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Home My WebLink About12-18-12 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida December 18, 2012 6:45 P.M. Christmas Parade Trophies — Ocoee Lions Club 7:15 P.M. AGENDA REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Presentation of 2012 Ocoee Tennis Players of the Year - Jack Vinson Presentation of Ocoee Firefighter of the Quarter to Fire Inspector Shawn Sorenson - CACOFD Chairperson Wilsen C. COMMENTS FROM CITIZENS /PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held December 4, 2012. (City Clerk Eikenberry) 2. Approval for Renewal of West Orange Narcotics Task Force Agreement. (Police Chief Brown) The current West Orange Narcotics Task Force Agreement with the Orange County Sheriff's Office and the Winter Garden Police Department expires December 31, 2012. The new agreement shall take effect on January 1, 2013 and shall continue in full force and effect through December 31, 2016. Other than the dates, this is the same agreement previously reviewed by the City Attorney and approved by the City Commission in 2009. City Commission Regular December 18, 2012 3. Approval of Renewal of Combined Operational Assistance and Voluntary Cooperation Mutual Aid Agreement with the Orange County Sheriffs Office. (Police Chief Brown) Per Florida State Statutes Chapter 23, law enforcement agencies within the state of Florida may enter into mutual aid agreements with one another. The current Combined Operational Assistance and Voluntary Cooperation Mutual Aid Agreement between the City of Ocoee Police Department and the Orange County Sheriffs Office expires December 31, 2012. The new agreement shall take effect on January 1, 2013 and shall continue in full force and effect through December 31, 2016. Other than the dates, the clarification of three accepted asset forfeiture issues not covered in the previous agreement, and an address change for the Ocoee Police Department, this is the same agreement previously reviewed by the City Attorney and approved by the City Commission in 2009. 4. Approval of Renewal of Municipal Inter -local Voluntary Cooperation Mutual Aid Agreement with Orange County Police Departments. (Police Chief Brown) Per Florida State Statutes Chapter 23, law enforcement agencies within the state of Florida may enter into mutual aid agreements with one another. The current Municipal Inter -local Voluntary Cooperation Mutual Aid Agreement between the City of Ocoee Police Department and law enforcement agencies of the Cities of Apopka, Belle Isle, Eatonville. Edgewood, Maitland, Orlando, Winter Garden and Winter Park; the Towns of Oakland and Windermere, and the University of Central Florida and Florida Agricultural and Mechanical University expires December 31, 2012. The new agreement shall take effect on January 1, 2013, and shall continue in full force and effect through December 31, 2016. Other than the dates, this agreement is the same as the one previously reviewed by the City Attorney and approved by the City Commission in 2009. 5. Approval of Renewal of School Resource Officer Agreement with Orange County Public Schools. (Police Chief Brown) The Ocoee Police Department provides one (1) DARE officer to five (5) elementary schools, one (1) School Resource Officer to one (1) middle school, and two (2) School Resource Officers to one (1) high school, all of which are located within the city limits of Ocoee. An annual agreement between the City and the School Board of Orange County is required in order for the Police Department to understand its officers' responsibilities and for the City to be reimbursed by the School Board of Orange County for a portion of the officers' salaries. This agreement is effective from July 1, 2012 to June 30, 2013. This is the same agreement previously reviewed by the City Attorney and approved by the City Commission for 2011 -2012. 6. Approval of Renewal of Radio Services Agreement with Motorola, Inc. (Police Chief Brown) In November 1995, the Honorable Mayor and Board of City Commissioners authorized the purchase of the Motorola 800 MHz Radio system, which is still being utilized by the City in conjunction with Orange County's radio system. Also purchased with the radio system was a service maintenance agreement. The agreement is required for equipment that is no longer under factory warranty. Included in the agreement is all covered radio equipment currently owned by the City of Ocoee with the exception of the radio equipment purchased by the City for the Fire Department. The most recent agreement expired as of September 30, 2012. The proposed agreement takes effect October 1, 2012, and runs through September 30, 2013. The cost of the service agreement for the next 12 