HomeMy WebLinkAboutItem #09 Purchase of Fire Department Structural & Wildfire Protective Clothing She center of Good 4,
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AGENDA ITEM COVER SHEET
Meeting Date: December 18, 2012
Item # 9
iewed By:
Contact Name: Fire Chief Pete McNeil Department Director: Pete McN it
Contact Number: 407 - 905 -3140 City Manager: Robert Frank
Subject: Purchase of Fire Department Structural & Wildfire Protective Clothing
Background Summary:
The FY 2012/2013 budget provided $20,203 in account 4400 for the lease /purchase of 42 sets each of
structural and wildfire protective clothing. An additional $11,995 was approved in account 5204 Protective
Clothing.
Currently, Ocoee Firefighters are outfitted with four different types of structural gear at various stages of age.
Additionally, they do not have any wildfire protective clothing or a back -up set of structural protective clothing.
Approval of this requested purchase will outfit all Firefighters, Engineers and Lieutenants in new state of the art
protective structural and the lighter weight wildfire protective clothing. The addition of the new structural
protective clothing will assure that all personnel have the best protection available today as well as allowing
them to use their current clothing as back -ups when their first line clothing is down for cleansing and
decontamination processes. In addition, the current gear will be used for training which will greatly reduce the
wear and damage that results from training operations. The addition of light weight wildfire protective clothing
will reduce the chances of heat related injuries and illnesses while fighting wildfires. The use of thick heavy
structural clothing while fighting wildfires puts a great deal of body heat related stress on Firefighters.
The Fire Department has the opportunity to piggyback off Lake County Contract #12 -0806H with Fisher Safety
for the purchase of both Morning Pride structural coats and pants, as well as Tecgen wildfire coats and pants at
a total cost of $92,190. With the attached quote there is also the opportunity to actually receive a 35% discount
on the Tecgen gear as opposed to the 20% discount available through the Lake County contract. This
additional discount is due to the purchase of both structural and wildfire gear together, as well as the
manufacturers desire to get the Tecgen product into our area.
Issue:
Should the Honorable Mayor and Board of City Commissioners authorize the purchase of 42 sets of Morning
Pride and Tecgen protective coats and pants at a cost of $92,190?
Recommendations:
It is respectfully recommended that the Honorable Mayor and Board of City Commissioner authorize the
purchase of 42 sets of Morning Pride and Tecgen protective coats and pants at a cost of $92,190.
1
Attachments:
Fisher Safety Invoice Quote for Morning Pride and Tecgen protective coats and pants
Lake County Florida Contract #12 -0806H (relevant pages to piggyback purchase)
Financial Impact:
This purchase will not have a negative impact on the current FY 20012/2013 budget. If approved, the lease
purchase of the requested protective clothing will be combined by the Finance Department with other City lease
purchases to create and annual cost that falls well within our current lease payment and protective clothing
budget.
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by N/A
2
Fisher Fire and Emergency Services
Fisher Safety 3970 Johns Creek Court Suite 500
Suwanee, GA 30024
Re and Y Services Phone: (407) 758-2183
Christina. soinelli(t$thermofisher.com
QUOTATION
(Quote good thru Feb 1, 2013)
Person Quoted: Corey Bowles Date: December 11, 2012
ACCT #:
Company Name: Ocoee Fire Dept Phone: 407.760.8423
Address: 563 S Bluford Ave Fax:
City and State: Ocoee, FL 34761
Quoted By: Christina Spinelli
FOB: Origin
QTY Part # DESCRIPTION LIST PRICE CONTRACT PRICE VOLUME DISCOUNT OCOEE PRICE EXT. PRICE
42 FLOCOE000083 LT0 -641G Morning Pride Bunker Coat $ 2,348.75 $1,103.91 573.02 $1,030.89 $ 43297.38
Ocoee
42 FLOCAE00084 LT0- 4lG Morning Pride Bunker Pants $ 1,746.14 $820.89 $56.58 5764.11 $ 32,092,62
Ocoee 51,795.00
42 small-3XL Tecgen Black Tecgen BLACK Coat $ 374.00 5243.10 $40.00 5203.10 $ 8,530.20
Ocoee I
42 small -3XL Tecgen Black Tecgen BLACK Pants $ 338,31 5219.90 523.00 5198.90 $ 8269.80
Ocoee $463,00 5400.00
Lake Coarrty Contract $ 92,190,00
120806 -H
LAKE COUNTY
1- L0Et1DA
CONTRACT NO. 12 -0806H
For Fire Equipment and Supplies
LAKE COUNTY, FLORIDA, a political subdivision of the state of Florida, its successors and assigns through
its Board of County Commissioners (hereinafter "County") does hereby accept, with noted modifications, if
any, the Bid of Fisher Scientific Company, LLC (hereinafter "Contractor") to supply Fire Equipment and
Supplies to the County pursuant to County Proposal Number 12-0806 (hereinafter "iTf "), - closing dated
March 21, 2012 and Contractor's March 20, 2012 ITB response thereto with all County ITB provisions
governing.
