The URL can be used to link to this page

Home My WebLink AboutItem #08 Approval of Community Grant Program- January 2013 CycleSre C of Good Z , , AGENDA ITEM COVER SHEET Contact Name. Contact Number: Meeting Date: February 19, 2013 Item # Reviewed By: Joy P. Wright 407 - 905 -3100 x9 -1530 Department Director: J. Allison By ler City Manager: Robert D. Frank Subject: Community Grant Program — January 2013 Cycle adcKgrouna summary: The Community Grant Review Board (CGRB) met on February 6, 2013 to discuss the 15 applications received for the Community Grant Program (formerly the Community Merit Awards Program). The Community Grant Program provides financial grants of up to $500 made to Ocoee non - profit organizations and civic groups outside City limits which benefit residents of Ocoee. The grants are awarded twice yearly to acknowledge excellence and further the contributions these local organizations bring to the Ocoee community. There is funding of $6,000 allotted for this cycle of the Community Grant Program. The Community Grant Review Board voted to fund 12 organizations in the amount of $500 for a total award of $6,000. Three organizations were denied grant funding: St. Vincent DePaul Resurrection Church (money can't be earmarked for Ocoee residents), ACYS Sprint United Premier FC Elite U -12 (exclusive team, doesn't serve enough Ocoee residents to impact Ocoee community) and West Oaks Academy Athletic Department (fields are not utilized by Ocoee leagues). Issue: Should the Mayor and Commissioners approve the $6,000 funding recommendation made by the Community Grant Review Board? Recommendations Staff respectfully requests that the Mayor and City Commission approve the Community Grant Review Board's recommendations listed below: Organization Adult Literacy League Requested Recommended American Legion Tommie C. Sanders Memorial Post 109 $ $ 500 500 $ $ 500 500 Bread of Life Fellowship, Inc. $ 500 $ 500 Cub Scout Pack 210 $ 500 $ 500 Foundation for OC Public Schools Arts & Jazz Festival $ 500 $ Garden Community Choir $ 500 $ 500 Ocoee Little League $ 500 $ 500 500 Ocoee Middle School FFA $ 500 $ 500 S.T.A.R.S. of West Orange, Inc. $ 500 $ 500 Total Freedom Program $ 500 $ 500 West Oaks Branch Library $ 500 $ 500 Winter Garden Heritage Foundation $ 500 % 500 Total S 6,000 S 6,000 The following is a description of the applicants' proposed projects 1. Adult Literacy League Provide workbooks and materials for 12 -18 Ocoee residents 2. American Legion Tommie C. Sanders Memorial Post 109 Pay for two Ocoee young men to attend Florida State Boys Program 3. Bread of Life Fellowship, Inc. Purchase diesel fuel for trucks used to pick up donated food serving 6,000 Ocoee residents 4. Cub Scout Pack 210 Build and erect a 16 -unit Purple Martin habitat birdhouse at Ocoee park or other designated land in Ocoee 5. Foundation for OC Public Schools Arts & Jazz Festival Event banners to display in Ocoee schools— Ocoee, Citrus, Spring Lake, Clarcona, Thornebrooke 6. Garden Community Choir Improve quality of spring and fall performances by engaging musicians, 9 choir members live in Ocoee 7. Ocoee Little League Assist the league with Opening Day expenses 8. Ocoee Middle School FFA Purchase materials to finish building six hog barn stalls 9. S.T.A.R.S. of West Orange, Inc. Backpacks and school supplies to Ocoee elementary and middle schools 10. Total Freedom Program Purchase bed linens for homeless shelter for Ocoee residents 11. West Oaks Branch Library Purchase Snap Circuits Extreme Educational program to implement science program for Ocoee residents 12. Winter Garden Heritage Foundation School education programs to benefit Ocoee students TOTAL AMOUNT REQUESTED: $6,000 2 Attachments: Community Grant applications Financial Impact: $6,000 funding is available for this grant cycle. A total of $12,000 is available for FY 2013. Type of Item: (please mark with an x') Public Hearing Ordinance First Reading Ordinance Second Reading Resolution _ Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by For Clerk's Dept Use: Consent Agenda Public Hearing Regular Agenda N/A N/A N/A L aaUit Literacy )League January 16, 2013 Community Grant Program Application City of Ocoee Ocoee City Hall 150 N. Lakeshore Drive Ocoee, FL 34761 Dear Community Grant Program Administrator: We develop readers to build a strong and literate community. On behalf of the Adult Literacy League, we would like to thank you for the opportunity to apply for this $500 grant in support of our students and tutors who reside and tutor in Ocoee. The West Oaks Library is a very popular tutoring location for other program participants who reside in the West Orange County region. One of our key tutor trainers, Cathy Carpenter, lives and works in Ocoee as do two of our former board members. These funds would provide the needed curriculum and tutoring manuals for a full year for up to 10 students — the costs of materials vary slightly according to reading level. We very much hope you will help us support these Ocoee volunteers and students as they work together to build a strong and literate community. Once again, thank you for the opportunity to request support from this wonderful Community Grant Program. Gratefully, Brendan Lynchsq. Board President enclosures 345 W. Michigan Street, Suite 100 • Orlando, FL 32806 • Phone: 407.422.1540 • Fax: 407.422.1529 E -mail: info@adultliteracyleague.org • www.adultliteracyleague.org A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL. INFORMA rION FOR ORGANIZATION ✓fSC -01925 MAYBE OBTAINED FROM THE DIVISION OF CONSUMER AFFAIRS BY CALLING TOLL FREE WFI HIN THE STALE 1 -8(H)- 435 -8472. REGISJRAI'ION DOES NOI' IMPLY ENLx1RWMFNT APPROVAL, OR RECOMMENDATION BYTHE SFAFE. NO OUTSIDE INDIVIDUAL OR FIRM HAS BEEN HIRED TO SOLICITFUNDS ON BEHALF OF THIS ORGANIZAZION .100 ,OFCHARI IABLE.GIFTS ARE RETAINED BY THIS ORGANIZATION. Adult Literacy We develop readers to build League a strong and literate community. CITY OF OCOEE Community Grant Program Application Funding Cycle: JANUARY 2013 When completing this application, use only the space provided. The only attachment should be the formal organizational support documentation (minutes or letter). Only one entity from each organization is eligible to apply for a grant, per cycle. Applicants may apply for any amount up to $500. DEADLINE to submit application: January 30, 2013 oa000000000000000000000000000000 Name of Organization: Adult Literacy League, Inc. Address of Organization: 345 W. Michigan Street, Suite 100, Orlando, FL 32806 Contact person for this application: Joyce Whidden, Executive Director (The contact member must be a member of the organization.) Daytime phone number E-mail address: 407 - 422 -1540 and jwhidden @adultliteracyleague.org What are you seeking grant money for? Please provide an itemized cost estimate for each item you plan to purchase. We request a $500 grant to provide workbooks and learning materials for the 12 to 18 residents of Ocoee we are currently serving in the 32761 zip code. The average student and tutor complete one to two levels of curriculum annually at a cost of $50 per student /tutor pair. This $500 grant woud allow us to supply and support up to 10 students in Ocoee. What dollar amount are you requesting? (The maximum grant award is $500.) $500 Is your organization getting funding from any other source for this specific project? Not at this time. What is your organization's primary funding source? We have a very diverse funding base including foundations, corporations, Heart of Florida United Way, individuals, civic, and program services. Our largest donor in 2012 was Heart of Florida United Way. Their $90,000 contribution specifically for financial sustainability was 15% of our operating budget. How much money does your organization receive from your primary funding source each year? The United Way grant is a 3 year project grant and we are in the second year of the cycle. 345 W. Michigan Street, Suite 100 • Orlando, FL 32806 • Phone: 407.422.1540 • Fax: 407.422.1529 E -mail: info@adultliteracyleague.org • www.adultliteracyleague.org A COPY OF THE OFFICIAL RFG ISI RA IION AND FINANCIAL INFORMATION FOR ORGANIZATION #SG01925 MAYBE OBTAINED FROM THE DIVISION OF CONSUMER AFFAIRS BY CALLING TOLI- FREE. W ITH IN THE SPACE I- 800 -8472. REGISTRATION DOES NOT IMPLY ENDORSEM ENL APPROVAL, OR RECOMM F.NDAT ION BY I HE STATE NO OUTSIDE INDIVIDUAL. OR FIRM HAS BEEN HIRED TO SOLICCF FUNDS ON BEHALF OF TI IIS ORGANIZATION. 100% OF CHARITABLE GIFTS ARE RETAINED BYTHIS ORGANIZATION. What other sources of revenue does your organization have? Foundations, corporations, individuals, special events, program services, civic and in -kind donations. What is your annual budget for this year? Last year? In 2013, our budget is $605,000 and in 2012 it was $593,750. List the fundraisers your organization holds? We hold two events: Reading between the Wines and Lawyers for Literacy Spelling Bee - an event of the Young Lawyers Section of the Orange County Bar Association. How many members, volunteers and /or paid employees does your organization have? How many live in Ocoee? The Adult Literacy League has 512 active volunteers and, in 2012, provided instruction to more than 2,000 adult learners. We have 5 full -time and 9 part -time employees. We have more than 250 donors. Of this group, in 2012, 24 lived in Ocoee. Page 2 - Community Grant Program Application How many clients does your organization serve? How many live in Ocoee? Our organization served 2018 students in 2012 and 26 of these lived in Ocoee. Has your organization applied for a grant from the City before? Yes. Did you receive a grant from the City of Ocoee? Yes. If so, how much money did you receive? $500 Does your organization volunteer in the Ocoee community? If yes, what volunteer activities do you participate in? Our Ocoee tutors volunteer at the West Oaks Library, and also the Winter Garden Library. Most provide 2 to 5 volunteer hours weekly tutoring a student. Does your organization provide a venue for Ocoee residents to volunteer? West Oaks Library is the principle tutoring site in Ocoee. Ocoee volunteers have served on our board, and trained extensively to be able to train volunteers to become tutors. How many yearly volunteer hours does your organization contribute to the community and how are those hours tracked or documented? In 2012, we provided 34,000 hours of instruction to adult learners. Volunteers have given more than 18,000 hours of service. Ocoee students and tutors have logged over 750 hours. This is tracked by the monthly tutoring reports sent in by tutors, and documented by our Volunteer Coordinator and his team of tutor support volunteers. Please list the specific accomplishments your organization has achieved in the past 24 months: • Continued to expand services to families and adult learners in new locations throughout Orange County and specifically in West Orange County • 2018 students and 600 pre - school children and their parents were served in 2012 - a new record • Retain national accreditation • Several volunteers recognized for service locally Please include any other pertinent information about your organization or this specificgrant request thatyou feel would help the City in making its decision: Attachments: Program Overview, 2012 statistics, 501 c 3 IRS determination letter, 2013 Board List Please attach documentation (meeting minutes or letter) to verify that your organization supports this application. Before submitting this application, please read and sign below: These funds will be utilized within the City of Ocoee or have a direct benefit to the citizens of the City of Ocoee. In accordance with the guidelines set forth in this application certified this — 16th-day of January, 2013 _ by o ce WhiddenvEi6cutive Director Signature CxC`ri J w Page 3 - Community Grant Program Application For more information, please call Community Relations at (407) 905 -3100 x 9 -1530 or e -mail jwright @ci.ocoee.fl.us. Submit applications to: Ocoee City Hall 150 N. Lakeshore Drive Ocoee, FL 34761 For Staff Use Only Date Application Received i Was Application Received Complete? I If not, Date Application Retl4rnred Non- Profit Status On filelAttached Adult Literacy League Board of Directors for 2013 President Vice President Brendan Lynch, Esq. Amy DeYoung Lowndes, Drosdick, Doster, Kantor & Dr. Phillips Hospital/ Orlando Health Reed Treasurer Secretary Jessica Kepple Morgan Knezovich Fifth Third Bank OUC Heidi Bedell, Starwood Vacation Ownership Isreal Daniels, Freshfields Market Wendy Erskine, MBA Candidate, Rollins College Shannon Owens Green, Orlando Sentinel Mari Jones, St. Cloud Regional Medical Center Jessica Kepple, Fifth Third Bank Katie Stocz Miller, Orlando Magic Dianne Randolph, Community Volunteer Ian Schneider, Chianti's Restaurant Group Laura Sorensen, Darden Restaurants Adult Literacy League Internal Revenue Service Date: February 21, 2007 ADULT LITERACY LEAGUE INC 345 W MICHIGAN