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Home My WebLink About2012-012 Adopting Final Budget ORDINANCE NO. 2012-012 AN ORDINANCE OF THE CITY OF OCOEE, ORANGE COUNTY, FLORIDA, ADOPTING A FINAL BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Ocoee, Florida has submitted an estimate of the expenditures necessary to carry on the City Government for the Fiscal Year beginning October 1, 2012, and ending September 30, 2013; and WHEREAS, the estimated revenues to be received by the City during said period from Ad Valorem taxes and other sources has been submitted to the City Commission; and WHEREAS, all applicable legal requirements pertaining to public notices and hearings have been satisfied within specified deadlines and prior to final adoption of this Ordinance; and WHEREAS, the City Commission has, in meeting duly assembled, examined and carefully considered the proposed budget. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA, AS FOLLOWS: SECTION 1. Authority. The City Commission of the City of Ocoee has the authority to adopt this Ordinance pursuant to Article VIII of the Constitution of the State of Florida and Chapters 166 and 200, Florida Statutes. SECTION 2. Adoption of Final Budget. Attached hereto as Schedule "A" and incorporated herein by reference is the final budget for the City of Ocoee for the Fiscal Year beginning October 1, 2012, and ending September 30, 2013, said final budget being hereby confirmed, adopted and approved in all respects by the City Commission of the City of Ocoee. SECTION 3. Appropriations. There are hereby expressly appropriated out of anticipated revenues all funds and monies necessary to meet the appropriations stipulated by and in said final budget as amended. SECTION 4. Severabilitv. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. SECTION 5. Effective Date. This Ordinance shall become effective ten (10) days after its passage and adoption. PASSED AND ADOPTED this 26th day of September 2012. APPROVED: Attest: CITY OF OCOEE, FLORIDA Bet Eikenberry, City Cler 4 1 Scot Vandergrift, Mayo ' FOR USE AND RELIANCE ONLY APPROVED BY THE OCOEE BY THE CITY OF OCOEE CITY COMMISSION AT A APPROVED AS TO FORM AND MEETING HELD ON THE ABOVE LEGALITY THIS 26th DAY DATE UNDER AGENDA ITEM NO2 C. OF SEPTEMBER 2012. SHUFFIELD LOWMAN & .a� N, P.A. By: � S • • tt Cookso City Attune 2 cen.terI of Good II i i i iii i t:n , imieth.111111 ... • 0 C''', ' ' ' ••' . . •.„.., ' • - 111711'411100.- --------%/- Florida CO f I I i g 0 Of C( 0 01 0 l ' go.'..i . .._} ' . ... . ..tt • .4" Adopted . . Budget ,.., „ .. _ . -11111111111r !IIIIIT 117 ifiii11 t , ,. , ,....... . , . e . . IrrFiscal Year 2012-2013 mot ---taw--- 4 iitair, .,..oto• . -.lob' , , ,,. ,. 1 1 , 'Vit ri fliti iliP ** ••••,,..All .. ' -*A%., ,. , , .. '1'..,--— of' ___ Budget Message Revenue Summary 3 General Fund 4 Stormwater Utility Fund 5 Water/Wastewater Utility Fund 6 Solid Waste Utility Fund I 7 Staffing 8 Capital Outlay 9 CIP 5 Year Plan 10 Impact Funds 11 • 12 TABLE OF CONTENTS SECTION ONE—BUDGET MESSAGE SECTION TWO - REVENUES SUMMARY Summary of Total Revenues Operating Funds 2-1 Summary of Total Revenues Other Funds 2-2 SECTION THREE - GENERAL FUND General Fund Revenue Summary 3-1 General Fund Revenue Information 3-2 General Fund Revenue Details 3-4 General Fund Expenditures Summary 3-8 City Commission 3-9 City Manager 3-13 City Clerk 3-18 Finance 3-23 Human Resources 3-27 Legal 3-32 Planning 3-35 General Government 3-40 Public Works Administration 3-45 Support Services 3-49 Community Relations 3-53 Information Systems 3-57 Maintenance Operations 3-62 Police 3-67 Fire 3-72 Building 3-77 Communications 3-82 Cemetery 3-85 Street Operations 3-88 Fleet Maintenance 3-93 Engineering 3-98 Recreation 3-103 Parks 3-108 SECTION FOUR - STORMWATER UTILITY FUND Stormwater Utility Fund Revenue Summary 4-1 Stormwater Utility Fund Revenue Information 4-2 Stormwater Utility Fund Revenue Details 4-3 Stormwater Utility Fund Expenditures Summary 4-4 Stormwater Operations 4-5 SECTION FIVE - WATER/WASTEWATER UTILITY FUND Water/ Wastewater Utility Fund Revenue Summary 5-1 ... Water/Wastewater Utility Fund Revenue Information 5-2 Water/ Wastewater Utility Fund Revenue Details 5-3 Water/ Wastewater Utility Fund Expenditures Summary 5-5 Utilities Administration 5-6 Water Facilities 5-12 Water Field Operations 5-19 Wastewater Facilities 5-24 Wastewater Field Operations 5-30 SECTION SIX- SOLID WASTE UTILITY FUND Solid Waste Utility Fund Revenue Summary 6-1 Solid Waste Utility Fund Revenue Information 6-2 Solid Waste Utility Fund Revenue Details 6-3 Solid Waste Utility Fund Expenditures Summary 6-4 Solid Waste Utility - Sanitation 6-5 SECTION SEVEN - STAFFING SECTION EIGHT - CAPITAL OUTLAY SECTION NINE— CIP—5 YEAR PLAN SECTION TEN—IMPACT FUNDS Road Impact Fund 1 0-1 Fire Impact Fund 10-4 Police Impact Fund 10-7 Recreation Impact Fund 10-10 Water Capital Charges Fund 10-13 Wastewater Capital Charges Fund 10-16 L L CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET REVENUE SUMMARY Fund: Operating Funds REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED General Fund(001) 35,110,034 33,686,331 34,102,975 33,419,515 35,161,555 Stormwater Utility Fund (103) 3,091,060 3,435,858 4,057,000 4,079,320 3,416,170 Water/Wastewater Utility Fund(401) 8,027,071 8,593,056 10,329,935 10,587,772 8,681,070 Solid Waste Utility Fund (402) 2,733,405 2,786,032 2,810,820 2,842,468 2,812,160 cTOTAL REVENUES 48,961,570 48,501,276 51,300,730 50,929,075 50,070,955 C 2-1 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET REVENUE SUMMARY Fund: Other Funds REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED Road Impact Fund(106) 1,624,606 746,854 1,720,525 1,152,796 1,708,100 1 i Fire Impact Fund (107) 568,079 567,620 471,135 425,297 283,800 Police Impact Fund(108) 218,151 159,226 223,475 194,492 125,930 Recreation Impact Fund (110) 1,038,223 655,790 959,145 938,178 1,467,500 Water Capital Fund(404) 954,781 728,603 980,075 948,638 625,900 Li, Wastewater Capital Fund(405) 1,478,557 766,739 1,376,555 1,330,750 842,250 TOTAL REVENUES 5,882,397 3,624,831 5,730,910 4,990,151 5,053,480 I 2-2 CITY OF OCOEE FISCAL YEAR 2012-2013 `.. ANNUAL BUDGET REVENUE SUMMARY Fund: General Fund Fund Number: 001 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED Beginning Cash Balance 2,553,000 2.665.405 3,200,000 3,200,000 4,283,790 Property Taxes 11,188,564 9.715.104 9,717,915 9,644,038 9,407,090 Franchise Taxes 2,643,596 2,481,838 2.513.005 2,435,146 2,439,580 Utility Taxes 3,157,954 3,084,358 3.086.505 2,950,732 2,976,245 Licenses and Permits 1,166,526 1,105,983 1,056,990 1,016,373 994,395 `. Intergovernmental Revenue 9,797,473 9,029,259 9,088,925 8,822,596 9,174,005 Charge for Services 446,396 495,008 417,415 450,206 461,420 Fines and Forfeitures 224,263 664,343 819,915 770,728 927,565 Miscellaneous Revenue 314,831 516,851 270,815 198,873 325,975 Fund Transfers 3,617,431 3,928,181 3,931,490 3,930,823 4,171,490 Total General Fund Revenues 35,110,034 33,686,331 34,102,975 33,419,515 35,161,555 3-1 „,, GENERAL FUND REVENUES PROPERTY TAXES manufactured fuel oil delivered/purchased in the City. Ad Valorem and Personal Property Taxes are levies against property within the city limits of LICENSES AND PERMITS Ocoee. The Orange County Property This revenue category includes the City's Appraiser's office establishes the taxable value business licenses, and all ermits required on of each parcel of property and the City'sp any new construction within the City. Permit millage rate is applied to calculate the taxes fee revenues vary substantially from year to due. For budget year 12/13 the proposed year. millage rate is 5.8460 mils ($5.846 tax for every $1000 worth of value). The approved millage rate will be levied against properties within the City of Ocoee, which collectively INTERGOVERNMENTAL REVENUE are valued at $1,658,917,619. The budget for FY 12/13 is budgeted at 97% to allow for Revenues are received from other adjustments, delinquencies and outstanding governmental agencies for a service the City levies. has provided, grants awarded to the City and I taxes collected on the City's behalf. The City currently has an agreement with the Town of Windermere for fire protection. The City FRANCHISE TAXES receives funds from the State of Florida for taxes they collect on its behalf, including: These taxes are collected from the sale of electricity, natural gas, and solid waste services • Half Cent Sales Tax within the city limits of Ocoee. These revenues • Revenue Sharing are collected in return for granting a privilege, • Local Option Gas Tax or permitting the use of public property. The • Communication Services Tax City currently has franchise agreements Each year the State publishes and distributes establishing a tax rate to be applied to an the "Local Government Financial Information agreed upon revenue base with: Handbook” which lists each revenue type and • Progress Energy the respective share to be distributed to each • Lake Apopka Natural Gas county and city government. This handbook is • Waste Depot,LLC d.b.a.Waste Works used in projecting the above revenues for the County and city governments ceased collecting City's budget each year. franchise fees on telephone and cable services A Communication Service Tax (CST) was in FY 02. This revenue stream was replaced implemented in FY 01\02, which incorporates with a Communication Service Tax. local jurisdiction's utility tax and franchise fee revenues, as well as several state taxes collected on telephone and cable services into UTILITY TAXES one tax. One of the goals of this process was to levy a rate, which would be revenue neutral. A 10% service tax is levied on all purchases of The CST rate is 5.22%for the City of Ocoee. electricity, water, and metered or bottled gas, vhether natural, liquefied petroleum gas, or 3-2 1 GENERAL FUND REVENUES CHARGES FOR SERVICES TRANSFERS IN The City collects fees for the sale of maps and Monies paid into the General Fund from other publications, after school and summer another fund for various reasons are reported in day camp programs, swimming pool this category. Currently the General Fund admissions and lessons, community center receives transfers in from the following: rental, zoning fees, annexation fees and • Water/Wastewater Fund— development review fees. o Percent of water and wastewater fees as an administrative fee FINES AND FORFEITURES o Percent of operating cost of the utility counter, engineering, This revenue category includes the collection and in house mowing of traffic violation fines written within the city • Road Impact Fund— limits of Ocoee, including red light camera o Percent of debt service as an violations. Fines collected for any code administrative fee enforcement and false alarm violations are also o Debt service on the 2012 issue reported in this category. as per bond covenant • Solid Waste Fund— M°. o Percent of the operating cost of ISCELLANEOUS REVENUE the utility counter, and public works administration and fleet These are revenues which do not fall within the o Percent of solid waste fees as definition of any of the other revenue groups an administrative fee previously described. These revenues include • Storm Water Fund— interest earnings, donations, administrative fees o Percent of operating cost of the charged for the collection of school impact utility counter and public fees, and the sale of the City's surplus items. works administration These revenues are unpredictable and will vary o Percent of stormwater fees as from year to year. an administrative fee and a percent in house mowing • CRA Fund— o Percent of personnel costs for Assistant City Manager and CRA Administrator 3-3 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET REVENUES Fund: General Fund Fund Number 001 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED 300000 Beginning Cash Balance-Reserves 2,553,000 2,665,405 3,200,000 3,200,000 3,922,500 300000 Beginning Cash Balance-Red Light Camera's 0 0 0 0 361,290 Total 2,553,000 2,665,405 3,200,000 3,200,000 4,283,790 Property Taxes 311100 'Ad Valorem Tax 10,656,490 9,208,800 9,206,115 9,135,372 8,896,400 311110 Personal Property Tax 532,074 506,304 511,800 508,667 510,690 Total 11,188,564 9,715,104 i_ 9,717,915 _ 9,644,038 9,407,090 a Franchise Taxes 0 313100 Electric Franchise Tax 1 2,470,047 _ 2,282,166 2,318,335 2,218,745 2,216,665 313400 Gas Franchise Tax 27,426 26,824 34,670 33,333 33,665 313700 Solid Waste Franchise Tax 146,123 172,848 160,000 183,068 189,250 Total 2,643,596 2,481,838 2,513,005 2,435,146 2,439,580 Utility Taxes 314100 Electric Utility Tax 2,670,345 2,553,667 2,566,670 2,454,557 2,481,665 314300 Water Utility Tax 435,707 475,951 _ 463,335 432,300 429,580 314800 Propane Gas Tax 51,902 54,740 56,500 63,875 ' 65,000 Total 3,157,954 j 3,084,358 3,086,505 2,950,732) 2,976,245 j Licenses and Permits 321100 Local Business Tax 405,030 371,837 387,500 350,963 349,285 322100 Building Permits 308,646 291,851 283,750 282,707 284,990 322200 Roofing Permits 14,276 16,514 15,125 14,055 14,770 322300 Electrical Permits 38,917 39,066 36,750 37,75038,430 IL322400 Plumbing Permits 28,926 28,681 24,500 30,016 ' 30,700 3-4 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET REVENUES Fund: General Fund Fund Number: 001 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED 322401 Mechanical Permits 40,360 42,573 35,500 29,895 30,685 322500 Sign Permits 1,752 1,983 1,750 1,373 1,450 322510 Utilization of Right of Way 9,708 7,627 0 310 565 322600 Swimming Pool Permits 2,408 5,937 4,125 3,119 3,175 322700 Land Clearing Permits 3,140 3,125 3,075 6,320 3,675 322800 Plan Review Fees 187,073 151,228 145,000 156,803 162,440 322850 Fire Plan Review Fees 76,950 98,210 76,750 25,318 33,250 323100 Inspection Fees 40,023 24,760 24,125 20,408 22,540 323150 Fire Reinspections Fees 25 50 65 6 10 323200 Notice of Commencement 3,560 3,990 3,150 3,500 3,600 . 324000 Infrastructure Inspection Fees 4,832 18,151 14,750 52,750 13,750 329000 Burn Permits 0 0 250 475 425 329100 Fireworks Display Permit 900 400 825 606 655 Total 1,166,526 1,105,983 1,056,990 1,016,373 994,395 ' Intergovernmental Revenue 330100 Windermere Fire Protection 163,345 163,345 185,345 185,345 213,565 334310 Dot Highway Maintenance 87,759 83,856 84,530 84,530 85,000 335123 Municipal Revenue Sharing 1,066,808 1,136,025 1,254,475 1,236,317 1,282,705 335124 Communication Services Tax 1,436,491 1,345,646 1,315,985 1,314,667 1,307,085 335140 Mobile Home Licenses 1,062 1,687 2,065 1,938 1,950 335151 Alcoholic Beverage License 9,593 10,278 14,330 13,110 13,330 335180 Half Cent Sales Tax 3,956,965 4,391,828 4,453,360 4,486,720 4,577,615 335190 Other Government Revenue 1,787,163 618,911 475,025 209,532 450,630 335200 Firefighters Supplemental Comp 11,154 13,736 13,125 14,375 14,505 335410 Motor Fuel Tax Rebate 27,689 27,124 27,670 28,000 28,830 . 337200 Public Safety 93,500 93,500 93,500 93,625 93,625 3-5 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET REVENUES Fund: General Fund Fund Number 001 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED 338200 Business Tax-County 40,350 41,811 32,250 33,438 35,815 338300 County 6 Cent Gas Tax 1,115,594 1,101,513 1,137,265 ' 1,121,000 1,069,350 Total 9,797,473 9,029,259 9,088,925 8,822,596 9,174,005 Charge for Services 341200 Zoning Fees 3,750 2,375 3,125 5,438 4,375 341210 Annexation Fees 7,250 3,360 2,865 750 1,000 341230 Comp Land Use Amendment 1,050 0 1,425 0 765 341240 Development Review Fee 38,000 23,000 12,750 13,363 14,875 341260 Concurrency Management 1,800 0 1,000 375 625 341300 Sale of maps/Publications 5,158 4,696 5,375 5,445 5,420 341900 Election Qualifying Fees 300 0 125 287 415 341910 Lien Search Fees 10,805 20,913 19,625 19,156 19,250 342900 Fire Hydrant Flow Test Fee 0 0 500 0 0 347201 Program Activity Fees 293,930 364,642 305,000 331,250 337,500 347203 Swimming Pool Fees 44,944 40,546 28,500 37,125 39,075 347530 Community Center Rentals 33,174 31,285 32,000 33,000 34,000 347531 City Staff Charges 244 0 250 244 245 347535 Finger Print Fee 5,991 4,192 4,875 3,775 3,875 Total 446,396 495,008 j 417,415 i 450,206 1 461,420 Fines and Forfeitures I 351100 Fines and Forfeitures Police 147,896 103,917 198,750 127,265 133,750 351120 Red Light Camera's 32,136 519,455 563,750 589,688 740,000 351200 Fines and Forfeitures-Fire 3,868 5,816 6,250 1,488 1,565 351600 False Alarm Fees- Police 35 0 150 0 0 4001 351700 False Alarm Fees-Fire 70 145 515 0 0 3-6 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET REVENUES Fund: General Fund Fund Number: 001 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED 354100 Violation of Ordinance 40,258 35,011 50,500 52,288 52,250 Total 224,263 664,343 819,915 770,728 927,565 Miscellaneous Revenue 360000 ,Miscellaneous Revenue 49,539 106,088 57,000 58,000 120,665 360002 Contractual Revenue 0 1,950 3,900 3,933 3,285 360020 School Impact Fee-Administrative 21,114 20,094 19,200 15,865 16,435 361100 Interest Earnings 198,743 167,171 173,300 110,000 113,335 361300 Donations 1,800 0 900 225 225 362100 Public Copy Fees 911 1,847 750 1,413 1,365 • 362200 Police Reports 2,756 2,414 2,750 2,938 2,940 364100 Cemetery Lots 0 500 65 175 61,400 364200 Sale of Land 0 0 0 0 0 364400 Surplus Equipment 39,968 214,604 11,250 5,375 5,375 365100 Scrap Sales 0 2,183 1,700 950 950 Total 314,831 516,851 270,815 198,873 325,975 Fund Transfers 381000 Transfers In 3,617,431 3,928,181 3,931,490 3,930,823 4,171,490 Total 3,617,431 3,928,181 3,931,490 3,930,823 4,171,490 Total General Fund Revenues 35,110,034 33,686,331 34,102,975 33,419,515 35,161,555 3-7 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY GENERAL FUND SUMMARY EXPENDITURES FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 DIVISION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED 001 GENERAL FUND 511-00 City Commission 114,459 107,153 110,866 134,979 155,680 512-00 City Manager 461,079 506,368 599,364 646,119 577,505 512-10 City Clerk 262,646 288,427 285,955 321,857 384,205 513-00 Finance 783,497 795,595 874,681 953,740 1,010,325 513-30 Human Resources 434,365 460,431 484,104 531,595 512,475 514-00 Legal 185,494 177,062 173,799 185,642 179,000 515-00 Planning 610,212 654,151 554,331 539,455 591,980 516-00 General Government Services 6,585,851 10,155,297 6,448,849 7,650,183 7,394,395 517-00 Public Works Administration 211,545 ' 220,021 231,387 260,605 265,670 518-00 Support Services Administration 0 0 0 0 471,130 518-10 Community Relations 205,766 211,072 212,249 205,530 203,210 518-20 Information Systems 328,092 342,231 281,675 299,380 320,120 519-00 Maintenance Operations 622,426 566,620 707,430 708,265 643,915 521-00 Police 5,906,554 7,564,934 8,082,862 8,735,230 9,029,990 522-00 Fire 4,791,842 5,087,863 5,226,964 5,422,765 5,666,890 524-00 Building 1,103,383 835,328 751,360 762,330 705,100 529-00 Communications 649,025 0 0 0 0 539-00 Cemetery 25,504 27,045 25,865 27,400 48,800 541-10 Street Operations 2,387,264 3,326,278 2,347,963 2,432,585 1,986,895 541-40 Fleet Maintenance 978,598 1,155,925 1,108,953 1,164,710 1,105,055 546-00 Engineering 717,474 728,324 677,172 673,835 344,910 572-00 Recreation 1,155,095 1,210,641 1,141,672 1,481,765 2,616,745 572-10 Parks 1,459,426 1,009,513 950,253 965,005 947,560 Total General Fund Expenditures 29,979,597 35,430,279 31,277,754 34,102,975 35,161,555 3-8 n s CITY COMMISSION This department budget encompasses the salaries and operating expenses for the Mayor and City Commissioners. Mission: ■ To improve the quality of life for the citizens of Ocoee. W 3-9 CITY COMMISSION 0 FISCAL YEAR 2012 - 2013 Organizational Chart , \ City Commission \ I I , \ City Manager \ J Public Works Police Fire _ Parks & Recreation \ ` / \ JC Human 11 Utilities — Finance City Clerk Resources \ / \ I J , 1 Development Services \ J I I I / , / Support Planning Engineering Services r ` r Information Community GIS Building CRA Systems ,, Relations J \ I 3-10 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY General Fund Division: City Commission Account Number 001-511 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: CITY COMMISSION MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 49,458 50,195 50,804 51,195 53,400 PERSONNEL CURRENT ADOPTED 5 5 OPERATING EXPENSES 65,001 56,958 60,062 83,784 102,280 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 114,459 107,153 110,866 134,979 155,680 MAJOR CHANGES OPERATING Tri City Partnership 30,000 3-11 CITY OF OCOEE („. FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES General Fund Division: City Commission Account Number 001-511 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED r PERSONNEL SERVICES I47 , 1100 Executive Salaries 20,833 20,500 20,500 20,500 20,500 1101 Other Pay 20,400 20,400 20,400 20,400 20,400 2100 FICA Taxes 2,984 3,009 2,889 3,130 3,130 2200 Retirement Contribution 5,241 6,286 7,015 7,165 9,370 Total Personal Services 49,458 50,195 50,804 51,195 53,400 OPERATING EXPENSES 3128 Professional Service/Other 4,250 0 0 0 0 4000 Travel Expense 6,525 13,588 10,578 12,500 12,500 4i) 4001 Mayor/Commissioner Fund 1,866 943 1,128 2,500 1,500 4100 Telephone Expense 9,490 7,673 6,693 6,500 8,000 4200 Postage and Freight 136 43 0 680 680 1 4701 Public Relations 1,944 2,098 3,447 3,500 3,500 5100 Office Supplies 1,109 215 1,559 1,800 1,800 5201 Uniforms 318 638 954 2,500 1,500 5202 Operating Supplies 6,957 5,656 7,347 8,700 8,000 5216 Copying Expense 136 49 25 200 0 5230 Small Equipment 0 0 0 1,000 0 5235 Computer Equipment/Software 0 0 0 3,209 0 5402 Professional Dues 12,114 5,731 7,501 8,320 37,800 8200 Community Promotion 12,156 10,915 12,330 20,375 15,000 8202 Community Merit Awards 8,000 9,409 8,500 12,000 12,000 Total Operating Expenses 65,001 56,958 60,062 83,784 102,280 Total Expenditures 114,459 107,153 110,866 134,979 155,680 CIF 3-12 C • ty Manager *1 * * vo. - r# CITY MANAGER The City Manager's department is responsible for the daily operations of the City. The City Manager, as the Chief Administrator Officer, is responsible for the implementation of City policies. The City Manager plans, organizes, and directs the activities of all departments of the City; prepares and presents an annual budget and capital improvement plan to the City Commission and handles citizen inquiries, complaints and requests. Mission: ■ To improve the quality of life for residents and businesses in the City of Ocoee 3-13 CITY MANAGER FISCAL YEAR 2012 — 2013 Organizational Chart � 1 Legislative City Manager ( 1 ) t‘p Executive Assistant (2) Assistant City Manager ( 1 ) 3-14 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: City Manager General Fund Department Director: Robert Frank Account Number 001-512 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: CITY MANAGER MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 431,579 478,202 575,301 614,190 550,305 PERSONNEL CURRENT ADOPTED 5 4 OPERATING EXPENSES 29,500 25,499 24,063 31,929 27,200 CAPITAL OUTLAY 0 2,667 0 0 0 TOTAL 461,079 506,368 599,364 646,119 577,505 3-15 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: City