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HomeMy WebLinkAbout09-06-2012 CITY OF OCOEE MINUTES OF HUMAN RELATIONS /DIVERSITY BOARD REGULAR MEETING HELD SEPTEMBER 6, 2012 CALL TO ORDER Chairman Maxwell called the meeting to order at 7:04 p.m. in the Commission Chambers of City Hall, 150 North Lakeshore Drive, Ms. Boudokhane gave the invocation and Member Pierce led the Pledge of Allegiance. The clerk called roll and determined there was a quorum present. PRESENT: Chairman Maxwell, Vice- Chairwoman Hopkins, Member Cornell, Member Turner, Member Zacarro, Member Del Valle, Member Dawkins, Member King, Member Calloway, Member Pierce, Member Persad, and Member Joseph ALSO PRESENT: Recording Clerk Williams ABSENT: Member(s) Curry, and Tiwari were absent unexcused. BUSINESS FOR DISCUSSION WELCOME OF NEW MEMBER(S) Chairman Maxwell welcomed new Members Persad and Calloway. Both gave a brief personal history about themselves and their interest in serving on the board. APPROVAL OF MINUTES June 7,2012 July 12, 2012 August 2, 2012 Member Joseph seconded Member Cornell moved to accept the minutes as written for June 7, 2012, July 12, 2012 and August 2, 2012. Motion carried unanimously. TREASURER'S REPORT Member Cornell stated there were no monetary changes for the month of September; however she did make changes to the report format to include vendor and type of service, vendor donations and type of donation (cash, gift card, etc...) and sponsorship. Chairman Maxwell presented to the board checks he received for sponsorship of the MLK, Jr, Event and Celebration from various sources. Chairman Maxwell advised the board that at the last budget meeting the commissioners unanimously decided to continue funding the current events hosted by the board and not take on any new events. He advised the commission did state that due to budgetary restraints, the pre -event reception held for MLK, Jr. Event and Celebration may be an item in which the board can cut cost. Chairman Maxwell stated the reception is an opportunity for the community to meet and greet the speaker and planning for such will continue with the 2013 MLK, Jr. Event and Celebration preliminary process. FIESTA DE COLORES Member Joseph thanked the board and Liaison Wright for all the assistance they have contributed to the planning of this event. Human Relations Diversity Board Minutes September 6, 2012 Page 2 of 3 Member Joseph asked for board members to help with the pick -up of donations and purchase of miscellaneous items needed for the event. Member Joseph asked the board to review the event program and make suggestions. Chairman Maxwell will do the welcome in English and Member Del Valle will do the welcome in Spanish. Chairman Maxwell inquired of the board their feeling on including the flags of other Latin countries. Vice - Chairwoman Hopkins stated they used the national database, and they should continue to follow the national guidelines of recognized countries. Member Cornell seconded by Member Pierce, moved to approve the event program as written. Motion carried unanimously. Chairman Maxwell asked if the pinatas will be done by age group. Vice - Chairwoman Hopkins asked if two pinatas will be done in each time slot. Member Cornell inquired if the expense is too great to do two pinatas in each time slot. Member Joseph will purchase and allocate two pinatas for each time slot. Member Dawkins inquired about what time board members need to arrive for the event and for those without a board shirt, what color they should wear. Vice - Chairwoman Hopkins advised the board shirts are a light tan and suggested color similar as well as close -toe shoes. The board collectively decided for members to arrive at 8:30 a.m. Further discussion ensued regarding miscellaneous items needed, assignment of board volunteers, pick -up of donations and distribution of fliers to the local schools. Chairman Maxwell asked if anyone had reached out to USA Dance Group that contacted Liaison Wright and volunteered to be in the program. The board discussed a time for them to perform and incorporated them into the program. Chairman Maxwell will contact USA Dance Group on Friday, September 7, 2012 to confirm their participation in the program. Vice - Chairwoman Hopkins suggested scheduling their performance shortly before the dance competition, and using them to solicit audience participation. Board discussion ensued regarding sponsors and their inclusion on the program and banner recognition. Member Joseph stated currently they have 38 organizations that will be represented at the event, 10 food vendors, and 25 raffle items and have collected $1,500 cash donations. Ms. Boudokane asked how the raffle tickets will be distributed. Member Joseph explained how the raffle tickets will be distributed and any cost if any. She also stated that two of the vendors will be holding a raffle at their booth. Human Relations Diversity Board Minutes September 6, 2012 Page 3 of 3 MLK, JR. UNTITY PARADE AND CELEBRATION Chairman Maxwell asked that this item be tabled until October, 2012. NEXT AGENDA - October 4, 2012 MLK Event and Celebration Preliminary Planning Fiesta de Colores - Debrief Diwali Festival of Lights - Member Tiwari New Brochure - Chairman Maxwell ADA Awareness - Member Dawkins Black History Month Essay Contest Preliminary Planning Attendance - Recording Clerk Williams QUESTIONS /COMMENTS J Chairman Maxwell thanked Member Joseph for her fantastic planning of Fiesta de Colores. Vice - Chairwoman Hopkins asked the board to excuse her tardiness; it was her daughter's 16th birthday. Advised the board if they knew of any students interested in volunteer work, let her know and she will organize their participation. No comments from any other board members. ADJOURN Adjourned at 8:38 p.m. 7 ' •-• ,V.7X, irm Tisha Williams, Recording Clerk William Maxwell, Cha a