ST STE 100 ORLANDO FL 32806 -4465 Dear Sir or Madam: Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Person to Contact: Mr. Schatz ID 31 -08701 Customer Service Representative Toll Free Telephone Number: 877 - 829 -5500 Federal Identification Number: 23- 7076600 This is in response to your request of February 21, 2007, regarding your organization's tax - exempt status. In May 1985 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under sections 509(a)(1) and 170(b)(1)(A)(vi) of the Internal Revenue Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, Michele M. Sullivan, Oper. Mgr. Accounts Management Operations 1 6 U Adult Literacy League We develop readers to build a strong and literate community. People who lack basic literacy skills cannot fill out a job application, open a bank account, or read to their children. The National Assessment of Adult Literacy reports that 90,000,000 adults lack the literacy skills needed to succeed as a parent, in the workplace, or in the community. In Central Florida, 1 in 5 adults have only the most basic literacy skills. In 2009, the U.S. House of Representatives declared: • The economy and the world marketplace depend on having a literate, skilled population. • Parental involvement increases as the education level of the parent increases. • People who lack literacy skills are unable to keep a job with family- sustaining income. • Prisoners without literacy skills are more likely to re- offend. Our organization is the largest nationally accredited, full- service, volunteer -based literacy organization in Florida. We provide the most successful and efficient services for low -level readers. Despite our small staff and limited resources, we're able to reach and teach over 1,000 adult learners, meeting at least once weekly, throughout the year. This is possible through the efforts of over 400 trained tutors and volunteers. Operating six days a week, we offer the only proven road out of poverty, crime, and unemployment ... education. Ovid ., WATSON •iginally from St. Kitts, in his year with us, he has made great strides increasing two literacy levels. He is now a permanent resident and passed the written portion of his driver's license test. He not only meets one -to -one with his tutor, but also attends classes at ALL. The Adult Literacy League has over 40 years of proven experience changing lives through literacy ," JIN �f' 4i��iII�l11( �IIN�lAl�llil�illi�llli�lllllltli�iiillil�i 'Illlin�t�� !t�f' � n +�' lt� "'�f! "' � �u�i,,, Teaching adults to read... Adult Literacy Our tutors and instructors work to help their students learn basic skills such as the alphabet, phonics, and writing as they become emerging readers. Adult Basic Education Students begin to build on their skills to increase reading fluency, comprehension, grammar, and vocabulary so that they move from learning to read to reading to learn. English Language Literacy (ESOL) Students who speak in other languages work in small classes or with tutors to improve English reading and conversation skills to communicate successfully in English. ...Turning children into readers. The Read to Me! family literacy program ensures that pre - school aged children from low- income homes receive books and learning materials throughout the year to build pre- literacy skills needed to succeed in school. The Adult Literacy League has developed an innovative and integrated approach to breaking the intergenerational cycle of low literacy and poverty. We teach parents to read to their children and engage in learning activates provided, to become the first and most effective teacher in their children's lives. ,aria and her son, Jose, ,re reading every night before bed using their Read to Me! materials. Estela studies every week with her tutor, Gracie. 5he is making great progress! - L O C W O — U O O O O U O U O U) U) c 4� cn U C � o o � •- >, � U 4-- -0 2 , -, Co - O .,._, � .. -0 O cn O >> C: - 4--j c U M •- > 0) 4-1 •— O Co ._ C >N CL - 0 cn : E E a � J co 0 o o ._ � o Cn ! ._ O •� U cn 00 O O O U) ..O O W o � � Cs -0 O 00 O O O — C N N C N LL CD N U 0 0 0 0 ommmmmmmmmmi CITY OF OCOEE Community Grant Program Application Funding Cycle: JANUARY 2013 When completing this application, use only the space provided. The only attachment should be the formal organizational support documentation (minutes or letter). Only one entity from each organization is eligible to apply for a grant, per cycle. Applicants may apply for any amount up to $500. DEADLINE to submit application: January 30, 2013 ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ®® Name of Organization: Ar r4rr ; Cf}N k6 6 - rW ' T - wm m z r C . SAIJ- s sH EA Wt I q- P o � i Address of Organization: at u (, (, & 1 Q Co 6_ � t (--L 7 4l Contact person for this application: - r0 m M tv rTr -,4-k - Pv s z' C0 wr% R av Tk (The contact member must be a member of the organization.) Daytime phone number E -mail addres gl j7 - & 7 )-.Fa ti0- rT�f}a Cft R2. �c4 What are you seeking grant money for? Please provide an itemized cost estimate for each item you plan to purchase. , What dollar amount are you requesting? (The maximum grant award is $500.) ' � D 4° Is your organization getting funding from any other source for this specific project? AI What is your organization's primary funding source? , a� $,2 How much money does your organization receive from your primary funding source each year? 4 0 U What other sources of revenue does your organization have? , C d v - - t'rZ. ,�a/ 7'10 Ns What is your annual budget for this year? Last yeah d e a f at poa List the fundraisers your organization holds? How many members, volunteers and /or paid employees does your organization have? How many live in Ocoee ? Z iV — I % C vj iq L i/JE�LCCj e' l ' / Sf" Page 2 — Community Grant Program Application How many clients does your organization serve? How many live in Ocoee? Has your organization applied for a grant from the City before? 5/ f-� a Did you receive a grant from the City of Ocoee? �,E If so, how much money did you receive? � p �, Does your organization volunteer in the Ocoee community? If yes, what volunteer activities do you participate in? yes U -4-7 C4. " vi:Es f v c.v CS C S r. t ; E:Ly 6ri S& M"04 ra'a xil b"=' ) Nf'!J fo ANr VF-7 t oL FAM� a) Does your organization provide a venue for Ocoee residents to volunteer?Y� S How many yearly volunteer hours does your organization contribute to the community and how are those hours tracked or documented? Gji ' Jf n A PP1-ri- *Mc, t g k"L.%y C o f- s 0 c, Jb A "n e s) r2,- fj a cz; -L Please list the specific accomplishments your organization has achieved in the past 24 months: Lof s go r ga y S '� �Lr,a i D'2 J39 I 5 s;`Tv4 -rf (9 Foy.) P¢d V 6 _S /� 6 `� S}L � c� �. �,a. T'� � /�-'� r l? �- 41t'f� ; R 2✓D i�14 ,q c;t j/ �J r ni cr..'TU� Y� cTi1 fo,l '�� 4C-r� �,� LG ,A f�QCI p�-h� f�lScr OCO�F f�S. Please include any other pertinent information about your organization or this specific grant request that you feel would help the City in making its decision: �t ` _ � x &W" rR ,4CVX @V 8 moz N e� FovwjjE2 +s ?)A - �ir�a i inr 14 Please attach documentation (meeting minutes or letter) to verify that your organization supports this application. Before submitting this application, please read and sign below: These funds will be utilized within the City of Ocoee or have a direct benefit to the citizens of the City of Ocoee. In accordance with the guidelines set forth in this application certified this 7 day of Y0 L , by Signature Page 3 — Community Grant Program Application For more information, please call Community Relations at (407) 905 -3100 x 9 -1530 or e-mail iwri_qht(@_ci.ocoee.fl.us Submit applications to: Ocoee City Hall 150 N. Lakeshore Drive Ocoee, FL 34761 For Staff Use Only Date Application Received RECEIVED JAN 10 24 Was Application Received Complete? ", , If not, Date Application Returned Non -Profit Status _L,_ On file Attached TOMMIE C SANDERS MEMORIAL POST 109 OCOEE FL. 34761 MINUTES DATE: MEETING BROUGHT TO ORDER: MEMBERS. PRESENT: READING OF MINUTES: FINANCE REPORT: GUESTS PRESENT: L—t4 S TATI� L7 (J 1 Y6 j6 IV ef 7i L L C p L I e t, CITY OF OCOEE Community Grant Program Application Funding Cycle: JANUARY 2013 When completing this application, use only the space provided. The only attachment should be the formal organizational support documentation (minutes or letter). Only one entity from each organization is eligible to apply for a grant, per cycle. Applicants may apply for any amount up to $500. DEADLINE to submit application: January 30, 2013 00000000000000000000000000000000 Name of Organization: Bread of Life Fellowship, Inc. Address of Organization: P. O. Box 770451 532 N. Bluford Ave. (Warehouse) Winter Garden, FL 34777 Ocoee, FL 34761 Contact person for this application: Mark Anthony (The contact member must be a member of the organization.) Daytime phone number 407 - 654 -7777 E -mail address: office @breadoflifefellowship.com What are you seeking grant money for? Please provide an itemized cost estimate for each item you plan to purchase. Diesel Fuel. With the rising cost of diesel fuel, it is one of our largest operating expenses. This grant money will be used to purchase fuel to pick -up donated food. The current cost of Diesel Fuel is $3.79 a gallon, one of our trucks holds 160 gallons, and the other truck is 100 gallon tank. What dollar amount are you requesting? (The maximum grant award is $500.) $500.00 Is your organization getting funding from any other source for this specific project? We will use other non - restricted contributions throughout the year to keep our trucks on the road. What is your organization's primary funding source? Contributions from individual donors, churches, ministries, memorials and grants How much money does your organization receive from your primary funding source each year? Approximately $165,000.00 What other sources of revenue does your organization have? Fundraisers and grants What is your annual budget for this year? $249,482.50 Last year? $206,667.50 List the fundraisers your organization holds? Golf Tournament, Banquet How many members, volunteers and /or paid employees does your organization have? 5 paid employees, 40 dedicated volunteers How many live in Ocoee? 2 Employees, 25 volunteers Page 2 - Community Grant Program Application How many clients does your organization serve? 83,000 How many live in Ocoee? 6,000 Has your organization applied for a grant from the City before? Yes Did you receive a grant from the City of Ocoee? Yes If so, how much money did you receive? $500.00 Does your organization volunteer in the Ocoee community? If yes, what volunteer activities do you participate in? Our warehouse is located in Ocoee. We sort, pack and distribute food on a weekly basis with local volunteers. We provide soda, water and snacks to the Ocoee Lions Club and help with other community events when the need arises. Does your organization provide a venue for Ocoee residents to volunteer? Yes. We host Food for Families three times a year at the Ocoee High School where over 400 volunteers come to sort, pack and deliver food boxes on Easter, Thanksgiving and Christmas. How many yearly volunteer hours does your organization contribute to the community and how are those hours tracked or documented? Over 30,000 volunteer hours were tracked in 2012 through sign -in sheets at the warehouse in Ocoee and Food for Families event at the Ocoee High School. Please list the specific accomplishments your organization has achieved in the past 24 months: New Harvest warehouse was purchased and dedicated in 2012. Provided food boxes to 83,850 families in 2012, 2,711,306 pounds of food was received and distributed also in 2012, along with 30,011 volunteer hours. Please include any other pertinent information about your organization or this specific grant request that you feel would help the City in making its decision: Bread of Life Fellowship, Inc. has been in existence since 1991. We are making a big impact not only in Ocoee, but throughout Central Florida. We strive to live up to our mission statement and motto: To care for those in need by sharing life's necessities and a message of hope. Have Faith. End Hunger. Please attach documentation (meeting minutes or letter) to verify that your organization supports this application. See Attached letter. Before submitting this application, please read and sign below: These funds will be utilized within the City of Ocoee or have a direct benefit to the citizens of the City of Ocoee. In accordance with the guidelines set forth in this application certified this day of by Print Your Name SignatureU _' Page 3 — Community Grant Program Application For more information, please call Community Relations at (407) 905 -3100 x 9 -1530 or e-mail Lv ,/right ci. ocoee.fl us Submit applications to: Ocoee City Hall 150 N. Lakeshore Drive Ocoee, FL 34761 For Staff Use Only RECEIVED JAN 18 20% Date Application Received Was Application Received Complete? \ "i If not, Date Application Retu d Non -Profit Status On file Attached B UEAD �d OFLIFE f=ELLOV' S HI HAVE FAITH. END HUNGER Mission. To care for those in need by sharing life's necessities and a message of hope. January 18, 2013 To: City of Ocoee Quarterly Community Grant Program The Board of Directors is in total agreement to apply for the City of Ocoee Community Grant Program. Thank you. a Anthony President/Founder Walt Cobb Chairman /Board of Directors 532 N. Bluford Ave., Ocoee, FL 34761 (Warehouse) P. 0. Box 770451 Winter Garden, FL 34777 Office - 407 - 654 -7777 fax - 407 -654 -8724 ltt tt %_/ c ciilr ,'_ilc/cr(c tV-07 ? c ?1n r41.4c _f'!ble Id0f!