Special Clauses:
Public Records
All electronic files, audio and/or video recordings, and all papers pertaining to any activity performed by
the CONTRACTOR for or an behalf of the COUNTY shall be the property of the COUNTY and will be
turned over to the COUNTY upon request. In accordance with Chapter 1 19, Florida Statutes, each file
and all papers pertaining to any activities performed for or on behalf of the COUNTY are public records
available for inspection by any person even if the file or paper resides in the CONTRACTOR's office or
facility. The CONTRACTOR shall maintain the files and papers for not less than three (3) complete
calendar years after the project has been completed or terminated, or in accordance with any grant
requirements, whichever is longer. Prior to the close out of the Contract, the CONTRACTOR shall
appoint a records custodian to handle any records request and provide the custodian's name and
telephone number(s) to the COUNTY.
Prohibition against Contingent Fees
The CONTRACTOR warrants that they have not employed or retained any company or person, other
than a bona fide employee working solely for the CONTRACTOR to solicit or secure this Contract and
that they have not paid or agreed to pay any person, company, corporation, individual, or firm, other
than a bona fide employee working solely for the CONTRACTOR, any fee, commission, percentage, gift
or other consideration contingent upon or resulting from the award or making of this Contract.
This Contract shall be binding upon and shall inure to the benefit of each of the parties and of their
respective successors and permitted assigns.
This Contract may not be amended, released, discharged, rescinded or abandoned, except by a written
instrument duly executed by each of the parties hereto.
The failure of any party hereto at any time to enforce any of the provisions of this Contract will in no way
constitute or be construed as a waiver of such provision or of any other provision hereof, nor in any way
affect the validity of, or the right thereafter to enforce, each and every provision of this Contract.
During the term of this Contract the CONTRACTOR assures the COUNTY that it is in compliance with
Title VIi of the 1964 Civil Rights Act, as amended, and the Florida Civil Rights Act of 1992, in that the
CONTRACTOR does not on the grounds of race, color, national origin, religion, sex, age, disability or
marital status, discrimination in any form or manner against the CONTRACTOR employees or
applicants for employment. The CONTRACTOR understands and agrees that this Contract is
conditioned upon the veracity of this statement of assurance,
A copy of the Contractor's signed Proposal Is attached hereto and incorporated herein, thus making it a part
of this Contract except that any items not awarded have been struck through. The attachments noted below
(if any) are attached hereto and are also made a part of this Contract,
Attachments: N/A
No financial obligation shall accrue against the County until Contractor shall make delivery pursuant to order
of the County Procurement Services Director.
The County's Procurement Services Director shall be the sole judge as to the fact of the fulfillment of this
Contract, and upon any breach thereof, shall, at his or her option, declare this contract terminated, and for
any Toss or damage by reason of such breach, whether this Contract is terminated or not; said Contractor
and their surety for any required bond shall be liable.
This Contract is effective from June 12 1012 through June 30 2013 except the County reserves the right
to terminate this Contract immediately for cause and/or lack of Funds and with thirty (30) day written notice
for the convenience of the County. This Contract provides for four (4) one (1) year renewals at Lake
County's sole option at the terms noted in the Proposal.
Any and all modifications to this Contract must be in writing signed by the County's Procurement Services
Director.
