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HomeMy WebLinkAbout09-18-12 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida September 18, 2012 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS C. COMMENTS FROM CITIZENS /PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER TIIE CONSENI AGENDA ARE CONSIDERED TO 13E ROUTINE AND WILL I3E ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE TI -IE MAYOR WILL INSTRUCT TIIE CITY CLERK TO REMOVE THAT ITEM FROM 'HIE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held August 21, 2012 and Budget Workshops for August 15, 2012, and August 29, 2012. (City Clerk Eikenberry) 2. Reappointments to the Parks and Recreation Advisory Board. (City Clerk Eikenberry) Members of the Parks & Recreation Advisory Board serve two -year terms. Currently, the Parks & Recreation Advisory Board has eight (8) members and no applications on file. The two -year terms of Carol Heard, Rob McKey, and Jane Rainer will end October 2012. All members have indicated they are willing to serve another two -year tern, if reappointed. 3. Approval of Sensus FlexNet Water /Reclaim Metering System Addition of a Second Towered Antenna to be Located at the Ocoee Wastewater Plant. (Utilities Director Smith) The City of Ocoee has utilized the FlexNet Meter Reading System by Sensus Meters since Commission approval on August 21, 2007. The system was initially configured with one towered antenna, and as originally simulated, would not completely cover the City's utility service area. There are numerous meters located along the north utility service area and /or in topographically lower areas that cannot be systematically and automatically read. In addition, the City's utility service area has increased with the addition of the North Wholesale Reclaimed Water Service Area, where simulations indicate that one -tower configured meter reading performance will be very poor in the new service area. The new antenna will be located on the Ocoee Wastewater Plant's existing tower. Since the original purchase of the FlexNet Meter Reading System from Sensus Meters, Sensus has established HD Supply Waterworks as their Central Florida agent for marketing. Therefore, the City will be using HD Supply to obtain the new antenna -based station and configuration from HD Supply Waterworks. City Commission Regular September 18, 2012 4. Award of RFP #12 -007 Auditing Services to McDirmit Davis & Company, LLC. (Purchasing Agent Tolbert) The City's current auditing contract has expired. In compliance with Florida Statutes, Section 218.391 (Auditor Selection Procedures), and the City of Ocoee Purchasing Code, proposals were solicited from Certified Public Accounting Firms with Governmental Accounting experience to submit a response to the City of Ocoee Request for Proposals (RFP) to provide Independent Financial Auditing Services for the fiscal years ended September 30, 2012, 2013, and 2014. A renewal option for an additional two years may be negotiated. The firm must be duly licensed under Florida Statutes, Chapter 473 and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy. The RFP was advertised on July 1, 2012, and was publicly opened on August 14, 2012. 5. Approval for Staff to Procure the Services of Government Services Group, Inc. for the Purpose of Review and Update of Assessments for Non -Ad Valorem Assessments Using the Uniform Method of Collection. (Assistant City Manager Shadrix) The City of Ocoee uses the uniform method of collecting non -ad valorem special assessments for the cost of providing stormwater management, solid waste management, and fire services (which is set at zero). This process facilitates the collection of the fees for these services on the property owner's annual tax bill. Methods of assessment used in levying these fees require periodic evaluation and study, as do the tax roll databases and billing algorithms require similar periodic update and evaluation for consistency. The City of Ocoee has used Government Service Group (GSC), Inc. in years past to provide such services, such as fire fees in 2008. Staff will negotiate with GSG to perform the services identified above in an amount not to exceed $45,000. 6. Approval of Plat for Villages of Wesmere Phase 3. (City Engineer Wheeler) This plat is for phase 3 of the Villages of Wesmere subdivision which is a re -plat of Tract H of the Villages of Wesmere Plat. The property is located at the southeast corner of Tomyn Boulevard and Maguire Road. Phase 3 consists of 82 single family homes and the associated amenities. 7. Approval of Distribution Easement for Progress Energy Florida, Inc. for Underground Facilities on Bluford Avenue Between New Maine Street and Old Maine Street. (City Engineer Wheeler) At the City Commission meeting held on August 7, 2012, the undergrounding of the Progress Energy facilities between new Maine Street and old Maine Street was approved and funded by the City. Progress Energy is now requesting a distribution easement from the City for the westerly 10 feet of parcel 20- 22 -28- 0000 -054. This parcel is a triangular piece of property bounded by old and new Maine Streets and Bluford Avenue. 