� 'c llu t tihip.c_0111 Jan -30 -2013 08:39 AM USPS - Windermere, FL 407 - 876 -8721 2/8 CITY OF OCOEE Community Grant Program Application Funding Cycle JANUARY 2093 When completing this application, use only the space provided. The only attachment should be the formal organizational support documentation (minutes or letter), O -rely one pntlty from each a -a -0 is elignb/e tb apply Nr a Sra►� per cycle. Applicants may apply for any amount up to $600. DEADLINE to submit application January 30, 2013 r( M U 9 )i 9 ti M Li 9 9 A 9 r A M U tt U 2i 11 ti U U 912 9 tt 9 tt Name of Orgarlifti on: Cub Scout Pack 210 Address of Organization: 125 N. Lakeview St, Winter Garden, FL 34787 Contact person for this appllcadon: Clifford Cox, Sr. (The contact member m ust be s member of the organization.) Daytime phone number 407. 20-5808 E address: cliffcoxftmall.com What are you seeking grant money for? Please provide an itemized cost estimate for each Item you plan to purchase. To construct and erect one sixteen unit Purple Martin habitat birdhouse on city park or other designated land. Each structure Is built to specifiications outlined by blueprints and parts list The parts list has been priced by Home Depot b Lowe's, and the total cost of each 16 unit dwelling Is $498.85 to acquire, construct, point, and erect on 16' pole at designated site. What dollar amount are you requesting? (The max grant award Is $500.) $500.00 Is your organization getting funding from any other source for this speelBc project? NO. This project is only for Don 2, Pack 210, Tiger Scouts. (1` graders) What is your orgenizedon's primary funding source? Scout fundralsere How much money does your orggenizadorr receive from your primary funding source each year? Funding depends on the number of boys in the group each year. Each scout contributes $160.00 per year either through fundralsing or donations. This money funds all pack activities and scout awards throughout the year. What othersouraw of revenue does your organization have? The First United Methodist Church of Winter Garden is our parent organization that fully supports our mission. In addition, parents, volunteers, and leaders contribute time and money. Jan - 30.2013 08 39 AM USPS - Windermere, FL 407 - 876.8721 3/8 Page 2 — CanmuMty Grant Program AWieadon What is your annual budget for this year? Appmx $8,000.00 Last year? $7,200 List the fundraisers your organization holds? Our scouts sell popcom/nuts, community gift cards, and bake sales throughout each school year. How many members, volunteers and/or paid employees does your organization have? We have over 100 scouts, parents, leaders, and volunteers. How many live in Ocoee? There are approx 40 families in the Ocoee arse, with more that have been with our group over the years. How many dients does your organization save? Since 1984, we have served nearly 1,000 boys and their families. How many live In Ocoee? Hundreds have lived In Ocoee over the years. Has your organization applied for a grant from the City before? NO Did you receive a grant from the City of Ocoee? N/A N so, how much money did you receive? N/A Does your organization volunteer In the Ocoee community? ff yes, what volunteer acMdes do you partidpate In? We have been in the Ocoee parades, served as Scouts in the a of July or Veterans pay events, sang carols at local community cantors, participated in school dean up events and Founders Day festivals. Does your organization provide a venue for Ocoee restdents to volunteer? We meet weekly throughout the school year, we camp at least every other month (often more), and participate In many community events, or other activities and needs in the community that be into the ideals, practises, and opportunities to help our boys learn and grow. How many yearly volunteer hours does your organization contribute to the community and how are those hours tracked or documented? Each scout logs hours to eam different badges or awards. Time hours or events are shared with their pack leaders weekly, which Is then logged and maintained by both the local and district levels. It Is easy to see that literally hundreds of volrmteer hours are logged by the boys and their families each year. Please list the specific accomplishments your organization has achieved in the past 24 months: Our scouts just participated in clearing Whz Trailhead (Casselberry) of the Invasive air potato vine seed pods. Our boys alone oollooted over 300 The of pods. Before the Christmas holiday, we also did our annual "Scouting for Food' food drive, in which we collected hundreds of pounds of food donations from the citizens of Ocoee s Winter Garden for local food banks. We have young scouts, as well as older boy scouts that take on many community service projects through the year to attain badges while leaming how to become good cttixens and stewards of our land and our country. Jan - 30.2013 08:39 AM USPS - Windermere, FL 407.876 -8721 4/8 Please Include any o8ter pertinent Informertion about your organization or this specNk grant request that you heel would help the City In making Its decision: Purple Martins are beautiful migratory songbirds that travel from Brazll each spring Into Florida. Their primary habitat has been destroyed by urban sprawl and are unable to survive without our help. Florida's raptors (owls, eagles, hawks) are quick to feed on their young without proper housing. The birds feed on mosquitoes and other flying bugs. They return to the same homes each year and are extremely social animals that thrive when IMm In oAlective group type condo style homes. This type of human like Interaction is a great educational tool to teach children and adults the symblotic relationship between man and wildlife. As time goes on, each year the birds will return, especially when they And homes that keep them safe. The scouts of Pack 210 hope each year tD rat only maintain the nests, but also to add to them, creating a community for the birds to thrive. We have asked the help of the Florida Chapter of the Audubon Society, and they have graolousy offered to help advise us and help us in this mleslm With their help, Pack 210 hopes to use this grant to partner with the city of Ocoee In helping our boys, and our wildlife right here In our community. Please Attach documentation (meeting minutes or letter) to verify that your organization supports this appiketion. Before submitting this application, please read and sign below: These fiords will be utilized within the City of Ocoee or have a direct benefit to the citizens of the City of Ocoee. In accordance with the guidelines set forth in this application eertft9ed this 29 day of J ang - aff, by Print Your Name Signature Jan -30 -2013 08:39 AM USPS - Windermere, FL 407 - 876 -8721 Pepe 3 -Contmunky Grant Program Application For move Information, please call Community Relations at (407) 905 -3100 x 9.1530 or e-mail Iwriaht0d.ocoee.fl, us Submit appllcatione to: Ocoee City Nall ISO N. Lakeshore Delve Ocoee FL 34761 For staff Uae 0* DAW AppUesdon RAOetved RECEIVED JAN 3`01013 Wae Application Received Cw*IcW? f If not, Date Appfioation Radunod Non-Props Strtw on 9k Attia6 518 Jan - 30.2013 08:39 AM USPS - Windermere, FL 407. 876.8721 6/8 On Fd, Jan 2S, 2013 at 9:42 PM, Steven Klttendorf < skittendorf0cfl.rr.com > wrote: No objections from me. I say free money is good money. It would be best to let Nikki, our Committee Chair know. Steve From: Cliff Cox [mallta: cliffmagmail.com ] Swt: Friday, January 25, 2013 3:39 PM To: Steven iattendorf Subject: Community Grant Steve, I saw in the newspaper that the city of ocoee Is taking applications from civic or non profits for awarding $500.00 community grants. Our den has been planning to build bird houses for our outdoorsman badge. But with such a grant, we could build larger purple martin birdhouse "townhomes" and work with the city or county to erect multiple nests at local schools or parks. Any thoughts? Objections to applying for the grants? Below Is a photo of the birdhouses we are planning on building. This particular photo is from an Oooee citizen that bought the plans from the some site 1 did. Cliff, Assistant Den Leader, Pack 210, Den 210, Tiger Cub Scouts Jan -30 -2013 08:39 AM USPS - Windermere, FL 407 - 876.8721 type quantity price 1x12x8 2 $ 37.68 WNW 1 $ 18.84 ix10x10 1 $ 15.72 1x8x8 1 $ 14.72 1x8x10 1 $ 15.72 ix6x10 1 $ 13.00 ext paint 2 gal $ 37.00 treated 2x8x10 1 $ 31.44 treated 2x6x16 5 $ 57.85 and cap 2 $ 28.00 treated 2x4x8 3 $ 15.00 treated 2x4x12 2 $ 18.00 3/8" x 16" dowel 2 $ 8100 1/4" x 4x8 plywood 1 $ 11.00 15/8" deck screws 1 box $ 23.68 3" deck straws 1 box $ 28.20 8 hook / eye sets $ 10.00 tarpaulin hook 1 $ 3.00 carriage bolts/ nuts 5 $ 17.00 garage door pulley 3 $ 21.00 able clamps 3 $ 11.00 hand winch 1 $ 28.00 3/8" x 100' airplane cable 1 $ 25.00 bungee cords 4 $ 10.00 TOTAL $ 498.85 7/8 Jan -30 -2013 08:39 AM USPS - Windermere. FL 407 - 876 -8721 Installing & Caring for Purple Martin Houses Having a successful purple martin colony in your purple martin house may take some work, but it will provide you with an educational and enjoyable experience! House Placement 8/8 Purple martin houses need to be in open areas, such as backyards, meadows, fields and near ponds and lakes. The houses should be placed a minimum of 30 to 40 feet from large trees or buildings. When Installing your purple martin house, place it on a pole so It Is 12 to 20 feet above the ground. You should allow for extra open space if surrounding trees are taller than your placement height. Purple Martins' Competitors House sparrows and starlings will compete aggressively with purple martins for nesting sites. Repeated nest removal or trapping of house sparrows and starlings may be necessary to make the houses available to martins. It is recommended that you install a pole- mounted predator guard cone to prevent climbing predators like cats, snakes and raccoons from raiding the colony. Cleaning Purple martin houses should be cleaned out every fall. Around late September, lower the house, clean out the old nests and wash with soap and water. Then, store the house for the winter or plug the cavities to prevent competitors from entering. Have your house ready for occupancy by early to mid - April. CITY OF OCOEE Community Grant Program Application Funding Cycle: JANUARY 2013 When completing this application, use only the space provided. The only attachment should be the formal organizational support documentation (minutes or letter). Only one entity from each organization is eligible to apply for a grant, per cycle. Applicants may apply for any amount up to $500. DEADLINE to submit application: January 30, 2013 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 Name of Organization: Foundation for Orange County Public Schools, Arts & Jazz Festival Address of Organization: 445 West Amelia Street, Orlando, FL 32801 Contact person for (The contact memberhmu application: member f the organization.) I� P� Ll o C'S, i�'E t Daytime phone number: 407 - 317 -3236 E -mail address--G4 t What are you seeking grant money for? Please provide an itemized cost estimate for each item you plan to purchase. Event banners for Ocoee schools: high school, middle school, elementary school — Ocoee, Citrus, Spring Lake, Clarcona and Thornebrooke ($320). Event goody bags ($180) What dollar amount are you requesting? (The maximum grant award is $500.) $500 Is your organization getting funding from any other source for this specific project? The event has multiple sponsors: CenturyLink, Waste Management, Panera Bread, City of Apopka. What is your organization's primary funding source? Sponsors, door ticket sales and poster art sales. How much money does your organization receive from your primary funding source each year? Approximately $7,500 What other sources of revenue does your organization have? NONE What is your annual budget for this year? $12,000 Last year? $9,000 List the fundraisers your organization holds? This event is the biggest art fund raiser for schools in Apopka, Ocoee and Winter Garden How many members, volunteers and /or paid employees does your organization have? How many live in Ocoee? There are no paid employees. We will have approximately 750 students and teachers from Ocoee participating. Page 2 — Community Grant Program Application How