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Home My WebLink About01-15-13 AgendaOCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida January 15, 2013 6:00 P.M. EXECUTIVE SESSION 7:15 P.M. AGENDA REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS FX Design Group Presentation of 9 -11 World Trade Center Steel Display Stand to the Ocoee Fire Department - FX Chief Strategy Officer Bob Gravely Legislative Update by GrayRobinson, P.A. C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held December 18, 2012. (City Clerk Eikenberry) 2. Appointment to the Human Relations Diversity Board. (City Clerk Eikenberry) Members of the Human Relations Diversity Board serve two -year terms. Currently the Human Relations Diversity Board has thirteen (14) members and their resolution allows no less than seven (7) members and no more than fifteen (15) members. There is one (1) vacant position available. We do currently have one application on file from Tim Henderson with an interest in serving on the board. City Commission Regular January 15, 2013 3. Approval of 4 -Year Lease - Purchase Agreement with Suntrust Bank for (1) Sideloader Demonstrator Garbage Truck and (42) sets of Firefighter Structural & Wildfire Protective Clothing. (Purchasing Agent Tolbert) The budget for Fiscal Year 12/13 includes the four -year lease - purchase of (l) Sideloader Demonstrator Garbage Truck ($180,000.00) and (42) sets of Firefighter Structural & Wildfire Protective Clothing ($92,190.00). Both purchases were approved by the City Commission on December 18, 2012. 4. Approval of Traffic Enforcement Agreement with Wesmere. (Police Chief Brown) A traffic enforcement agreement is required by Florida State Statues 316.006(2) in order for the City of Ocoee Police Department to have authority to enforce traffic laws upon the private roads within the limits of the gated subdivision. Wesmere Maintenance Association, Inc. (aka Homeowners Association) is requesting such an agreement. The term of this agreement shall be two (2) years from the effective date and will automatically renew for an additional two (2) year period unless terminated by either party with 60 day written notice. Other than the dates, this is the same agreement previously updated and reviewed by the City Attorney and approved by the City Commission in 2010. 5. Approval of Purchase of Fire Department Digital Radios. (Fire Chief McNeil) The FY 2012/2013 budget provided $31,902 for the purchase of six (6) Motorola XTS 5000 digital portable radios, one (1) XTL 5000 digital mobile radio, and related accessories. These radios are necessary in order to bring the department's radio inventory to the same level as it was prior to the Orange County radio system switching to digital in early 2012. Due to budgetary constraints, only the minimum number of radios needed to maintain normal operations were purchased during FY2011 -12. The addition of the requested radios will equip Reserve Engine -39, as well as provide needed back -up radios and the availability of radios for special events and disasters. Motorola radios must be purchased. Motorola is a sole source provider for these radios and the attached quote, totaling $30,888.85, which reflects the Broward Sheriff s Office contract pricing. 6. Approval of 2012 / 2013 Budget Vehicle /Equipment Purchase. (Public Works Director Krug) The City traditionally purchases vehicles and equipment through bids from the Florida Sheriffs Association's (FSA) annual contract. Public Works approached local vendors to determine if the FSA would provide the best possible pricing. Public Works found the Florida Sheriffs Association continues to provide the lowest competitively bid pricing. The following vehicles and equipment are adequately funded in the 2012/2013 Department budgets: one (1) Street Sweeper Tymco Model 600 (Stormwater), two (2) — Ford 4x4 F -150 Long Bed Pickup (Stormwater), two (2) — Ford Transit Connect Van (Facilities), one (1) — Ford 4x2 F -150 Long Bed Pickup (Recreation), and one (1) — Ford 4x2 F -150 Short Bed Pickup (Utilities). 