8. Approval to Amend Name of Ingram Estates to Brynmar and Plat Approval for Phase 1 of the Development. (City Engineer Wheeler) The Ingram Estates subdivision is located at the southeast corner of McCormick and Ingram Roads. The total project includes approximately 33.48 acres of land. The overall project consists of 95 single family residential lots, two stormwater ponds, and a common recreational area. The project is being developed in two phases. The parcel of land was annexed into the City of Ocoee under Ordinance 2004 -02. The City Commission approved the project on November 6, 2007, under the name of Ingram Estates. Columnar Development LLC has submitted a written request to change the name to Brynmar. The DRC met on September 11, 2012, to consider the name change. Staff considered how the proposed name change would affect record keeping issues and fire /police. It was determined that the name change would have no negative effect and the DRC voted unanimously to recommend approval. — -- Page 2 - -- City Commission Regular September 18, 2012 9. Approval of Contracting with Columnar Development, LLC for the Installation of 16 inch Reuse Main along McCormick Road in Conjunction with Brynmar Subdivision. (City Engineer Wheeler) On June 19, 2012, the City Commission approved the City of Ocoee / Orange County Reclaimed Water Territorial Agreement and the City of Ocoee / Orange County Agreement for the Delivery and Use of Wholesale Reclaimed Water. Those two agreements established the service area for reclaimed water that includes the Brynmar subdivision and set time frames for the purchase of water from Orange County. The Brynmar subdivision is basically right across McCormick Road from Orange County's Northwest Wastewater Plant where the City is to connect to purchase the reclaimed water. The Ocoee Utilities Department has established a project to run a large diameter pipeline from the Orange County facility along McCormick Road from Kensington Manor to Ocoee - Apopka Road and then south to West Road. That project has just started the information gathering and preliminary design phase. The project is called the North Service Area Reclaimed Water Main Extension project and is initially funded in the amount of $800,000. Columnar Development, LLC, the company having the Brynmar infrastructure constructed, was approached about having them install the first leg of the reuse pipeline as part of their project. In the platting process, they are dedicating a 10 foot wide utility tract, located along McCormick Road, to the City to be used for the reuse pipeline. They have had their perimeter wall built and installed some of the sidewalk along McCormick Road, but have delayed installing all of the landscaping and finishing the roadway work to be able to assist the City and install the reuse pipeline. 10. Approval of Ocoee Crown Point PUD Conservation Easement to St. Johns River Water Management District. (City Engineer Wheeler) In August of this year the City received the permit modification (Permit No. 4- 095- 83494 -6) from SJRWMD. As a condition of that permit, the City must grant the SJRWMD a Conservation Easement over certain areas of the Ocoee Crown Point PUD property. All of those areas are either wetlands, upland buffers, or sovereign submerged lands. The Conservation Easement prohibits activities within those areas unless permitted by the SJRWMD, but does allow for routine maintenance of the creek and drainage ways for the prevention of flooding. The Conservation Easement also allows for a future boat ramp, boardwalk pier, and boardwalk trails along the Lake Apopka. 11. Approval of Valley Crest Landscape Maintenance Contract Extension. (Public Works Director Krug) The City has contracted with Valley Crest Landscape Maintenance to maintain the City's landscaped areas and roadway medians for the past five (5) years, however the contract term is expiring. The Parks & Recreation and Public Works Departments are in the process of developing a scope of services for the new landscape contract to be solicited that will ensure the high maintenance standards are sustained. In order to avoid any lapse in service, we are requesting a 180 day extension to the current Valley Crest contract while the scope is finalized and the RFP Is solicited for new services. G. FIRST READING OF ORDINANCE 12. First Reading of Ordinance for Park Place (FKA Lake Butler Professional Campus) - Rezoning to PUD. (Second Reading and Public Hearing scheduled for October 2, 2012, Regular Com,nission Meeting at 7: 15 p.m. or soon thereafter). (City Planner Rumer) The subject property is zoned C -3 (General Commercial) and has an approved site plan and development agreement for the Lake Butler Professional Campus. The Lake Butler Professional Campus was originally approved in 2008, and was proposed to be developed with the following uses on the Property: Lot 1 will consist of a mix of professional and medical offices; Lot 2 is proposed in the southwest corner of the property and will consist of a mix of retail and restaurant uses. The proposed Park Place PUD will include 242 multi- family units on 11.34 acres and 2.60 acres of commercial and retail? The apartments will feature a club house and pool amenity with landscaped park space within the development. The proposed apartments and commercial out parcels will be architecturally cohesive Nvith the surrounding development. Access is proposed via a northbound right in on Maguire Road and an additional access from Tomyn Blvd. Page 3 — City Commission Regular September 18, 2012 The Planning & Zoning Commission met on August 14, 2012, to consider approval of the applicant's request. After deliberations, the Planning & Zoning Commission unanimously recommended approval of the rezoning of 14.11 acres of the proposed Park Place from C -3 (General Commercial) to PUD (Planned Unit Development) subject to the execution of the First Amendment to the Development Agreement, and the resolution of the outstanding comments from the Legal Department prior to the action being presented to the City Commission for final approval. H. SECOND READING OF ORDINANCES - PUBLIC HEARINGS 13. Second Reading of City of Ocoee Economic Development Ad Valorem Tax Exemption Ordinance. (Advertised in the Orlando Sentinel on Thursday, September 6, 2012). (CRA Administrator Wagner) In an effort to support economic growth, the electors of the City of Ocoee, by referendum, authorized the City Commission to grant economic development ad valorem tax exemptions to certain businesses to promote job growth within the community. 