Manager General Fund City Manager: Robert Frank Account Number 001-512 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL _ ACTUAL _ ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 1100 Executive Salaries 352,674 370,302 438,550 461,495 396,025 1101 Other Pay 12,000 10,477 11,862 15,600 12,000 2100 FICA Taxes 24,297 24,961 30,340 36,500 31,215 2200 Retirement Contribution 42,608 72,462 93,290 100,490 111,065 2500 Unemployment Compensation 0 0 1,259 105 0 Total Personal Services 431,579 478,202 575,301 614,190 550,305 OPERATING EXPENSES 3100 Personal Bonds/Notary 295 0 0 0 400 • 3128 Professional Service/Other 5,500 3,722 0 1,400 1,400 4000 Travel Expense 3,309 3,254 3,185 3,100 3,100 4100 Telephone Expense 4,714 3,952 5,053 4,800 4,800 4200 Postage and Freight 99 149 143 300 100 5100 Office Supplies 733 751 560 1,300 1,200 5202 Operating Supplies 4,539 3,876 5,395 4,700 4,500 5216 Copying Expense 39 14 67 125 100 5230 Small Equipment 0 0 897 0 0 5235 Computer Equipment/Software 0 0 675 3,909 0 5401 Books/Subscriptions 387 450 379 500 600 5402 Professional Dues 2,956 2,676 2,100 3,300 3,100 5405 Training Expense 1,560 2,069 1,412 3,295 2,700 8200 Community Promotion 5,369 4,586 4,197 5,200 5,200 Total Operating Expenses 29,500 25,499 24,063 31,929 27,200 • 3-16 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: City Manager General Fund City Manager: Robert Frank Account Number 001-512 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET , ADOPTED CAPITAL OUTLAY...,, 9000 Transfers Out 0 2,667 0 0 0 Total Capital Outlay 0 2,667 0 0 0 Total Expenditures 461,079 506,368 599,364 646,119 577,505 3-17 City Clerk CITY OF OCOEE CODE OF ORDINANCES �,C�tet of Gond v 42, ' so II 1,: rjl 'DV* I- .. I CITY CLERK The Clerk's department is the official repository for the legal documents necessary for the operation of the City. This includes the recording/archiving of agreements and contracts entered into by the City Commission, any ordinances and resolutions adopted, minutes of the meetings of the City Commission and volunteer boards appointed by the City Commission. The Clerk's department is responsible for conducting all City elections. Other responsibilities include coordination of the Commission Meeting agenda, the management of records to ensure their integrity as well as orderly retention and destruction, responding to public records requests and lien searches, the administration of the Ocoee Cemetery, recording secretary for the Commission and volunteer Boards, and the coordination of appointments and training of volunteer board members. Mission: ■ To improve the quality of life for our citizens and staff by providing an information center that is prompt, efficient and courteous. tr 3-18 CITY CLERK FISCAL YEAR 2012 — 2013 Organizational Chart / 1 City Clerk (1) � J Deputy City Clerk (1) � J I Municipal Records Municipal Records Coordinator ( 1) Coordinator (P/T) (1) 3-19 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: City Clerk General Fund Department Director: Beth Eikenberry Account Number 001-512.1 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: CITY CLERK MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 225,671 243,919 238,840 246,495 262,685 PERSONNEL CURRENT ADOPTED 4 4 OPERATING EXPENSES 36,975 44,508 27,115 75,362 121,520 i CAPITAL OUTLAY 0 0 20,000 0 0 TOTAL 262,646 288,427 285,955 321,857 384,205 MAJOR CHANGES OPERATING Election Expense 90,000 3-20 CITY OF OCOEE 1 FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: City Clerk General Fund Department Director: Beth Eikenberry Account Number 001-512.1 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 1101 Other Pay 3,600 3,600 3,600 3,600 3,600 1200 Regular Salaries 186,762) 197,607 189,931 195,715 200,765 1400 Overtime Pay 605 333 1,148 780 780 2100 FICA Taxes 13,994 14,858 14,555 15,310 15,700 I 2200 Retirement Contribution 20,710 27,521 29,606 31,090 41,840 Total Personal Services 225,671 ' 243,919 238,840 246,495 262,685 OPERATING EXPENSES aii 3100 Personal Bonds/Notary 0 107 104 125 125 0 3400 Contractual Services 44 0 0 0 0 4000 Travel Expense 779 0 408 1,300 810 4100 Telephone Expense 1,747 1,446 1,463 1,400 1,600 4200 Postage and Freight 642 370 469 800 600 4400 Leasing Expense 3,528 3,528 3,317 2,400 2,300 4606 Equip Maintenance Contracts 1,449 2,104 2,255 2,700 2,800 4901 Administration Legal Ads 6,954 2,481 3,070 5,500 5,500 4902 Miscellaneous Expense 812 1,223 559 1,000 1,000 4919 Recording Fees 1,129 1,140 2,608 3,000 2,500 5100 Office Supplies 316 667 448 1,000 1,000 5106 Code Supplements 2,688 1,848 2,927 4,500 4,500 5202 Operating Supplies 2,838 2,488 3,398 5,500 5,500 5216 Copying Expense 707 589 537 800 350 5235 Computer Equipment/Software 0 0 3,765 642 0 5401 Books/Subscriptions 409 293 297 500 500 5402 Professional Dues 905 815 700 895 995 ce 5405 Training Expense 435 500 790 1,100 1,240 3-21 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: City Clerk General Fund Department Director: Beth Eikenberry Account Number 001-512.1 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED 5600 Election Expense j 11,175 24,909 0 42,000 90,000 8200 Community Promotion I 418 0 0 200 200 Total Operating Expenses 36,975 44,508 27,115 75,362 121,520 CAPITAL OUTLAY 9000 Transfers Out 0 0 20,000 0 0 Total Capital Outlay 0 0 20,000 0 0 Total Expenditures 262,646 288,427 285,955 321,857 384,205 Ililir 3-22 „...... Finance Certificate _))ft • oma. for Excellence 'R pouting I i uv... y, .3 , --:,---- e.-s.:d.'--!"):"...7 . .‘ . . ., _ e _ .„,,,,,, ,,,,.. ..,, 4,„•-. .... . . 04,4, I s FINANCE The Finance Department is responsible for the accounting and reporting of all monies received and paid on behalf of the City. The department monitors the expenditure of city funds to ensure prudence and due diligence are exercised. The Finance department is also responsible for compliance with Federal and State laws and regulations for financial reporting and the safeguarding of City assets. The department performs the following functions : ❖ Accounts Payable - payment of invoices to vendors ❖ Accounts Receivable and Cash Receipts - generating invoices and recording dollars received ❖ Budgeting - compilation of the annual budget for the City ❖ Debt Management - accounting for bonds and loans ❖ Financial Reporting - preparation of the Quarterly Financial Report, monthly and quarterly federal and state reports, and the Comprehensive Annual Financial Report (CAFR) ❖ Investments - recording transaction activity ❖ Payroll - processing bi-weekly payroll and all related reports ❖ Pensions - Administrative activities related to benefit receipt for . General Employees ❖ Purchasing - price solicitation, assisting departments with their purchasing and generating purchasing orders, overseeing the bid process, coordinating the annual surplus sale ❖ Utility Billing and Customer Service - generating monthly billing information for the services provided by the City, establishing new accounts, receiving payments and assisting customers. The Government Finance Officers Association awards a Certificate of Achievement for Excellence in Financial Reporting to deserving municipalities for their CAFR. The Certificate is the highest form of recognition in governmental accounting and financial reporting and represents a significant accomplishment by a government and its management. The City has received the certificate twenty-one (21) consecutive years. Mission: ❖ To provide accurate and timely financial information to the City Commission and departments to assist in making sound budgetary and financial decisions, and to provide financial disclosure to the public and required regulatory agencies. 3-23 FINANCE 0 FISCAL YEAR 2012 - 2013 Organizational Chart Finance Director (1) \ / I I I Chief Finance Accountant (1) Manager (1) \ } \ / N,.. I I I I Purchasing Customer Accountant (1) Agent (1) Service Supervisor (1) \ } \ \ I I I Pension Plan Customer Accounting Accounting Technician (P/T) Service Technician (2) Assistant (1) (1) Representative \ / \ _. \ } \ (3) 'fir• 3-24 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Finance General Fund Department Director: Wanda Horton Account Number 001-513 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: FINANCE MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 667,163 675,687 756,815 823,355 879,785 PERSONNEL CURRENT ADOPTED 13 13 OPERATING EXPENSES 116,334 119,908 117,866 130,385 130,540 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 783,497 795,595 874,681 953,740 1,010,325 3-25 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Finance General Fund Department Director: Wanda Horton Account Number 001-513 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES ffi _ 1101 Other Pay 3,462 3,600 3,600 3,600 3,600 1200 Regular Salaries 553,412 547,549 606,668 646,665 661,875 1400 Overtime Pay 262 722 483 3,800 1,800 2100 FICA Taxes 39,874 39,142 43,294 50,595 51,050 2200 Retirement Contribution 70,153 84,674 102,770 111,395 147,160 2500 Unemployment Compensation 0 0 0 7,300 14,300 Total Personal Services 667,163 I 675,687 756,815 823,355 879,785 vimErfir OPERATING EXPENSES 3200 Accounting and Auditing 18,180 20,680 19,530 20,000 20,000 fiw 3400 Contractual Services 5,235 5,812 5,895 5,835 5,835 4000 Travel Expense 565 71 765 1,500 2,400 4100 Telephone Expense 2,593 2,366 1,956 2,500 2,500 4200 Postage and Freight 2,191 2,242 1,996 2,400 2,400 4700 Printing and Binding 650 1,963 826 600 600 4902 Miscellaneous Expense 152 276 (439) 400 400 5100 Office Supplies 2,481 3,024 2,017 3,000 2,500 5101 Administration Expense 73,328 74,272 76,714 82,500 84,000 5202 Operating Supplies 2,582 2,176 801 900 900 5216 Copying Expense 570 348 1,401 1,600 1,400 5235 Computer Equipment/Softwar€ 1,810 0 0 900 0 5401 Books/Subscriptions 3,597 3,574 3,651 4,150 3,505 5402 Professional Dues 1,675 1,714 1,720 2,100 2,100 I 5405 Training Expense 725 1,390 1,033 2,000 2,000 Total Operating Expenses 116,334 119,908 117,866 130,385 130,540 CTotal Expenditures 783,497 795,595 874,681 953,740 1,010,325 3-26 Human Resources . . , rIifr . k . ,. ...._ _.. .., . • , ..... .. . I . . ..... . „.... , , . . . . ,. .. . . • . . .4,..„...,..v.4,4„ .._ , , ....,......„,.. . . ..._. .,. . .......,',/to. ...0.-"°/••• . . . ... " ' , .• .,..... . , ,,..,. '''' .- -fgt.'.. ,, . ''', 2 ''''*-•:...... -.-,,'I'''':::::'' ) - 7 Ak. .., . ... .... .. , - \-- .... ._... •..... ,.- , ,.... .. . L 1 , .. ' - -- --. -.. , 1 ........... - i .. . . .4.0,,,..................._ ,. .j6"""."--- and play. e A great City .. . of Ocoe . place to live, work _.. ___.__-----------. ...- .....„.„ . ..,....„ . ___ . ..... .4' \...,-,,..,-- 47x.i,-.- 4 ' - •. ., i.::.7•:. , -. • , -, ,,,-4". .•• ,:::,7;--."-I:41,, • J. i :.,..,........„1., v.4 : - . ,, r - ,. •-.4 ' ' - • ;'41: ' 'ces,,Afig . NNW' HUMAN RESOURCES The Human Resources Department strives to provide innovative services for the City's employees and the public by developing and managing the personnel programs, i.e. employment, compensation, benefits, employee relations, employee development and risk management, in an ethical, cost effective manner all toward the goal of public service excellence. Mission: ■ Human Resources staff welcomes the challenge to be a leader for all City departments by displaying a strong commitment of efficient service, equal employment opportunity, career development and sound business practices. 4ir 3-27 HUMAN RESOURCES FISCAL YEAR 2012 — 2013 Organizational Chart HR Director/Risk Mgmt ( 1 ) ' \ I ' Human Resources Human Resources Analyst (2) Specialist (2) 3-28 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Human Resouces General Fund Department Director: Gene Williford Account Number 001-513.3 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: HUMAN RESOURCES MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 406 945 432,773 420.491 450.095 470,925 PERSONNEL CURRENT ADOPTED 5 5 OPERATING EXPENSES 27,420 27,658 63,613 81,500 41,550 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 434,365 460,431 484,104 531,595 512,475 MAJOR CHANGES OPERATING HR Consulting Services (all costs are included in General Goversment - 516) (34,450) 3-29 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET Division: Human Resources EXPENDITURES General Fund Department Director: Gene Williford Account Number 001-513.3 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES - _ 1101 Other Pay 3,600 3,600 3,600 3,600 3,600 1200 Regular Salaries 293,659 307,496 328,395 320,060 326,450 1400 Overtime Pay 298 615 338 0 0 1503 Education/Incentive 43,605 37,468 12,332 30,000 25,000 1507 Employee Recognition 6,177 13,147 10,954 15,000 15,000 2100 FICA Taxes 22,383 23,342 24,661 24,760 25,255 2200 Retirement Contribution 37,223 47,105 40,211 56,675 75,620 Total Personal Services 406,945 432,773 420,491 450,095 470,925 11 OPERATING EXPENSES? 3400 Contractual Services 900 2,150 40,650 35,450 1,000 4000 Travel Expense 1,588 1,040 1,891 3,000 3,000 4100 Telephone Expense 2,831 1,935 2,209 4,000 4,000 4200 Postage and Freight 402 201 202 1,000 1,000 4400 Leasing Expense 2,242 3,005 3,005 3,200 3,200 4606 Equip Maintenance Contracts 399 658 1,318 1,500 900 4700 Printing and Binding 0 0 58 800 800 4918 Safety Committee Expense 0 1,674 198 2,500 2,000 4950 Advisory Board 2,000 0 0 0 0 5100 Office Supplies 1,199 440 915 1,200 1,200 5101 Administration Expense 9,359 11,107 7,091 16,400 12,000 5202 Operating Supplies 743 1,153 2,032 2,250 2,250 5216 Copying Expense 17 1 35 200 200 5230 Small Equipment 1,300 0 0 0 0 5235 Computer Equipment/Software 0 0 0 2,500 2,500 C5401 Books/Subscriptions 483 230 698 750 750 3-30 CITY OF OCOEE FISCAL YEAR 2012-2013 y`'' ANNUAL BUDGET Division: Human Resources EXPENDITURES General Fund Department Director: Gene Williford Account Number 001-513.3 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED 5402 Professional Dues 690 595 1,848 1,750 1,750 5405 Training Expense 3,267 3,469 1,463 5,000 5,000 Total Operating Expenses 27,420 27,658 63,613 81,500 41,550 Total Expenditures 434,365 460,431 484,104 i 531,595 512,475 'r.. 3-31 Legal „, ,. I .,. . :10. ( Ali I ,, 11 A f I • A IP If. 4, 0 A A 4 p A V • A A 4 i, r IF • * 4 i A 4 y w P II 1 .0 V 6 r 1 A V I ' A V 1 4 r 6 1 i 4 4 V 1 i I 4 I w 1 4 I • ,1 i I t rr 4II 11 I111, 11/ ` i i L LEGAL Expenses for all the General Fund legal services are reported in this department. The City Attorneys provide legal counsel to: a) City Commission, b) City Manager, c) City departments, and d) Boards appointed by the City Commission. I 3-32 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY General Fund Division: Legal Account Number 001-514 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: LEGAL MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 0 0 0 0 0 PERSONNEL CURRENT ADOPTED 0 0 OPERATING EXPENSES 185,494 177,062 173,799 185,642 179,000 TOTAL 185,494 177,062 173,799 185,642 179,000 3-33 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES General Fund Division: Legal Account Number 001-514 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED OPERATING EXPENSES 3101 Legal Expense 162,700 139,446 135,199 147,500 140,000 3130 Legal Expense - Police Dept. 1,703 10,203 19,822 10,000 15,000 3149 Legal Expense-Code Enforce 21,091 27,413 18,778 27,500 24,000 5235 Computer Equipment/Software 0 0 0 642 0 Total Operating Expenses 185,494 177,062 173,799 185,642 179,000 Total Expenditures 185,494 177,062 173,799 185,642 179,000 Below is the recap of actual legal costs associated with the City. These costs have been paid outside of the general fund that is detailed above. 001 Developer Billings 193,127 165,560 141,419 i 0 0 103 Stormwater Fund 486 2,687 68 6,000 6,000 106 Road Impact Fund 84,364 117,720 116,170 50,000 25,000 130 CRA Fund 175,719 40,809 47,000 10,000 0 140 Red Light Camera Fund 20,908 20,349 0 0 var. Project Funds 22,197 28,814 5,430 0 0 401 Water/Wastewater Fund 10,621 10,702 6,248 10,000 10,000 402 Solid Waste Fund 5,463 14,321 4,234 5,000 5,000 405 Sewer Capital Fund 3,825 0 1,186 0 0 var. Pension Funds* 21,360 20,636 6,381 0 0 Totals 517,161 422,157 348,485 81,000 46,000 1411. * Pension funds legal costs are paid with funds in the police/fire and general pensions. 3-34 Planning 17, ----- -. r '.4. ..6,.,, tk ,. 4 1 . - . _ -- ,..,- - ... - ''''....,-- .-1•'''' • .E;t-"C...- , ,,. ,.... - .. _. •-• --.''';':: :::•- •''' -.0....... to ee -,41a aisight • _ s.t -. . Iv ) ,k • * rtii, , .. , 1 =r Ifivy r ..t --...:'..s. ,c..... 4i- 'tf.......0. DEVELOPMENT SERVICES PLANNING The Planning Division is responsible for coordinating high quality commercial, industrial, and residential growth of the City, and implementing and communicating the vision established in the City's Comprehensive Plan. Work programs within the Planning Division include long-range planning, or land use projects (Comprehensive Plan amendments, special studies), as well as current planning, which includes site and subdivision reviews, rezoning, annexations, concurrency, and agreements. Division Planners work cooperatively with applicants, who are developers, engineering consultants, and planning consultants, as well as the general public and other public agencies. The Planning Division uses regulatory tools like the City Code of Ordinances, Land Development Code, Comprehensive Plan, and Florida Statutes to performs it's functions. Mission: ■ To develop, maintain, and implement a comprehensive plan and related regulations, and to provide for public involvement and information in a timely and customer friendly manner. 3-35 PLANNING FISCAL YEAR 2012 - 2013 Organizational Chart Assistant City Manager � 1 Senior Administrative Assistant (1) , 4.. City Planner (1) CRA Administrator (1) Development Principal Planner (1) Review CRA Coordinator (1) , r Planner (1) J 3-36 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Planning General Fund Assistant City Manger: Craig Shadrix Account Number 001-515 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: DEVELOPMENT SERVICES MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 580,685 612,849 516,708 496,500 533,445 PERSONNEL CURRENT ADOPTED 6 6 OPERATING EXPENSES 29,527 41,302 37,623 42,955 58,535 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 610,212 654,151 554,331 539,455 591,980 MAJOR CHANGES OPERATING Impact Fee Study 15,000 3-37 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Planning General Fund Assistant City Manager: Craig Shadrix Account Number 001-515 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET__ „ADOPTED PERSONNEL SWVICES 1101 Other Pay 1,800 1,800 69 0 0 1200 Regular Salaries 482,044 501,623 430,579 396,690 408,575 1400 Overtime Pay 204 205 31 0 0 2100 FICA Taxes 35,510 36,505 31,142 30,350 31,260 2200 Retirement Contribution 61,127 72,716 53,237 69,460 93,610 2500 Unemployment Compensation 0 0 1,650 0 0 Total Personal Services 580,685 612,849 516,708 496,500 533,445 OPERATING EXPENSES ® 3128 Professional Service/Other 4,397 5,040 10,621 8,800 23,800 3400 Contractual Services 0 10,000 11,667 12,167 12,535 4000 Travel Expense 1,204 330 15 1,400 1,400 4100 Telephone Expense 2,348 2,656 1,995 1,500 1,500 4200 Postage and Freight 1,895 1,044 1,113 1,200 1,200 4700 Printing and Binding 492 . 646 490 500 500 4901 Administration Legal Ads 5,692 9,639 6,550 8,000 8,000 4902 Miscellaneous Expense 0 0 57 0 0 4950 Advisory Board 138 0 251 1,000 1,000 5100 Office Supplies 2,570 2,315 1,544 2,000 2,000 52021 Operating Supplies 2,385 3,817 1,120 2,488 2,500 5214 Mapping Expense 2,309 0 0 0 0 5216 Copying Expense 791 957 425 900 900 5230 Small Equipment 1,900 0 0 0 0 5401 Books/Subscriptions 200 118 441 500 500 5402 Professional Dues 2,313 2,190 1,299 1,500 1,300 5405 Training Expense 893 550 35 1,000 1,400 3-38 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Planning General Fund Assistant City Manager: Craig Shadrix Account Number 001-515 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION _ ACTUAL ACTUAL ACTUAL BUDGET ADOPTED 8200 Community Promotion 0 2,000 0 0 0 Total Operating Expenses 29,527 41,302 37,623 42,955 58,535 Total Expenditures 610,212 654,151 554,331 539,455 591,980 4., the 3-39 General Government „_., , . ,.,., , . , ,. .. .,. . . _ . . .,. .. .. , „..„ ' ,,,"' '' ,,,,,,- ''',-,,,,--"-. ..,..`'......... :7;i-7,;:-,1--_-. ,,, , ,:. III. " \ " ' --1 L;16 " I I" I, ._ 150 a . \\... �-��\ ' 'a'', - 1 JI I!!!IIIIIiI!14; 5i11111::_‘: y r OCOEE- CITY HALL = L GENERAL GOVERNMENT Expenditures of the City not directly attributable to any specific department are reported here. These include electric and water expense for city administrative facilities, insurances, debt service payments for general fund issues, capital projects, and lease agreements for the servers, software, and other equipment. l 46. 3-40 CITY OF OCOEE FISCAL YEAR 2012-2013 ., ANNUAL BUDGET EXPENDITURES SUMMARY General Fund Division: General Government Account Number 001-516 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: GENERAL GOVERNMENT MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 2.484.642 2,494,309 2,277,625 2.439,815 2.551,030 PERSONNEL CURRENT ADOPTED 0 0 OPERATING EXPENSES 1,766,047 1,863,593 1,657,795 1,883,973 1,751,890 CAPITAL OUTLAY 287,808 4,122,095 842,662 1,083,000 1,011,000 TRANSFERS OUT 2,047,354 1,675,300 1,670,767 2,243,395 2,080,475 TOTAL 6,585,851 10,155,297 6,448,849 7,650,183 7,394,395 MAJOR CHANGES PERSONNEL Workers Compensation (increase) 123,335 OPERATING HR Consulting Services 39,500 Lobbying Services (federal) (60,000) Web Design and Site Hosting Services (new) 31,000 Computers (replacements) (increase) 39,000 Health Center 550,000 EAP Services 60,000 CRA Contribution (decrease) (33,345) Contingency 50,000 3-41 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY General Fund Division: General Government Account Number 001-516 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: GENERAL GOVERNMENT MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED CAPITAL OUTLAY Server Replacements - OcoeeComml and OcoeePublic3 46,000 Crown Point Property (Loan) (Principal & Interest) 440,000 Land Acquisition (Loan) (Clarke/AD Mims) (Principal & Interest) 305,000 New Police Station (Loan) (Principal & Interest) 255,000 3-42 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES General Fund Division: General Government Account Number 001-516 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES _ isi 2300 Health Insurance 2,004,236 1,915,292 1,709,531 2,118,815 2,105,560 2301 Life Insurance 33,461 35,333 30,677 35,030 35,100 2302 Dental/Vision Insurance 82,146 88,258 88,253 92,050 92,400 2303 Accident/Disability Insurance 92,129 101,124 97,415 108,755 108,960 2400 Workers'Comp Insurance 272,670 354,302 351,749 85,165 209,010 Total Personal Services 2,484,642 2,494,309 2,277,625 2,439,815 2,551,030 OPERATING EXPENSES' 3128 Professional Service/Other 500 500 0 69,500 34,500 110 3400 Contractual Services 84,921 109,683 104,030 158,450 135,750 4200 Postage and Freight 381 46 57 2,600 2,600 4300 Electric Expense 64,115 72,527 69,177 83,450 80,000 4301 Water Expense 22,462 47,007 50,102 56,725 56,725 4400 Leasing Expense 18,957 22,357 21,641 18,000 19,250 4501 Auto Liability Insurance 56,062 54,638 59,719 58,870 62,870 4502 Multi-Peril Insurance 238,364 225,235 221,501 201,295 226,610 4503 Public Officials Insurance 210 210 105 225 105 4606 Equip Maintenance Contracts 107,203 125,120 143,109 176,000 181,000 4900 Reserve for Contingency 0 0 0 91,173 45,000 4902 Miscellaneous Expense 0 28,396 4,639 0 0 4905 Senior Program -Water Tax 2,336 2,105 2,019 2,250 1,800 4906 Senior Program-Water Fees 23,368 21,057 20,192 22,500 18,000 4907 Senior Program-Solid Waste 34,952 31,821 28,123 29,240 . 