7. Approval of the Vineyards Homeowners Association Agreement for Upgraded Street Lights. (City Engineer Wheeler) The Homeowners Association Agreement for Upgraded Street Lights was proposed by Staff and Legal Council and agreed to by the Vineyards HOA. Once the Agreement is executed by the City, the HOA will pay the upgraded street light cost differential and pursue the replacement of the lights with Progress Energy. The City began billing the HOA for the cost differential approximately one year ago when a review of all subdivisions and street lights was conducted. Therefore, the City will need to waive the past bills to the Vineyards HOA for the monthly cost differential for the current street lights. The street light payments from the HOAs are not listed as a revenue stream in the City's Budget but are credited against the expense line item in the Budget for payments to Progress Energy for all street lights in the City. Page 2 City Commission Regular January 15, 2013 G. PUBLIC HEARINGS - None H. FIRST READING OF ORDINANCE 8. Arden Park PUD — Amendment to the PUD /Land Use Plan. (Second Reading and Public Hearing scheduled for February 19, 2013, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (Principal Planner Fabre) The Arden Park PUD was originally approved for a maximum of (595 SFR + 330 TH) 925 dwelling units. The Land Use Plan originally indicated townhomes on the northern portion of the PUD; however, due to the current market conditions, the applicant has modified the plan to include only single- family as the primary residential use. Accordingly, the Land Use Plan was amended to reflect the Applicant's request. I. REGULAR AGENDA 9. Approval of Placement of Two (2) Additional Cameras for the City of Ocoee's Traffic Light Safety Program. (Police Chief Brown) The City of Ocoee Traffic Light Safety Program started with two (2) red -light cameras in July 2009. In December 2010, an additional three (3) cameras were added to the program. The program has been very successful in reducing crashes at the intersections with camera enforcement. It has also provided valuable evidence in criminal investigations, including homicides The City of Ocoee is now prepared to negotiate with American Traffic Solutions (ATS) for an additional two (2) cameras which have already been approved in the FY 2012/2013 budget. Based on studies of red light violations and traffic crash data, the following intersections are recommended for new camera placement: Westbound State Road 50 @ Blackwood Avenue (Districts 2 and 3/ Comm. Wilsen and Johnson) Eastbound Silver Star Road @ Clarke Road (Districts 2 and 4/ Comm. Wilsen and Keller) Other intersections that can be considered are: West Road @ Ocoee Apopka Road (District 1/ Comm. Hood) Westbound Silver Star Road @ Clarke Road (Districts 2 and 4 Comm. Wilsen and Keller) Northbound Ocoee Apopka @ Silver Star Road (District 3/ Comm. Johnson) Southbound Ocoee Apopka @ Silver Star Road (District 3/ Comm. Johnson) Eastbound State Road 50 @ Bluford Avenue (District 3/ Comm. Johnson) The cameras and operation of the program are paid for by the red -light violators through fines. 10. Approval of Brynmar Final Subdivision Plan - Waiver Request. (Principal Planner Fabre) The Brynmar Subdivision is located on the southeast corner of Ingram Road and McCormick Road. The Applicant /Developer is requesting a 5 -feet waiver from the required minimum rear setback of 30- feet as set forth in Table 5 -2 of the City of Ocoee Land Development Code for R -1 AA zoning. The requested waiver affects only internal Lots 56 -83 (Lots 28 -55 of the Brynmar Phase 1 "Plat ") of the Brynmar Subdivision. In other words, the applicant is proposing a development standard of 25 -feet minimum rear building setback on lots 56 -83 of the FSP. The Applicant is requesting this waiver in order to provide a wider range of home products for potential home buyers. It should be noted that the Applicant was not the original developer of the subdivision and that their home products varied from the original home builder's products. For that reason, adhering to the rear building setback requirements with the depth of the existing lots proved to be problematic for the current Applicant /Developer. The engineer of record has also submitted a letter that states that the increase of potential buildable square footage should not adversely affect the subdivision stormwater drainage system. Page 3 City Commission Regular January 15, 2013 11. Approval of Resolution for Extension of Temporary Signage Policy. (City Planner Rumer) On January 19, 2010, the City passed resolution 2010 -002 which temporarily granted business the opportunity to use prohibited signs such as banner signs, inflatable signs, pennants and other media for four non- consecutive two week periods. A respectable number of businesses have utilized the opportunity and asked that it remain in place for a period to help with the economic conditions. Staff recommends that the Honorable Mayor and City Commission adopt a resolution that would extend the use of the temporary grand opening to four times per year until January 1, 2014, with provisions of the permit remaining as they currently exist. J. STAFF ACTION ITEMS K. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4