many clients does your organization serve? How many live in Ocoee? Entire community Has your organization applied for a grant from the City before? No Did you receive a grant from the City of Ocoee? No If so, how much money did you receive? N/A Does your organization volunteer in the Ocoee community? If yes, what volunteer activities do you participate in? No Does your organization provide a venue for Ocoee residents to volunteer? Yes — we will utilize students from the high school. How many yearly volunteer hours does your organization contribute to the community and how are those hours tracked or documented? The students will receive community service hours from their choral directors. Please list the specific accomplishments your organization has achieved in the past 24 months: We raised $20,000 for school music and art programs. AAJF was recognized by the United Arts of Central Florida. Please include any other pertinent information about your organization or this specific grant request that you feel would help the City in making its decision: The event utilizes OCPS area superintendents, principals and downtown fine arts staffs. Please attach documentation (meeting minutes or letter) to verify that your organization supports this application. www.apopkaartsandiazz.com Before submitting this application, please read and sign below: These funds will be utilized within the City of Ocoee or have a direct benefit to the citizens of the City of Ocoee. In accordance with the guidelines set forth in this application certified this 16 day of January by Christine Moore Print Your Name Signature Page 3 — Community Grant Program Application 00. '. '4j' S. For more information, please call Community Relations at (407) 905 -3100 x 9 -1530 or e-mail jwright _ci.ocoee.fl.us Submit applications to: Ocoee City Hall 150 N. Lakeshore Drive Ocoee, FL 34761 For Staff Use Only 1 Date Application Received RECEIVED JAW 2 5 2013 Was Application Received Complete? TTO _ S rn 5�f!`' a L If not, Date Application Returned Non - Profit Status On file Attached M � C. 2 2 � E 0 ur A g / 0 2 » 0 A » 2 � 0 n 0 m k 0 g 2 M m $ < 7 / / \_ ] / (D q L \ J J 3 i ° + � \ q f ° 2 � t 'D Q 0 ƒ § % 0 \ -0 E § w E & (D LM g / aq 0 « 0 - LA A g / 0 2 » 0 A » 2 � 0 n 0 m k 0 g 2 M m 7 / / \_ / / (D L \ J J 3 i ° + � \ 5 E / e z g g 0 m 0 0 - $ § G £ / ® n § •(D (D E k A \ a / ƒ = Co % ƒ \ k \ / m § m m 2 $ ƒ \ M ƒ m \ \ $ n $ — < O � � A g / 0 2 » 0 A » 2 � 0 n 0 m k 0 g 2 M m Apopka Art s Jazz k4ival Orange County Public Schools ocn w Means Success December 1, 2012 Thank you for your interest in sponsoring the 2013 Arts and Jazz Festival to be held at the Apopka Amphitheater in the Northwest Recreation Complex off Ponkan Road. The 2013 Arts and Jazz Festival will be a large successful event. Over thirty schools will be participating from the Apopka, Ocoee, Wekiva and West Orange consortiums. I anticipate a minimum of 5,000 in attendance throughout the day. With the help of North Learning Community Superintendent Dr. John Edwards and West Learning Community Superintendent Dr. Bridget Williams, a robust program of music and interactive arts will be presented. The two host high schools, Apopka and Wekiva, will provide concessions, security, stage management, VIP parking and everything needed to execute our fourth annual arts festival. With the financial assistance of sponsors all production costs for the event can be covered. Thus, the individual schools are able to keep 100% of the funds they raise through their individual ticket and art sales. I am asking you to consider sponsoring the 2013 Festival. We offer two levels of sponsorships. For more information on the entitlements, please visit our website: apopkaartsandjazz.com. Please complete the short application and return your sponsorship checks to Christine Moore 445 West Amelia Street * Orlando, FL 32801. The Major Sponsorships are $2,500 and General Sponsorships are $250. Checks must be received by February 17th in order to reserve a booth and receive all the entitlements. Thank you for consideration of investing in this large arts event in northwest Or *County. C�' ("-� M L;7� Christine Moore Orange County School Board Member Festival Founder Christine Moore School Board Member, District 7 P.O. Box 271 Orlando, FL 32802 • 407 - 317 -3230 4th Annu Apopka Arts Jazz Festi Saturday March 2, 2013 • 9:30 a.m. to 4:30 p.m. Apopka Amphitheater 4 3 r # Your Host: Miss Christine Moore Dr. William Gordon Dr. Bridget Williams Poster Art Concept by: OCPS Student Ehzabeth Roberts ON t o Ch I z: 13 C4 ' 51 0 CITY OF OCOEE Community Grant Program Application Funding Cycle: JANUARY 2013 When completing this application, use only the space provided. The only attachment should be the formal organizational support documentation (minutes or letter). Only one entity from each organization is eligible to apply for a grant, per cycle. Applicants may apply for any amount up to $500. DEADLINE to submit application: January 30, 2013 Name of Organization: Garden Community Choir Address of Organization: P.O Box 770234 Winter Garden, Fl. 34777 Contact person for this application: (The contact member must be a member of the organization.) Nancy Gracey 19 Junellen Lane Winter Garden, Fl. 34787 Daytime phone number E -mail address: (407) 347 -5753 ngracey @cfl.rr.com What are you seeking grant money for? Please provide an itemized cost estimate for each item you plan to se purcha. The Choir is seeking Grant assistance to improve the quality of the spring and possibly fall performances by engaging musicians. Due to limited funding and unforeseen expenses for the Christmas Concert our budget is expended. What dollar amount are you requesting? (The maximum grant award is $500.) $500.00 Is your organization getting funding from any other source for this specific project? Yes. Membership dues, concert revenue and individual donations are also applied to the purchase of music, as well as other obligations. What is your organization's primary funding source? Membership dues How much money does your organization receive from your primary funding source each year? This year dues revenue is approximately $7225.00 What other sources of revenue does your organization have? Performance revenue, individual donations and other Grants What is your annual budget for this year? $28 ,200 Last year? $26,373.00 List the fundraisers your organization holds? Grassroots fundraisers include "A Night with the Choir ", A Golf Tournament to be held in Ocoee, a Cheesecake Sale and we benefit from iGive purchases. How many members, volunteers and/or paid employees does your organization have? How many live in Ocoee? We have 80 members /volunteers, 9 live in Ocoee and of these, 3 serve on the Board of Directors. We have 3 paid contractors, 0 live in Ocoee. Page 2— Community Grant Program Application How many clients does your organization serve? 80 How many live in Ocoee? 9 The GCC believes it serves the entire West Orange Community. Has your organization applied for a grant from the City before? Yes Did you receive a grant from the City of Ocoee? Yes If so, how much money did you receive? $500.00 Does your organization volunteer in the Ocoee community? If yes, what volunteer activities do you participate in? Your Martin Luther King Day celebrations and depending on availability of volunteers, would participate in other events. Does your organization provide a venue for Ocoee residents to volunteer? he Choir provides an opportunity for all residents of the West Orange area to expand their experience of choral singing. Ocoee residents perform, help raise funds, serve on committees and the Board of Directors. How many yearly volunteer hours does your organization contribute to the community and how are those hours tracked or documented ?Volunteer hours are not tracked per se. Each member commits to 40 hours of rehearsal time plus event time which includes event warm up. Board and committee members and chairs contribute many more hours and are tracked by attendance. Please list the specific accomplishments your organization has achieved in the past 24 months: The GCC has met it's financial obligations while giving the all residents the opportunity to share in our experience. We have performed for events in both Winter Garden and Ocoee, and presented 2 formal concerts each year. The Choir appeared as the featured choir at Carnegie Hall in April 2011. This year the choir was invited to audition for the Disney Candlelight Processional and performed in same. Please include any other pertinent information about your organization or this specific grant request that you feel would help the City in making its decision:Th Choir gives adults in our collective communities the opportunity for musical expression and enrichment. The Choir enriches the lives of the residents of Ocoee and the West Orange community at large. While gathering for rehearsals and other events the members gain respect and understanding of diverse cultural values and musical contributions, fostering a sense of global community. Please attach documentation (meeting minutes or letter) to verify that your organization supports this application. Before submitting this application, please read and sign below: These funds will be utilized within the City of Ocoee or have a direct benefit to the citizens of the City of Ocoee. In accordance with the guidelines set forth in this application certified this 22 day of January b Nancy L. Gracey for the Garden Community Choir Print Your Name Page 3 — Community Grant Program Application For more information, please call Community Relations at (407) 905 -3100 x 9 -1530 or e -mail iwriqhtC@,ci.ocoee.fl.us Submit applications to: Ocoee City Hall 150 N. Lakeshore Drive Ocoee, FL 34761 For Staff Use Only Date Application Received RECEIVED JAN 2 8 2013 Was Application Received Complete? \4 If not, Date Application Returne Non -Profit Status On file Attached q and fil munity Choir BUILDING COMMUNITY THROUGH SONG Reference= Garden Community Choir Board Meeting of December 10, 2012 Regarding Ocoee Community Grant Application At our meeting on December 10, 2012, a motion was placed before the Board by Marian Wagster to formerly authorize Garden Community Choir, Inc. to apply for a Community Grant of $500 from the City of Ocoee. The motion was unanimously approved and Nancy Gracey was directed to continue preparation and submittal of the necessary grant documents. The Choir deeply appreciates the support it has received from the City of Ocoee in the past. Attested by: 1 _ 1 ;, Ron Miles t Board Chair A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION FOR ORGANIZATION #CH32249 MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL -FREE WITHIN THE STATE 1- 800 - HELP -FLA (435- 7352). REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE. 100% OF GIFTS RECEIVED ARE RETAINED BY THE CHOIR. EIN:27- 0999439. f CITY OF OCOEE Community Grant Program Application Funding Cycle: JANUARY 2013 When completing this application, use only the space provided. The only attachment should be the formal organizational support documentation (minutes or letter). Only one entity from each organization is eligible to apply for a grant, per cycle. Applicants may apply for any amount up to $500. DEADLINE to submit application: January 30, 2013 0 0® O ® *�0 O® 0 0® ® 0 0 0 O® 0 0 Name of Organization: Ocoee Little League Address of Organization: PO Box 266, Ocoee, FL 34761 Contact person for this application: Carol Heard, OLL Secretary (The contact member must be a member of the organization.) Daytime phone number: 407- 905 -2095 E -mail address: carol.heard@_ocps.net What are you seeking grant money for? Please provide an itemized cost estimate for each item you plan to purchase We could use this money to assist the league with expenses for our Opening Day Event. What dollar amount are you requesting? (The maximum grant award is $500.) $500.00 is your organization getting funding from any other source for this specific project? We only receive funding through fundraisers and sponsorship What is your organization's primary funding source? fundraisers How much money does your organization receive from your primary funding source each year? it varies each year. We try to host a large opening day event that has in the past generated around $5,000 to $10,000. What other sources of revenue does your organization have? concession Stand What is your annual budget for this year? Last year? At this time we have approximately $6,000.00 in the bank but that is due to registration. We are a non - profit organization therefore all funds are raised by fundraisers or concession stand. List the fundraisers your organization holds? Opening Day Event with Raffle and food sales. How many members, volunteers and /or paid employees does your organization have? How many live in Ocoee? 300+ Approximately 250 live in Ocoee Page 2 - Community Grant Program Application How many clients does your organization serve? How many live in Ocoee? 