LAKE COUNTY, FLORIDA
B 4 . - 4-z- " 4:twL -1
Sen or ontracting ricer
Date: '46 /2 *?�J /2-.-
41
Distribution: Original -Bid File
Copy - Contractor
Copy - Public Safety
'Earning Community Confidence t hough Excellence in Service'
Office of Procurement Services 315 W. Main, Suite 416 P.O. Box 7800
Tavares, Florida 32778 -7800 Ph (352) 343-9839 Fax (352) 3439473
SECTION 4 - PRICING/ CERTIFICATIONS/ SLCNATURES 1'1'l3 Number: 12 -0806
Have you supplied the required Catalogs and List Price Sheets? YLS . NO
87. MILWAUKEE ST R A P
Discount from current price list `Y.
�'- Price List N. Date of Price I.isl
Warranty'`_,, .
Stocking Distributor'?._ Yes _ _ No ,, --''
Lead time: _,
l lourly rate for repair and service..$'' ``• _ (per hour)
lvtinimum order (if any) $-' , -,,
Handling fee it ,Jess than ntinimtun order S ~ ` --.
1 S ° �;
Name/Telephone/Cell/Beeper oft Emergency Contact ...,„.
_ ,
__ `
Have you supplied the required Catalogs and List Price Sheets? YRS NO
RR. MORAN (FLASH)
„
Discount from current price list % ✓ °'`
" f
'Priee,.( Nn. Date of Price List ' y
Warranty ���_
~
Stocking Distributor? '
_ No
Lead time: . '
fr .,`
Hourly rate tar repair an selvicc $ _ - (er hour)
Minimum order 'tatty) $
llandlin .f c if less than minimum orders -'.-..
NacfielTcicpltonefCel l/Recper of Emergency Contact
H;cve Ynu supplied the required Celebes and List Price Sheets? YI S NO
i 9k 1 89. MORNING PKIL71t b 4 1){pne .,! 41 1j 4N4r ,r► - r
\ t,� Miscount from current price list _ 3 .3 %
PC Price f,lst No. _ /t.+ [late of Price List 3 -1 `f
2.-.
V 61
SECTION 4 — PRICING/ CERTIFICATIONS/ SIGNATURES ITH Number 12-0806
_
... i _ i . '
.. I .-.
w arran t y J 1 i ( 1 .1 . its ..:, , _,
/
Stocking Distributor? Yes V No__
*49:‘1:i Lead time: i 0'1 t 1 "1)
X Hourly rate for repair anti service $
(per hour)
Y O t
.Mininuint order Of any) $
(i/ ---
liandling fee if less than minimum order S - -
Naine/Telephone/Cell/Beeper of Ihnergency Contact
1)1 iijii,e .._,)i)0 k.' 1/1 ( 7 .' c' 1/ ( IP 2- /.5 ,2j 3
Have you supplied the required Catalogs and List Price Sheets? V YS ._ NO
90. MSA
Discount from current price list ,c.: 2.) % 1/? )/ .0%1 k..'e .; I .',
Price List No. /1///q i - f. i
Date of Price T.ist . ,...q) ,, /
/
Warranty 1 /1.1 '.. Y
Stocking Distributor? Yes 1.' No
Lead time: 7- 111 - )r.?.:7 ( j
__..... ,
Hourly rate for repair and service $ -- (per bow)
Minimum order (ifatty) $ _—
Handling fee if less than minimum order
Natoctl'elephone/CelT/Recper of Emergency Contact
'
( i , i , . , / 1, .- t',4) c i f 5
4 Q
/ J.) e 1 t:'?,.:Y/ J . . i f .
Have. you supplied the required Catalogs and 1 .it Price Shuts'? /-. YES NO
91. NATALE (CIRCLE I))
Discount from current price list %
..,,
Price List No. ,, Date of Price List
_...
...,, .
Warranty , , ,.
Stocking Distributor? Yes 2 ,.. Nn
Lead time: ...1,.._
limey rate ter repair and service S --.._ (per hour)
62
SECTION 4 — PRICING/ CERTIFICATIONS/ SIGNATURES 1113 Number; 12-MUM
Additional Sheet
(-} .tc
Discount from current price list 2 "
Price T.ist No i\A jA 4 1-1
Date of Price List k t•.)