22,680 5202 Operating Supplies 8,565 7,482 12,415 17,000 14,500 5206 Employee Gift Certificate 15,750 15,450 15,050 16,350 15,500 IL 5230 Small Equipment 0 0 17,369 0 0 3-43 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES General Fund Division: General Government Account Number 001-516 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED 5235 Computer Equipment/Software 47,762 39,488 39,521 32,000 71,000 5312 Railroad Crossing Maint. 21,459 24,605 25,137 35,000 34,000 5620 Health Center 502,094 564,838 544,044 600,000 550,000 5622 EAP Services 0 0 69,550 60,000 60,000 5800 CRA Contribution 516,586 471,028 210,295 153,345 120,000 Total Operating Expenses 1,766,047 1,863,593 1,657,795 1,883,973 1,751,890 CAPITAL OUTLAY 6302 Capital Improvements 25,117 0 0 0 0 6405 Computer Equipment/Software 0 36,952 19,722 83,000 46,000 1 0 7100 Principal 0 3,749,251 509,106 575,000 575,000 7200 Interest Expense 232,628 327,588 313,834 425,000 390,000 7300 Other Debt Service Cost 30,063 8,304 0 0 0 Total Capital Outlay 287,808 4,122,095 842,662 1,083,000 1,011,000 TRANSFERS OUT daft 9000 Transfers Out 239,740 10,000 0 0 0 9100 Transfers Out- Debt Service 1,662,614 1,665,300 1,670,767 2,243,395 2,080,475 9105 Transfers Out-Capital Resery 145,000 0 0 0 0 Total Transfers Out 2,047,354 1,675,300 1,670,767 2,243,395 2,080,475 Total Expenditures 6,585,851 10,155,297 6,448,849 7,650,183 7,394,395 3-44 Public Administration ...._ ., ,.. , r„..,...:„.if_„-,.,'...„_ _____„.„., , ,,„.........., .... .-11: 14‘E; , -- - -- -- , gATEBPIUA' 4 1 , r RK ,- 4 _ _,I%c 4 —_ 11113•_ I, \ 1__ .-....,c41 • e 3) 4 • .11 (lic, . -: ' t 1\c-___ 11 Pi PUBLIC WORKS ADMINISTRATION The Public Works Department staff represents a major portion of the City's work force within their three operating divisions. Public Works is responsible for the maintenance of all City buildings, city vehicles, city-owned streets, rights-of-way, trash removal services, and the protection and maintenance of lakes and storm drainage systems within the City. Public Works Administration provides direct customer service to the citizens for all functional areas in the Department. Other vital duties include crew dispatch, maintaining a central filing system, document and track work requests, input and track budget, prepare payroll, assist in administration of contracts and prepare City Commission Agendas. Mission: • To provide the infrastructure services for the optimum safety, health, and welfare of the citizens of Ocoee and visitors that will enhance the quality of life in the community. • ocoee Public Works Te • i _ 111 1 .,. cuf Improving a great communis 3-45 PUBLIC WORKS ADMINISTRATION FISCAL YEAR 2012 - 2013 Organizational Chart Public Works Director (1) J Senior Administrative — Assistant (1) J Administrative Assistant (1) J 1 \ l \ 1 Sanitation/Fleet Maintenance Streets/Stormwater Operations Operations Operation — Fleet Maintenance — Maintenance — Streets Operations r Sanitation — Janitorial _ Stormwater Operations J 3-46 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Public Works Administration General Fund Department Director: Stephen Krug Account Number 001-517 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: PUBLIC WORKS MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 195,062 207,231 215,211 224,705 239.770 PERSONNEL CURRENT ADOPTED 3 3 OPERATING EXPENSES 16,483 12,790 16,176 35,900 25,900 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 211,545 220,021 231,387 260,605 265,670 3-47 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Public Works Administration General Fund Department Director: Stephen Krug Account Number 001-517 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 1101 Other Pay 3,600 3,600 3,600 3,600 3,600 1200 Regular Salaries 158,954 164,967 168,695 175,530 179,040 1400 Overtime Pay 175 81 638 400 1,000 2100 FICA Taxes 12,174 12,640 12,741 13,735 14,055 2200 Retirement Contribution 20,159 25,943 29,537 31,440 42,075 Total Personal Services 195,062 207,231 215,211 224,705 239,770 OPERATING EXPENSES w. 4000 Travel Expense 641.117_, 23 33 7 1,300 1,300 0 4100 Telephone Expense 9,130 5,210 7,132 12,000 11,800 4200 Postage and Freight 88 198 164 500 500 4300 Electric Expense 1,258 1,295 1,167 2,500 2,500 4301 Water Expense 563 552 593 11,000 1,500 4400 Leasing Expense 1,375 1,479 1,479 1,500 1,500 4606 Equip Maintenance Contracts 550 1,088 1,652 1,700 1,400 5100 Office Supplies 1,241 725 859 750 750 5201 Uniforms 0 0 0 310 310 5202 Operating Supplies 1,541 745 2,286 2,690 2,690 5401 Books/Subscriptions 82 106 140 200 200 5402 Professional Dues 352 355 368 600 600 5405 Training Expense_ 280 1,004 329 850 850 Total Operating Expenses 16,483 12,790 16,176 35,900 25,900 Total Expenditures 211,545 220,021 231,387 260,605 265,670 4100 3-48 (,.., S -uppc31A Services . . .. .,.., . ... .__ ......... A,....„ , .. . ,, .. ...., . .....„ . .... . ,....„.,..: ‘...., :„...3,. . • . , .. : . „. ••_ 4F may' - . I k y .........--�-- . , • 3 � � " -mil ��iI I - - i _ _ _ ,. II kii ' • y F ',,\ '., i;FT • !) i = ..... SUPPORT SERVICES • The Support Services Department provides capital improvement project (CIP) management and operates the City's programs related to Community Relations, Information Systems, Geographic Information Systems, and Code Enforcement. • The CIP Manager, who is also the department director, oversees major City construction projects and works with City departments and their contractors to plan, design, and build roadways, parks, and other major facilities. Department staff is also involved in major private developments to identify their potential infrastructure impacts and demand for services. • The Community Relations Section is responsible for informing the public about City programs, services, and emerging issues of interest, provides information desk services in City Hall, and encourages civic participation in municipal government. The Section also assists with City events, provides photography services, and operates Ocoee TV. • The Information Systems Section provides and maintains the telecommunications infrastructure necessary for interactive contact within the City and to the community, as well as assisting City departments in acquiring and using information technology to meet their strategic objectives. • Staff in the Geographic Information System (GIS) Section maintains an inventory of city infrastructure, supports the allocation of stormwater fees and communication taxes, works with the Orange County Property Appraiser to identify properties within the city limits, produces general and special- purpose maps to support other City departments, and creates on-line functions for the City's website. • The Code Enforcement Section seeks to protect property values by insuring compliance with the Land Development Code and other City ordinances. Code Enforcement staff, under the guidance of the Department's assistant director, are physically housed in the Fire Department, which manages the Section's budget. 3-49 ADMIN/SUPPORT SERVICES FISCAL YEAR 2012-2013 Organizational Chart Director/CIP Manager (1 ) Information Assistant Senior Technology Director (1 ) Administrative Assistant (1 ) / \ I \ r GIS Coordinator Community Code Enforcement (2) Relations Officer (in fire budget) / \ } \ / 3-50 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET Division: Support Services Administration EXPENDITURES General Fund Department Director: J. Allison Butler Account Number 001-518 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET, , . .ADOPTED PERSONNEL SERVICES 1200 Regular Salaries 0 0 0 0 353,440 2100 FICA Taxes 0 0 0 0 27,040 2200 Retirement Contribution 0 0 0 0 80,975 Total Personal Services 0 0 0 0 461,455 OPERATING EXPENSES .. , 3128 Professional Service/Other 0 0 0 0 1,500 4000 Travel Expense 0 0 0 0 250 4100 Telephone Expense 0 0 0 0 3,325 0 4200 Postage and Freight 0 0 0 0 125 4606 Equip Maintenance Contracts 0 0 0 0 1,500 5100 Office Supplies 0 0 0 0 500 5202 Operating Supplies 0 0 0 0 500 5216 Copying Expense 0 0 0 0 100 5230 Small Equipment 0 0 0 0 250 5401 Books/Subscriptions 0 0 0 0 125 5402 Professional Dues 0 0 0 0 1,000 5405 Training Expense 0 0 0 0 500 Total Operating Expenses 0 0 0 0 9,675 1 CAPITAL OUTLAY- 7100 Principal 0 0 0 0 0 7200 Interest Expense 0 0 0 0 0 Total Capital Outlay 0 0 0 0 0 1 Total Expenditures 0 0 0 0 471,130 3-52 ommunity Relations . . .... , . •• . , ,, , ..... ......,.; . . ., . , ii„,,,,:. . . , , . ., 41 ', i 0 k,, 1„,2 • , . -4,Aii• �� OCOLf , . ' h ' � ..ft .� , ,......fr,k,,. ."„. '„it, 4 Ir., 0, .7'....:,,,, --. ; 7, 1 LA....1\ 4„.., ...... ,,,,...., ..,.. ___.... ,. , ' . .'''' l.t.' . . 4- \ t A 4/ \ i' .1 .ri , I-- ' I. lEia,IT AI i 1 . i,,i:J.. . \ if, ,i• 4r k y- t "..# , ..,,... .0„,,,, .. . i_ x ,r �._ ', , F� fr• i%,;• r„a„r ? r „ 7,' , ,,,,...,„ ,_ ._ .,. ',S.,,•'.:!: , tr {t it, „,_, ,_.• . . _,...,,, •4 . r 4`'k, L7 I }Y • Lir .. f ... .A . i 0. SUPPORT SERVICES - COMMUNITY RELATIONS The Community Relations division is responsible for informing the public about City programs, services and emerging issues of interest and to encourage civic participation in municipal government. Community Relations provides citizens with information about City services and events through the use of print and electronic communication tools. The division also manages Ocoee TV Channel 200 and oversees the content on the city's web site. Community Relations produces a citywide newsletter and other informational brochures and materials. Other functions include: coordinating special events; administering the City's grant programs; and representing the City as staff liaison to the City's Human Relations Diversity and Community Grant Review Boards. Community Relations Division Goals: ■ To promote openness in government ■ To help create a strong sense of community through programs and events ■ To keep residents and businesses informed about City services through the various media outlets ■ To help create and promote a positive City image ■ To provide assistance to other City departments ■ To promote the work of other City departments 3-53 COMMUNITY RELATIONS FISCAL YEAR 2012 - 2013 Organizational Chart Support Services J Community Relations Manager (1) Ocoee TV Freelancers Administrative Aide (2) (P/T) 3-54 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Community Relations General Fund Department Director: J. Allison Butler Account Number 001-518.10 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: SUPPORT SERVICES MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 124,351 125,542 137,343 118,030 119,060 PERSONNEL CURRENT ADOPTED 3 3 OPERATING EXPENSES 81,415 85,530 74,906 87,500 84,150 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 205,766 211,072 212,249 205,530 203,210 3-55 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET Division: Community Relations EXPENDITURES General Fund Department Director: J. Allison Butler Account Number 001-518.10 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL , ACTUAL ACTUAL BUDGET ADOPTE[ PERSONNEL SERVICES 1100 Executive Salaries 108,837 108,286 113,682 99,345 96,960 1400 Overtime Pay 622 646 1,488 800 800 2100 FICA Taxes 7,926 7,886 8,461 7,640 7,480 2200 Retirement Contribution 6,966 8,724 13,712 10,245 13,820 Total Personal Services 124,351 125,542 137,343 118,030 119,060 OPERATING EXPENSES___.1 3128 Professional Service/Other 22,733 18,700 21,032 21,300 19,500 4100 Telephone Expense 1,621 1,403 1,732 2,150 2,150 • 4200 Postage and Freight 154 393 151 500 500 4700 Printing and Binding 2,030 0 0 0 0 4800 Newsletter Expense 5,392 10,327 5,392 8,000 8,000 4950 Advisory Board 0 6,600 7,000 7,000 7,000 5100 Office Supplies 392 654 621 600 400 5202 Operating Supplies 1,639 1,670 550 1,200 800 5216 Copying Expense 454 500 387 400 400 5223 Records Storage Rental 148 0 0 _ 0 0 5230 Small Equipment 0 0 1,851 2,460 2,500 5235 Computer Equipment/Software 0 0 0 1,500 750 5401 Books/Subscriptions 37 43 59 150 150 5402 Professional Dues 0 0 0 290 250 5405 Training Expense 0 219 0 250 250 8200 Community Promotion 24,903 23,664 25,476 22,500 22,000 8205 Public Relations Development 9,562 12,628 5,545 9,200 9,500 8206 Neighborhood Matching Grant 12,350 8,729 5,110 10,000 10,000 Total Operating Expenses 81,415 85,530 74,906 87,500 84,150 I Total Expenditures 205,766 211,072 212,249 205,530 203,210 3-56 Information Systems . t... ,. . . . . , • - I .. - . .,i• g .., - • . ...r, rat I .... _ .1 . t 1, _. ...,...„.. _„.. fr ; 4 Op'........ . t .., .- .. , .. ... ..— \ . . eiktfti, • . ‘.... - "v., ' ,., ,., .'--. 4 • . , :J' ...,....,, ._, . ...- ... _ . ... , "•'-'':'•.'Y'',.;I: All.-': -- . • Ilk ".- • '• I "•j'.."..e' ;"••:•F":-. ' -;:',.,,rstLY 4:,,..:, • I. i . 11111 li IL :,!,„., 1 . --::•:,-_, .4 . 7 7 1.11 . i• . , ..m. INFORMATION SYSTEMS The Information Systems division provides and maintains the infrastructure necessary for interactive communication within the City and to the community as well as assist City departments with implementing technology to meet their strategic objectives. This is accomplished by providing voice and data services for all city departments and an Intranet web site for the collaboration. Voice services include telephone and voice mail for city staff and interactive phone menus for automatic call routing from citizens. Data services include the installation and maintenance of computers and peripherals, personal digital assistants, servers, applications, and network connectivity to other government agencies. Mission: ■ To help City departments implement and use technology to meet their goals and provide means of communications between citizens and the City. 3-57 INFORMATION SYSTEMS FISCAL YEAR 2012 - 2013 Organizational Chart I Support Services Information Systems Manager ( 1 ) Systems Administrator (2) 3-58 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Information Systems General Fund Department Director: J. Allison Butler Account Number 001-518.2 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: SUPPORT SERVICES MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 300,600 321,730 265,178 273,180 293,920 PERSONNEL CURRENT ADOPTED 3 3 OPERATING EXPENSES 17,998 19,327 16,497 26,200 26,200 CAPITAL OUTLAY 9,494 1,174 0 0 0 TOTAL 328,092 342,231 281,675 299,380 320,120 3-59 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET Division: Information Systems EXPENDITURES General Fund Department Director: J. Allison Butler Account Number 001-518.2 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 1200 Regular Salaries 247,430 257,667 210,953 216,760 223,620 1400 Overtime Pay 2,774 4,327 1,612 1,500 1,500 2100 FICA Taxes 18,774 19,617 15,879 16,700 17,225 2200 Retirement Contribution 31,622 40,119 36,734 38,220 51,575 Total Personal Services 300,600 321,730 265,178 273,180 293,920 OPERATING EXPENSES r 3128 Professional Service/Other 450 0 0 3,000 3,000 3400 Contractual Services 2,340 2,400 0 2,400 2,400 4000 Travel Expense 437 550 436 1,000 1,000 • 4100 Telephone Expense 5,525 4,775 4,050 3,900 4,300 4200 Postage and Freight 2 199 50 100 100 4606 Equip Maintenance Contracts 4,147 2,514 2,514 3,000 3,000 5100 Office Supplies 0 92 103 500 500 5202 Operating Supplies 2,807 3,120 4,444 3,000 2,900 5216 Copying Expense 127 114 216 300 200 5230 Small Equipment 0 0 0 1,000 1,000 5235 Computer Equipment/Software 193 1,211 898 2,000 2,000 5401 Books/Subscriptions 1,031 544 249 1,500 1,300 5402 Professional Dues 318 283 283 500 500 5405 Training Expense 621 3,525 3,254 4,000 4,000 Total Operating Expenses 17,998 19,327 16,497 26,200 26,200 3-60 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET } EXPENDITURES Division: Information Systems General Fund Department Director: J. Allison Butler Account Number 001-518.2 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED CAPITAL OUTLAY 7100Principal 4,533 1,162 0 0 0 7200 Interest Expense 161 12 0 0 0 9000 Transfers Out 4,800 0 0 0 0 Total Capital Outlay 9,494 1,174 0 0 0 Total Expenditures 328,092 342,231 281,675 299,380 320,120 3-61 ,..... N4aintenance erations 1 , , 1 , , ,, .. . . , A t._. 11...*,:ii..„:„....7 _ . ..... . ... .. 1 t 47. W'GI!"` /z.,.ke a,j r - - I I . _, _ :, _, „,.. .2 . . . ,,. . - .., . igir , -- : .... . t L PUBLIC WORKS MAINTENANCE OPERATIONS Maintenance Operations Division is responsible for the maintenance operations of all City facilities and provides janitorial services for all city buildings. Mission: ■ To provide timely, economical maintenance and janitorial services for all municipal buildings throughout the city. 3-62 MAINTENANCE OPERATIONS FISCAL YEAR 2012 - 2013 Organizational Chart I Public Works Administration Operations Manager (1) 1 Trades worker (3) Custodian (3) Electrician (1) 2 J 2 I Custodian (1) (P/T) 3-63 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Maintenance Operations General Fund Department Director: Stephen Krug Account Number 001-519 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: PUBLIC WORKS MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 308 149 327,249 394,858 398,495 426,165 PERSONNEL CURRENT ADOPTED 9 9 OPERATING EXPENSES 152,041 132,395 159,767 244,770 181,150 CAPITAL OUTLAY 162,236 106,976 152,805 65,000 36,600 TOTAL 622,426 566,620 707,430 708,265 643,915 MAJOR CHANGES CAPITAL OUTLAY Delivery Van (replacements) (2) 36,600 3-64 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Maintenance Operations General Fund Department Director: Stephen Krug Account Number 001-519 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ih, ACTUAL BUDGET -.,ADOPTED PERSONNEL SERVICES 1200 Regular Salaries 259,264 269,151 319,465 320,035 328,900 1400 Overtime Pay 0 193 595 1,500 1,500 1 2100 FICA Taxes 18,848 19,594 23,555 24,600 25,280 I 2200 Retirement Contribution 30,037 38,311 51,243 52,360 70,485 Total Personal Services 308,149 327,249 394,858 398,495 426,165 OPERATING EXPENSES 3128 Professional Service/Other 0 0 0 61,000 0 3400 Contractual Services 28,463 31,283 29,343 40,770 40,770 0 4100 Telephone Expense 2,681 3,238 3,585 2,700 2,980 4300 Electric Expense 1,452 1,635 1,313 3,250 2,350 4301 Water Expense 1,595 1,563 1,681 3,000 2,400 4602 Building Maintenance City Facilities-#30701 11,244 9,644 38,084 28,750 28,750 Maguire House-#30702 4,829 3,986 3,671 5,000 5,000 Fire Stations -#30703 11,792 10,396 11,239 15,000 15,000 Recreation-#30704 23,371 27,294 24,662 25,000 25,000 Police-#30708 19,503 2,795 5,111 10,000 10,000 Public Works-#30709 2,088 3,582 2,003 8,000 8,000 Jamela Storage-#30710 1,481 2,589 3,680 2,000 2,000 4603 Housekeeping Expense 24,582 19,601 23,560 24,000 24,000 4607 Small Equipment Repairs 0 981 231 0 0 4622 Building Maint.Tools/Supplies 0 1,257 2,535 2,000 2,000 4902 Miscellaneous Expense 0 0 29 0 0 I 5100 Office Supplies 43 0 286 200 200 5201 Uniforms 3,086 3,325 3,461 5,000 5,000 3-65 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Maintenance Operations General Fund Department Director: Stephen Krug Account Number 001-519 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED 5202 Operating Supplies 6,863 3,692 5,103 7,300 6,000 5205 Rental Equipment 0 143 0 1,000 1,000 5230 Small Equipment 8,855 4,900 0 0 0 5401 Books/Subscriptions 0 0 0 100 0 5402 Professional Dues 113 491 119 200 200 5405 Training Expense 0 0 71 500 500 Total Operating Expenses 152,041 132,395 159,767 244,770 181,150 CAPITAL OUTLAY 6302 Capital Improvements 0 0 12,805 34,000 0 • 6400 Equipment 0 16,646 7,850 6,000 0 6401 Vehicle 0 0 0 0 36,600 7100 Principal 7,274 1,317 0 0 0 7200 Interest Expense 200 13 0 0 0 9000 Transfers Out 154,762 89,000 132,150 25,000 0 Total Capital Outlay 162,236 106,976 152,805 65,000 36,600 Total Expenditures 622,426 566,620 1 707,430 708,265 643,915 0 3-66 C < �.. Police . . •, . • y _ ,. r,_. POLICE The Ocoee Police Department is committed to partnering with the community to improve the quality of life, preserve order, and provide excellence in police service. The department has two main divisions: Uniform Operations and Support Services Division. The Uniform Operations Division is comprised of uniformed officers whose mission is to insure the public's safety. This goal is achieved by responding to citizen's calls for service and patrolling the city to prevent and detect crimes, apprehend violators, and enforce laws. The Traffic Enforcement Unit is included in Uniform Operations and complements uniformed patrol through enforcement of traffic laws and the investigation of traffic crashes. A K-9 unit is assigned to Uniform Operations as well with a primary focus of illegal narcotic detection. The Support Services Division encompasses the Investigations Unit, the Community Affairs/School Resource Unit, and Training Unit. The Investigations Unit includes case detectives and vice and narcotics investigators who investigate complex cases. The Community Affairs Unit manages the Citizen Police Academy, the Neighborhood Restorative Justice Program, the Police Explorers, Police Auxiliaries, and various crime prevention programs. The School Resource Unit provides on-site law enforcement to the Middle and High Schools in the community. The D.A.R.E. officer travels among the city's elementary schools educating the communities youth on drug awareness and resistance. The Training Unit provides training to all department personnel, education to citizens via social media outlets, and serves as the department's computer/IS liaison. The Support Services Division also includes a non-sworn element made up of the Records, Crime Analysis, and Evidence/Property Sections. The Records Section maintains reports generated by the department. The Crime Analysis Section tracks criminal activity as a crime prevention tool and for statistical reporting purposes. The Evidence/Property Section retains control of evidence and property held by the department. A Professional Standards officer tracks officers' use of force, ensures compliance of agency policies and procedures, and conducts background investigations. 3-67 POLICE FISCAL YEAR 2012- 2013 Organizational Chart Police Chief(1) i Senior Admin Assistant(1) Deputy Police 1/4 Chief(1) , i Senior Admin 1 Assistant(1) 1 1 I I , , , Lieutenant Lieutenant Lieutenant Lieutenant ` (Operations)(1) (Operations)(1) (Support)(1) (Support)(1) 1.4 Sergeant(Patrol) 1_(Sergeant(Patrol)' Sergeant(Criminal Sergeant(Community (1) (1) Investigation)(1)• l Affairs)(1) • 14 Police Officers Police Officer 4 Admin Assistant 4 Police Officer (Patrol)(9) (Patrol)(9) (1) • (DARE/SRO)(4), 1 {Sergeant(Patrol) ..4Sergeant(Patrol) ..