300+ Approximately 250 live in Ocoee Has your organization applied for a grant from the City before? Yes, but not In several years. Did you receive a grant from the City of Ocoee? Yes If so, how much money did you receive? 500 Does your organization volunteer In the Ocoee community? If yes, what volunteer activities do you participate in? Yes, baseball league Does your organization provide a venue for Ocoee residents to volunteer? yes How many yearly volunteer hours does your organization contribute to the community and how are those hours tracked or documented? A lot of hours goes into running any sport event. When the season is up and running volunteers are at the fields 6 days a week. The league operates twice a year with only a couple months off. Please list the specific accomplishments your organization has achieved in the past 24 months: One of the biggest achievements we have accomplished is to be able to provide an activity for 300+ children in our community through hard work, donations and volunteers. No child is turned away. Every child gets the opportunity to play regardless if they are able to pay. Please include any other pertinent information about your organization or this specific grant request that you feel would help the City in making its decision: Ocoee Little League has provide a place for children of ages to come and play a sport and be part of a team. Our goal is to teach these children not only the game of baseball but sportsmanship and how to be a team player. In order for us to be successful we must have the right support. Your contribution of $500 would greatly benefit our league in assisting us with Opening Day funds. Please attach documentation (meeting minutes or letter) to verify that your organization supports this application. Before submitting this application, please read and sign below: These funds will be utilized within the City of Ocoee or have a direct benefit to the citizens of the City of Ocoee. In accordance with the guidelines set forth in this application certified this _23_day of January , by Carol Heard Print Your Name J Signature Page 3 -- Community Grant Program Application For more information, please call Community Relations at (407) 905 -3100 x 9 -1530 or e-mail jwright @ci.ocoee.fl.us. Submit applications to: Ocoee City Hall 150 N. Lakeshore Drive Ocoee, FL 34761 For Staff Use Only RECEIVED JAN 2 8 2013 Date Application Received Was Application Received Complete? (T) `' t if If not, Date Application RetLwned Non - Profit Status __ " On file Attached Ocoee Little League EE Board Meeting " 14 '00A` Date: Sunday, 16, 2012 - 5:30pm Attendance: Kevin Brong, Candace Long, Sue Oliver, Mark Rainer, Kristin Finger, Carol Heard, Sam King, Amanda Ford, Wesley Long, Rob Mercer, Darrell Davis, Gene Oliver, Sue Oliver, Jane Rainer, Tim Euler Excused: Brian Finger, Kira Winn, Phillip Flowers Unexcused: Tiffany Wallace, Al Watts, Chris Adkins, Trent Hopper, Gary Hood, Chris Hall Gene Oliver asked for a motion to begin the meeting at 5:39. Darrel Davis made the motion to start the meeting and it was seconded by Rob Mercer. Minutes: Gene asked if everyone had received a copy of the minutes via email. Gene asked for a motion to accept the minutes. A motion to accept the minutes was made by Kevin Brong. The motion was seconded by Sue Oliver. All board members were in favor. Treasurers Report: Gene asked Kristin Finger to give the Treasurers Report. Kristin reported that there was approximately $15,000 with the following outstanding: Uniforms $6403.50 Sam's $ 986.00 IRS $ 50.00 TOTAL: $7439.00 Kristin also stated that the P.O. Box will be coming up for renewal soon. Annual Budf4et: Gene stated that he had spoken with Kristin and some other board members about forming a committee to set the annual budget. The members he has chosen are Amanda Ford, Kevin Brong, Kristin Finger, Gary Hood, and Tim Euler. Carol Heard stated that she would like to have the books audited because of issues that have happened in past years with $20,000 dollars missing and then the issue with Dave Dunham and the sales tax and charges to his credit card. Carol stated that this happening with the leagues account is unacceptable. Kristin Finger stated that the books could not be audited because proper records have not been kept. Carol stated that in speaking with an accountant they could create and set up the proper accounting system needed and we could go from there. After much discussion Darrel Davis made the motion to accept the Budget Committee. The motion was seconded by Candice Long. All board members were in favor. Board Positions: Gene stated that there were several board positions that needed to be filled. Gene read the available positions: Uniforms, Asst Uniforms, Trophies & Plaques, and Team Mom Coordinator. Gene stated that Rudy Zibran had resigned from the board due to personal reasons. Rudy was the Jr /Sr VP and that position is now open. Kristin stated that Chris Hall told her he had to resign due to other obligations. Carol stated that she received Rudy Zibran letter of resignation but the league could not accept Mr. Hall's unless he submits a letter to the Secretary or President. Ocoee Little League Board Meeting Date: Sunday, 16, 2012 - 5:30pm Gene asked if he had a board member that would be interested in the Jr /Sr Division VP. Amanda Ford made the motion for Wesley Long to become the Division VP. Gene asked Wesley if he would accept and Wesley accepted. Motion was seconded by Darrel Davis. All board members were in favor. Carol stated that Jane Rainer was interested in the Trophies /Picture position. Tim Euler nominated Jane Rainer for that position. The position was seconded by Kristin Finger. All board members were in favor. Gene stated that it was becoming difficult to fill positions and hold meetings because there were so many people absent. Carol stated that not having a quorum at the meetings creates a hardship on the league in moving forward in getting things done. Tim Euler recommended that a letter be sent to all board members that have not been attending the meetings and ask for their resignation. After much discussion it was decided that Carol would get with Gene and draft a letter to be sent to the board members with poor attendance. (See Attached Letter) By Laws: Gene asked if each board member present had received a copy of the by -laws. Carol stated that there was not enough time to read them. Gene asked if everyone would take them home and review them and bring questions or concerns to the next meeting. AED Machines /Fire Extinguishers Jane Rainer stated the fire extinguishers had been serviced. Jane stated that the pads for the AED machine will have to be purchased by the league. There was much discussion about who was responsible and who owned the machine. Gene stated that they were bought and purchased by the Ocoee Fire Department and was donated to the league. Kristin stated that the battery also needed to be replaced. Amanda Ford will get the cost for the pads and battery and bring to the next board meeting. Grants: Carol stated that she would like to apply for the grants that the City of Ocoee has available. Gene asked if part of the monies received could be allocated in the annual budget to assist with waivers. Carol stated that there are (2) grants; the Community Grant and the Most Valuable Partnership Grant and that the MVP Grant is a matching grant. Jane Rainer made the motion for Carol to write for the grants. The motion was seconded by Rob Mercer. All board members were in favor. Concession Stand: Amanda stated that she would like to bring fountain drinks back to the concession stand. She stated that she could get a machine with 8 fountain heads for $1,000.00 and a water line would have to be put in for around $272.00. Gene stated that he could get the City to do that. She said that the league would have to purchase shelving for the bag in a box which will cost around $200.00. The bag in box can be purchased at Sam's Club for $50.00. Kristin asked about the $500.00 that Coke was supposed to donate each year for 5 years per the contract between Ocoee Little League and Coke Coca. Kevin Brong asked who had a copy of the contract and Sue Oliver stated she did. Carol stated that should be follow u on before the board moves forward. Amanda asked about adding a credit card machine in the concession stand. After much discussion Gene asked Amanda to get actual pricing of what it would cost for the fountain drinks and information and charges pertaining to the credit card machine and present it at the next board meeting. Laptop: Gene stated that the laptop for the treasurer was approved last year but she has not purchase it yet. Kristin stated that she was looking in to the external hard drive. Kevin Brong suggested purchasing the 2 Ocoee Little League Board Meeting Date: Sunday, 16, 2012 - 5:30pm external hard drive that plugs into USB. Darrel Davis stated that if it was approved last year then someone needs to purchase it. Other Business: Darrel Davis stated that he would like to request the league purchase (2) sets of umpire equipment. Darrel stated that the ones the league was using are very heavy and out dated. Jane Rainer made the motion for Darrel to purchase (2) set of umpire equipment with the purchase not to exceed $500.00. The motion was seconded by Sue Oliver. All board members were in favor. Gene set the next scheduled board meeting for Sunday, October 14, 2012 at 5:30 Motion to accept the next board meeting was made by Sue Oliver and was seconded by Rob Mercer. Gene asked for a motion to adjourn the meeting. Motion to adjourn was made by Kristin Finger and seconded by Jane Rainer. Respectfully submitted, Carol Heard Ocoee Little League Secretary Attachments: Letter of Absence Sign in sheet Treasurers Report Ocoee Little League Board Meeting Date: Sunday, 16, 2012 - 5:30pm President Signature upon Board Approval Date CITY OF OCOEE Community Grant Program Application Funding Cycle: JANUARY 2013 When completing this application, use only the space provided. The only attachment should be the formal organizational support documentation (minutes or letter). Only one entity from each organization is eligible to apply for a grant, per cycle. Applicants may apply for any amount up to $500. DEADLINE to submit application: January 30, 2013 0 0 0 0 0 0 0 0 0 0 4> 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 4> 0 0 0 0 0 0 0 Name of Organization: Ocoee Middle School FFA Address of Organization: 300 S. Bluford Avenue Ocoee, FI 34761 Contact person for this application: Amy Anderson (The contact member must be a member of the organization.) Daytime phone number E -mail address: 407 - 405 -1908 amy.anderson(a�ocps. net What are you seeking grant money for? Please provide an itemized cost estimate for each item you plan to purchase. We will be purchasing mortar, sand, block, wire paneling, and to finish the six remaining stalls. What dollar amount are you requesting? (The maximum grant award is $500.) $500 Is your organization getting funding from any other source for this specific project? No What is your organization's primary funding source? Two fundraisers that we are allowed to conduct through the school. How much money does your organization receive from your primary funding source each year? $1500 What other sources of revenue does your organization have? Money from our chapter steer What is your annual budget for this year? Last year? $4,000 Same as last year List the fundraisers your organization holds? We sold Southern Heritage meat products as well as beef jerky this year. We also participated in multiple spirit nights with Chik- Fil -A, Winter Garden Pizza Co, and Elks. How many members, volunteers and /or paid employees does your organization have? How many live in Ocoee? We have 60 FFA members and all of our FFA members live in Ocoee. Page 2 - Community Grant Program Application How many clients does your organization serve? Our organization serves the whole community. We are a part of the largest student led organization and we volunteer throughout the community. We volunteer with the Second Harvest Food Bank, John Deere, Boy Scouts, and the Elks lodge. How many live in Ocoee? Not sure how many members are in Ocoee. Has your organization applied for a grant from the City before? Yes Did you receive a grant from the City of Ocoee? Yes many years ago. If so, how much money did you receive? $500 Does your organization volunteer in the Ocoee community? If yes, what volunteer activities do you participate in? We have volunteered at Ocoee Elementary School reading to students and we have also volunteered at the Health Central Nursing home. Does your organization provide a venue for Ocoee residents to volunteer? Our FFA parents and community members can volunteer through the school and on our land lab and trips. How many yearly volunteer hours does your organization contribute to the community and how are those hours tracked or documented? 