Warranty () 4
Stocking Distributor*? Yes V No
Lead time: ".) ( )
Hourly rate for repair and service S (per hour)
Minimum order (if any) $
Handling fee if less than minimum order
NatnetrelephonefeellfB Cep cr of Emergency Contact
.}
4.1 b )')
Have vou supplied the required Cataloas and List Price Sheets? V YES NO
Manufacturer: 7 ,
-.)
Discount from current price list
Price List No. 11,-)1 4- D ate of Price List
C
4/(ifileol i Warranty
Stocking Distributor? Ye No
s
Lead thne: _
hourly rate for repair and scMce $ (per hour)
.N1iniintim order (if any) S
Handling fee if less than minimum order $
!Name/Telephone/Cell/Beeper of 1 Contact
•
1 e - /
A
;
Have you supplied the required Catalogs and List
90
SECTION 4 — PRICING! CERTIFICATIONS/ SIGNATURES 1113 Number: 12 -0806
By Signing this Bid the Bidder Attests and Certifies that:
• It satisfies all legal requirements (as an entity) to do business with the County.
• The undersigned vendor acknowledges that award of a contract may be contingent upon a determination by the
County that the vendor has the capacity and capability to sw essfelly pw•forat the contract.
• The bidder hereby certifies that it understands all requirements of this solicitation, and that the undersigned
individual is duly authorized to execute this bid document and any contract(s) and/or other transactions required
by award of this solicitation.
Certification Regarding Acceptance of County Electronic Payable Process
Vendor will accept payment using the County's VISA - based electronic payment system: ❑ Yes D No
Purchasing Agreements with Other Government Agencies
'Phis section is optional and will not af'f'ect contract award, If Lalm. County awarded you the proposed contract,
would you sell under the same terms and conditions, for the same price, to other governmental agencies in the State
of Florida? Each governmental agency desiring to accept to utilize this contract shall be responsible for its own
purchases and shall be liable only for materials or services ordered and received by IL ❑ Yes ❑ No (Check one)
Certification Regarding Felony Conviction
11as any officer, director, or an executive performing equivalent duties, of the bidding entity been convicted of a
felony during the past ten (10) years? ❑ Yes [ 3'No (Check one)
Conflict of interest Disclosure Certification
Except as listed below, no employee, officer, or agent of the firm has any conflicts of interest, real or apparent, due
to ownership, other clients, contracts, or interests associated with this project; and, this bid is made without prior
understanding, agreement, or connection with any corporation, Grin, or person submitting a proposal for the sane
services, and is in all respects fair and without collusion or freed.
DUNS Number (Insert if this action involve a federal funded project):
044.041140-0004:30110:1104 ..
Firm Name: ( f , f7.:TJ T "7 �° r __ %}' f )I 7 1
Street Address: � f ��CI41, , j , j "r1�t ?,y ! t 1 4 -. L ` ( ,c-,.4 / 4, T - ' S
,
Mailing A ' dress (if different): . -rlJ
TetephotteN { t .�rT) 7- 7.a LI Fax No.: li- maiI: -.t ,. "t)-.j, i ;Yi • '.
MIN No. ? / ? - 29 W 2 13 -) Prompt Payment Terms: (2 % 3 days, net _3, 1,
Signature: ( , �, A .-1 2 w: et f.4, •, _Date: "� ' �,� ' �. f
Print Name: l hi) t)l..cct. C -'p : r . . /. f e ' Title: 4
Award of Contract: I the Conn Official Use Oil
13y signature below, the County confirms award to the above - identified vendor under the above identified
solicitation. A separate purchase order will be generated by the Cnunty to support the contract.
Vender awarded al:
❑ Sole vendor Er Pre-qualified pool vendor based on price
❑ Pre-qualified pool vendor (spot bid) 0 Primary vendor for items:
D Secondary vendor for items: ( Other status:
Signature of alit County official: Caz-•+e- t.- •- as,. -,r+ / ' ' 01)110166-T-- -1! — /Z--
Printed name: La5r 7fli1 � efh.f15L'/7 Title: 7"Zr r'7
Purchase Order Number assigned to this contract for billing purposes:
9)