{ Police Officer Police Officer CO (1) (Detective)(6) '4CommunityAffairs(1) L.( Police Officers Police Officer ...4, Police Officer Police Officer )(9) (Patrol)(10) (Vice/Narc)(4) (Training)(2) , • • Sergeant(Traffic)' Sergeant(Patrol) Professional ' (1) (1) Standards Sergeant • 1)4 Police Officer Police Officer ; ._.{l Police Officer (Patrol)(5) (Professional (traffic)(5) Standard)(1) • Community .....4Records 1Service Officer(2) Supervisor(1) i ...4 School Crossing ii•4 Crime Analyst(1) Guards(27)(P/T) 1 .(Evidence/Property, Specialist(1) 4 Records Technician(3) 3-68 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Police General Fund Department Director: Charles Brown Account Number 001-521 FUNCTION: LAW ENFORCEMENT DEPARTMENT: POLICE MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL ,BUDGET ADOPTED PERSONNEL SERVICES 5,324,351 6,339,772 6,729,671 7,170,250 7.533,655 PERSONNEL CURRENT ADOPTED 119 118 OPERATING EXPENSES 432,773 1,030,468 1,198,498 1,290,965 1,398,745 CAPITAL OUTLAY 149.430 194,694 154,693 274,015 97,590 TOTAL 5,906,554 7,564,934 8,082,862 8,735,230 9,029,990 MAJOR CHANGES PERSONNEL Records Technician position (34,230) OPERATING Communications Contract with Apopka 530,000 Red Light Camera Contract with ATS (2 new camera's) 417,000 Grant for Police Equipment 24,000 CAPITAL OUTLAY Digital Portable Radio's (4) 24,000 Flash Cam (new) 6,000 Mobile Data Extraction equipment/software (new) 8,500 Police Vehicles (3) (replacements - equipped) 80,000 Police Vehicles (Current Lease) 19,090 3-69 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET Division: Police EXPENDITURES General Fund Department Director: Charles Brown Account Number 001-521 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL .- _AQT1JAL . ACTUAL„. BUDGET ADOP p,, „ ERSONNEL SERVICES 1200 Regular Salaries 4,310,955 4,876,943 5,137,313 5,328,240 5,366,185 1400 Overtime Pay 215,617 212,244 179,329 204,000 204,000 1501 Incentive Pay 50,256 57,931 65,749 83,000 80,000 2100 FICA Taxes 341,282 383,491 401,782 429,880 432,250 2200 Retirement Contribution 405,917 743,786 930,262 1,109,730 1,451,220 2300 Health Insurance 0 0 1,260 2,400 0 2500 Unemployment Compensation 324 61,877 13,976 13,000 0_ 2501 Other Compensation 0 3,500 0 0 0 Total Personal Services 5,324,351 6,339,772 6,729,671 7,170,250 7,533,655 OPERATING EXPENSES II 3100 Personal Bonds/Notary 257 349 0 470 120 3400 Contractual Services 370 495,928 777,269 844,435 968,325 4000 Travel Expense 4,501 5,929 9,208 5,000 5,000 4100 Telephone Expense 118,874 111,370 96,912 112,000 112,000 4200 Postage and Freight 2,845 i 2,230 2,099 3,000 3,000 4300 Electric Expense 51,233 25,924 27,106 36,000 35,000 4301 Water Expense 14,339 20,592 22,943 21,000 23,000 4400 Leasing Expense 4,056 8,039 8,423 10,000 10,000 4505 Police Officer Liability Ded. 10,000 5,000 5,000 10,000 10,000 4606 Equip Maintenance Contracts 66,097 46,767 43,503 54,900 54,000 4700 Printing and Binding 3,918 2,956 4,233 6,000 4,800 4902 Miscellaneous Expense 0 1,271 17,322 0 0 4908 Investigative Expense 1,863 1,019 3,568 3,500 3,500 4950 Advisory Board 1,991 2,875 2,582 4,000 4,000 IL 5100 Office Supplies 10,978 9,428 7,181 9,000 9,000 3-70 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET Division: Police EXPENDITURES General Fund Department Director: Charles Brown Account Number 001-521 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 .. CLASSIFICATION ACTUAL ACTUAL 111 BUDGET ADOPTED 5201 Uniforms 67,055 49,596 57,158 48,000 58,000 5202 Operating Supplies 49,789 44,522 49,507 60,490 50,000 5211 D.A.R.E. Expense 5,721 3,808 3,821 4,560 5,000 5216 Copying Expense 0 0 87 200 500 5223 Records Storage Rental 2,639 2,629 2,868 3,000 3,000 5230 Small Equipment 420 0 0 0 0 5235 Computer Equipment/Software 64 1,591 0 200 0 5401 Books/Subscriptions 2,278 2,876 1,711 2,990 4,500 5402 Professional Dues 942 1,527 1,570 2,000 2,000 5405 Training Expense 10,003 7,724 7,736 14,000 7,000 0 8200 Community Promotion 2,540 1,234 179 5,000 3,000 8207 Local Law Enforcement Grant 0 175,284 46,512 31,220 24,000 Total Operating Expenses 432,773 1,030,468 1,198,498 1,290,965 1,398,745 CAPITAL OUTLAY Mil IP 6400 Equipment 0 122,780 44,328 75,600 24,000 6401 Vehicle 2,950 0 0 122,110 40,000 6405 Computer Equipment/Software 8,450 0 0 0 14,500 7100 Principal 85,057 31,245 98,282 74,175 18,930 7200 Interest Expense 3,973 1,669 5,083 2,130 160 9000 Transfers Out 49,000 39,000 7,000 0 0 Total Capital Outlay 149,430 , 194,694 154,693 274,015 97,590 Total Expenditures 5,906,554 7,564,934 8,082,862 8,735,230 9,029,990 3-71 ,...... F ir e _.., ,..,. . , .. ..,,,. . ; : . . ...... ... ....„... . . ...... ..„..,.,.... .„....„,....„......„ ...,. ., ... _... . . . .., ,.. ......., . ... , . , . .. .. „ , . ...,• . . ....,.. , ; i_. �, . , ... .....,...,,:: 4 : .... : ..,... ‘) . „ ,...._ ,,., ,,,..... ,. .,:„..... , t ...„ . : . ......., , ;,.... _____ „ ,,. . . , :.,..,_ N . 4 ,...,,. ,...„44::,”, , ,, .. . CUMIN ■ ` ' : ._ cwt` - I .—....a� wit J • ? } ilihr i FIRE The Ocoee Fire Department provides fire suppression services for commercial, residential and wild land fires. Rescue and Advanced Life Support Emergency Medical services are provided for all citizens and visitors to the City. These services are provided by Fire personnel on a 24 hour, 7 day per week basis. The department also provides fire inspection services. Annual inspections are performed on all businesses in the City. Fire code violations are pursued for either correction or enforcement. All new construction plans are reviewed and approved for fire code compliance. Other functions of the Fire Department include code enforcement, public education, emergency management, training and public assistance. All of the services provided by the department are life safety related, whether existing on an emergency basis, or the prevention of potential life threatening hazards. Mission: ■ To protect the lives and property of the citizens of the City of Ocoee by providing the highest possible level of services consistent with the resources provided. 3-72 FIRE FISCAL YEAR 2012 — 2013 Organizational Chart Fire Chief(1) l Senior Administrative Assistant(1) ♦ • / 1 Administrative Assistant(1) \ • / 1 Deputy Fire Chief(1) ♦ I ' I Code Enforcement Fire Inspector(2) Battalion Chief(3) Lieutenant Training/ Officer(3 F/T)(1 P/T) EMS Officer(1) \ J \ / 1 Lieutenant/Paramedic Or Lieutenant/EMT(12) ♦ 1 / 1 Engineer/Paramedic Or Engineer/EMT(9) ♦ 1 / 1 Firefighter/Paramedic Or Firefighter/EMT(21) S. • 3-73 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Fire General Fund Department Director: Peter McNeil Account Number 001-522 FUNCTION: FIRE CONTROL DEPARTMENT: FIRE MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 3,683,257 4,234,617 4 328,839 4,584,845 4,970,710 PERSONNEL CURRENT ADOPTED 57 56 OPERATING EXPENSES 560,231 611,341 639,897 649,120 672,110 CAPITAL OUTLAY 548.354 241,905 258,228 188,800 24,070 TOTAL 4,791,842 5,087,863 5,226,964 5,422,765 5,666,890 MAJOR CHANGES PERSONNEL Administrative Assistant position (45,660) Code Enforcement Position (57,030) OPERATING Orange County Dispatch 147,780 CAPITAL OUTLAY Lifepack monitors (Current Lease) 24,070 3-74 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET Division: Fire EXPENDITURES General Fund Department Director: Peter McNeil Account Number 001-522 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION Am_ ACTUAL ACTUAL ACTUAL. BUDGET lialarsySains PERSONNEL SERVICES 1101 Other Pay 3,600 3,600 3,600 3,600 3,600 1200 Regular Salaries 2,961,844 3,304,709 3,341,040 3,379,770 3,477,245 1400 Overtime Pay 209,905 198,086 201,036 175,000 175,000 1501 Incentive Pay 9,278 11,198 14,336 12,000 16,560 2100 FICA Taxes 236,434 ! 260,054 265,082 273,135 280,945 2200 Retirement Contribution 262,196 452,000 498,280 735,340 971,485 2300 Health Insurance 0 4,970 5,190 6,000 35,150 2500 Unemployment Compensation 0 0 275 0 10,725 Total Personal Services 3,683,257 1 4,234,617 4,328,839 4,584,845 4,970,710 0 PERATING EXPENSES ""X 3400 Contractual Services 146,997 188,962 174,025 205,675 181,500 4000 Travel Expense 0 2,807 1,104 2,500 500 4100 Telephone Expense 53,965 55,251 57,008 59,640 62,500 4200 Postage and Freight 3,746 6,250 7,506 8,600 8,600 4300 Electric Expense 46,556 48,427 44,963 53,750 56,750 4301 Water Expense 26,424 27,020 31,121 23,000 29,600 4400 Leasing Expense 0 2,400 2,704 2,521 45,000 4501 Auto Liability Insurance 0 0 0 1,410 0 4606 Equip Maintenance Contracts 18,900 20,621 32,827 28,314 39,550 4607 Small Equipment Repairs 4,553 7,873 6,552 10,300 9,750 4700 Printing and Binding 2,631 2,729 3,655 3,000 2,500 4902 Miscellaneous Expense 0 0 10,000 0 0 4919 Recording Fees 0 3,376 2,785 2,750 2,750 4950 Advisory Board 0 1,107 174 2,000 2,000 ( 5100 Office Supplies 2,713 1,882 2,561 3,000 3,000 3-75 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET Division: Fire EXPENDITURES General Fund Department Director: Peter McNeil Account Number 001-522 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION 4.. ACTUAL _ACTUA ACTUAL BUDGET ADOPTED 5101 Administration Expense 0 0 0 0 0 5200 POL Supplies 1,455 1,212 1,209 2,000 2,000 5201 Uniforms 23,280 21,320 21,809 21,450 23,350 5202 Operating Supplies 52,494 33,664 72,561 59,045 39,550 5203 Emergency Medical Supplies 93,604 81,584 87,491 86,700 76,300 5204 Protective Clothing 25,972 28,332 32,340 30,880 11,995 5216 Copying Expense 0 0 276 1,000 1,000 5230 Small Equipment 37,475 12,239 24,585 4,800 40,495 5235 Computer Equipment/Software 2,135 35,827 1,092 4,550 3,500 5401 Books/Subscriptions 1,410 1,024 1,071 1,910 1,500 5402 Professional Dues 9,433 9,048 9,414 7,125 10,900 5405 Training Expense 2,160 13,004 5,431 18,200 16,020 8200 Community Promotion 4,328 5,382 5,633 5,000 1,500 Total Operating Expenses 560,231 611,341 639,897 649,120 672,110 CAPITAL OUTLAY 6400 Equipment 34,139 6,883 30,001 61,555 0 6401 Vehicle 0 0 100,988 0 0 6405 Computer Equipment/Softwar 5,240 0 0 0 0 7100 Principal 206,571 222,942 118,688 122,695 22,375 7200 Interest Expense 11,244 12,080 , 8,551 4,550 1,695 9000 Transfers Out 291,160 0 0 0 0 Total Capital Outlay 548,354 241,905 258,228 188,800 24,070 Total Expenditures 4,791,842 5,087,863 5,226,964 5,422,765 5,666,890 0 3-76 „„,,, Building „.. : -..,, .._ ---. Oitik\ .,. Jr- . .& i • - t. - ,....., ..... .--....., -: ,..• I MIMI . Is- . _ ..... AIONC.:** ' '' .”' • • - - .,..„. _ .,••.. - I NkConoick Woods . , — .......... '. — • .., , L_ , ,,,,,,1.10MrS 110.1.1.101.1.CE ,, -la IIIIMI 111111111111F:' L1'. N- ' ' :1 '''' ..- OW” ' '11"111 Hlr' .,. Welcom cene:rome t;r11111111..411111 I lir. ., '.'..'..,4. . .,;..'V.t-----..-...:,.:. ..--.= •. . - Atir,,,,t) ,--,,,-...... -r' '. /' ., .• . : • ' , ' -.' a IC) ''''' )114 . -.,.....• ,...,.,.,.... tIllif lia lib, .t-....--- - •.- - MC 11 11 ' 440‘ ......---- A . •_. ,..„. c., Mad hf., : ,if ,. io Ili •I' •i,., Cr, .. :a . . ..,,, --- I,._ ' Mentage :,4•.. ._ , 401-656' -- 4 '-';r7.'7',.'14..t.:!'----‘:;;- _•''----.4 OiV-.;:: '.. .--,•A.-=.'-t:S4:•• ,, . -:•, • -.P.4 . - ,. ko-Ae41,*40444.-. --,• - -.6, — kl.,...4...,,, Homes 7P,ii.:1;'.... !•:...."' .-.:-.. .. ,t4.'i .• .."...,;-1-0.' -. ' ,•y.--,-,t..-,,,0.--:,--f I .- -, , 7.,",1:,4,.-',-',-,:,'.,411,' •A,. ..,!,. . • •,,,,,,,,„:1.1W...:,;'^:'s4:,•?.:"?...:!-f-IL e..',..s-4,--". ....,:-Alti -te4r;& DEVELOPMENT SERVICES- BUILDING The Building Division is comprised of two sections. Building Inspection: Administration and enforcement of the various state and local building regulations, ordinances and state and federal laws and rules associated with construction. Such responsibilities apply to new structures, alterations, repairs, additions to existing buildings and moving buildings. Duties include review of applications and plans for code compliance, permit issuance and inspections for compliance with the approved documents. Business Tax Certificates: This Section has the responsibility for the issuance and control of Business Tax Certificates. Responsible for performing inspections of new and existing business locations, review department inspection comments, and makes corrections or improvements as necessary. In addition, the Building Division manages the on-line e-permit services, works closely with Planning and Engineering in the review of site plans and subdivision plans for development and issues permits for their construction. Is responsible for the collection of impact fees prior to the issuance of permits. Mission: ■ To improve the construction environment in order to promote public safety, health and general welfare for the citizens of Ocoee and the general public while providing exemplary customer service. ( 3-77 BUILDING FISCAL YEAR 2012 — 2013 Organizational Chart Assistant City Manager i Building Official(1) c I I Deputy Building Official/Chief Plans Building/Permitting Examiner(1) Supervisor(1) / J Municipal Plans Permitting Building Zoning Inspector(1) Examiner/Inspector(1) Technician Inspector(3) P/T (3) } } / 3-78 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Building General Fund Assistant City Manager: Craig Shadrix Account Number 001-524 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: DEVELOPMENT SERVICES MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 1,013,226 787,094 700,351 698,620 647,320 PERSONNEL CURRENT ADOPTED 11 11 OPERATING EXPENSES 69,063 44,960 51,009 63,710 57,780 CAPITAL OUTLAY 21,094 3,274 0 0 0 TOTAL 1,103,383 835,328 751,360 762,330 705,100 MAJOR CHANGES PERSONNEL Municipal Inspector position (73,465) Zoning Inspector Position (funded for 3 months) (53,120) 3-79 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Building General Fund Assistant City Manager: Craig Shadrix Account Number 001-524 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL -Ac ,ACTUAL , BUDGET ADOPTED PERSONNEL SERVICES 1101 Other Pay 1,800 1,800 69 0 0 1200 Regular Salaries 829,156 636,183 551,729 548,310 487,615 1400 Overtime Pay 6,706 2,613 4,000 4,275 4,000 2100 FICA Taxes 62,617 47,472 41,647 42,275 37,610 2200 Retirement Contribution 111,219 99,026 95,756 96,760 107,370 2500 Unemployment Compensation 1,728 0 7,150 7,000 10,725 Total Personal Services 1,013,226 787,094 700,351 698,620 647,320 OPERATING EXPENSES C3100 Personal Bonds/Notary 306 0 553 340 150 3400 Contractual Services 20,561 11,800 13,467 12,900 15,600 4000 Travel Expense 2,003 2,631 2,026 2,400 2,700 4100 Telephone Expense 12,951 1 5,352 4,748 6,000 6,000 4200 Postage and Freight 6,461 3,355 3,140 4,920 4,500 4400 Leasing Expense 0 487 5,849 6,000 6,000 4606 Equip Maintenance Contracts 0 0 1,228 1,600 1,600 4700 Printing and Binding 2,823 1,819 1,017 2,000 2,000 4901 Administration Legal Ads 0 0 0 500 0 4902 Miscellaneous Expense 0 0 118 0 0 4919 Recording Fees 2,031 0 0 2,100 0 4950 Advisory Board 259 0 0 0 0 5100 Office Supplies 2,939 1,974 1,787 2,300 2,200 5201 Uniforms 3,295 2,029 2,045 2,600 2,400 5202 Operating Supplies 4,802 4,974 2,390 3,800 3,500 5216 Copying Expense 1,214 693 405 855 800 C5224 Emergency Management 0 0 0 350 0 3-80 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Building General Fund Assistant City Manager: Craig Shadrix Account Number 001-524 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 111 CLASSIFICATION ACTUAL ACTUAL ACTUAL,.,, UDGET ADOPTED -- 5230 Small Equipment 1,068 0 0 0 0 5235 Computer Equipment/Software 692 1,129 8,884 4,000 1,800 5401 Books/Subscriptions 1,767 1,902 841 5,350 2,200 5402 Professional Dues 1,425 1,352 834 1,330 1,250 5405 Training Expense 4,048 5,281 1,372 2,665 3,680 8200 Community Promotion 418 182 305 1,700 1,400 Total Operating Expenses 69,063 44,960 51,009 63,710 57,780 CAPITAL OUTLAY l 7100 Principal 20,251 3,241 0 0 0 7200 Interest Expense 843 33 0 0 0 9000 Transfers Out 0 0 0 0 0 Total 21,094 3,274 0 0 0 1Total Expenditures 1,103,383 835,328 751,360 762,330 705,100 Nag 3-81 Communications 1 NMI ..., . , . ,1,.., , .. , „, ,, 1 00 ,. „ kw., , Ilit rill. : 1111 Ole 40t . 5. . „,.., , , . , , , . „ , „. , „,. , , `ms ,,,,,,,,, ., ,. L , titt... . ___, , s; , ,,,,...„,,.„, , . ,„, kt,„, , . ...„ _00_ . . ,. . , „.„,,,. a,- - „.. , , ., „. S $ ,:„, , ,.. . „ ,, is :..t . t, 1 .. 1 7 L POLICE- COMMUNICATIONS Police communications services were contracted with the City of Apopka for the 2009/2010 budget year. The cost for the continuing contractual service is shown in the Police Department budget. The following pages are presented for historical information only. 3-82 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY General Fund Division: Communications Account Number 001-529 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: POLICE MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 629,139 0 0 0 0 PERSONNEL CURRENT ADOPTED 0 0 OPERATING EXPENSES 19,886 0 0 0 0 CAPITAL OUTLAY isi0 0 0 0 0 TOTAL 649,025 0 0 0 0 Communications was contracted with Apopka -effective FY 09/10 3-83 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES General Fund Division: Communications Account Number 001-529 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 1200 Regular Salaries 472,322 0 0 0 0 1400 Overtime Pay 48,778 0 0 0 0 2100 FICA Taxes 38,642 0 0 0 0 2200 Retirement Contribution 69,397 0 0 0 0 Total Personal Services 629,139 0 0 0 0 OPERATING EXPENSES 3400 Contractual Services 15,044 0 0 0 0 4000 Travel Expense 47 0 0 0 0 O4100 Telephone Expense _ 2,027 0 0 0 0 4902 Miscellaneous Expense 652 0 0 0 0 5100 Office Supplies 1,140 0 0 0 0 5201 Uniforms 403 0 0 0 0 5202 Operating Supplies 573 0 0 0 0 Total Operating Expenses 19,886 o 0 0 0 Total Expenditures 649,025 0 0 0 0 • 3-84 et e.,,, Cem fl; s .. . .... . . ...7, . , . . ... .. y .. .. . . .. ,,y . . . .. .. . . „ . , , ,.. , . ..... ,. . .. ,. • . . . ... . ,...„...„.........,. .... ,. ..„. 0 , .• , • _ G je M', L PARKS AND RECREATION CEMETERY The Parks and Recreation Department provides administrative support and direction to oversee the daily maintenance operations of the cemetery. General maintenance operations (mowing, trimming, trash removal, etc.) are performed under a contractual service agreement. Parks Division staff manage and monitor the performance of the contract, and perform duties that include location of burial and interment sites, minor repairs, and landscape enhancements. 3-85 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Cemetery General Fund Department Director: Jeffrey Hayes Account Number 001-539 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: PARKS & RECREATION MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 0 0 0 0 0 PERSONNEL CURRENT ADOPTED 0 0 OPERATING EXPENSES 25,504 27,045 25,865 27,400 48,800 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 25,504 27,045 25,865 27,400 48,800 3-86 CITY OF OCOEE (bi. FISCAL YEAR 2012-2013 ANNUAL BUDGET Division: Cemetery EXPENDITURES General Fund Department Director: Jeffrey Hayes Account Number 001-539 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED OPERATING EXPENSES 3400 Contractual Services 23,616 23,616 23,616 23,536 24,250 3410 Cemetery Services 0 0 0 0 21,400 4301 Water Expense 107 1,351 1,442 1,464 750 5202 Operating Supplies 0 0 0 25 0 5302 Cemetery Maintenance 1,781 2,078 407 1,975 2,000 5602 Cemetery Lot- Buy Back 0 0 400 400 400 Total Operating Expenses 25,504 27,045 25,865 27,400 48,800 Total Expenditures 25,504 27,045 25,865 27,400 48,800 3-87 Street Operations ..,. . . ,,i, •,..,,,, . - -4, ION ., 1 S. riligilligilliSh' & ' . r . _ • , -. z - - "haft _ _'• ...:. , I, II gh4, , , ::::::314 I . , i 4 .,..... -.... ,..; L?:- 1 i.:::-Z: ' ' ...,ICft, r,,,, _ ... r ". 1 •-••• ...... '--. -• I. • .....„... .„ ..) i I ill.'"..:1 - r. ---- I p J r 111111111.11 , ----- ---- . It. - -. i ---'77---- . or- A ',„"j0( , --•"`" - - - ..., .41,5 ------11• , rip"." - s t. -,, - ' --7.''' ":'--,, . ,,,,,p4. ••-•:`. :..,-- ' „ ..............--- -........ . c., PUBLIC WORKS- STREET OPERATIONS The Streets Operations Division is charged with the maintenance of the roadway infrastructure and vegetation within the public rights-of-way. The duties of the Streets and ROW components of this division include repairing street pavement, repairing and replacing sidewalks, constructing small projects, oversight of the mowing and landscaping contracts, tree maintenance and removal contracts, in-house tree trimming services, and emergency response to public works related issues, etc. The traffic component of this division is responsible for fabrication, installation, maintenance, and repair of the traffic control signs, and the set up and take down of safety work zones. It is also responsible for the installation and maintenance of the pavement markings and school zones. Mission: ■ To provide safe, comfortable, and well-maintained streets, sidewalks, vegetation, trees, functional stormwater and drainage systems, ensure and enhance lake water quality, and to install and maintain traffic control signs and pavement markings on city streets for the safety and protection of the citizens of Ocoee and its visitors. 