25 hours per year and students track their own hours for community service activities. Please list the specific accomplishments your organization has achieved in the past 24 months: We have a State Winning Opening and Closing Ceremonies and Extemporaneous Speaker. We also have a district winning Forestry Team who placed 7th in the state. We won third this year 3 place in Opening and Closing, 2nd Place in Public Speaking, 3 Place Extemporaneous Speaking, 4 th Place Creed Speaker. We also had overall Steer FFA exhibitor and Cavy exhibitor at the Central Florida Fair in 2012. We also won Grand Champion Angus Bull, Grand Champion and Reserve Angus Cow Calf Pair, and Grand Champion Angus Heifer. Please include any other pertinent information about your organization or this specific grant request that you feel would help the City in making its decision: Our organization is one of the largest student led organization. We volunteer throughout the community throughout the year and also conduct many spirit nights through local businesses. We also raise and breed our own Angus Show cattle we raise over 20 head of cattle throughout the school year. We participate in various Jackpot shows and show cattle allover the state of Florida. Our yearly feed bill is over $6,000 per year and we have recently had to move and re- establish our land lab at West Orange High School. We have already spent $1500 on our hog barn on the current hog barn and our principal has been as supportive as she can with finances. We have rebuilt all of our temporary steer pens, fenced in and ran water on the whole property, added a wash rack, and fenced in and gotten our hog barn ready for the current number of hogs that we have for this year. Please attach documentation (meeting minutes or letter) to verify that your organization supports this application. Before submitting this application, please read and sign below: These funds will be utilized within the City of Ocoee or have a direct benefit to the citizens of the City of Ocoee. In accordance with the guidelines set forth in this application certified this 29 day of Page 3 — Community Grant Program Application For more information, please call Community Relations at (407) 905 -3100 x 9 -1530 or e -mail jwright@ci.ocoee.fl.us. Submit applications to: Ocoee City Hall 150 N. Lakeshore Drive Ocoee, FL 34761 For Staff Use Only RECEIVED JAN 2.9 2413 Date Application Received _ Was Application Received Complete? If not, Date Application Return d Non -Profit Status On file Attached January 29, 2013 Dear City of Ocoee, We the members of the Ocoee Middle School FFA are in support of filling out the community grant from the City of Ocoee. We are in agreement that this grant would be a great way to help offset the cost of finishing our hog barn that is currently at West Orange High School. We have recently relocated our land lab as our previous land lab is now being turned into a relief elementary school. We have taken down and reconstructed our temporary structures to accommodate our animal science program. We are still trying to reach the final process of finishing our hog barn. At this current time we only have the funds to accommodate the hogs we have purchased this year for the fair. We will need to finish the rest of the barn this year so that next year we can accommodate the new hog students. This is where we hope this grant will help us. We are hoping to secure the funds to finish the hog facilities so that our land lab will be finished. We appreciated you taking the time to consider out application and hope that you will be able to support our Ocoee Middle School FFA program. Respectfully, Austin Farrell Ocoee Middle School Pres' ent Amy Anderson 0 oee Middle hool FFA Advisor Ashley Hoskins Ocoee Middle School Secretary Itemized List Cost Cemex Motar Mix and Sand $300.00 Sunbelt Rentals Concrete Mixer $50.00 Livestock Paneling for Hog Doors $160.00 Eyebolt screws for Hog Doors $144.00 Metal Rods to secure Hog Doors $60.00 Total $714.00 CITY OF OCOEE Community Grant Program Application Funding Cycle: JANUARY 2013 When completing this application, use only the space provided. The only attachment should be the formal organizational support documentation (minutes or letter). Only one entity from each organization is eligible to apply for a grant, per cycle. Applicants may apply for any amount up to $500. DEADLINE to submit application: January 30, 2013 00000000000000000000000000000000 Name of Organization: S.T.A.R.S. of West Orange, Inc. (Supplies To Assist ouR Students) Address of Organization: 9600 West Colonial Drive, Ocoee FL 34761 -6900 Contact person for this application: Chesta Hembrooke (The contact member must be a member of the organization.) Daytime phone number 407- 292 -3559 E -mail address: Info,( Suppo, tSTARS.org What are you seeking grant money for? Please provide an itemized cost estimate for each item you plan to purchase. S.T.A.R.S. currently provides backpacks and basic school supplies to economically challenged students to begin the school year. Current cost for 1 ELEMENTARY STUDENT —l2 Pencils @50¢; 1 Crayolao 24 Crayons @25¢; 1 ruler @17¢; 1 box colored pencils @97¢;1 pencil box@ 63¢; 1 pack paper @75¢; 3 pronged pocket folders @45¢; l rectangular eraser @49¢; 2 glue sticks @25¢; 1 Backpack @$4.25 —Total $8.71; MIDDLE -12 Pencils @50¢; l pack pens @89¢; 1 calculator @97¢; 1 box colored pencils @97¢;1 3 ring binder@ $1.09; 1 pack paper @75¢; 2 spiral notebooks @20¢; 1 pack notecards @50¢; 1 highlighter @50¢; 1 Backpack @$4.25- -Total $10.62; HIGH -12 Pencils @50¢; 1 pack pens @89¢; 1 set tabbed dividers @97¢; 1 box narrow markers @97¢;1 larger 3 ring binder@ $2.09; 1 pack paper @75¢; 2 spiral notebooks @20¢; 1 pack notecards @50¢; 1 high lighter @50¢; 1 Backpack @$4.25 —Total $11.62. Average cost — $10.32 per student. Approx. Cost for Ocoee students* (* free lunch qualifying students)--$14,1 87.50 What dollar amount are you requesting? (The maximum grant award is $500.) $500 Is your organization getting funding from any other source for this specific project? Yes. We will be using both monetary and in -kind donations from other sources to fill the balance of this need and to reach our ultimate goal of 16,000+ students. What is your organization's primary funding source? Community Donations How much money does your organization receive from your primary funding source each year? 100 %, all of which goes for program support. What other sources of revenue does your organization have? We partner with West Orange Chamber of Commerce for a supply drive in conjunction with a Business After Hours event; encourage supply drives in the community; contact faith -based and civic organizations; partner with West Oaks Mall to provide the Holiday Gift Wrapping Service last November & December; and we accept "in kind" donations from a variety of sources which, although they are not "money," they are supplies we don't have to purchase, therefore they have value. What is your annual budget for this year? $150,000 Last year? $112,170 (IRS 990 data) List the fundraisers your organization holds? Holiday Gift Wrapping Service at West Oaks Mall, Quilt drawing, LEGOLAND Florida Ticket fundraiser in 2012 (not sure if 2013 or not...). Page 2 – Community Grant Program Application (S.T.A.R.S. of West Orange, page 2) How many members, volunteers and /or paid employees does your organization have? approximately 200 members /volunteers (no paid employees) How many live in Ocoee? 65 How many clients does your organization serve? Just over 15,000 students Aug., 2012; 2013 Goal 15,000+ How many live in Ocoee? There are 3525 elementary, 1743 middle and 2235 high school OCPS students from Ocoee (zip 34761); total -7503. We are targeting students in need attending Citrus, Ocoee E/ M /H, Spring Lake & Westbrooke, (as well as any Ocoee students in need attending Clarcona, Maxey, Thornebrooke, Gotha, West Orange or other, neighboring schools). Has your organization applied for a grant from the City before? Yes Did you receive a grant from the City of Ocoee? Yes If so, how much money did you receive? $500 (April, 2006); $500 (November, 2006); $375 (April, 2007), $500 (January, 2008), $500 (April, 2008), $500 (October, 2008), $500 (January, 2009). $500 (January, 2010) $500 (July, 2011), $500 (July, 2012) Does your organization volunteer in the Ocoee community? If yes, what volunteer activities do you participate in? Yes Since we have no paid staff, everything we do is volunteer work for our community. S.T.A.R.S. volunteers oversee, sort, pack & distribute school supplies for local Ocoee schools and the West Orange Christian Service Center. We have participated in various activities at local elementary schools, volunteer for the West Orange Chamber and collaborate on West Oaks Mall projects benefitting our local schools. Does your organization provide a venue for Ocoee residents to volunteer? Yes. S.T.A.R.S. provides opportunities for residents to hold supply drives & offers volunteer opportunities throughout the year to help sort, pack, deliver & pick up supplies, sew & quilt, assist with supply drives & distribute supplies. How many yearly volunteer hours does your organization contribute to the community and how are those hours tracked or documented? Volunteers are registered on sign -in sheets & tallied. From January— December, 2012, 2660.75 volunteer hours were logged, plus additional hours in the community through the year. Please list the specific accomplishments your organization has achieved in the past 24 months: 2012 — January-1000 students received New Year's S.P.E.C.I.A.L.S. (new supplies) to start the calendar year; August— supplies were offered to over 15,000 local students; October -147 hand -made quilts were distributed to Pre -K students with no blankets for nap -time. 2011— August —over 15,000 students offered backpacks and supplies; October -150 hand -made quilts provided to Pre -K students; 2011 & 2012- - OCPS included S.T.A.R.S. on their website for community back -to- school programs which resulted in directing students to agencies near them; supplies offered to Edgewood Children's Ranch and West Orange Christian Service Center; S.T.A.R.S. coordinates with various other organizations in Orange County to attempt to avoid duplication of efforts, including A Gift For Teaching, Disney, OCPS, The Orlando Sentinel Family Fund, and Catholic Charities. Please include any other pertinent information about your organization or this specific grant request that you feel would help the City in making its decision: The economy has hit S.T.A.R.S. the past couple of years. In 2011 & 2012 we were not able to provide all the items we had hoped to provide. In 2012, one of our major community partners restructured and S.T.A.R.S. lost approximately $30,000 — $40,000 of in -kind donations. When we identified our target schools the previous fall, we were not aware this would occur. We struggled, due to increased prices of supplies, decreased donations and the loss of 3000 filled backpacks. We focused on providing supplies to as many of our students as possible and sending only a limited number of backpacks to each school. Page 3 - Community Grant Program Application (S.T.A.R.S. of West Orange, page 3) Please attach documentation (meeting minutes or letter) to verify that your organization supports this application. Before submitting this application, please read and sign below: These funds will be utilized within the City of Ocoee or have a direct benefit to the citizens of the City of Ocoee. In accordance with the guidelines set forth in this application certified this 29 day of January , by Chesta M. Hembrooke, President /S.T.A.R.S. of West Orange, Inc. Print Your Name Signature For more information, please call the Community Relations Department at (407) 905 -3100 x 9 -1530 or e- mail iwrig ht(a)ci.ocoee.fl.us . Submit applications to: Ocoee City Hall 150 N. Lakeshore Drive... Ocoee, FL 34761 For Staff use Only Date Application Received RECEIVED JAN 2.9 2013 Was Application Received Complete? I If not, Date Application Returned�i Non -Profit Status '.: On file Attached SVPPLIES To ASSIST oUR STDDENTS January 29, 2013 City of Ocoee Community Grant Program Community Relations 150 North Lakeshore Drive Ocoee FL 34761 Dear Community Grant Program Review Board, This letter is to verify that S. T.A. R. S. of West Orange, Inc. Board of Directors supports the 2013 submission of an application for consideration of a Community Grant from the city of Ocoee. Should you have need of further information, please feel free to contact me. Thank you for your consideration of our application. Sincerely, Chesta M. Hembrooke Program Manager, Board of Directors Member and Founder S.T.A.R.S. of West Orange, Inc. Florida Division of Consumer Services Registration Number CH2O235 A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL -FREE (800 - 435 -7352) WITHIN THE STATE. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE. PHONE: 407 292 -3559 * FAX: 407 292 -3557 www.SupportSTARS.org CITY OF OCOEE Community Grant Program Application Funding Cycle: JANUARY 2013 When completing this application, use only the space provided. The only attachment should be the formal organizational support documentation (minutes or letter). Only one entity from each organization is eligible to apply for a grant, per cycle. Applicants may apply for any amount up to $500. DEADLINE to submit application: January 30, 2013 ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ®® Name of Organization: Address of Organization: �' �� Of- /t tTc Z SQ7U f Contact person for this application: �� Vn ELrnoylom (The contact member must be a member of the organization.) Daytime phone number Llg7_C.101- Cbf E -mail address: TFH F (p 2 Q� yoJ. -vo. cn .- What are you seeking grant money for? Please provide an itemized cost estimate for each item you plan to purchase. much nffti ea r po bpcoi 1 i What dollar amount are you requesting? (The maximum grant award is $500.)L� Is your organization getting funding from any other source for this specific project? no What is your organization's primary funding source? Ct&Y� GJ i u". s i ct c/ 1 f� tf7�.bUfi� How much money does your organization receive from your primary funding source each year? ' Z ' CCO What other sources of revenue does your organization have? U�D SC Q 7�VPi4 f (SN6)Q-Q Wvw ' What is your annual budget for this year? 2 00! Last year? 2� List the fundraisers your organization holds? w aw t' w- 0 ofvLo'( Oale ( xke" Q How many members, volunteers and /or paid employees does your organization have? How many live in Ocoee? yv kesio(r t�r� 5 UPI vrP-epS Page 2 - Community Grant Program Application How many clients does your organization serve? 4 10 How many live in Ocoee? q0 p / vs p am I k/ pu nit- � v hA?v l eg - & - ouftu,.o_ , Has your organization applied for a grant from the City before? Did you receive a grarW from the City of Ocoee? If so, how much money you receive? Does your organization volunteer in the Ocoee community? If yes, what volunteer activities do you participate in? / �# f / .I tom- L f Does your organization provide a venue for Ocoee residents to volunteer? W How many yearly volunteer hours does your organization contribute to the community and how are those hours tracked or documented? 2500 Please list the speckc accomplishments �! your organization has achieved in the past 24 months: o p n ff of (P SCCx_c T" f— I w ow �o,C)i'�,ei ly- of - f CtfGt k 4dr CUfr�,OcQ',1� Please include any other pertinent information about your organization or this specific grant request that you feel would help the City in making its decision: T6to Fetmv `As ' Lwr) h- l pi 40 4peo C tai" 4vfi�c in 1pec" -�( CW K (1 I 73 . 'W 0 f ono e WCLO Please attach documentation (meeting mmut s or letter) to verify that your organization supports this application. 4- S he Ikji 4 -4 k Before submitting this application, please read and sign below: These funds will be utilized within the City of Ocoee or have a direct benefit to the citizens of the City of Ocoee. In accordance with the guidelines set forth in this application certified this -_ day of by r] I V(� Print Your Name r J Signature �, Page 3 — Community Grant Program Application For more information, please call Community Relations at (407) 905 -3100 x 9 -1530 or e -mail jwright(a�ci.ocoe Submit applications to: Ocoee City Mall 150 N. Lakeshore Drive Ocoee, FL 34761 For Staff Use Only Date Application Received RECEIV JAN U 2013 Was Application Received Complete? Il Date Application Returne Non- Protit Status On file Attached CZ— _ f . e' 44Total Freedom44 An Alternative Addictions Program You Can't Fight What You Can't See www.totalfreedomprogram.org February 7, 2013 To Whom it May Concern: The Total Freedom Program has approved the submission of the grant application to apply for the City of Ocoee community grant dated 1/31/13. We appreciate your consideration for this grant and all that the city of Ocoee has done to support our non - profit organization as well as others like it in this community. Thank you for your valuable time. Respe ully, Guy la'nne16 Program Director Restoring Families Affected By Substance Abuse 1001 Idaho Ct. Ocoee, FL 34761 Phone: 407 - 654 -0979 Toll -Free 877 - 717 -9879 Fax 407 - 656 -9221 85-8012632362C-4 09/30/2011 - I 09/30/2016 501(C)(3) ORGANIZATION Certificate Number Effective Date Expiration Date Exemption Category This certifies that VINE OF LIFE MINISTRIES INC 1001 IDAHO CT OCOEE FL 34761-3257 9 is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased. EN PAR I MI N I UE REVENUE Important Information for Exe Or ganizations DR -14 R. 04/11 You must provide all vendors and suppliers with an exemption certificate before making tax - exempt purchases. See Rule 12A- 1.038, Florida Administrative Code (F.A.C.). 2. Your Consumer's Certificate of Exemption is to be used solely by your organization for your organization's customary nonprofit activities. 3. Purchases made by an individual on behalf of the organization are taxable, even if the individual will be reimbursed by the organization. 4. This exemption applies only to purchases your organization makes. The sale or lease to others of tangible personal property, sleeping accommodations, or other real property is taxable. Your organization must register, and collect and remit sales and use tax on such taxable transactions. Note: Churches are exempt from this requirement except when they are the lessor of real property (Rule 12A- 1.070, F.A.C.). 5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third - degree felony. Any violation will require the revocation of this certificate. 6. If you have questions regarding your exemption certificate, please contact the Exemption Unit of Account Management at 800 - 352 -3671. From the available options, select "Registration of Taxes," then "Registration Information," and finally "Exemption Certificates and Nonprofit Entities." The mailing address is PO Box 6480, Tallahassee, FL 32314 -6480. - _ o Cons umer's Ceric Exem ption of R .DOa /i, Issued Pursuant to Chapter 212, Florida Statutes � ! , \K P0 NI �I RE VINE (I 85-8012632362C-4 09/30/2011 - I 09/30/2016 501(C)(3) ORGANIZATION Certificate Number Effective Date Expiration Date Exemption Category This certifies that VINE OF LIFE MINISTRIES INC 1001 IDAHO CT OCOEE FL 34761-3257 9 is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased. EN PAR I MI N I UE REVENUE Important Information for Exe Or ganizations DR -14 R. 04/11 You must provide all vendors and suppliers with an exemption certificate before making tax - exempt purchases. See Rule 12A- 1.038, Florida Administrative Code (F.A.C.). 2. Your Consumer's Certificate of Exemption is to be used solely by your organization for your organization's customary nonprofit activities. 3. Purchases made by an individual on behalf of the organization are taxable, even if the individual will be reimbursed by the organization. 4. This exemption applies only to purchases your organization makes. The sale or lease to others of tangible personal property, sleeping accommodations, or other real property is taxable. Your organization must register, and collect and remit sales and use tax on such taxable transactions. Note: Churches are exempt from this requirement except when they are the lessor of real property (Rule 12A- 1.070, F.A.C.). 5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third - degree felony. Any violation will require the revocation of this certificate. 6. If you have questions regarding your exemption certificate, please contact the Exemption Unit of Account Management at 800 - 352 -3671. From the available options, select "Registration of Taxes," then "Registration Information," and finally "Exemption Certificates and Nonprofit Entities." The mailing address is PO Box 6480, Tallahassee, FL 32314 -6480. CITY OF OCOEE Community Grant Program Application Funding Cycle: JANUARY 2013 When completing this application, use only the space provided. The only attachment should be the formal organizational support documentation (minutes or letter). Only one entity from each organization is eligible to apply for a grant, per cycle. Applicants may apply for any amount up to $500. DEADLINE to submit application: January 30, 2013 00000000000000000000000000000 Name of Organization: Orange County Library System, West Oaks Branch Library Address of Organization: 1821 East Silver Star Road, Ocoee, FL 34761 Contact person for this application: Gregg Gronlund, Branch Manager Daytime phone number 407-835-7318 E -mail address: gronlund.greggL&ocls.info What are you seeking grant money for? Please provide an itemized cost estimate for each item you plan to purchase. Snap Circuits Extreme Educational 750 Exp. Model: SC &50R. 5 units at $89.95 each (with educational discount off the retail cost of $199.95), plus shipping, http: / /www.snap_circuits.iiet to initiate for Ocoee residents a series of science oriented electronics programs, promoting STEM knowledge and use of library resources to build reading and science skills. What dollar amount are you requesting? (The maximum grant award is $500.) $500 Is your organization getting funding from any other source for this specific project? Orange County Library System will cover any cost over $500, and will provide staffing, facilities, and all costs of support for this program. What is your organization's primary funding source? Orange County Property Taxes. How much money does your organization receive from your primary funding source each year? $27,383,200.00 (ad valorem taxes 12 months ending 9/30/2012) What other sources of revenue does your organization have? State and Federal Grants; State Aid; Charges for Services; Fines; Miscellaneous (Investment Earnings; Contributions; Other; etc.) What is your annual budget for this year? $35,205,999.00 Last year? $33,190,665.00 List the fundraisers your organization holds? Daily and quarterly sales of books and other materials; Friends of the Library memberships; donations and occasional bequests. How many members, volunteers and /or paid employees does your organization have? 380 How many live in Ocoee? 22 How many clients does your organization serve? 4,736,186 Total Visits 2011 -2012; 425,531 active cardholders 2012 How many live in Ocoee? approximately 15,000 Page 2 - Community Grant Program Application Has your organization applied for a grant from the City before? Yes. Did you receive a grant from the City of Ocoee? Yes. If so, how much money did you receive? $250 Does your organization volunteer in the Ocoee community? If yes, what volunteer activities do you participate in? Staff members are Additions volunteers at Ocoee Elementary; Citrus Elementary; and Spring Lake Elementary; on the SAC committee at Citrus Elementary; library table at the Ocoee Spring Fling & Fiesta de Colores; presentations of library resource information at an Ocoee High School Open House & a Migrant Parents meeting; an Evans High School Open House; attended meetings of the Friends of Ocoee Historic Preservation. Does your organization provide a venue for Ocoee residents to volunteer? Yes. How many yearly volunteer hours does your organization contribute to the community and how are those hours tracked or documented? Over 14,000 volunteer hours per year. Volunteers sign in and out each day they volunteer; OCLS staff compiles and reports the total hours. Please list the specific accomplishments your organization has achieved in the past 24 months: At the West Oaks Branch Library, we have offered the community over 548 programs with over 31,659 customers attending; and over 1500 computer classes with over 4,197 attending. August 2011, we celebrated the 10`" of the West Oaks Library with craft demonstrations, a scavenger hunt, and other activities for adults and children. We have hosted two successful Summer Reading Programs, with multiple programs throughout the summer. We hosted Early Voting, for both the primary and general elections. We have initiated a series of Crafternoon programs for school aged children, including a Sunshine State Reader book club; and we offer Whiz Kids, a technology club that meets twice a week. Every other month we present Citizenship Inspired, giving prospective citizens a chance to practice their English and prepare for the naturalization interview. Please include any other pertinent information about your organization or this specific grant request that you feel would help the City in making its decision: We will offer at least two programs monthly at which 10 registered children, working in pairs, will create an electronics project using Snap Circuits (750 different models, encouraging ongoing and repeat participation); family members will be encouraged to attend this enriching, science learning experience. Please attach documentation (meeting minutes or letter) to verify that your organization supports this