14. Second Reading of Ordinance for Approval of Changes to the City of Ocoee Municipal General Employees' Retirement Trust Fund Relating to Retirement Age, Vesting, and Various Other Changes Affecting "Future" Employees. (Advertised in the Orlando Sentinel on Thursday, August 30, 2012). (Human Resources Director Williford) With the continuing economic uncertainty staff has initiated these recommended changes in order for the current and long -term sustainability of the plan. With lower investment returns, reduced city revenues and an aging workforce these revisions are necessary for the future of the plan as well as the trend for public pension plans in general. 15. Second Reading of Ordinance for Hancock — 628 E. Silver Star Road. (Advertised in the Orlando Sentinel on Thursday, September 6, 2012, and Thursday, September 13, 2012). (City Planner Rumer) The subject property is located on the North side of East Silver Star Road; 900 feet west of the intersection of Woodson Avenue and East Silver Star Road. The proposed Annexation and Rezoning of the Hancock property was reviewed at a Public Hearing by the Planning and Zoning Commission on August 14, 2012. The Planning & Zoning Commission voted unanimously to recommend approval of the Annexation and Rezoning of the +1- 2.04 acre parcel of land known as the Hancock Property located at 628 E Silver Star Road. a. Annexation Ordinance b. Rezoning Ordinance to R -1A 16. Second Reading of Ordinance for Ocoee Oaks United Methodist Church — 101 S. Clarke Road — PUD /Land Use Plan Amendment. (Advertised in the Orlando Sentinel on Thursday, September 6, 2012). (City Planner Rumer) The Ocoee Church of the Nazarene received PUD and Site plan approval for a three phase church on March 4, 2003. Condition "D" of the PUD Conditions of Approval provide that the approval shall be applicable only to the Ocoee Church of the Nazarene and is not transferrable to any other owner without a public hearing and approval of the City Commission. The Ocoee Oaks United Methodist Church is proposing to purchase the property and does not intend to amend the approved site plan. 17. Second Reading of Ordinance for Repeal and Replacement of Chapter 61 of the Code of Ordinances of the City of Ocoee Governing Cemeteries. (Advertised in the Orlando Sentinel on Thursday, September 13, 2012). (CIP Manager Butler) With all the plots now being sold and an increasing number of the city's residents choosing cremation instead of burial, the City decided to add a columbarium in order to offer spaces for inurnment of cremated remains. The columbarium is now under construction where a pavilion was previously located in the southeastern portion of the cemetery. Changes to Chapter 61 are required to be able to manage this new aspect of the cemetery operation. Page 4 — — City Commission Regular September 18, 2012 The first reading of the ordinance to modify Chapter 61 was conducted at the June 19th City Commission meeting under Agenda Item No. 8. Since the first reading, staff has undertaken procurement of contractor services related to interment and inurnment activities. The award of that contract was made by the City Commission at its August 21, 2012, meeting. Staff subsequently negotiated final prices with the selected contractor, Quality Vaults and Monuments, Inc. (Ocoee, FL) and made slight modifications to the draft Cemetery Rules and Regulations provided to the City Commission as part of the June 19th agenda package. I. REGULAR AGENDA 18. Discussion Regarding African American Cemetery Plan and Funding Source. (Parks and Recreation Director Hayes) At the August 29, 2012, City Commission Budget Workshop, staff was asked to bring back to the City Commission for consideration an updated proposal for the installation of a fence at the African American Cemetery, based upon the information provided by Mr. Lester Dabbs at the workshop, and to identify possible funding mechanisms for the plan. Staff has obtained an updated proposal for the fence project which will include a combination of ornamental style fence and chain link fence. The ornamental fence will be installed at the entrance to the site, off of Basking Ridge Court, and the chain link fence will be installed along the remaining property lines. The cost for the fence is $12,400 ($10,600 for materials and $1,800 for labor). Staff has identified a potential funding source in the 2011 -12 fiscal year budget, which is the City Clerks' Election Expense Account (001 - 512 -10 -5600) to complete the fence project. In addition to this Mr. Dabbs provided staff with a landscape plan for the site for future consideration. Staff has estimated the cost to complete the landscape plan at approximately $14,000. 19. Discussion and Direction in Regards to the Possibility of Adopting an Ordinance Requiring a Registration Process for Abandoned Properties. (Lt. Mike Bryant) Multiple municipalities in Florida have established an abandoned residential property program as a mechanism to protect residential neighborhoods from becoming blighted through the lack of adequate maintenance and security of abandoned properties. These properties not only create code violations they also produce fire hazards, attract children, and the homeless. They are taken over by squatters and house criminal enterprises. These issues are compounded when the individual property ownership is being disputed and the property does not have up to date contact information. Without a registry, the police and code enforcement are unable to prosecute or even trespass the individuals involved, leaving the properties to further neglect and the neighborhoods blighted. An ordinance establishing a registration requirement for abandoned properties or properties in the process of foreclosure will provide a data base for police, fire and code enforcement personnel to utilize immediately to deter continued neglect of these properties and the negative effects they have on the community. J. STAFF ACTION ITEMS K. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 1.50 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 5