3-88 STREET OPERATIONS FISCAL YEAR 2012 - 2013 Organizational Chart Public Works Administration Operations Manager (.5) Crew Chief Traffic Crew Chief (Streets) Technician (Landscaping) (1) (1) (1) 1 Equipment Maintenance Maintenance Operator Worker Worker (Landscaping) (3) (1) (4) 41w 3-89 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Street Operations General Fund Department Director: Stephen Krug Account Number 001-541.1 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: PUBLIC WORKS MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 409,940 590,062 605,090 613,855 517,995 PERSONNEL CURRENT ADOPTED 13 1/2 11 1/2 OPERATING EXPENSES 1,228,455 1,281,161 1,092,159 1,192,120 1,224,320 CAPITAL OUTLAY 748,869 1,455,055 650,714 626,610 244,580 TOTAL 2,387,264 3,326,278 2,347,963 2,432,585 1,986,895 MAJOR CHANGES PERSONNEL Projects Coordinator position (72,305) Transfer Equipment Operator postion to Stormwater (59,865) CAPITAL OUTLAY Miscellaneous Road Paving - 240,000 (Forest Oaks Subdivision - N Hager Dr, N Rich Dr, Prairie Lake Dr. west of Rich Dr) (Forest Oaks Subdivision - S Rich Dr, Withers Ct, N Ison Ln, S Hager Dr) (Forest Oaks Subdivision - Ison Ln) (Sawmill Subdivision - Canyon Trail Ln, Cross Cut Ct, Hornlake Cir) SR 438 (Silver Star Rd) at Ocoee Hills Rd (upgrade traffic signals to mast arms) 45,000 Wood Chipper(Current Lease) 10,285 Trucks (Current Lease) 5,295 3-90 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Street Operations General Fund Department Director: Stephen Krug Account Number 001-541.1 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 1200 Regular Salaries 323,567 470,600 479,828 483,455 389,385 1400 Overtime Pay 7,181 8,378 6,118 7,000 7,000 2100 FICA Taxes 24,224 35,125 35,608 37,520 30,330 2200 Retirement Contribution 45,239 72,547 83,536 85,880 91,280 2500 Unemployment Compensation 3,689 3,412 0 0 0 2501 Other Compensation 6,040 0 0 0 0 Total Personal Services 409,940 590,062 605,090 613,855 517,995 wmrver 'OPERATING EXPENSES 'Int 0 3102 Engineering Expense 21,300 0 0 0 0 3128 Professional Service/Other 13,380 127,615 673 2,370 2,370 3400 Contractual Services 397,974 211,829 190,317 260,000 260,000 4000 Travel Expense 0 0 0 900 900 4100 Telephone Expense 3,989 5,915 4,843 5,300 5,300 4300 Electric Expense 628,538 655,772 653,051 622,500 655,500 4301 Water Expense 34,695 60,524 65,448 50,000 50,000 4400 Leasing Expense 0 23,643 0 0 0 5100 Office Supplies 389 0 • 300 400 400 5201 Uniforms 5,113 7,772 7,840 11,000 11,000 5202 Operating Supplies 21,129 38,295 39,893 39,400 39,400 5205 Rental Equipment 6,932 604 0 1,000 3,500 5224 Emergency Management 0 0 0 5,000 5,000 5230 Small Equipment 12,669 8,046 7,243 10,300 13,000 • 5235 Computer Equipment/Software 0 0 0 1,500 0 , 5300 Street Sign Maintenance _ 21,760 30,803 7,727 36,000 36,000 • 5301 Traffic Signal Maintenance 0 57,903 61,947 53,500 55,000 5303 Sidewalk Maintenance 14,214 11,931 5,559 35,000 30,000 3-91 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Street Operations General Fund Department Director: Stephen Krug Account Number 001-541.1 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 , _,, n CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED 5304 Landscape/Tree Maintenance 12,995 14,050 11,815 6,000 10,000 5313 Road Repairs 31,140 24,511 32,768 45,000 42,000 j 5323 Road Striping 558 1,077 1,417 4,500 2,500 5401 Books/Subscriptions 0 0 128 500 500 5402 Professional Dues 265 318 344 350 350 5405 Training Expense 1,415 553 846 1,600 1,600 Total Operating Expenses 1,228,455 1,281,161 1,092,159 1,192,120 1,224,320 CAPITAL OUTLAY Ailiagiiim 6300 Paving Improvements 243,488 1,200,011 0 407,180 184,000 0 6302 Capital Improvements _ 13,500 15,000 57,977 157,750 45,000 6303 Sidewalk Construction 0 0 0 10,000 0 6400 Equipment 15,125 88,443 18,940 20,000 0 6401 Vehicle 0 0 0 10,500 0 7100 Principal 64,067 20,540 19,928 20,585 15,110 7200 Interest Expense 2,254 358 1,246 595 470 9000 Transfers Out 410,435 130,703 552,623 0 0 Total Capital Outlay 748,869 1,455,055 650,714 626,610 244,580 Total Expenditures 2,387,264 I 3,326,278 2,347,963 2,432,585 1,986,895 1111) 3-92 Fleet Maintenance .0. ,. _ ...„ . . • ..„...„._- __ , —.41119 ter.,, _ A#_ 1 �k ac�a,... - ._., - _..._...�.. __. -._../R' "-_.fir `0;.(, - `' �" .. - \ ii ikini 'I 4 lam. I INN I ( I p...............mill i lin ; A 'I'-'''-' ilp r 1 a 1.., * 11 n .logg : .... •,• .1„ ,' . , �► 1, ( . , , , .. , , 7.,,,I .‘ , _. •._ ., .. ., .--r s...14:P-''',.4"J° .'4 .-.- ' �i � —i '*s .- . , • ,L. ' i Al • y 'r� 1` N .' r l;Y f. } ]I A.. r t� rtt 1"�f`�ji - _// 7 • — + 1 'moi= --`1-, ;A fII,- — ' ami ,I i . ...'.e` .. 4, tip. } t-Q it. \ ,, C e PUBLIC WORKS- FLEET MAINTENANCE The Fleet Maintenance Division performs the majority of the preventive maintenance and repair service for all City vehicles, heavy equipment, and small engines. Mission: ■ To provide a safe, reliable and well-maintained fleet in support of the operating departments who provide services to the citizens of Ocoee and visitors. 3-93 FLEET MAINTENANCE FISCAL YEAR 2012 - 2013 Organizational Chart Public Works Administration Operations Manager (.5) J Administrative Assistant (1 ) I I Fleet Mechanic Heavy Equipment (3) Mechanic (1 ) 3-94 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Fleet Maintenance General Fund Department Director: Stephen Krug Account Number 001-541.4 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: PUBLIC WORKS MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 281,852 298,675 305,243 . 355,335 304,830 PERSONNEL CURRENT ADOPTED 6 1/2 5 1/2 OPERATING EXPENSES 669,657 772,343 800,359 809,375 800,225 CAPITAL OUTLAY 27,089 84,907 3,351 0 0 TOTAL 978,598 1,155,925 1,108,953 1,164,710 1,105,055 MAJOR CHANGES PERSONNEL Chief Fleet Mechanic position (62,630) 3-95 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Fleet Maintenance General Fund Department Director: Stephen Krug Account Number 001-541.4 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 1200 Regular Salaries 232,760 242,087 242,591 281,400 230,970 1400 Overtime Pay 1,530 887 2,082 2,500 2,500 2100 FICA Taxes 17,924 18,588 18,569 21,720 17,865 2200 Retirement Contribution 29,638 37,113 42,001 49,715 53,495 Total Personal Services 281,852 298,675 305,243 355,335 304,830 OPERATING EXPENSES 3400 Contractual Services 394 0 974 25,000 5,000 4000 Travel Expense 580 775 893 500 500 41) 4100 Telephone Expense 3,360 2,592 3,471 2,450 2,500 4300 Electric Expense 7,389 7,609 6,856 8,200 8,200 4301 Water Expense 2,075 2,081 2,214 1,200 1,200 4605 Vehicle Parts and Repairs 270,241 311,737 300,063 251,250 257,000 4606 Equip Maintenance Contracts 2,225 1,614 2,225 12,100 15,200 4607 Small Equipment Repairs 140 0 0 5,750 5,750 5100 Office Supplies 706 764 170 750 750 5200 POL Supplies 311,952 355,528 427,078 456,000 456,000 5201 Uniforms 2,497 2,490 2,995 3,500 4,000 5202 Operating Supplies 58,771 49,369 39,622 39,350 41,000 5216 Copying Expense 0 0 263 600 600 5230 Small Equipment 7,668 36,144 11,343 0 0 5235 Computer Equipment/Software 1,437 1,567 1,838 200 0 5401 Books/Subscriptions 0 15 15 400 400 5402 Professional Dues 57 58 119 125 125 5405 Training Expense 165 0 220 2,000 2,000 IDTotal Operating Expenses 669,657 772,343 800,359 809,375 800,225 3-96 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Fleet Maintenance General Fund Department Director: Stephen Krug Account Number 001-541.4 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED CAPITAL OUTLAY 6401 Vehicle 0 1,812 0 0 0 7100 Principal 22,058 78,934 3,351 0 0 7200 Interest Expense 936 4,161 0 0 0 9000 Transfers Out 4,095 0 0 0 0 Total Capital Outlay 27,089 84,907 3,351 0 0 Total Expenditures 978,598 1,155,925 1,108,953 1,164,710 1,105,055 C 3-97 Engineering ,.. , .4„. ,.... .. ___ _ ."-„------: -..--;:,-..-....„.„..--,..1- ---24::0--- _ , , (1100 If 4 1,- y � vi v0 - 11 , 4.5.7.4 ler 7 41*+f Qin. „t?., �...- { �Ec IIIII __ - tit titin t��![ ~ JJyy .( .4:41 L ENGINEERING The Engineering Department works with other City Departments to review residential and commercial development plans for conformance with State and City regulations and requirements and to ensure that those facilities are constructed in accordance with the plans and specifications for that particular project. This department also oversees the City's Capital Improvements Plan and coordinates with all City Departments and their consultants to plan and design water, wastewater, reuse, stormwater, roadway, parks and other facilities projects for the City. This division also inspects the construction of these improvements or additions for compliance with the appropriate city standards, plans, and specifications. 11 Mission: ■ To ensure project compliance with all federal, state, and local requirements for the optimum safety and well being of the citizens of Ocoee and the protection of the waters of the state. tio 3-98 ENGINEERING FISCAL YEAR 2012 — 2013 Organizational Chart Assistant City Manager City Engineer ( 1 ) � J Utility Inspector (1) Engineer (1) 3-99 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Engineering General Fund Department Director: David Wheeler Account Number 001-546 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: ENGINEERING MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 678,221 695,639 648,304 641,385 325,385 PERSONNEL CURRENT ADOPTED 7 3 OPERATING EXPENSES 26,712 25,461 28,868 32,450 19,525 CAPITAL OUTLAY 12,541 7,224 0 0 0 TOTAL 717,474 728,324 677,172 673,835 344,910 3-100 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET Division: Engineering EXPENDITURES General Fund Department Director: David Wheeler Account Number 001-546 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 1101 Other Pay 3,600 3,600 2,769 0 0 1200 Regular Salaries 561,254 562,986 _ 511,397 507,095 244,535 1400 Overtime Pay 0 0 0 0 2,000 2100 FICA Taxes 42,681 42,427 38,641 38,795 18,865 2200 Retirement Contribution 70,686 86,626 88,347 88,795 56,485 2501 Unemployment Compensation 0 0 7,150 6,700 3,500 Total Personal Services 678,221 695,639 648,304 641,385 325,385 OPERATING EXPENSES 1 . 3128 Professional Service/Other 10,002 7,344 3,085 2,120 500 3400 Contractual Services 0 0 11,667 12,500 12,600 4000 Travel Expense 597 425 508 880 250 4100 Telephone Expense 4,855 3,995 4,271 4,000 1,775 4200 Postage and Freight 462 469 333 250 125 4606 Equip Maintenance Contracts 2,238 2,238 2,238 5,000 1,000 5100 Office Supplies 2,154 2,204 1,789 1,000 500 5201 Uniforms 588 274 313 300 300 5202 Operating Supplies 3,091 2,533 1,216 1,000 500 5216 Copying Expense 156 141 106 200 100 5230 Small Equipment 0 0 0 500 250 5235 Computer Equipment/Software 0 3,225 0 1,450 0 5401 Books/Subscriptions 96 142 104 250 125 5402 Professional Dues 1,498 1,846 2,221 2,000 1,000 5405 Training Expense 975 625 1,017 1,000 500 Total Operating Expenses 26,712 25,461 28,868 32,450 19,525 3-101 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET Division: Engineering EXPENDITURES General Fund Department Director: David Wheeler Account Number 001-546 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED CAPITAL OUTLAY 7100 Principal 11,947 7,069 0 0 0 7200 Interest Expense 594 155 0 0 0 Total Capital Outlay 12,541 7,224 0 0 0 Total Expenditures 717,474 728,324 677,172 673,835 344,910 (hr, 46 3-102 L Recreation It _ . ----- , - _ • . ,..- L 1 ,...„. .. - , i'.•;tr...*.- - ,, .•:.- . •:4.. ,_ -.41 - k 0._ :, ---- iiiiiiiiffiT Mffl — , ..,.. _ I ..,-4,.-ki,_ ..• -_-..1 . , _........ tm„.440,,,,, r_ .. ,. . , _ '"'i'•-, '- .-,4%. -''''.• i i" t - ..- ... ..... sA.,pi", —,A.,• ,• ,,,,A.:. 4ft, -1,,, .,,,. ,r1' " — '..-7.''—.11.; r .....L..7-, f . ..— .,.,11413., :r • 27 ' 161,6,1 7 ",•I ,, OP f ..„ . , 7 : Ilfe , 7 .....„1. , to-. le r ' - .,,....v,/, -, _* v.-- c__.-----; ., • ..... _.: .i.,:. > * ,c- . 0 • , I ,1 ,por ..} - . , . PARKS AND RECREATION- RECREATION The Parks and Recreation Department offers citizens a wide variety of recreational activities to enhance their lives. This is accomplished through free-time experience gained from participation in activities which are social, physical, cultural and intellectual in nature. Recreation is an integral part of our society and contributes to the health and welfare of all individuals. The Recreation Division oversees all youth and adult recreation programs, athletic programming and swimming programs. The division is responsible for the programming and scheduling of recreation centers, athletic fields and park facilities. A multi-purpose recreational facility is available at the Beech Recreation Center, that includes a gymnasium, exercise room, meeting room, kitchen, and family aquatic facility. There are numerous parks located throughout the City that provides both passive and active leisure activities for the residents of Ocoee. The Parks and Recreation Department strives to provide quality services and facilities that will enhance the quality of life of the citizens of Ocoee. Mission: ■ To provide quality recreation and leisure services for the citizens of Ocoee in an efficient and effective manner. 3-103 RECREATION FISCAL YEAR 2012 - 2013 Organizational Chart I Parks & Recreation Director (.5) Senior Administrative Administrative Aide Assistant (.5) J (1) Recreation Operations Manager (1) Recreation Coordinator (1) i I Recreation Leader (6) Lifeguards (9) (P/T) Parks Service Worker (1) i ` J Recreation Aide (11) Park Ranger (1) (P/T) (P/T) Recreation Aide (12) (P/T) (summer) 3-104 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Recreation General Fund Department Director: Jeffrey Hayes Account Number 001-572 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: PARKS& RECREATION MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 802,881 830,367 815,367 878,305 941,005 PERSONNEL CURRENT ADOPTED 44 44 OPERATING EXPENSES 324,465 352,525 305,805 357,860 321,730 CAPITAL OUTLAY 22,249 22,249 0 240,100 1,348,510 TRANSFERS OUT 5,500 5,500 20,500 5,500 5,500 TOTAL 1,155,095 1,210,641 1,141,672 1,481,765 2,616,745 MAJOR CHANGES OPERATING Founders Day Contribution 75,000 CAPITAL OUTLAY 'son Center Grant (HUD) 148,800 Community Center (construct event center) 1,172,500 PickUp Truck (replacement) 13,800 Bus (Current Lease) 13,410 3-105 CITY OF OCOEE L FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Recreation General Fund Department Director: Jeffrey Hayes Account Number 001-572 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES - 1101 Other Pay 1,800 1,800 1,800 1,800 1,800 1200 Regular Salaries 684,637 698,964 689,360 739,515 771,120 1400 Overtime Pay 6,362 7,860 6,684 7,740 7,740 2100 FICA Taxes 51,854 53,039 52,569 57,650 59,725 2200 Retirement Contribution 52,066 66,653 64,980 71,600 100,620 2500 Unemployment Compensation 6,162 2,051 (26) 0 0 Total Personal Services 802,881 830,367 815,367 878,305 941,005 OPERATING EXPENSES 0 3128 Professional Service/Other 0 414 0 24,958 0 3400 Contractual Services 12,363 2,496 2,443 1,835 1,000 4000 Travel Expense 144 195 200 275 195 4004 Ocoee Founder's Day 75,000 110,970 75,000 75,000 75,000 4100 Telephone Expense 21,928 18,944 18,977 21,300 21,300 4200 Postage and Freight 229 2,078 329 2,665 600 4300 Electric Expense 116,737 115,045 106,624 104,000 107,000 4301 Water Expense 22,162 20,545 25,591 23,500 26,000 4400 Leasing Expense 2,536 2,688 4,043 6,000 5,000 4606 Equip Maintenance Contracts 0 0 0 5,000 5,300 4609 Park/Beach Maintenance 0 0 0 8,000 4,250 4902 Miscellaneous Expense 0 0 0 676 0 4950 Advisory Board 1,030 1,790 304 1,000 1,000 5100 Office Supplies 2,572 2,728 2,653 2,850 2,350 5201 Uniforms 3,342 1,816 3,144 3,500 3,500 5202 Operating Supplies 27,413 23,117 28,311 27,440 27,945 C5216 Copying Expense 0 6 1 0 0 3-106 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Recreation General Fund Department Director: Jeffrey Hayes Account Number 001-572 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED ._ 5230 Small Equipment 2,525 8,615 2,339 13,150 4,500 5235 Computer Equipment/Software 0 1,437 0 0 0 5401 Books/Subscriptions 661 655 635 770 770 5402 Professional Dues 590 520 0 570 570 5405 Training Expense 1,573 1,265 2,458 2,000 2,000 5900 Programs 33,660 37,201 32,753 33,371 33,450 Total Operating Expenses 324,465 352,525 305,805 357,860 321,730 CAPITAL OUTLAY - 6302 Capital Improvements 0 0 0 226,690 1,321,300 0 6401 Vehicle 0 0 0 0 13,800 , 7100 Principal 20,816 21,687 0 12,145 12,505 7200 Interest Expense 1,433 562 0 1,265 905 9000 Transfers Out 0 0 0 0 0 Total 22,249 22,249 0 240,100 1,348,510 TRANSFERS OUT 9000 Transfers Out 0 0 15,000 0 0 9100 Transfers Out-Debt Service 5,500 5,500 5,500 5,500 5,500 Total Transfers Out 5,500 5,500 20,500 5,500 5,500 Total Expenditures 1,155,095 1,210,641 1,141,672 1,481,765 2,616,745 3-107 Parks ..... , . • • .,,,...,,..„., ... , „,.,„..:, :•..,..4 ,„, ..., . ..•,,,,._ ,..„...„. . . . . . ..„. . ..."-'4"1-',.- s , ” cZti • • ..,.....,......t:., , x...jati............„. '46.04...,:..:,..illyALk.',A 1 f7. . 1�N J�i� f • a,. lia1i� ,I 1 it tii �!. w 1 pE ._.,,.,,,,,z„•, r.�, -.. • � tiL • ' ,.'tr?'f��C�M X1 9, 't #4 - x vK.' 1 , s r �. w4. ��' t wr 1N1 N YS/ / ret � :; � s vv�� .1: ry IM. }yam s,. �� a ti. ggg, .- . , _.: , ... .'.„ .11'' .,, .' ter• 6 I -w L. PARKS AND RECREATION-PARKS The Parks Division strives to provide parks that are safe and attractive, and facilities that can be enjoyed by city residents and visitors to the City. The Parks Division is responsible for managing and maintaining 16 parks located throughout the city. Specific maintenance activities include general mowing, trimming, and trash removal at all park locations; athletic field preparation (youth baseball fields, adult softball fields, soccer fields, football field); hard court maintenance; playground maintenance; and pavilion and restroom maintenance. In addition to this, the Parks Division is also responsible for managing and monitoring the landscape maintenance contract for City Hall complex, street medians, employee health center, police department facilities, and fire department facilities. Parks Division staff also install, inspect, and maintain the irrigation systems at these facilities and throughout the park system. Parks Division staff are responsible for many of the improvements that have been made to the landscaping around the City Hall complex, employee health center, Downtown McKey Street, the cemetery entrance, POWR Park, the new police department building, and at several park locations. Mission: ■ To provide and maintain quality recreation and leisure areas for the citizens of Ocoee. 3-108 PARKS FISCAL YEAR 2012 - 2013 Organizational Chart ( Parks & Recreation Director (.5) Senior Administrative Assistant (.5) Operations Manager (1) J ( Crew Chief (1) Parks Service Worker (12) 3-109 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Parks General Fund Department Director: Jeffrey Hayes Account Number 001-572.1 FUNCTION: GENERAL GOVERNMENT DEPARTMENT: PARKS & RECREATION MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 581,711 621,340 640,545 703,489 692,560 PERSONNEL CURRENT ADOPTED 16 15 OPERATING EXPENSES 255,998 201,644 206,227 212,016 226,000 CAPITAL OUTLAY 621,717 186,529 103,481 49,500 29,000 TOTAL 1,459,426 1,009,513 950,253 965,005 947,560 MAJOR CHANGES PERSONNEL Parks Supervisor position (64,360) CAPITAL OUTLAY Utility Cart(replacement) 17,000 Aerator(replacement) 6,000 Security Camera for Parks (new) 6,000 3-110 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Parks General Fund Department Director: Jeffrey Hayes Account Number 001-572.1 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL. ACTUAL , BUDGET ADOPTED PERSONNEL SERVICES iiiikawaaix 1101 Other Pay 1,800 1,800 1,800 1,800 1,800 1200 Regular Salaries 474,587 500,780 510,485 553,332 515,685 1400 Overtime Pay 4,343 4,409 4,664 4,750 4,750 2100 FICA Taxes 35,254 36,995 37,696 43,140 39,955 2200 Retirement Contribution 65,727 77,356 81,727 98,745 119,645 2500 Unemployment Compensation 0 0 4,173 1,722 10,725 Total Personal Services 581,711 621,340 640,545 703,489 692,560 OPERATING EXPENSES 410 3128 Professional Service/Other 38,983 0 0 0 0 4000 Travel Expense 67 22 0 0 0 4100 Telephone Expense 5,481 5,615 4,644 5,200 4,600 4200 Postage and Freight 2,825 0 35 50 50 4300 Electric Expense 2,110 2,143 2,123 2,600 2,600 4301 Water Expense 64,382 74,537 88,986 70,306 89,000 4607 Small Equipment Repairs 5,378 3,990 6,412 0 0 4609 Park/Beach Maintenance 54,943 43,111 41,398 56,625 52,325 4700 Printing and Binding 3,027 0 0 0 0 5100 Office Supplies 96 18 32 95 100 5201 Uniforms 5,093 5,918 5,822 5,200 5,800 5202 Operating Supplies 25,413 21,659 15,983 21,990 21,990 5205 Rental Equipment 1,328 1,366 392 1,600 2,900 5230 Small Equipment 0 8,028 3,350 3,350 3,350 5235 Computer Equipment/Software 0 1,437 0 0 0 5304 Landscape/Tree Maintenance 24,165 18,623 20,943 23,750 23,000 ID 5308 Pest Control Maintenance 21,562 13,692 15,212 19,950 19,000 3-111 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Parks General Fund Department Director: Jeffrey Hayes Account Number 001-572.1 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET :. _ADOPTED,.. I 54021 Professional Dues 550 480 ' 400H 300 285 5405 Training Expense 595 1,005 495 1,000 1,000 Total Operating Expenses 255,998 201,644 206,227 212,016 226,000 CAPITAL OUTLAY 6204 Parks Improvements 118,775 73,107 61,679 0 0 6400 Equipment 0 0 0 31,000 29,000 6401 Vehicle 0 0 13,847 18,500 0 7100 Principal 13,220 3,057 0 0 0 7200 Interest Expense 434 31 0 0 0 9000 Transfers Out 489,288 110,334 27,955 0 0 Total Capital Outlay 621,717 186,529 103,481 49,500 29,000 Total Expenditures 1,459,426 1,009,513 950,253 965,005 947,560 3-112 CITY OF OCOEE FISCAL YEAR 2012-2013 'ti.,..- ANNUAL BUDGET REVENUE SUMMARY Fund: Stormwater Utility Fund Fund Number: 103 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED Beginning Cash Balance 0 0 665,000 665,000 0 Charge for Services 3,063,298 3,400,539 3,385,000 3,401,820 3,403,670 Miscellaneous Revenue 27,762 35,319 7,000 12,500 12,500 Transfers In 0 0 0 0 0 Total Stormwater Fund Revenues 3,091,060 3,435,858 4,057,000 4,079,320 3,416,170 oilw 4-1 csi STORMWATER UTILITY FUND REVENUES CHARGES FOR SERVICES MISCELLANEOUS REVENUES Stormwater fees are charged to all Revenues received from sources other than developed properties within the city to pay fees are reported as miscellaneous revenue. for the cost of operating and maintaining the city stormwater utility management system and financing necessary repairs, replacements, and improvements. The fee is based upon the square footage of the dwelling or impervious area and the type of structure. C 4-2 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET REVENUES Fund: Stormwater Utility Fund Fund Number: 103 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED 300000 Beginning Cash Balance 0 0 665,000 665,000 0 Total 0 0 665,000 665,000 0 Charge for Services 363104 Stormwater Fees 3,063,012 3,400,397 3,385,000 3,401,750 3,403,645 363114 Other Stormwater Charges 286 142 0 70 25 Total 3,063,298 3,400,539 3,385,000 3,401,820 3,403,670 ilia Miscellaneous Revenue 0 331000 Grant Revenue 0 0 0 0 0 360000 Miscellaneous Revenue 673 502 0 0 0 361100 Interest Earnings 23,448 32,757 7,000 12,500 12,500 364400 Surplus Equipment Sales 3,641 2,060 0 0 0 Total 27,762 35,319 7,000 12,500 12,500 Transfers In 381000 Transfers In 0 0 0 0 0 Total 0 ` 0 , 0 0 0 Total Stormwater Fund Revenues 3,091,060 3,435,858 4,057,000 4,079,320 3,416,170 46 4-3 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY STORMWATER UTILITY FUND SUMMARY EXPENDITURES FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 DIVISION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED 103 STORMWATER UTILITY FUND 538-20 Stormwater Operations 2.011,774 2,332,282 2,401,068 4,057,000 3,416,170 Total Stormwater Fund Expenditures 2,011,774 2,332,282 2,401,068 4,057,000 3,416,170 4-4 Stormwater Operations i'' n :. ,, 1 �, �- t ._ 5 f �� ss . ' . 5 is ---r-2-... „..... ::,..... . f,. • •• , ., , : . \,, _ ,..„ f y • Y 1x *17 .• + ` r .e..,:- jl�- ;fir t �t d A : ) All.‘; • 4�' r I r may. .: � ;. • is- .irk —--,' .Z A:' PUBLIC WORKS- STORMWATER OPERATIONS The Stormwater Operations division provides routine maintenance for the stormwater system, evaluates and implements flood control measures, inspects drainage systems, and performs functions related to NPDES and Lake Watch programs to improve the quality of the City's lakes. Mission: ■ To insure functionality of the drainage and flood control systems; and to ensure and enhance the quality of bodies of water within the city for the citizens of Ocoee and visitors. 