villages of Wesmere Plat. The property is located at the southeast corner of Tomyn Boulevard and
Maguire Road. Phase 3 consists of 82 single family homes and the associated amenities.
G. FIRST READING OF ORDINANCES
10. First Reading of Ordinance for Approval of Changes to the City of Ocoee
Municipal General Employees' Retirement Trust Fund Relating to Retirement
Age, Vesting, and Various Other Changes Affecting "Future" Employees. (.Second
Reading and Public. Hearing scheduled for September 18, 2012, Regular Commission Meeting at 7:15
p.m. or soon Ihereafler). (Human Resources Director Williford)
With the continuing economic uncertainty staff has initiated these recommended changes in order for
the current and long -term sustainability of the plan. With lower investment returns, reduced city
revenues and an aging workforce these revisions are necessary for the future of the plan as well as the
trend for public pension plans in general.
11. First Reading of Ordinance for Hancock — 628 E. Silver Star Road. (Second
Reading and Public Hearing scheduled fir' September 18, 2012, Regular Commission Meeting at 7:15
p.m. or soon Ihereafier). (City Planner Rumer)
The subject property is located on the North side of East Silver Star Road; 900 feet west of the
intersection of Woodson Avenue and East Silver Star Road. The proposed Annexation and Rezoning
of the Hancock property was reviewed at a Public I learing by the Planning and Zoning Commission on
August 14, 2012. The Planning & Zoning Commission voted unanimously to recommend approval of
the Annexation and Rezoning of the +/- 2.04 acre parcel of land known as the Hancock Property
located at 628 E Silver Star Road.
a. Annexation Ordinance
b. Rezoning Ordinance to R -1A
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City Commission Regular
August 21, 2012
12. First Reading of Ordinance for Ocoee Oaks United Methodist Church — 101 S.
Clarke Road — PUD /Land Use Plan Amendment. (Second Reading and Public Hearing
scheduled for September 18, 2012, Reg �ular Commission Ake /ing al 7:15 p.m. or soon (herealler).
(City Planner Rumer)
The Ocoee Church of the Nazarene received PUD and Site plan approval for a three phase church on
March 4, 2003. Condition "D" of the PUD Conditions of Approval provide that the approval shall be
applicable only to the Ocoee Church of the Nazarene and is not transferrable to any other owner
without a public hearing and approval of the City Commission. The Ocoee Oaks United Methodist
Church is proposing to purchase the property and does not intend to amend the approved site plan.
H. SECOND READING OF ORDINANCE - PUBLIC HEARING
13. Second Reading of City of Ocoee Economic Development Ad Valorem Tax
Exemption Ordinance. (.9! the reytre.rr cif ,tva /f Second Reading and PUN lc' Hearing is being
l,osl/?oned until the September 18, 2012, Regular Commission Meeting at 7:15 p.m. OP soon
Ihereufler). (CRA Administrator Wagner)
1. PUBLIC HEARINGS
14. Approval of Resolution Vacating the 5' Portion of the 15' Drainage & Utility
Easement Located at 1426 Carriage Oak Court — Applicant Cornell. ( erri.�ed in
the West Orange Times on Thm•sday, .- fugust 9, 2012). (City Planner Rumer)
The 15 foot Drainage & Utility Easement is located at the rear yard of Lot 16, Carriage Oak, recorded
in Plat Book 18, Pages 40, also described as 1426 Carriage Oak Ct. (10- 22- 28- 1205 -00 -160). The
applicant is proposing to construct a pool that will encroach the eastern 5' portion of the 15' Drainage
K Utility Easement.
The City Engineer has reviewed the drainage plan and has approved the vacation as it relates to
drainage and public utility lines. All affected utility companies were notified and staff received letters
of no objection from said companies.
15. Award of RFQ #1202, Exclusive Franchise for Residential Construction and
Demolition Debris Removal. (.4dye,•rised in the Orlando Sentinel Legal Classified on Air 19,
2012, July 26, 2012, August 2, 2012, and August 9, 2012). (Purchasing Agent Tolbert)
The City solicited statements of qualifications for the exclusive provision of Residential Construction
and Demolition Debris Removal, as defined in chapter 403.703 Florida Statutes as amended from time
to time, within the corporate limits of the City of Ocoee, Florida. The City has complied with the
provisions of Section 403.70605, Florida Statutes, and approved on June 7, 2011, to proceed with the
residential construction and demolition debris removal franchise. Pursuant to Section 143 -12 of
Chapter 143 of the Code of Ordinances of the City of Ocoee, the City seeks to enter into a franchise
agreement with multiple persons or entities, as determined by the City Commission, to provide the
aforementioned services within the City.
J. REGULAR AGENDA
16. Code Enforcement Reduction of Fine /Lien for Bank of America and a
Contracted Realtor for Property Located at 1500 Tangerw'ood Ct. (Assistant to
the City Manager Gaines)
This property was cited on January 1, 2011, by Officer Edward Loeffler as a nuisance to the public
health, safety and welfare. The property, a corner lot with no privacy fence, was littered with trash,
junk and debris visible to all neighbors, pedestrians and motor- traffic. On January 28, 2011, the
property was re- inspected and found non - compliant. The case was assigned number 11 -019 and was
presented before the Code Enforcement Board on February 22, 2011. The Board issued an order to
comply by March 11, 2011, or be lined $100.00 per day. On March 22, 2011, an order imposing fine
and lien was recorded. The location was routinely checked five times by Officer Loeffler: May 2011
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City Commission Regular
August 21, 2012
through January 2012 with related affidavits of continued non- compliance. On March 24, 2013,
Officer Loeffler observed the violation corrected and in- compliance. An affidavit of compliance issued
on the same date.
Bank of America Corp. is requesting the fine/lien amount of $37,700.00 be reduced or eliminated to
help facilitate a pending potential sale to a new owner. The Code Enforcement Board is recommending
the fine /lien be reduced to $1015.00 to cover the City's cost with an additional community impact
penalty of $500.00.
17. Return of Historical Artifacts in the Withers - Maguire House Museum to Donors
and Loaning Parties. (CIP Manager Butler)
In order to resolve the question of artifact ownership, the City Commission established a 60 -day public
notice period for persons w ho believed they owned artifacts in the Museum to file a claim seeking the
return of their property.
Pursuant to the legal notice placed by the City Clerk in the West Orange Times on June 6, 2012, claims
were filed by several organizations and persons for the return of artifacts purportedly loaned to the
Withers - Maguire House Museum.
K. STAFF ACTION ITEMS
L. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF TIIE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE TIIAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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