months is $17,735.31 (payable in monthly payments). The cost of last year's agreement was $15,178.44. Some pieces of equipment are no longer covered by warranty and some items are still covered by the original factory warranty. $54,000.00 is allocated in the FY 2012 -2013 budget for Equipment Maintenance Contracts. Currently there are approximately 126 items (portable radios, mobile radios, and consolettes covered under the Motorola maintenance contract). Other than dates, the costs involved, and some equipment covered, this is the same agreement previously reviewed by the City Attorney and approved by the City Commission for 2011 -2012. Page 2 City Commission Regular December 18, 2012 7. Approval of Police Digital Portable Radio Purchase. (Police Chief Brown) The FY 2012/2013 budget provided up to $24,000 for the purchase of four (4) Motorola APX 7000 digital portable radios and related accessories. In order to maintain compatibility and interoperability with Motorola radios currently utilized by the Orange County radio users group, Motorola radios must be purchased. Motorola is the sole source provider for these radios and offers only the State of Florida contract pricing of $5,474.40 per radio and related accessories. These radios will also be compliant with pending Federal mandates. 8. Approval of 2012/2013 Budgeted Sanitation Side Arm Demonstrator Garbage Truck Purchase. (Public Works Director Krug) The City traditionally purchases vehicles and equipment through bids from the Florida Sheriffs Association's annual contract. Public Works has researched pricing throughout the State and has found the Florida Sheriffs Association continues to provide the lowest competitively bid pricing. The Sanitation Division budget includes the replacement of a side loading garbage truck. Following the demonstration of a Kann Manufacturing Corp. automated side arm loader, where a factory representative accompanied a Team Member as the garbage truck was put through its paces on an entire day's route, the City was offered a discounted price to purchase the demonstration unit. The discounted price of $180,000.00 includes factory refurbishing and painting the truck in the standard City colors. The quote for the same vehicle on the Florida Sheriffs Assoc. contract is $229,233.00. This provides a $49,233.00 savings to the City's Sanitation Division. Public Works recommends Commission approval of this purchase offer on the Kann Manufacturing Corp. demonstrator unit to take advantage of the savings over the Florida Sheriffs Association annual contract published pricing. A side arm sanitation truck in our existing fleet will be declared surplus and auctioned following delivery of the new truck. The Finance Department will secure four (4) year financing of the approved total cost. 9. Approval of Purchase of Fire Department Structural & Wildfire Protective Clothing. (Fire Chief McNeil) The FY 2012/2013 budget provided $20,203 in account 4400 for the lease /purchase of 42 sets each of structural and wildfire protective clothing. An additional $11,995 was approved in account 5204 Protective Clothing. The Fire Department has the opportunity to piggyback off Lake County Contract #12 -0806H with Fisher Safety for the purchase of Morning Pride structural coats and pants, as well as Tecgen wildfire coats and pants at a total cost of $92,190. With the attached quote there is also the opportunity to actually receive a 35% discount on the Tecgen gear as opposed to the 20% discount available through the Lake County contract. This additional discount is due to the purchase of both structural and wildfire gear together, as well as the manufacturers desire to get the Tecgen product into our area. This purchase will not have a negative impact on the current FY 20012/2013 budget. If approved, the lease purchase of the requested protective clothing will be combined by the Finance Department with other City lease purchases over a four -year period to create and annual cost that falls well within our current lease payment and protective clothing budget. G. SECOND READING OF ORDINANCES — PUBLIC HEARINGS 10. Second Reading of Ordinance for Wild (216 1st Street). (Advertised in the Orlando Sentinel on Thursday, December 6, 2012, and Thursday, December 13, 2012). (Principal Planner Fabre) The subject property is located on the west side of 1 st Street and approximately 900 feet south of Silver Star Road (SR 438) intersection. The subject parcel has one existing Single - Family Residence. The Applicant has requested annexation into the City limits mainly for potable water connection. a. Annexation Ordinance b. Rezoning Ordinance (Rezoning to R -1A) Page 3 City Commission Regular December 18, 2012 11. Second Reading of Ordinance