4-5 STORMWATER OPERATIONS FISCAL YEAR 2012 - 2013 Organizational Chart / \ Public Works Administration Operations Manager �... (.5) NPDES — Stormwater Coordinator (1) Heavy Equipment Equipment Maintenance Operator Operator Worker (3) (1) (1) } J 4-6 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Stormwater Operations Stormwater Utility Fund Department Director: Stephen Krug Account Number 103-538.2 FUNCTION: STORMWATER UTILITY DEPARTMENT: PUBLIC WORKS MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES a 302,632 345,580 347,779 332,845 461,585 PERSONNEL CURRENT ADOPTED 5 1/2 6 1/2 OPERATING EXPENSES 378,611 333,748 325,583 636,360 574,885 CAPITAL OUTLAY 140,514 167,724 340,296 2,444,445 1,714,700 TRANSFERS OUT 1,190,017 1,485,230 1,387,410 643,350 665,000 TOTAL 2,011,774 2,332,282 2,401,068 4,057,000 3,416,170 MAJOR CHANGES PERSONNEL Transfer Equipment Operator postion from Streets 59,865 CAPITAL OUTLAY Bluford Ave and Orlando Ave Intersection improvements 956,200 Small Projects 250,000 Wekiva River Basin Projects 250,000 Root Rake (new) 11,000 Bush Hog (new) 6,500 Camera System (new) 6,000 Sweeper Truck (new) 195,000 Pickup Trucks (2) (replacements) 40,000 4-7 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Stormwater Operations Stormwater Utility Fund Department Director: Stephen Krug Account Number 103-538.2 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES , 1200Regular Salaries 171,131 206,736 213,042 211,955 282,100 1400 Overtime Pay 2,568 1,891 3,036 3,000 6,000 2100 FICA Taxes 11,953 14,575 15,184 16,445 22,045 2200 Retirement Contribution 28,071 30,802 36,365 37,150 66,010 2300 Health Insurance 52,178 68,776 60,929 56,275 67,725 2301 Life Insurance 409 527 480 625 805 2302 Dental/Vision Insurance 1,391 1,883 1,920 1,925 2,275 2303 Accident/Disability Insurance 1,169 1,567 1,571 1,645 2,065 2400 Workers'Comp Insurance 21,155 15,359 15,252 3,825 12,560 c2500 Unemployment Compensation 6,567 3,464 0 0 0 2501 Other Compensation 6,040 0 0 1 0 0 Total Personal Services 302,632 345,580 347,779 332,845 461,585 OPERATING EXPENSES 3101 Legal Expense 486 2,687 68 6,000 6,000 3102 Engineering Expense 56,059 83,064 22,944 120,000 120,000 3128 Professional Service/Other 0 4,302 46,208 24,050 19,000 3200 Accounting and Auditing 7,170 4,320 5,000 5,000 5,000 3400 Contractual Services 141,831 45,127 34,376 59,000 69,000 4000 Travel Expense 0 0 0 2,500 2,500 4100 Telephone Expense 3,116 3,385 3,408 4,000 3,500 4200 Postage and Freight 0 0 144 165 180 4300 Electric Expense 5,526 4,684 3,763 4,990 4,990 4301 Water Expense 1,126 1,103 1,186 2,000 2,000 4400 Leasing Expense 0 0 0 0 0 4-8 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Stormwater Operations Stormwater Utility Fund Department Director: Stephen Krug Account Number 103-538.2 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED 4501 Auto Liability Insurance 7,066 6,703 6,977 7,425 7,425 4502 Multi-Peril Insurance 57,539 54,501 54,432 60,420 60,420 4605 Vehicle Parts and Repairs 34,134 41,807 54,166 125,000 41,200 4606 Equip Maintenance Contracts 0 0 180 200 200 4607 Small Equipment Repairs 0 0 0 0 0 4663 Emergency Repairs 0 0 0 85,000 85,995 4902 Miscellaneous Expense 0 0 657 0 0 4909 Bad Debt Write Offs 1,917 1,018 8,300 0 0 5100 Office Supplies 384 352 432 500 800 5200 POL Supplies 23,515 27,164 34,284 38,485 40,000 5201 Uniforms 3,098 3,168 2,761 3,750 4,000 5202 Operating Supplies 20,137 28,064 23,049 32,450 30,000 5205 Rental Equipment 0 0 47 4,500 7,000 5206 Employee Gift Certificate 275 275 275 275 325 5224 Emergency Management 0 0 0 5,000 5,000 5230 Small Equipment 2,198 1,775 4,725 7,450 7,450 5235 Computer Equipment/Software 0 6,616 2,500 8,600 3,300 5401 Books/Subscriptions 0 0 260 350 350 5402 Professional Dues 82 177 119 3,650 3,650 5405 Training Expense 100 414 1,576 1,600 1,600 5500 Sanitary Landfill 12,852 13,042 13,246 20,000 40,000 8200 Community Promotion 0 0 500 4,000 4,000 Total Operating Expenses 378,611 333,748 325,583 636,360 574,885 CAPITAL OU -/ 6302 Capital Improvements 33,650 83,074 239,275 2,024,950 1,456,200 A6400 Equipment 0 6,792 48,767 387,495 23,500 6401 Vehicle 5 0 52,254 32,000 235,000 4-9 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Stormwater Operations Stormwater Utility Fund Department Director: Stephen Krug Account Number 103-538.2 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED 71001 Principal 1 101,141 76,040 0 i 0 0 7200 Interest Expense 5,718 1,818 0 0 0 Total Capital Outlay 140,514 167,724 340,296 2,444,445 1,714,700 TRANSFERS OUT 111.111 9000Transfers Out 616,165 804,544 853,454 0 0 9100 Transfers Out-Debt Service 191,675 191,285 0 0 0 9101 Transfers Out-Administration 382,177 489,401 533,956 643,350 665,000 Total Transfers Out 1,190,017 1,485,230 1,387,410 643,350 665,000 Total Expenditures 2,011,774 2,332,282 2,401,068 4,057,000 3,416,170 0 4-10 CITY OF OCOEE FISCAL YEAR 2012-2013 ••. ANNUAL BUDGET REVENUE SUMMARY Fund: Water/Wastewater Utility Fund Fund Number: 401 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED Beginning Cash Balance 85,210 50,000 2,100,000 2,100,000 0 Charge for Services 7,786,354 8,423,059 8,116,135 8,394,741 8,578,070 Miscellaneous Revenue 150,007 114,496 108,300 87,531 97,500 Transfers In 5,500 5,500 5,500 5,500 5,500 Total Water/Wastewater Fund Revenues 8,027,071 8,593,056 10,329,935 10,587,772 8,681,070 5-1 WATER/WASTEWATER UTILITY FUND REVENUES CHARGES FOR SERVICES MISCELLANEOUS REVENUE Charges for water and sewer services provided Revenues received from sources other than fees by the city are reported in this category. These are reported as miscellaneous revenue. charges result from operations necessary to provide potable water, sanitary sewer, and reclaimed water services. Revenue and Maintenance fees are assessed annually per equivalent residential unit (ERU) to all customers who hold city sewer and/or water permits and have not utilized the capacity within one year from the date of issuance. (110 5-2 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET REVENUES Fund: Water/Wastewater Utility Fund Fund Number: 401 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED 300000 Beginning Cash Balance 85,210 50,000 2,100,000 2,100,000 0 Total 85,210 50,000 2,100,000 2,100,000 0 � i Charge for Services 314300 Water Utility Tax 0 14,342 0 (14,342) 0 343310 Water Utility Fees 3,581,272 3,899,512 3,726,415 3,690,762 3,785,750 343310 Over 65 Water Fees 0 (30) 0 30 0 343310 Over 65 Water Tax 0 (3) 0 3 0 343316 Revenue and Maint Fees-Water 11,704 11,704 11,350 11,351 11,015 343330 Water Connection Fees 48,150 64,464 37,875 55,375 52,000 46 343340 Reclaimed Water Revenue 651,180 827,059 722,920 930,252 972,500 343345 Reclaimed Water Connection Fee 109,592 57,528 51,475 56,619 60,105 343350 Other Water Charges 218,063 234,900 215,500 224,465 220,000 343510 Wastewater Fees 3,164,450 3,311,640 3,348,600 3,438,491 3,475,000 343515 Revenue and Maint Fees-Wastewtr 1,943 1,943 2,000 1,736 1,700 Total 7,786,354 8,423,059 8,116,135 8,394,741 8,578,070 Miscellaneous Revenue 354100 Violations of Ordinances 0 0 625 156 250 360000 Miscellaneous Revenue 34,616 47,694 34,500 34,288 49,375 360010 Cash Over/Short 14 (38) 0 (38) 0 361100 Interest Earnings 114,411 72,507 71,425 52,750 47,500 364000 Gain/Loss on Disposition of Asset 0 (22,202) 0 0 0 364400 Surplus Equipment Sales 966 16,535 1,750 375 375 Total 150,007 I 114,496 108,300 87,531 97,500 0 5-3 CITY OF OCOEE FISCAL YEAR 2012-2013 �•► ANNUAL BUDGET REVENUES Fund: Water/Wastewater Utility Fund Fund Number: 401 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED Transfers In 381000 Transfers In 5,500 5,500 5,500 5,500 5,500 Total 5,500 5,500 5,500 5,500 5,500 Total Water/Wastewater Fund Revenues 8,027,071 8,593,056 10,329,935 10,587,772 8,681,070 5-4 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY WATER /WASTEWATER UTILITY FUND SUMMARY EXPENDITURES FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 DIVISION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED 401 WATER/WASTEWATER UTILITY FUND 531-00 Utilities Administration 660,986 469,528 839,755 1,141,740 910,945 533-00 Water Facilities 1,565,378 1,770,682 1,839,310 1,593,745 2,317,600 533-10 Water Field Operations 1,547,036 1,903,567 1,375,982 1,700,675 1,478,000 535-00 Wastewater Facilities 2,234,698 2,589,826 2,617,996 3,163,195 3,059,890 L 535-10 Wastewater Field Operations 858,338 711,648 768,474 2,730,580 914,635 Total Water/Wastewater Fund Expenditures 6,866,436 7,445,251 7,441,517 10,329,935 8,681,070 C 5-5 Utilities • • • Administration - , _ _ - , � w , . . , _ __ _______, .„ , .,. „.... ,„.... , __ , Ai III 1 I r - . UTILITIES ADMINISTRATION Utilities Administration supports the daily operations of the Department's other divisions by providing professional and technical support and management. The Administration division manages department resources and personnel on a daily basis so that all requirements by regulatory agencies such as the Florida Department of Environmental Protection, the Environmental Protection Agency and St. Johns River Water Management District are met; and also works to make certain that the City of Ocoee and its residents receive the best possible service. This also includes long-term planning to ensure the proper maintenance and implementation of utilities infrastructures. Finally, the Administration Division provides public outreach to City customers so that they have an understanding of the department's goals and objectives. Through ongoing and extensive efforts by the Utilities Department, Water Conservation is always a top priority due to the significant impacts upon the citizens of Ocoee, as well as the St. John's Water Management District as a whole. Mission: ■ Utilities Administration provides professional and technical management to oversee and ensure that the Utilities Department's short and long-term goals are met, and to make certain that our customers receive high quality utilities services while still maintaining cost. 5-6 UTILITIES ADMINISTRATION FISCAL YEAR 2012 - 2013 Organizational Chart 1 Utilities Director (1) I \ r -- Senior Senior Admin/ Admin. Technical Assistant (1) Assistant (1) \ J \ J 1 \ I \ I \ Water Wastewater Water Treatment Field Field Utilities Conservation Facilities Inspector (1) Coordinator Operations Operations (1) 5-7 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Utilities Administration Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-531 FUNCTION: WATER/WASTEWATER UTILITY DEPARTMENT: WATER/WASTEWATER MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 235,598 245,718 454,950 453,205 457,235 PERSONNEL CURRENT ADOPTED 5 5 OPERATING EXPENSES 225,780 182,349 210,659 263,535 203,710 CAPITAL OUTLAY 7,089 1,773 0 425,000 250,000 TRANSFERS OUT 192,519 39,688 174,146 0 0 TOTAL 660,986 469,528 839,755 1,141,740 910,945 MAJOR CHANGES OPERATING Professional Services for planning and modeling services, financial services, public notices, CUP Permit Compliance, and misc. services (decrease) (60,000) POWR Program (increase) 7,000 CAPITAL OUTLAY SR 50 widening - relocation of water and sewer mains 150,000 Arden Park South (8"- 16") 100,000 5-8 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Utilities Administration Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-531 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES , 1200 Regular Salaries 168,814 173,430 286,099 307,895 292,955 1400 Overtime Pay 2,034 2,170 22,780 19,900 17,060 2100 FICA Taxes 12,969 13,542 21,716 25,080 23,720 2200 Retirement Contribution 20,488 27,055 48,696 54,000 71,030 2300 Health Insurance 23,333 23,039 64,001 37,150 43,850 2301 Life Insurance 456 472 588 805 810 2302 DentalNision Insurance 991 1,051 1,571 1,750 1,750 2303 Accident/Disability Insurance 1,213 1,261 1,811 2,255 2,280 2400 Workers' Comp Insurance 5,300 3,698 7,688 1,870 3,780 • 2501 Unemployment Compensation 0 0 0 2,500 0 Total Personal Services 235,598 245,718 454,950 453,205 457,235 OPERATING EXPENSES 3101 Legal Expense 10,621 10,702 6,248 10,000 10,000 3128 Professional Service/Other 27,243 99,663 86,212 149,000 89,000 3400 Contractual Services 907 1,519 2,284 3,580 3,580 4000 Travel Expense 384 24 97 180 440 4005 POWR Program 37,899 24,809 44,115 28,500 35,500 4100 Telephone Expense 3,161 6,237 8,227 9,860 10,340 4200 Postage and Freight 2,297 3,015 2,644 4,000 4,100 4300 Electric Expense 3,571 4,675 4,719 5,800 4,800 4301 Water Expense 1,496 1,092 904 1,200 1,200 4400 Leasing Expense 2,464 2,464 2,464 4,100 2,600 4501 Auto Liability Insurance 209 183 190 225 225 4502 Multi-Peril Insurance 70,032 642 645 5,250 5,830 4602 Building Maintenance 0 263 367 500 500 5-9 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Utilities Administration Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-531 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED 4605 Vehicle Parts and Repairs 125 17 130 1,600 825 4606 Equip Maintenance Contracts 1,654 2,264 2,660 4,200 3,680 4902 Miscellaneous Expense 0 0 976 1,000 1,000 4909 Bad Debt Write Offs 39,480 6,653 24,644 0 0 5100 Office Supplies 2,701 2,065 1,384 2,000 2,000 5200 POL Supplies 1,002 1,695 3,006 4,765 5,350 5201 Uniforms 367 370 1,269 1,450 1,540 5202 Operating Supplies 9,889 6,945 8,296 7,500 5,500 5206 Employee Gift Certificate 1,750 1,750 1,650 1,750 1,700 5209 Electrical Supplies 0 0 0 1,000 500 f• 5216 Copying Expense 0 0 0 500 0 5224 Emergency Management 2,325 2,537 505 3,000 3,000 5230 Small Equipment 617 0 0 0 0 5235 Computer Equipment/Software 4,388 1,533 3,881 6,600 5,300 5401 Books/Subscriptions 218 230 957 3,350 1,750 5402 Professional Dues 198 198 378 725 850 5405 Training Expense 782 804 1,807 1,900 2,600 Total Operating Expenses 225,780 182,349 210,659 263,535 203,710 w CAPITAL OUTLAY wrimil 6302 Capital Improvements 0 0 0 425,000 250,000 7100 Principal 6,846 1,755 0 0 0 7200 Interest Expense 243 18 0 0 0 Total Capital Outlay 7,089 1,773 0 425,000 250,000 40 1 1 5-10 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Utilities Administration Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-531 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED TRANSFERS OUT 9000 Transfers Out 192,519 39,688 174,146 0 0 Total Transfers Out 192,519 39,688 174,146 0 0 Total Expenditures 660,986 469,528 839,755 1,141,740 910,945 5-11 Water Facilities W a �r -1-4,-.1 ___________ At 1, t Igry y'. f y _ ,,,,,,..,.,,e4-1;---, 1.3 ',- -. .... _M , , . : _ ../ ,. . . . yr A...- .. .., s UTILITIES WATER FACILITIES The Water Facilities sub-division operates and maintains the potable (drinking) water plants, treating an average of around 3.2 million gallons per day. Throughout the dry period (May and June), it is not uncommon to pump 3.45 million gallons per day. The water treatment plants have experienced a peak day of 5.874 million gallons. Additionally, the water facilities sub-division is responsible for ensuring that the water conveyed to Ocoee's customers maintains its quality and remains contaminant-free. To verify the water's quality, the sub-division takes 50 samples per month in various locations around the city and also performs approximately 80 backflow inspections. Ocoee's raw water comes from deep wells located at each of the two water treatment plants. The water is then aerated, disinfected through chlorination and also treated with fluoride to enhance dental health. The water is pumped into storage tanks and finally into the water system. Ocoee's water supply has consistently exceeded all regulatory required standards. Mission: ■ To provide Ocoee customers with drinking water that exceeds all regulatory requirements and is aesthetically pleasing both in appearance and taste. 5-12 WATER FACILITIES FISCAL YEAR 2012 - 2013 Organizational Chart i 1 Utilities Administration � J Treatment Facilities � I � Facilities Manager * I Chief Treatment Plant Operator (1) I Treatment Plant Operator (2) * Facilities Manager is budgeted in Wastewater Facilities 5-13 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Water Facilities Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-533 FUNCTION: WATER UTILITY DEPARTMENT: WATER/WASTEWATER MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 263,312 343,893 299,534 264,775 279,455 PERSONNEL CURRENT ADOPTED 3 3 OPERATING EXPENSES 469,935 423,805 426,396 531,945 592,385 CAPITAL OUTLAY 27,891 12,470 9,241 20,000 332,000 TRANSFERS OUT 804,240 990,514 1,104,139 777,025 1,113,760 TOTAL 1,565,378 1,770,682 1,839,310 1,593,745 2,317,600 MAJOR CHANGES OPERATING South Water Plant(painting building, piping, structure, and flooring) 12,500 Forest Oaks WP(painting bldg, piping, structure,flooring, and ground storage tanks) 12,500 Ground Storage Tank pressure/level transducers (4 @ $1,600) 6,400 Rehab equipment for 3 High Service Pumps (SWP#4,#5, FOWP#4) 10,500 Appurentances for Forest Oaks wells #1 and #2 9,000 Appurentances for High Service Pumps SWP#4 &#5, FOWP#4 13,500 5-14 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Water Facilities Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-533 CAPITAL OUTLAY Water Plants Repairs and Upgrades 20,000 South Water Plant Entrance Improvements 10,000 Forest Oaks - reroof building 7,000 Forest Oaks Phase 1 HSP#4 improvements 20,000 Forest Oaks isolation valve replacement 25,000 Water Plants SCADA instrumentation (replacement) 250,000 5-15 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Water Facilities Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-533 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION mi. ACTUAL ACTUAL ,ACTUAL BUDGET ADOPTED PERSONNEL SERVICES I. 1200 Regular Salaries 150,107 221,031 181,723 172,640 180,840 1400 Overtime Pay 14,545 14,270 20,474 11,740 11,740 2100 FICA Taxes 16,278 17,612 16,031 14,105 14,735 2200 Retirement Contribution 24,532 35,220 36,606 33,400 44,125 2300 Health Insurance 40,287 42,087 25,271 20,950 20,950 2301 Life Insurance 530 555 399 560 565 2302 Dental/Vision Insurance 1,413 1,401 1,135 1,050 1,050 2303 Accident/Disability Insurance 1,404 1,657 1,329 1,360 1,380 2400 Workers' Comp Insurance 9,950 9,768 9,766 1,970 4,070 0 2500 Unemployment Compensation 4,266 292 3,300 7,000 0 2501 Other Compensation 0 0 3,500 0 0 Total Personal Services 263,312 343,893 299,534 264,775 279,455 OPERATING EXPENSES 3200 Accounting and Auditing 6,310 6,510 6,760 6,750 6,750 3400 Contractual Services 35,145 4,224 8,504 23,620 26,120 4000 Travel Expense 0 298 6 1,750 2,250 4100 Telephone Expense 5,723 6,473 6,513 7,550 8,550 4200 Postage and Freight 284 520 0 400 400 4300 Electric Expense 246,754 229,746 236,311 265,000 250,000 4400 Leasing Expense 0 0 0 600 600 4501 Auto Liability Insurance 1,009 392 523 1,065 1,065 4502 Multi-Peril Insurance 8,048 17,125 17,658 18,955 21,080 4600 Water Sampling 13,940 13,542 11,156 15,660 15,660 • 4602 Building Maintenance 7,185 4,762 2,724 10,275 28,700 5-16 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Water Facilities Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-533 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ,ACTUAL BUDGET ADOPTED 4605 Vehicle Parts and Repairs 658 1,095 2,623 1,000 4,945 4606 Equip Maintenance Contracts 0 3,083 0 0 0 4663 Emergency Repairs 0 0 0 10,000 22,500 4902 Miscellaneous Expense 3,394 7,760 3,942 3,825 3,825 5200 POL Supplies 11,903 17,060 18,782 11,460 11,750 5201 Uniforms 1,912 j 1,015 848 1,290 1,290 5202 Operating Supplies 37,664 27,396 27,694 38,620 31,000 5208 Chemical Expense 76,330 70,023 70,936 86,600 86,600 5209 Electrical Supplies 0 1,429 5,796 5,000 14,000 5216 Copying Expense 0 0 0 200 200 0 5230 Small Equipment 9,504 10,294 2,964 14,300 21,000 5233 Line&System Appurtenances 0 0 1,590 2,000 24,500 5235 Computer Equipment/Software 64 0 0 0 3,000 5401 Books/Subscriptions 99 217 0 0 0 5402 Professional Dues 225 25 325 325 400 5405 Training Expense 780 710 525 2,700 3,200 7200 Interest Expense 3,004 106 216 3,000 3,000 Total Operating Expenses 469,935 423,805 426,396 531,945 592,385 CAPITAL OUTLAY 6302 Capital Improvements 22,385 6,965 9,241 20,000 332,000 7100 Principal 5,151 5,366 0 0 0 7200 Interest Expense 355 139 0 0 0 Total Capital Outlay 27,891 12,470 9,241 20,000 332,000 5-17 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Water Facilities Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-533 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL FACTUAL BUDGET =- ADOPTED TRANSFERS OUT AM 9000 Transfers Out 80,589 93,150 51,990 0 0 9100 Transfers Out- Debt Service 108,422 108,367 108,407 108,760 108,760 9101 Transfers Out-Administration 615,229 638,997 653,742 668,265 705,000 9104 Transfers Out-R&R 0 150,000 290,000 0 300,000 Total Transfers Out 804,240 990,514 1,104,139 777,025 1,113,760 Total Expenditures 1,565,378 1,770,682 1,839,310 1,593,745 2,317,600 • • 5-18 Field Operations r i 'iv:' .�. g, 11.,ry X f :.,,,,,r.., • 4 We •' �`3 �4. ' • ,. 4. i 4" •4 ••'!I. Z: ' 4‘ S .gyp M1 :.. . . y,„.:..,:11.., .... vr....ph„ ','P.,, . - • dia T • '; '. i „ ._r. 1 - _ • • '�1 t i .,t. .. �A • i ' r +TIM 4 f4..,.'- o,, .4.t _Ilk 11 A 1,„ ) ,,-----, q`� aC w�, d, Y \ 4 �1 ir , .......:d. .- • e .. ,' }_ , M•4 t •_ . "4 An... j �:;`' .•res Y Sy _ L UTILITIES WATER FIELD OPERATIONS The Water Field Operations sub-division is responsible for the operation and maintenance of the potable (drinking) water mains, line services, hydrants, and meters, in order to ensure a high quality water supply. The City of Ocoee's water system consists of approximately 130 miles of water mains, more than 2,800 valves, about 1 ,000 fire hydrants and over 13,000 water meters. The sub-division ensures this work by performing maintenance, repairs and new construction as needed. Mission: ■ To provide Ocoee customers with potable water service at an acceptable pressure and a sufficient quantity to meet their needs, and to provide quality service and support in a timely manner. 5-19 WATER FIELD OPERATIONS FISCAL YEAR 2012 - 2013 Organizational Chart Utilities Administration / l I i \ \ / Operations Utilities Utility Electrical Manager(1) Inspection Supervisor(1) Program Sr. Water Utility Service Utility Operations Worker(1) Compliance Inspector(1) � t � Crew Chief Crew Chief (Meter)(1) (Coll. &Dist.) (1) J r Utility Service Utility Service Equipment Heavy Worker(3) Worker(4) Operator(1) Equipment Operator(1) 5-20 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Water Field Operations Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-533.1 FUNCTION: WATER UTILITY DEPARTMENT: WATER/WASTEWATER MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 1,043,965 1,064,180 922,481 894,690 872,090 PERSONNEL CURRENT ADOPTED 16 15 OPERATING EXPENSES 316,947 285,603 380,613 513,035 501,650 CAPITAL OUTLAY 36,124 316,128 70,388 290,000 101,300 TRANSFERS OUT 150,000 237,656 2,500 2,950 2,960 TOTAL 1,547,036 1,903,567 1,375,982 1,700,675 1,478,000 MAJOR CHANGES PERSONNEL Transfer Utility Service Worker postion to Wastewater Facilities (42,010) CAPITAL OUTLAY Minor Water Lines (replacement & upgrades) 15,000 Fire Hydrants (new& replacement) 15,000 PickUp Truck(replacement) 13,800 Vac Master Vehicle (1/2 cost) (new) 57,500 5-21 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Water Field Operations Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-533.1 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL ,,_BUDGET ADOPTED PERSONNEL SERVICES 1200 Regular Salaries 617,261 627,580 564,092 574,070 542,785 1400 Overtime Pay 74,317 64,995 52,701 50,100 36,350 2100 FICA Taxes 46,531 50,743 45,911 47,750 44,310 2200 Retirement Contribution 82,130 103,598 103,987 106,540 132,685 2300 Health Insurance 165,320 175,829 120,483 96,100 91,350 2301 Life Insurance 1,367 1,619 1,246 1,655 1,590 2302 DentalNision Insurance 4,831 6,190 5,339 5,600 5,250 2303 Accident/Disability Insurance 4,087 4,897 4,203 4,415 4,205 2400 Workers' Comp Insurance 40,030 26,254 24,519 5,960 11,065 41. 2500 Unemployment Compensation 8,091 2,475 0 2,500 2,500 Total Personal Services 1,043,965 1,064,180 922,481 894,690 872,090 411111011111, OPERATING EXPENSES 3400 Contractual Services 18,147 18,087 20,546 26,000 33,480 4000 Travel Expense 300 646 2,017 1,700 4,500 4100 Telephone Expense 5,240 6,424 5,139 7,960 6,060 4200 Postage and Freight 171 376 192 1,000 1,000 4400 Leasing Expense 0 0 135 2,500 2,500 4501 Auto Liability Insurance 3,178 3,643 3,131 3,340 3,340 4502 Multi-Peril Insurance 8,048 29,028 28,890 32,080 35,840 4600 Water Sampling 160 580 910 2,000 2,000 4605 Vehicle Parts and Repairs 17,855 12,965 13,028 19,000 16,200 4606 Equip Maintenance Contracts 0 0 0 750 0 4663 Emergency Repairs 0 0 0 30,000 23,000 5200 POL Supplies 23,400 30,100 39,575 48,500 46,700 • 5201 Uniforms 6,166 5,966 4,950 6,625 6,625 5-22 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Water Field Operations Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-533.1 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET.. ADOPTED 5202 Operating Supplies 80,009 100,223 82,349 90,000 90,000 -t 5209 Electrical Supplies 0 214 141 250 250 5217 Water Meters 147,623 73,852 171,759 230,415 220,415 5230 Small Equipment 5,560 1,820 5,887 5,000 5,000 5235 Computer Equipment/Software 0 0 0 3,700 2,200 5401 Books/Subscriptions 0 106 169 830 80 5402 Professional Dues 160 175 100 285 460 5405 Training Expense 930 1,398 1,695 1,100 2,000 Total Operating Expenses 316,947 285,603 380,613 513,035 501,650 . 4., CAPITAL OUTLAY; 6302 Capital Improvements 5,355 293,323 15,000 255,000 30,000 6400 Equipment 23,890 6,100 0 35,000 57,500 6401 Vehicle 0 , 15,396 55,388 0 13,800 7100 Principal 6,686 1,296 0 0 0 7200 Interest Expense 193 13 0 0 0 Total Capital Outlay 36,124 316,128 70,388 290,000 101,300 TRANSFERS OUT ii ., 9000 Transfers Out 150,000 235,156 0 0 0 9101 Transfers Out-Administration 0 2,500 2,500 2,950 2,960 Total Transfers Out 150,000 237,656 2,500 2,950 2,960 Total Expenditures 1,547,036 1,903,567 1,375,982 1,700,675 1,478,000 • 5-23 Wastewater F acilities ,. ,,, ....„,,,, ,.,.: ..... ll .....— , . 4 J _ . . . _ p ...„,..7i. .,. :l'415—. ..:1::::'. '. :if,:ilift.:i'w)): :;«,, •',. . 1 ,. ,__,._i_ ._ !,i.ok lie, .illig . ' liiii $ . - is 1 , r � �f , } 7 - 1 ru _ A.. 7 Wer:: a.••ir _.y. -:--� UTILITIES WASTEWATER FACILITIES The Wastewater Facilities sub-division operates and maintains the wastewater facilities owned by the City of Ocoee and produces reclaimed water for irrigation. On an average day, the Wastewater Plant treats almost 1 .5 million gallons, which our customers take back at an average of 1 .032 million gallons in reclaimed water. The maximum amount of reclaimed water produced is 1 .916 million gallons per day. This reclaimed water is used to offset our pumping from the groundwater supply by providing an alternative water source for irrigating lawns, landscaping, right-of-ways, parks and the Forest Lake Golf Course. Mission: ■ To provide Ocoee customers with efficient wastewater treatment that exceeds all regulatory requirements, and to provide quality reclaimed water for public use to offset Ocoee's groundwater withdrawal. , t if:A 111714W". thrir 5-24 WASTEWATER FACILITIES FISCAL YEAR 2012 - 2013 Organizational Chart Utilities Administration Treatment Facilities J Facilities Manager (1) Treatment Plant Operator (3) Maintenance Worker (1) 5-25 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Wastewater Facilities Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-535 FUNCTION: WASTEWATER UTILITY DEPARTMENT: WATER/WASTEWATER MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 301,772 343,827 272,625 308,135 383,125 PERSONNEL CURRENT ADOPTED 4 5 OPERATING EXPENSES 874,178 734,849 759,325 919,670 919,470 CAPITAL OUTLAY 17,075 92,552 23,127 56,300 56,000 TRANSFERS OUT 1,041,673 1,418,598 1,562,919 1,879,090 1,701,295 TOTAL 2,234,698 2,589,826 2,617,996 3,163,195 3,059,890 MAJOR CHANGES PERSONNEL Transfer Utility Service Worker postion from Water Operations 42,010 (change title to Maintenance Worker) CAPITAL OUTLAY Wastewater Plant Repairs & Upgrades 20,000 Forest Lake Golf Course reclaimed isolation valve 30,000 Refrigerated Auto Sampler(replacement) 6,000 5-26 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Wastewater Facilities Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-535 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 1200 Regular Salaries 182,498 212,895 161,371 209,695 238,670 1400 Overtime Pay 28,347 i 28,513 27,298 13,200 13,200 2100 FICA Taxes 17,565 17,769 16,337 17,055 19,270 2200 Retirement Contribution 26,255 36,488 37,227 39,380 57,710 2300 Health Insurance 34,842 37,039 20,444 20,950 43,850 2301 Life Insurance 546 563 337 600 685 2302 DentalNision Insurance 1,380 1,401 1,106 1,400 1,750 2303 Accident/Disability Insurance 1,509 1,678 1,101 1,680 1,910 2400 Workers'Comp Insurance 8,309 7,481 7,397 1,675 3,580 r - . 2500 Unemployment Compensation 521 0 7 2,500 2,500 Total Personal Services 301,772 343,827 272,625 308,135 383,125 OPERATING EXPENSES 3128 Professional Service/Other 0 18,215 0 0 0 3200 Accounting and Auditing 7,640 7,590 8,210 8,000 8,000 3400 Contractual Services 332,645 170,545 131,416 224,770 175,770 4000 Travel Expense 554 501 0 2,290 2,610 4100 Telephone Expense 6,476 6,194 6,018 7,000 8,000 4200 Postage and Freight 191 878 0 300 300 4300 Electric Expense 259,843 267,442 278,584 312,000 300,000 4301 Water Expense 82,571 79,238 106,836 109,780 150,980 4400 Leasing Expense 0 0 0 500 500 4501 Auto Liability Insurance 126 110 0 140 140 4502 Multi-Peril Insurance 8,048 27,613 28,398 18,955 20,980 4600 Water Sampling 24,365 32,024 30,081 35,700 39,540 • 4601 Communications Repairs 0 0 0 5,000 0 5-27 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Wastewater Facilities Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-535 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 i, CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED 4602 Building Maintenance 752 3,667 867 10,000 2,500 4605 Vehicle Parts and Repairs 1,431 313 10 1,500 2,475 4663 Emergency Repairs 0 0 0 18,300 17,000 4902 Miscellaneous Expense 0 483 16 0 0 5200 POL Supplies 11,200 1,932 4,707 9,015 10,200 5201 Uniforms 971 703 1,129 1,815 2,195 5202 Operating Supplies _ 70,931 48,827 66,332 45,300 53,000 5205 Rental Equipment 0 0 0 2,750 0 5208 Chemical Expense 63,371 55,157 71,402 70,700 80,000 5209 Electrical Supplies 0 4,336 4,936 5,000 17,000 0 5216 Copying Expense 0 0 49 300 300 5230 Small Equipment 1,499 7,103 16,252 17,300 19,600 5233 Line&System Appurtenances 0 0 1,680 10,300 5,000 5235 Computer Equipment/Software 0 1,044 1,945 0 0 5401 Books/Subscriptions 198 326 57 150 400 5402 Professional Dues 598 178 300 705 580 5405 Training Expense 768 430 100 2,100 2,400 Total Operating Expenses 874,178 734,849 759,325 919,670 919,470 CAPITAL OUTLAY 6302 Capital Improvements 10,916 61,127 23,127 20,000 50,000 6400 Equipment 0 25,267 0 19,000 6,000 6401 Vehicle 0 0 0 17,300 0 7100 Principal 5,762 6,003 0 0 0 7200 Interest Expense 397 155 0 0 0 Total Capital Outlay 17,075 92,552 23,127 56,300 56,000 5-28 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Wastewater Facilities Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-535 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED TRANSFERS OUT _ 9000 Transfers Out 16,289 72,464 0 0 0 9100 Transfers Out-Debt Service 410,155 410,137 443,844 447,175 447,175 9101 Transfers Out-Administration 615,229 635,997 699,075 664,915 705,000 9104 Transfers Out- R& R 0 300,000 420,000 767,000 549,120 Total Transfers Out 1,041,673 1,418,598 1,562,919 1,879,090 1,701,295 Total Expenditures 2,234,698 2,589,826 ' 2,617,996 3,163,195 3,059,890 (b. 5-29 Wastewater Field Operations 411, 4 ill r , i ., a xw .. ....a -11 r"' �yY - r+ 1 r + ♦ 'n' /, si a A },r" ,.ti f UTILITIES WASTEWATER FIELD OPERATIONS The Wastewater Field Operations sub-division operates and maintains more than 57 lift stations, over 50 miles of gravity collection infrastructure, 12 miles of pressure force mains, and the proportional number of manholes and valves for properly controlling and monitoring the wastewater system. Wastewater is collected by a gravity system that conveys water to area pumping stations. These stations pump into regional stations and then ultimately to the City of Ocoee Wastewater Treatment Facility. Reclaimed water is conveyed to Ocoee customers through over eight miles of reclaimed water mains and lines. Ocoee currently has over 2,500 reclaimed water customers. The City has combined the two separate reclaimed water systems with the now complete CONSERV II Maguire Rd. interconnect, and now is working on a Maguire Road Storage Facility to extend service along Clarke Road to even more homes. Mission: ■ To provide Ocoee customers with efficient maintenance and operation of the wastewater system which exceeds all regulatory requirements, and provide reclaimed water in a timely manner and at a service level to meet the needs of our customers. 5-30 WASTEWATER OPERATIONS FISCAL YEAR 2012 - 2013 Organizational Chart Utilities Administration Wastewater Operations Electrical I I Operations Supervisor (1) Electrician (1) J Crew Chief(1) 1 Heavy Equipment Operator (1) Line Locator (1) 1 Lift Station Technician (1) J 5-31 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Wastewater Field Operations Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-535.1 FUNCTION: WASTEWATER UTILITY DEPARTMENT: WATER/WASTEWATER MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES Elli 419,850 419,531 365,520 374,005 396,290 PERSONNEL CURRENT ADOPTED 6 6 OPERATING EXPENSES 360,396 247,888 279,995 445,710 382,950 CAPITAL OUTLAY 78,092 25,229 117,959 1,905,000 129,500 t — TRANSFERS OUT 0 19,000 5,000 5,865 5,895 TOTAL 858,338 711,648 768,474 2,730,580 914,635 MAJOR CHANGES CAPITAL OUTLAY Sanitary Sewer Manhole Replacements 15,000 Centralized non SCADA alarm center for lift stations 22,000 6" Emergency Trash Pump (new) 35,000 Vac Master Vehicle (1/2 cost) (new) 57,500 5-32 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Wastewater Field Operations Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-535.1 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES mei 1200 Regular Salaries 271,316 262,756 188,644 218,900 226,840 1400 Overtime Pay 29,178 22,777 33,000 28,200 23,060 2100 FICA Taxes 18,600 20,362 18,056 18,905 19,125 2200 Retirement Contribution 28,443 42,026 42,459 43,580 57,255 2300 Health Insurance 51,977 54,928 70,452 55,300 62,000 2301 Life Insurance 605 673 495 645 655 2302 Dental/Vision Insurance 1,711 1,927 1,964 2,100 2,100 2303 Accident/Disability Insurance 1,763 2,004 1,615 1,755 1,755 2400 Workers'Comp Insurance 1 11,449 10,307 8,835 2,120 3,500 -i - • 2500 Unemployment Compensation 4,808 1 1,771 0 2,500 0 Total Personal Services 419,850 419,531 365,520 374,005 396,290 QPERATING EXPENSES 1111 3102 Engineering Expense 41,069 0 0 0 0 3128 Professional Service/Other 0 0 7,193 0 0 3400 Contractual Services 65,610 ; 19,700 29,742 49,140 58,240 4000 Travel Expense 300 785 750 1,250 2,800 4100 Telephone Expense 15,737 16,013 16,054 24,720 24,720 4200 Postage and Freight 0 0 121 1,000 1,000 4300 Electric Expense 70,662 60,926 54,739 77,100 70,000 4301 Water Expense 67 0 0 0 0 4400 Leasing Expense 0 0 565 2,500 2,500 4501 Auto Liability Insurance 6,103 5,264 5,257 6,410 6,410 4502 Multi-Peril Insurance 8,048 24,994 25,777 32,115 36,205 4600 Water Sampling 0 0 0 500 500 ID 5-33 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Wastewater Field Operations Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-535.1 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET_ ADOPTED 4605 Vehicle Parts and Repairs 7,451 22,681 18,945 28,000 20,600 4663 Emergency Repairs 0 0 0 35,000 29,000 4902 Miscellaneous Expense 7,250 3,000 250 3,000 3,000 5200 POL Supplies 11,874 20,059 14,798 27,100 25,600 5201 Uniforms 1,512 1,047 1,617 2,510 2,510 5202 Operating Supplies 38,432 46,084 50,930 45,000 45,000 5208 Chemical Expense 0 140 699 1,500 1,500 5209 Electrical Supplies 0 5,091 3,241 5,000 5,000 5217 Water Meters 80,168 19,218 35,036 35,000 20,000 5230 Small Equipment 4,457 2,253 13,829 34,300 13,000 41. 5233 Line&System Appurtenances 0 0 0 32,000 12,000 5235 Computer Equipment/Software 1,656 0 0 600 0 5401 Books/Subscriptions 0 53 0 180 180 5402 Professional Dues 0 0 102 285 285 5405 Training Expense 0 580 350 1,500 2,900 Total Operating Expenses 360,396 247,888 279,995 445,710 382,950 CAPITAL OUTLAY 6302 Capital Improvements 3,275 17,138 0 1,855,000 37,000 6400 Equipment 0 0 0 50,000 92,500 6401 Vehicle 49,477 0 109,868 0 0 7100 Principal 24,475 7,636 7,913 0 0 7200 Interest Expense 865 455 178 0 0 Total Capital Outlay 78,092 25,229 117,959 1,905,000 129,500 5-34 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Wastewater Field Operations Water/Wastewater Utility Fund Department Director: Charles Smith Account Number 401-535.1 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED TRANSFERS OUT 9000 Transfers Out 0 14,000 0 0 0 9101 Transfers Out-Administration 0 5,000 5,000 5,865 5,895 Total Transfers Out 0 19,000 5,000 5,865 5,895 Total Expenditures 858,338 711,648 768,474 2,730,580 914,635 • 111) 5-35 CITY OF OCOEE FISCAL YEAR 2012-2013 'r.- ANNUAL BUDGET REVENUE SUMMARY Fund: Solid Waste Utility Fund Fund Number: 402 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED Beginning Cash Balance 0 0 0 0 0 Charge for Services 2,727,279 2,746,524 2,706,250 2,737,510 2,767,735 Miscellaneous Revenue 6,126 39,508 104,570 104,958 44,425 Transfers In 0 0 0 0 0 Total Solid Waste Fund Revenues 2,733,405 2,786,032 2,810,820 2,842,468 2,812,160 6-1 SOLID WASTE UTILITY FUND REVENUES CHARGES FOR SERVICES MISCELLANEOUS REVENUE Charges for solid waste services within the city Revenues received from sources other than fees are reported in this category. Residential and taxes are reported as miscellaneous collection is provided by the City. All revenue. residential property owners within city limits are charged for solid waste services. Commercial businesses are provided service by a private company. 6-2 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET REVENUES Fund: Solid Waste Utility Fund Fund Number: 402 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED 300000 Beginning Cash Balance 0 0 0 0 0 Total 0 0 0 0 0 Charge for Services 343410 Solid Waste Fees 2,725,410 2,743,842 2,706,250 2,736,563 2,766,110 343411 Over 65 Sanitation Fee 0 (22) 0 22 0 343450 Other Solid Waste Charges 1,869 2,704 0 925 1,625 Total 2,727,279 2,746,524 2,706,250 2,737,510 2,767,735 411, Miscellaneous Revenue 360000 Miscellaneous Revenue 354 3,857 0 2,125 1,625 361100 Interest Earnings 5,772 5,329 4,570 2,833 2,800 364000 Gain/Loss on Disposition of Asset 0 27,858 0 0 0 364400 Surplus Equipment Sales 0 2,465 , 100,000 100,000 40,000 Total 6,126 39,508 104,570 104,958 44,425 Transfers In 381000 Transfers In 0 0 0 0 0 Total 0 0 0 0 0 Total Solid Waste Fund Revenues 2,733,405 2,786,032 2,810,820 2,842,468 2,812,160 6-3 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY SOLID WASTE UTILITY FUND SUMMARY EXPENDITURES FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 DIVISION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED 402 SOLID WASTE UTILITY FUND 534-10 Sanitation 2,778,664 2,589,031 2,754,226 2,810,820 2,812,160 Total Solid Waste Fund Expenditures 2,778,664 2,589,031 2,754,226 2,810,820 2,812,160 6-4 Sanitation s CITY Of 1011510 Q12, t r t PUBLIC WORKS SANITATION The Solid Waste Division is charged with the collection and disposal of all residential household garbage, yard waste, and recycling for the entire City, along with administering the commercial solid waste franchise agreement. Mission: ■ To provide safe, reliable, collection of residential household garbage, yard waste, and recycling. 6-5 SANITATION FISCAL YEAR 2012 - 2013 Organizational Chart Public Works Administration Operations Manager (.5) Administrative Assistant (1) Sanitation Supervisor (1) I 1 Sanitation Driver (12) 6-6 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Division: Sanitation Solid Waste Utility Fund Department Director: Stephen Krug Account Number 402-534.1 FUNCTION: SOLID WASTE DEPARTMENT: PUBLIC WORKS MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 851,629 833,769 901,320 817,810 853,790 PERSONNEL CURRENT ADOPTED 14 1/2 14 1/2 OPERATING EXPENSES 1,044,681 1,206,787 1,194,250 1,254,425 1,227,080 CAPITAL OUTLAY 552,097 150,396 64,586 159,470 210,660 TRANSFERS OUT 330,257 398,079 594,070 579,115 520,630 TOTAL 2,778,664 2,589,031 2,754,226 2,810,820 2,812,160 MAJOR CHANGES OPERATING Upgrade to new radio system (digital) 26,000 CAPITAL OUTLAY Side Load Garbage Truck(1) (replacement) (4 yr lease) 55,050 Rear Load Garbage Truck (Current Lease) 49,370 Side Load Garbage Truck(Current Lease) 106,240 6-7 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Sanitation Solid Waste Utility Fund Department Director: Stephen Krug Account Number 402-534.1 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION _;, ... ACTUAL ACTUAL ACTUAL BUDGET ADOPTED PERSONNEL SERVICES 1116 1200 Regular Salaries 470,843 479,795 505,084 512,585 506,965 1400 Overtime Pay 28,099 28,154 22,270 26,500 26,500 2100 FICA Taxes 35,488 37,041 38,571 41,240 40,815 2200 Retirement Contribution 63,298 77,657 89,819 92,895 122,220 2300 Health Insurance 161,214 143,090 167,164 115,775 115,775 2301 Life Insurance 1,308 1,278 1,154 1,445 1,445 2302 DentalNision Insurance 4,792 4,700 5,033 5,075 5,075 2303 Accident/Disability Insurance 3,734 3,771 3,772 4,010 4,010 2400 Workers' Comp Insurance 81,020 50,805 49,523 12,285 27,985 . 2500 Unemployment Compensation 1,833 7,478 4,530 6,000 3,000 2501 Other Compensation 0 0 14,400 0 0 Total Personal Services 851,629 833,769 901,320 817,810 853,790 OPERATING EXPENSES id 3101 Legal Expense 5,463 14,321 4,234 5,000 5,000 3128 Professional Service/Other 0 0 836 2,500 2,500 3200 Accounting and Auditing 5,200 5,400 6,000 6,000 6,000 3400 Contractual Services 87,639 75,551 63,359 65,000 65,000 4100 Telephone Expense 5,377 8,337 4,435 6,700 2,520 4200 Postage and Freight 72 0 25 0 0 4300 Electric Expense 1,729 1,844 1,698 2,500 2,500 4301 Water Expense 2,909 2,850 3,065 2,000 200 4501 Auto Liability Insurance 19,554 19,852 17,781 20,535 20,535 4502 Multi-Peril Insurance 499 316 709 1,995 1,995 4605 Vehicle Parts and Repairs 220,731 237,383 178,397 189,151 150,000 6-8 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Sanitation Solid Waste Utility Fund Department Director: Stephen Krug Account Number 402-534.1 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED 4606 Equip Maintenance Contracts 0 4,840 4,840 2,700 2,700 4663 Emergency Repairs 0 0 0 20,870 13,225 4902 Miscellaneous Expense 0 385 442 0 0 4909 Bad Debt Write Offs 1,105 119 5,299 0 0 5100 Office Supplies 563 98 193 800 800 5200 POL Supplies 110,773 121,575 162,283 187,000 190,000 5201 Uniforms 7,263 7,617 6,788 11,900 11,900 5202 Operating Supplies 22,155 68,425 50,037 49,300 49,300 5205 Rental Equipment 4,075 0 0 0 0 5206 Employee Gift Certificate 725 675 725 725 725 0 5230 Small Equipment 0 0 0 0 26,000 5235 Computer Equipment/Softwar= 0 0 0 2,849 0 5401 Books/Subscriptions 0 0 0 500 0 5402 Professional Dues 192 174 119 400 0 5405 Training Expense 15 0 0 0 180 5500 Sanitary Landfill 548,452 636,336 682,099 675,000 675,000 8200 Community Promotion 190 689 886 1,000 1,000 Total Operating Expenses 1,044,681 1,206,787 1,194,250 1,254,425 1,227,080 CAPITAL OUTLAY 6401 Vehicle 0 0 0 110,100 55,050 6405 Computer Equipment/Software 33,200 0 0 0 0 7100 Principal 499,594 147,626 62,196 46,515 149,350 7200 Interest Expense 19,303 2,770 2,390 2,855 6,260 Total Capital Outlay 552,097 150,396 64,586 159,470 210,660 CV 6-9 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES Division: Sanitation Solid Waste Utility Fund Department Director: Stephen Krug Account Number 402-534.1 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED TRANSFERS OUT 9100 Transfers Out 0 0 160,000 115,000 _ 50,000 9101 Transfers Out-Administration 330,257 398,079 434,070 464,115 470,630 Total Transfers Out 330,257 398,079 594,070 579,115 520,630 Total Expenditures 2,778,664 2,589,031 2,754,226 2,810,820 2,812,160 • 6-10 CITY OF OCOEE PERSONNEL ANNUAL BUDGET WORKBOOK FISCAL YEAR 2012-2013 FY 2012/13 FY 2010/11 FY 2011/12 Adopted Budget Budget Budget GENERAL FUND City Manager: City Manager 1 1 1 Assistant City Manager 1 1 1 Assistant to the City Manager 1 1 1 Executive Assistant 2 2 2 Total 5 5 5 City Clerk: City Clerk 1 1 1 Deputy City Clerk 1 1 1 Municipal Records Coordinator 1 1 1 Municipal Records Coordinator (P/T) 1 1 1 Total 4 4 4 Finance: Finance Director 1 1 1 Finance Manager 1 1 1 Chief Accountant 1 1 1 Accountant 1 1 1 Purchasing Agent 1 1 1 Accounting Technician 2 2 2 Accounting Assistant 1 1 1 Customer Service Supervisor 1 1 1 Customer Service Representative 3 3 3 Pension Plan Technician (P/T) 1 1 1 Total 13 13 13 Human Resources: Human Resources/ Risk Management Director 1 1 1 Human Resources Analyst 2 2 2 Human Resources Specialist 2 2 2 Total 5 5 5 Development Services - Planning: CRA Administrator 1 1 1 City Planner 1 1 1 Principal Planner 1 1 1 Development Review Coordinator 1 1 1 Senior Administrative Assistant 1 1 1 Planning Technician 1 1 1 Total 6 6 6 7-1 CITY OF OCOEE PERSONNEL ANNUAL BUDGET WORKBOOK FISCAL YEAR 2012-2013 FY 2012/13 FY 2010/11 FY 2011/12 Adopted Budget Budget Budget Public Works Administration: Public Works Director 1 1 1 Senior Administrative Assistant 1 1 1 Administrative Assistant 1 1 1 Total 3 3 3 Public Works - Maintenance Operations: Operations Manager 1 1 1 Tradesworker 3 3 3 Electrician 1 1 1 Custodian 3 3 3 Custodian (P/T) 1 1 1 Total 9 9 9 Support Services: Director/CIP Project Manager 0 0 1 GIS Coordinator 0 0 2 Senior Administrative Assistant 0 0 1 Total 0 0 4 No.. Community Relations: Community Relations Manager 1 1 1 Administrative Aide (P/T) 2 2 2 Total 3 3 3 Information Systems: Information Systems Manager 1 1 1 Systems Administrator 2 2 2 Total 3 3 3 Police: Police Chief 1 1 1 Deputy Police Chief 1 1 1 Lieutenant 4 4 4 Sergeant 9 9 9 Police Officer 65 65 65 Community Service Officer 2 2 2 Crime Analyst 1 1 1 Senior Administrative Assistant 2 2 2 Administrative Assistant 1 1 1 Evidence & Property Specialist 1 1 1 Records Supervisor 1 1 1 Records Technician 4 3 3 School Crossing Guard (P/T) 27 27 27 Total 119 118 118 7-2 CITY OF OCOEE PERSONNEL ANNUAL BUDGET WORKBOOK FISCAL YEAR 2012-2013 FY 2012/13 FY 2010/11 FY 2011/12 Adopted Budget Budget Budget Fire: Fire Chief 1 1 1 Deputy Fire Chief 1 1 1 Fire Inspector 2 2 2 Battalion Chief 3 3 3 Lieutenant Training / EMS Officer 1 1 1 Lieutenant/Paramedic 2 4 4 Lieutenant/EMT 7 8 8 Engineer/Paramedic 2 2 2 Engineer/EMT 7 7 7 Firefighter/Paramedic 15 15 15 Firefighter/EMT 9 6 