for Capital Improvements Element – Amendment to Capital Improvement Program Table. (Advertised in the Orlando Sentinel on Thursday, December 6, 2012). (Principal Planner Fabre) The Capital Improvement Element (CIE) of the City of Ocoee Comprehensive Plan is a requirement of Chapter 163, Florida Statutes (FS) and enables implementation of the Plan goals, objectives, and policies needing capital funding for a 5 -20 year planning horizon. Each year, the table section of the CIE will be updated to ensure that the adopted list of capital projects in the CIE matches the City's newly adopted fiscal year budget and approved five year Capital Improvements Program (CIP). The CIE does not propose any new projects not previously reviewed and approved by the Commission. 12. Second Reading of Ordinance for Reduction of Impact Fees – Extension until January 1, 2014. (Advertised in the Orlando Sentinel on Thursday, December 6, 2012). (City Planner Rumer) The City passed economic incentives for new construction earlier this year that are by ordinance set to expire in January 2013. The incentives included reducing impact fees for police, fire, recreational park, and transportation. Other incentives included the deferral of transportation impact fee payments until Certificate of Occupancy, and the waiving of the fire plan review fee, which is 1 /2 of one percent of the cost of construction. With the economic conditions still in the state of flux as they were with the original passage of the economic incentives, and to remain consistent with surrounding local government agencies, staff is proposing to extend all but one of the incentives for one additional year. Staff is not proposing to extend the waiving of the fire plan review fee which will reinstate the fee. 13. Second Reading of Ordinance to Amend Section 173 -56 of the City Code Regarding Adoption of a Cross - Connection Control Manual and Repealing Article VIII, Regulation of Sewer Usage, by the Adoption of a Sewer and Industrial Pretreatment Use Manual. (Advertised in the Orlando Sentinel on Sunday, December 9, 2012). (Utilities Director Smith) The City last updated a Cross - Connection Control Manual in June 1990, and last updated the City Code of Ordinances' Article VIII, Regulation of Sewer Usage, in June 1994. The proposed ordinance will update both the Cross - Connection Control Manual; and remove the regulation of sewer usage currently in the City Code of Ordinances and replace those provisions with the "Sewer and Industrial Pretreatment Use Manual ". The new ordinance also provides that future manual revisions can be by adopted by City Commission - approved resolution. H. PUBLIC HEARINGS 14. Approval of Resolution for Uniform Method of Collecting Non -Ad Valorem Assessments. (Advertised in the Orlando Sentinel on November 19 & 26, 2012, and December 3, 10, & 17, 2012). (Assistant City Manager Shadrix) In September, the City Commission approved retaining Government Services Group, Inc. (GSG) to update the City's tax roll information in order to use the uniform collection method for any special assessments in the year 2013. The Resolution of Intent is required for consideration of fees, and intends to use the uniform method of collecting non -ad valorem assessments authorized in section 197.3632, Florida Statutes, as amended, for collecting non -ad valorem assessments for the cost of providing fire services, stormwater services, street lighting services and /or neighborhood improvement services. Approval of the resolution is necessary to authorize use of the uniform collection method in the upcoming year, but does not bind the Commission to assign fees other than zero. Due to recent history of homeowners' associations falling into arrears with payment for items like street lighting, this method could also prove to be a tool that would allow such circumstances to be avoided in the future along with the inevitable assistance from the City in resolving such matters. Page 4 - — City Commission Regular December 18, 2012 I. REGULAR AGENDA 15. Approval of Resolution to Set Fees and Fines for the Abandoned Property Registry Ordinance. (Police Chief Brown) The City Commission of the City of Ocoee adopted Ordinance 2012 -17 on November 6, 2012, creating the "Abandoned Property Ordinance." The ordinance provides for fees to register abandoned properties with the City of Ocoee and fines for failure to register such properties that are within the city limits of Ocoee. The fees and fines are to be set by resolution. Staff recommends the fee for registration to be set at $200.00 and the fine for failure to register abandoned property to be set at $500.00. J. STAFF ACTION ITEMS K. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. — — — Page 5