6 Senior Administrative Assistant 1 1 1 Administrative Assistant 2 1 1 Code Enforcement Officers 4 4 3 Code Enforcement Officers (P/T) 0 0 1 Total 57 56 56 Development Services - Building: Building Official 1 1 1 Deputy Building Official/Chief Plans Examiner 1 1 1 Municipal Building Inspector 4 3 3 Zoning Inspector 1 1 1 Building/Permitting Supervisor 1 1 1 Plans Examiner/Inspector (P/T) 0 0 1 Permitting Technician 3 3 3 Total 11 10 11 Public Works - Streets Operation Operations Manager 0.5 0.5 0.5 Streets/Traffic Supervisor 1 1 1 Projects Coordinator 1 0 0 Equipment Operator 3 3 3 Traffic Sign Technician 1 1 1 Crew Chief(Landscaping) 1 2 1 Maintenance Worker (Landscaping) 4 4 4 Maintenance Worker 2 1 1 Total 13.5 12.5 11.5 Public Works - Fleet Maintenance: Operations Manager 0.5 0.5 0.5 Chief Fleet Mechanic 1 0 0 Fleet Mechanic 3 3 3 Heavy Equipment Mechanic 1 1 1 Administrative Assistant 1 1 1 Total 6.5 5.5 5.5 7-3 CITY OF OCOEE PERSONNEL ANNUAL BUDGET WORKBOOK FISCAL YEAR 2012-2013 FY 2012/13 FY 2010/11 FY 2011/12 Adopted Budget Budget Budget Engineering / Inspections: City Engineer 1 1 1 Director/CIP Project Manager 1 1 0 Engineer 1 1 1 GIS Coordinator 2 2 0 Utility Inspector 1 1 1 Senior Administrative Assistant 1 1 0 Total 7 7 3 Parks & Recreation - Recreation: Parks & Recreation Director 0.5 0.5 0.5 Operations Manager 1.5 1 1 Senior Administrative Assistant 0.5 0.5 0.5 Recreation Coordinator 1 1 1 Parks Service Worker 1 1 1 Recreation Leader 6 6 6 Head Lifeguard (P/T) (Seasonal) 1 0 0 Lifeguard (P/T) (Seasonal) 6 9 9 Pool Attendant(P/T) (Seasonal) 2 0 0 Recreation Aide (P/T) 11 11 11 Park Ranger(P/T) 1 1 1 Administrative Aide 0 0 1 Administrative Aide (P/T) 1 1 0 Recreation Aide (P/T) (Seasonal) 12 12 12 Total 44.5 44 44 Parks & Recreation - Parks Maintenance: Parks & Recreation Director 0.5 0.5 0.5 Operations Manager 0.5 1 1 Senior Administrative Assistant 0.5 0.5 0.5 Parks Supervisor 1 0 0 Crew Chief 1 1 1 Parks Service Worker 12 12 12 Total 15.5 15 15 TOTAL GENERAL FUND 325 319 319 7-4 CITY OF OCOEE PERSONNEL ANNUAL BUDGET WORKBOOK FISCAL YEAR 2012-2013 FY 2012/13 FY 2010/11 FY 2011/12 Adopted Budget Budget Budget STORMWATER FUND Public Works - Stormwater Operating: Operations Manager 0.5 0.5 0.5 Equipment Operator 2 2 3 Heavy Equipment Operator 1 1 1 NPDES Stormwater Coordinator 1 1 1 Maintenance Worker 1 1 1 Total 5.5 5.5 6.5 TOTAL STORMWATER FUND 5.5 5.5 6.5 7-5 CITY OF OCOEE PERSONNEL ANNUAL BUDGET WORKBOOK FISCAL YEAR 2012-2013 FY 2012/13 FY 2010/11 FY 2011/12 Adopted Budget Budget Budget WATER/WASTEWATER FUND Utilities - Administration: Utilities Director 1 1 1 Senior Administrative Assistant 1 1 1 Admin/Technical Assistant 1 1 1 Water Conservation Coordinator 1 1 1 Utility Inspector 1 1 1 Total 5 5 5 Utilities - Water Facilities: Chief Water Treatment Plant Operator 1 1 1 Treatment Plant Operator 2 2 2 Total 3 3 3 Utilities - Water Field Operations: Operations Manager 1 1 1 Crew Chief 2 2 2 Heavy Equipment Operator 1 1 1 Equipment Operator 2 1 1 Utility Compliance Inspector 1 1 1 Utility Electrical Supervisor 1 1 1 Utility Service Worker 8 9 8 Total 16 16 15 Utilities - Wastewater Facilities: Facilities Manager 1 1 1 Maintenance Worker 0 0 1 Treatment Plant Operator 3 3 3 Total 4 4 5 Utilities - Wastewater Field Operations: Utilities Electrician 1 0 0 Electrician 0 1 1 Operations Supervisor 1 1 1 Utilities Line Locator 1 1 1 Crew Chief 1 1 1 Lift Station Technician 1 1 1 Heavy Equipment Operator 1 1 1 Total 6 6 6 TOTAL WATER/WASTEWATER FUND 34 34 34 7-6 CITY OF OCOEE PERSONNEL ANNUAL BUDGET WORKBOOK FISCAL YEAR 2012-2013 FY 2012/13 FY 2010/11 FY 2011/12 Adopted Budget Budget Budget SOLID WASTE FUND Public Works - Solid Waste: Operations Manager 0.5 0.5 0.5 Sanitation Supervisor 1 1 1 Sanitation Driver 12 12 12 Administrative Assistant 1 1 1 Total 14.5 14.5 14.5 TOTAL SOLID WASTE FUND 14.5 14.5 14.5 TOTAL ALL FUNDS 379 373 374 7-7 CITY OF OCOEE CAPITAL OUTLAY ANNUAL BUDGET WORKBOOK FISCAL YEAR 2012-2013 516-00 General Government 6405-Computer Equipment Server replacement- OcoeeComml 23,000 Server replacement- OcoeePublic3 23,000 46,000 7100-Principal $ 575,000 7200-Interest $425,000 Police Station (Loan) 255,000 Property @ A D Mims & Clarke Rd (Loan) 305,000 Crown Point Property (Loan) 440,000 1,000,000 Department Totals $1,046,000 519-00 Maintenance Operations 6401-Vehicle Delivery Van (2) (replacements) 36,600 Department Totals $36,600 521-00 Police 6400-Equipment Digital Portable Radio's (4 @ $6,000 each) 24,000 Flash Cam (new) 6,000 Mobile Data Extraction equipment/software 8,500 38,500 Police Vehicles (3 @ $26,666 each 6401-Vehicles equipped) (replacements) 80,000 7100-Principal $ 18,930 7200-Interest $ 160 Police Vehicles (Current Lease) 19,090 Department Totals $137,590 8-1 CITY OF OCOEE CAPITAL OUTLAY ANNUAL BUDGET WORKBOOK FISCAL YEAR 2012-2013 522-00 Fire 7100-Principal $ 22,375 Lifepaks (Current Lease) 24,070 7200-Interest $ 1,695 Department Totals $24,070 541-10 Streets / Traffic Miscellaneous Road Paving - (Forest Oaks Subdivision - N Hager Dr, N Rich Dr, Prairie Lake Dr west of Rich Dr, S Rich Dr, Withers Ct, N Ison Ln, S Hager Dr, Ison Ln) (Sawmill Subdivision - Canyon Trail Ln, Cross Cut Ct, 6300-Paving Improvements Hornlake Cir) 240,000 SR 438 (Silver Star Rd) at Ocoee Hills Rd 6302-Capital Improvements upgrade traffic signals to mast arms 45,000 7100-Principal $ 15,110 Wood Chipper (Current Lease) 10,285 7200-Interest $ 470 Pick-up Trucks (Current Lease) 5,295 15,580 Department Totals $300,580 8-2 CITY OF OCOEE CAPITAL OUTLAY ANNUAL BUDGET WORKBOOK FISCAL YEAR 2012-2013 572-00 Recreation 6302-Capital Improvements 'son Center Improvements (Grant-HUD) 148,800 Community Center- construst event center to replace existing community center 1,172,500 1,321,300 6401-Vehicles PickUp Truck (replacement) 13,800 7100-Principal $ 12,505 7200-Interest $ 905 Bus (Current Lease) 13,410 Department Totals $1,348,510 572-10 Park Maintenance 6400-Equipment Utility Cart (replacement) 17,000 Aerator(replacement) 6,000 Security Camera for Parks (new) 6,000 29,000 Department Totals 29,000 General Fund Total 2,922,350 8-3 CITY OF OCOEE CAPITAL OUTLAY ANNUAL BUDGET FISCAL YEAR 2012-2013 Stormwater Fund 538-20 Stormwater Operations 6302-Capital Improvements Bluford Ave and Orlando Ave Intersection Improvements 956,200 Wekiva River Basin Projects 250,000 Small Projects 250,000 1,456,200 6400-Equipment Root Rake (new) 11,000 Bush Hog (new) 6,500 Camera System (new) 6,000 23,500 6401-Vehicle PickUp Truck(2) (replacements) 40,000 Sweeper Truck (new) 195,000 235,000 Department Totals $1,714,700 Stormwater Fund Total $1,714,700 8-4 CITY OF OCOEE CAPITAL OUTLAY ANNUAL BUDGET WORKBOOK FISCAL YEAR 2012-2013 Water/Wastewater Fund 531-00 Utility Administration SR 50 Widening (relocation of water and 6302-Capital Improvements sewer mains) 150,000 Arden Park South (8" - 16") 100,000 250,000 Department Totals $250,000 533-00 Water Facilities 6302-Capital Improvements Water Plants Repairs and Upgrades 20,000 South Water Plant Entrance Improvements 10,000 Forest Oaks - Reroof Building 7,000 Forest Oaks Phase 1 HSP#4 improvements 20,000 Forest Oaks isolation valve replacement 25,000 Water Plants SCADA instrumentation (replacement) 250,000 332,000 Department Totals 332,000 533-10 Water Field Operations Minor Water Line Replacements and 6302-Capital Improvements Upgrades 15,000 Fire Hydrants - New and Replacements 15,000 30,000 6400-Equipment Vac Master vehicle (new) (1/2 cost) 57,500 6401-Vehicle PickUp Truck (replacement) 13,800 Department Totals $101,300 8-5 CITY OF OCOEE CAPITAL OUTLAY ANNUAL BUDGET WORKBOOK FISCAL YEAR 2012-2013 535-00 Wastewater Facilities 6302-Capital Improvements Wastewater Plant Repairs and Upgrades 20,000 Forest Lakes Golf Course reclaimed isolation valve 30,000 50,000 6400-Equipment Refrigerated Auto Sampler(replacement) 6,000 Department Totals 56,000 535-10 Wastewater Field Operations 6302-Capital Improvements Sanitary Sewer Manhole Replacements 15,000 Centralized non SCADA alarm center for lift stations 22,000 37,000 6400-Equipment Vac Master vehicle (new) (1/2 cost) 57,500 6" Emergency Trash Pump (new) 35,000 92,500 Department Totals $129,500 Water/Wastewater Fund Total $868,800 8-6 CITY OF OCOEE CAPITAL OUTLAY ANNUAL BUDGET WORKBOOK FISCAL YEAR 2012-2013 Solid Waste Fund 534-10 Solid Waste Side Load Garbage Truck (4 yr lease) 6401-Vehicle (replacements) 55,050 7100-Principal $149,350 Side Load Garbage Truck (Current Lease) 106,240 7200-Interest $ 6,260 Rear Load Garbage Trucks (Current Lease) 49,370 155,610 Department Totals $210,660 Solid Waste Fund Total $210,660 8-7 CITY OF OCOEE CAPITAL OUTLAY ANNUAL BUDGET WORKBOOK FISCAL YEAR 2012-2013 110 - Recreation Impact Fund Rogers Property- recreation facility development (softball tournament-level complex) (a portion of the funding comes from a reallocation of$300,000 from 572-00-6204 - Parks Improvements Vignetti softball field project) 700,000 Community Center-construst event center to replace existing community 572-00-6302 - Capital Improvements center 577,500 Department Totals $1,277,500 Recreation Impact Fund Total $1,277,500 404 - Water Capital Fund Water Line Upsizes associated with 533-00-6302 -Capital Improvements development 40,000 Department Totals $40,000 Water Capital Fund Total $40,000 405 - Wastewater Capital Fund Sewer and Reclaim Line Upsizes 535-00-6302 - Capital Improvements associated with development 40,000 Department Totals $40,000 Nastewater Capital Fund Total $40,000 8-8 0) y in- :_i y c C CL ` J = = J ) c ° N Q Q Q = Q Q N Q Q N ci, LLy 3 3 N o o }N}I69 tri M `w Q T .0 10 O O co, `) iri d Nto co SII a` i9 40 10 O O O O Iy N N O^ ONa } f9 69 CON E lL 43 _ O O O O O II O NI M N LOA O ci' ti } 69 t9 69 N z li a E. a) E O O O O O O Ov O to 100 n er M A a a1 N E9 f� _. d9 O1 a) OCC r> o0 0 $g $ o 0 0 0 0 0 0 0 COCe p ao 0 0 0 0 0 CO O Z 10 M Q 10 N. 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E � S B1 ] kI j8 ) § - ,/ cc | - _ ma ■ ;C° ® 7 o � ■ 3) k � f—§ $ � —to 0 k $—§ ��k�k�/ k� a > o = SEG 20 ® o ° � ° k O. k 2 3 \\ J J 2 m 2 0 1 .1- )< Road Impact Fund • • .• • - 11"4041111141$140 lb •Aw .• „ •- • - •-•-• -0•••••• -•"•"-' _ . • • - • -- MVP', 14111110.- ROAD IMPACT FUND This fund is used to collect and expend the Road Impact Fee. The Road Impact fee insures that new development pays a fair share of anticipated cost needed for City road system improvements. Any person who applies for the issuance of a building permit for a new building shall be required to pay a road impact fee. This fee can be used for the purpose of planning, acquisition, expansion and development of improvements to the road system, including but not limited to: ■ Corridor studies and environmental assessments ■ Design and construction plan preparation ■ Right-of-way acquisition, including legal fees ■ The construction of new through lanes ■ The construction of new turn lanes ■ The construction of new bridges ■ The construction of new drainage facilities in conjunction with new road construction ■ The purchase and installation of new traffic signalization ■ The construction of new curbs, medians and shoulders ■ Relocating utilities to accommodate new road construction ■ The payment of debt service incurred for completion of the above-listed use of funds 10-1 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET REVENUES Fund: Road Impact Fund Fund Number: 106 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED 300000 Beginning Cash Balance 550,340 0 670,000 670,000 690,340 Total 550,340 0 670,000 r 670,000 690,340 Miscellaneous Revenue 360000 Miscellaneous Revenue 0 0 0 0 0 361100 Interest Earnings 60,955 18,318 37,000 14,000 11,330 363241 Road Impact Fees 1,013,311 728,535 1,013,525 468,796 1,006,430 364200 Sale of Land 0 0 0 0 0 Total 1,074,266 746,854 1,050,525 482,796 1,017,760 Fund Transfers 381000 Transfers In 0 0 0 0 0 'total 0 0 0 0 0 Total Road Impact Fund Revenues 1,624,606 1 746,854 1,720,525 1,152,796 1,708,100 10-2 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Road Impact Fund Fund Number 106 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED OPERATING EXPENSES 218,909 164,526 116,170 50,000 25,000 CAPITAL OUTLAY 1,133,160 1,086,399 182,670 0 350,000 TRANSFERS OUT 1,328,923 1,333,577 1,336,797 1,670,525 1,333,100 TOTAL 2,680,992 2,584,502 1,635,637 1,720,525 1,708,100 CAPITAL OUTLAY Maine St-extension (Maguire Rd - Bluford Ave) *** 350,000 (***spending for this project is contingent on collection of budgeted impact fees***) TRANSFERS OUT Administration 63,475 Debt Service 1,269,625 10-3 Fire Impact Fund , . ...... . .,... .. ..., .,.. . . . , p., . . , ., ... ,,,,.. ,. ., . ... :„.... . Z.,•• ...,- 4.,' • ,..).-.. , ',T.isgi, •- • • . ...- .....4.,. 't•.:Ill. 't* • J. I ' ;.1 - • • • -,it:e '' CZT' •-sv,••• , . < . .. •--...:4,-<_ '''' '.'''- . ! .... 40.,‘, , .. ,0- .- 'I'''. 1 ., .4. .-, . „A .. _ ., - .. ',.-!.',. - . . ...... ,, ... .,v,... . .. ,-,..::-:,-.. .'..1;1`40,•-..,,-.;'- •--f: ....',..,,. :-.,.; ,,,,..tait.k.•'-, . . . - r. , •••.•;•"1,11*,:',',-- ,• -,•' ... . - • ..r . ,• • •,:•'`,..-).''''-', ''. :' •''' '''-.r.'e.- '... : ... . . ., . . , . ...„. . . ,. „A.." .,,,,,i, .......,,,. l. .:..-\),-..--., _ 4 ..',-,`,;.:, '0 0--, ,,,,)".,4,,-...;•:-..;..- ;7 ' . ..'i _Ai%'..1$, , ,' ''''''• ''.' .". -, . . --:- , 4 r?.. -1. ''' "4., .,.' ;' • ..: . . ilit4: 11W [ '''I''''.:".:. :JP..:%1 .'...,414.••'''' .. , :, :- •. ......7. .1: 1".7::;;;':... ...: 41.III6' - : ''''' • -.-1".. -•:.:.-_ '." . ,,-.;sti&I. .‘'-'1dbia..". :',.:--. • A - .- - ' 11-r 11 'i 4 ailly.: 7:;".. ..".• -.Allit4 ''' ....... -A-... \.5.„ , ..,;, 4•-'1 , ji, -„, •/..._... 1,7„...„..... 1p , ,,, 1 .._•,,,--) -- ::::- --- - , .- • - .. :.-._ ,.. .......„,.. ...,....„(,„..1.5,#;), ... .. _ ---_ OCOEE r-, r tict—STATION No.25 '._ - . . • ' .' - • . . - 563 S.BLUFORD AVLIAJE • . , . . ' ' . • • • . — GB..*4 ' .—' •'-•,* . . - -- * . , , ' •'i• • ..410011 • • -. 1M44. , . .. . 1# ' • ' . ....- ' . , (16, FIRE IMPACT FUND This fund is used to collect and expend the Fire Impact Fee. The Fire Impact fee ensures that new development pays a fair share of the anticipated costs of equipment and facilities to provide fire protection. It is collected prior to the issuance of a building permit for the construction of any structure to be used for a residential or non-residential dwelling. This fee shall not be used to maintain or repair existing facilities or equipment. 10-4 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET REVENUES Fund: Fire Impact Fund Fund Number: 107 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED 300000 Beginning Cash Balance 396,890 404,000 300,000 300,000 113,000 Total 396,890 j 404,000 j 300,000 300,000 113,000 Miscellaneous Revenue 330100 Windermere Fire Protection 12,265 12,265 12,265 12,265 12,630 361100 Interest Earnings 2,274 1,255 1,000 900 820 363301 Fire Impact Fees- Residential 130,380 124,972 116,185 95,647 137,370 363307 Fire Impact Fees-Commercial 26,270 25,129 41,685 16,485 19,980 Total 171,189 163,620 171,135 125,297 + 170,800 Fund Transfers 381000 Transfers In 0 0 0 0 j 0 Total 0 0 0 0 0 Total Fire Impact Fund Revenues 568,079 567,620 471,135 425,297 283,800 10-5 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Fire Impact Fund Fund Number 107 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED OPERATING EXPENSES 0 0 0 0 0 CAPITAL OUTLAY 83,168 0 0 0 0 TRANSFERS OUT 267,000 267,000 267,000 471,135 283,800 TOTAL 350,168 267,000 267,000 471,135 283,800 TRANSFERS OUT Debt Service 227,500 Reserves 56,300 10-6 Police Impact Fund • • • • . t1 f •• - 0 p CE �• enc. (fir.. .' l7 < ted '' s t sir, POLICE IMPACT FUND This fund is used to collect and expend the Police Impact Fee. The Police Impact fee ensures that new development pays a fair share of the anticipated costs of equipment and facilities to provide police protection. It is collected prior to the issuance of a building permit for the construction of any structure to be used for a residential or non-residential dwelling. This fee shall not be used to maintain or repair existing facilities or equipment. 10-7 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET REVENUES Fund: Police Impact Fund Fund Number: 108 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED 300000 Beginning Cash Balance 96,100 43,100 106,640 106,640 0 Total 96,100 43,100 106,640 106,640 0 Miscellaneous Revenue 360000 Miscellaneous Revenue 0 0 0 0 0 361100 Interest Earnings 839 388 250 132 115 363305 Police Impact Fees- Residential 103,214 104,820 93,805 { 81,361 115,080 363306 Police Impact Fees-Commercial 17,998 10,918 22,780 6,360 10,735 Total 122,051 116,126 116,835 87,852 125,930 Fund Transfers 1 381000 Transfers In 0 0 0 0 0 Total 0 0 0 0 0 Total Police Impact Fund Revenues 218,151 159,226 223,475 194,492 125,930 10-8 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Police Impact Fund Fund Number 108 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED OPERATING EXPENSES 0 0 0 0 0 CAPITAL OUTLAY 145,594 195,778 191,586 200,000 60,000 TRANSFERS OUT 213,516 0 0 23,475 65,930 TOTAL 359,110 195,778 191,586 223,475 125,930 CAPITAL OUTLAY Principal & Interest payments for new station 60,000 TRANSFERS OUT Reserves 65,930 10-9 Recreation Impact Fund ,, .,...„ _ ad1100 CITY OF ° CO 4 .., , JIM BEECH RECREATION CENTE I RECREATION PARK IMPACT FUND This fund is used to collect and expend the Recreation Park Impact Fee. The Recreation Park Impact fee supports the expansion of recreational parks facilities. It is collected prior to the issuance of a building permit for the construction of any structure to be used for a dwelling unit. This fee can be used for the planning, acquisition, expansion and development of improvements to the City's recreational system, as well as off- site improvements to recreational facilities. This fee cannot be used to maintain or repair existing recreational facilities. 10-10 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET REVENUES Fund: Recreation Impact Fund Fund Number: 110 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED 300000 Beginning Cash Balance 568,330 400,000 700,000 700,000 1,128,275 1_ Total 568,330 400,000 700,000 700,000 1,128,275 Miscellaneous Revenue 360000 Miscellaneous Revenue 200,000 0 0 0 0 361100 Interest Earnings 10,933 7,070 3,335 3,533 3,115 363100 Recreation Impact Fees 258,960 248,720 255,810 1 234,645 336,110 Total 469,893 255,790 259,145 238,178 339,225 r Fund Transfers (00 381000 Transfers In 0 0 0 0 0 Total0 0 0 0 0 Total Recreation Impact Fund Revenues 1,038,223 655,790 959,145 938,178 1,467,500 10-11 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Recreation Impact Fund Fund Number 110 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED OPERATING EXPENSES 56,329 4,468 0 0 0 CAPITAL OUTLAY 332,419 2,021,592 115,371 625,000 1,422,500 TRANSFERS OUT 50,000 50,000 50,000 334,145 45,000 TOTAL 438,748 2,076,060 165,371 959,145 1,467,500 CAPITAL OUTLAY Community Center- New Event Center to replace existing center 577,500 Recreation Facility development(Rogers Property) (a portion of the funding comes from a reallocation of$300,000 from Vignetti softball field project) 700,000 TRANSFERS OUT Debt Service 45,000 10-12 Water Capital Fund 4,7•37,,-7,-: -r*aw. ,� e � o�; .;t4‘1,.,, X a�;? + � + .p `at-meq a j '* ` tis �,* *' 4 #` - sr k ", '',''a; , f s4 - i 1..t,� c"' a t" kid¢ y ,'s `gi 'l r ,, x _ i r f ..-.44,..,,_.� ' as �°' .t3 y f,,p-i,;, ,. ;. ) .. s.. 6'6'1:1 Of' 's �'t„,t4. ,. r t 6• 1 .-,alt r• n., ?• "7 i.a ,._.y jtiF PY LrP,t: ty + T.E "1 d. a..3 �' 4 II” 2 :k.' s� 4' ,i4d rq ' i,f �4k‘ s 1, C R III •, • • ^a. .1. s L.3 `10 j :Gil!,SII . w ,, �,. 1 \\ i L WATER CAPITAL FUND PROGRAM In order to facilitate increasing demands upon the City's Water system, fees are charged to new property development. These fees are used to offset the portion of demand to reserved capacity for the property's utilization. These fees are placed in a collective fund that provides the means for any additions, improvements or costs that the system will incur as a result of demand increases. The amount of each fee is based on Equivalent Residential Units (ERU). 10-13 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET REVENUES Fund: Water Capital Fund Fund Number: 404 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED 300000 Beginning Cash Balance 855,645 672,000 932,000 932,000 600,000 Total 855,645 672,000 932,000 932,000 600,000 Miscellaneous Revenue 343320 'Water Capital Charges 96,127 53,945 43,300 14,500 23,750 361100 Interest Earnings 3,009 2,658 1 4,775 2,138 2,150 Total 99,136 56,603 48,075 16,638 25,900 Fund Transfers 381000 Transfers In 0 0 0 0 0 iNe Total 0 0 0 0 0 Total Water Capital Fund Revenues 954,781 728,603 980,075 948,638 625,900 10-14 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Water Capital Fund Fund Number 404 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED OPERATING EXPENSES 0 0 756 0 0 CAPITAL OUTLAY 0 0 0 40,000 40,000 TRANSFERS OUT 197,376 207,600 197,441 940,075 585,900 TOTAL 197,376 207,600 198,197 980,075 625,900 CAPITAL OUTLAY Water Line Upsizes associated with development 40,000 TRANSFERS OUT Debt Service 200,000 Reserves 385,900 10-15 Wastew a er Capital ., ..,, „...,,,,,.,....,.,.. .„., ,, _ .,. . ...., ,,,,.c,„,„..,,,..:.,: . C C) ( F , $" t. _ f q '� t , -••2 ., _.� If, ` • _. s WASTEWATER CAPITAL FUND In order to facilitate the increasing demands upon the City's Wastewater system, fees are charged to new property development. These fees are used to offset the portion of demand to reserved capacity for the property's utilization. These fees are placed in a collective fund that provides the means for any additions, improvements or costs that the system will incur as a result of demand increases. The amount of each fee is based on Equivalent Residential Units (ERU). 10-16 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET REVENUES Fund: Wastewater Capital Fund Fund Number: 405 REVENUE FY 09-10 FY 10-11 FY 11-12 FY 11-12 FY 12-13 DESCRIPTION ACTUAL ACTUAL BUDGETED PROJECTED ADOPTED 300000 Beginning Cash Balance 1,208,190 668,000 1,290,000 1,290,000 795,000 Total 1,208,190 668,000 1,290,000 1,290,000 795,000 Miscellaneous Revenue 343520 Wastewater Capital Charges 223,772 79,812 67,630 31,750 38,000 360000 Miscellaneous Revenues 0 0 0 0 0 361100 Interest Earnings 46,595 18,927 18,925 9,000 9,250 Total 270,367 98,739 86,555 40,750 47,250 Fund Transfers 381000 Transfers In 0 0 0 0 0 1 Total 0 0 0 0 0 Total Wastewater Capital Fund Revenues 1,478,557 766,739 1,376,555 1,330,750 842,250 10-17 CITY OF OCOEE FISCAL YEAR 2012-2013 ANNUAL BUDGET EXPENDITURES SUMMARY Wastewater Capital Fund Fund Number 405 MAJOR FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET ADOPTED OPERATING EXPENSES 306,924 0 54,690 0 0 CAPITAL OUTLAY 0 0 0 40,000 40,000 TRANSFERS OUT 716,369 738,095 682,562 1,336,555 802,250 TOTAL 1,023,293 738,095 737,252 1,376,555 842,250 CAPITAL OUTLAY Sewer/Reclaimed Line Upsizes associated with development 40,000 TRANSFERS OUT Debt Service 690,000 Reserves 112,250 10-18