application. Before submitting this application, please read and sign below: These funds will be utilized within the City of Ocoee or have a direct benefit to the citizens of the City of Ocoee. In accordance with the guidelines set forth in this application certified this 25th day of January 2013 , by Gregg Gronlund Print Your Name Signatu e L V , Page 3 — Community Grant Program Application For more information, please call Community Relations at (407) 905 -3100 x 9 -1530 or e-mail jwright(a)ci.ocoee.fl. us Submit applications to: Ocoee City Hall 150 N. Lakeshore Drive Ocoee, FL 34761 For Staff Use Only Date Application Received M RECEIVH) lµ::19 2013 Was Application Received Complete ? If not, Date Application Returned i Non - Profit Status On file Attached ,S' HODII , _ January 25, 2013 Ms. Joy P. Wright Community Relations Manager City of Ocoee 150 North Lakeshore Drive Ocoee, FL 34761 Dear Ms. Wright: The Orange County Library System wholeheartedly endorses the grant application submitted by Mr. Gregg Gronlund, branch manager of the West Oaks Library in Ocoee. The library system is honored to have a branch in the City of Ocoee, and grateful for the opportunity to add value to the community through the programs, materials and services it provides. If awarded the funding, the monies would be used to enhance educational offerings and opportunities for children through the library. This would make a positive difference in allowing us to do more for the city's youngest citizens. Libraries serve as important outlets for learning, creativity, entertainment and family fun. Thank you for your serious and thoughtful consideration of this grant application. The chance for the library to do more for the City of Ocoee and its residents would be greatly welcomed and appreciated. Serving the community is the library's top priority. Thank you again for the opportunity to be part of this process. Kind regards, Wendi J. Bost Public Service Administrator ?range C.our - , 4 L ibrary System 10 East Central f.3C toevaro Or,a clo ;! (Iondji 1`28 1 1 2- 4 i -8:35 -7323 Fax <407- 835 -7649 website vwl.° f ds ,nfo CITY OF OCOEE Community Grant Program Application Funding Cycle: JANUARY 2.01 When completing this application, use only the space provided. The only attachment should be the formal organizational support documentation (minutes or letter). Please- re _ to comple a City of O coee vendor f orm or we will not be ab to is su e payment. Only one entity from each organization is eligible to apply for a grant, per cycle. Applicants may apply for any amount up to $500. DEADLINE to submit application: JANUARY 30, 2013 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 O O O O O O O O O 0 0 Name of Organization: Winter Garden Heritage Foundation Address of Organization: P.O. Box 770657, Winter Garden, FL 34777 Contact person for this application: Kay Cappleman (The contact member must be a member of the organization.) Daytime phone number 407-375-4833 E -mail address: kcappleman @wghf.org What are you seeking grant money for? Please provide an itemized cost estimate for each item you plan to purchase. We are seeking funds to help underwrite the expenses associated with our school education programs. The program expenses include staff salaries $24,000 and printed materials $2000. What dollar amount are you requesting? (The maximum grant award is $500.) $500 Is your organization getting funding from any other source for this specific project? Yes What is your organization's primary funding source? WGHF's funding sources include: gifts & memberships, fundraising events, grants, and merchandise. How much money does your organization receive from your primary funding source each year? WGHF's funding sources in FY 2011/12 included: gifts & memberships $25,946; fundraising events $89,626; grants $42,192; merchandise $10,090. Funding sources for the 2011/12 school education programs included: City of Ocoee $500; Bond Foundation $5,000, Bloom N Grow Garden Society $2,000, Winter Garden Rotary $2,000, A Friends Foundation $1,000, program revenue $10,090. What other sources of revenue does your organization have? Complete listing above. What is your annual budget for this year? Organization budget $188,200; School Education Programs budget $26,000 Last year? FY2011/12: Organization budget $162,638; School Education Programs budget $26,000 List the fundraisers your organization holds? MusicFest, an outdoor multi - cultural music festival, is held annually in October; a golf tournament is held annually in May. How many members, volunteers and /or paid employees does your organization have? Members 475; Volunteers 248, part -time employees 5, full -time employees 1 How many live in Ocoee? Approx. 90 members, 35 volunteers, 1 part-time employee. Page 2 - Community Grant Program Application How many clients does your organization serve? Over 97,000 people attended our museums, exhibitions, and special events last year. How many live in Ocoee? Approx. 12,000 Has your organization applied for a grant from the City before? Yes Did you receive a grant from the City of Ocoee? Yes If so, how much money did you receive? 2008 $250; 2010 $500; 2011 $500. Does your organization volunteer in the Ocoee community? Yes If yes, what volunteer activities do you participate in? In our History Research Center we have an extensive collection of materials pertaining to the history of Ocoee. The files are used by researchers, scholars, genealogists, historians, local authors, journalists, students, city planners, and other museums and businesses. We also provide educational programming to three Ocoee elementary schools, one preschool, and West Orange High School. MusicFest, a free street festival, attracts approximately 4,500 Ocoee residents. Does your organization provide a venue for Ocoee residents to volunteer? Yes, we accept volunteers to work as museum docents and to help in the History Research Center with clerical work and the cataloguing of historic items. We also use volunteers to help produce our annual events and festivals. Currently 9 of our valuable volunteers reside in Ocoee. How many yearly volunteer hours does your organization contribute to the community and how are those hours tracked or documented? We documented over 5900 volunteer hours in 2011. Each volunteer keeps a log of hours worked. The hours are then recorded in our museum software. Please list the specific accomplishments your organization has achieved in the past 24 months: Accomplishments in 2011 include: the purchase of property next to the Heritage Museum for the construction of a new home, of the Week," a weekly historic photo posted in the West Orange Times and Facebook; a 13 -stop audio walking tour using a free iPhone app called QTours; grant awards from United Arts and the National Endowment for the Humanities: 90 classes from 20 different schools participated in our education programs; two receptions honoring local "History Makers." Please include any other pertinent information about your organization or this specific grant request that you feel would help the City in making its decision: Teachers rate our education programs highly. Typical teacher comment: "I learned more about local history on this field trip with my students than in the previous thirteen years of residency." Susan Steinmeyer, 4` grade teacher, Spring Lake Elementary Please attach documentation (meeting minutes or letter) to verify that your organization supports this application. Before submitting this application, please read and sign below: These funds will be utilized within the City of Ocoee or have a direct benefit to the citizens of the City of Ocoee. 1 accordance with the guidelines set forth in this application certified this ."1l -d1(( day of by Print Yours Nam�j 1 i, �� I ) ,V� Signature Winter Garden Heritage Foundation Board Meeting January 8, 2013 The Winter Garden Heritage Foundation Board met on January 8, 2013 in the Railroad Museum at 6:00 p.m. Those present: Mary Beth Asma, Susan House, Ted Vandeventer, Ann Bailey, Karen Grimes, Ward Britt, Ron Sikes, Mark Griffith, Tim Keating, Iry Lipscomb, Bill Richardson, Lori Gibson, Kay Cappleman, Brenda Smith, Julie Teal, Peg Thomas, Ann Ellis, Andy Davis, Lynne Sylvester, and Betsy Shaw. A motion was made by Ron, with a second by Irv, to approve the minutes of October and November. The November minutes were amended to show that a motion was made by Ward, with a second by Ted, to build the new History- Research Center, and that the board was unanimously in favor of it. The motion to approve the minutes was then passed unanimously. Tim reported for the Building committee. After the Architectural Review Board went over the plans for the new building, they suggested many `enhancements ". The changes will add about $116,000 to the cost. They will review the plans again in January. Lori reported for the Capital Campaign. She has met with John Rees and Mike Bollhoeffer, presenting the building as an iconic gateway to the city. Mike will help Kay in applying for a grant for the building. The deadline is January 30. The Board still needs a treasurer. Derek and Ann will help out, but neither wants to fill that position. Lori presented the P &L for the Foundation. The profit from Music Fest was about $20,700. Kay reminded everyone of the History Makers reception for Hollis Holden on January 23. The invitations have been sent. The newsletter should go out in a few weeks. A motion was made by Ward to approve the submission of an application for a grant from the City of Ocoee for $500. Ted seconded the motion. It was passed unanimously. In other news, on February 8 sixth graders will descend on Winter Garden with the start of the scavenger hunts. Jack Litteral is now our week -end docent. Docent training will be on Saturday, January 19, for all museum volunteers. United Arts is looking for community volunteers for the grant committees. Consider volunteering! John Murphy III is helping with making us visible on social media and marketing us. The caboose needs some work. We are investigating adding Plexiglas on the ends and some signage. Music Fest is October 11 through the 13 Iry reported for the Museums committee. After reporting volunteer hours and attendance for both museums, he brought to the Board's attention that the Central Florida Railway Chapter has a new name as of January 1, 2013 —The Central Florida Railway Historical Society. The Chapter does a terrific job of maintaining their collection. Ward reported on the golf tournament. There will be no silent auction this year. The golf ball drop will be the money -maker for the tournament, with multiple prizes given. Henry Wright has been working with Andy Crabtree, and the brochures are finished. The tournament will be May 13 with a 1:00 tee time. During Spring Fever, we will have the label show. Ron reported that we will again have "A Very Special Evening ", but the musician has not been picked yet. It will not be in February this year, but will be delayed until March or April. Music Fest still needs a chairman! All the forms for the Board members need to be completed. In addition, we would like to see total participation for the Hollis Holden event. The meeting was adjourned at 6:55 p.m. Page 3 — Community Grant Program Application For more information, please call Community Relations at (407) 905 -3100 x 9 -1530 or e-mail 0 wrightCo ci.ocoee.fl.us Submit applications to: Ocoee City Hall 150 N. Lakeshore Drive Ocoee, FL 34761 For Staff Use Only RECEIVED JAN 2 4 2013 Date Application Received Was Application Received Complete? if not, Date Application Return Non - Profit Status On file Attached CITY OF OCOEE - #" Community Grant Program Application j Funding Cycle: JANUARY 2013 �'(0C. When completing this application, use only the space provided. The only attac enN �� should be the formal organizational support documentation (minutes or letter). Only one entity from each organization is eligible to apply for a grant, per cycle. Applicants may apply for any amount up to $500. DEADLINE to submit application: January 30, 2013 Name of Organization: tuw [ 4 �!� AOA/ Address of Organization: Contact person for this application:t��(��' (The contact member must be a member of the organization.) Daytime hone number C 1 _ i�� Yt P ( � E -mail address: � What are you seeking grant money for? Please provide an ite ized cost estimate for each item you plan t0 purchase. '�i i /�L /lct Lv i?G� ( � l L>2 " �0 �L'i'1 4 l`✓l�'t1�� / /Jf /l /,' 7 � i f" 5 . G v� �l r� � l� S L h a L �� c c: c 6 ti 7--1 I I f What dollar amount are you requesting? (The maximum grant award is $500.) Is your organization getting funding from any other source for this specific project? r What is your organization's primary funding source ? How much money does your organization receive from your primary funding source each year? What other sources of revenue does your organization have? What is your annual budget for this year? Last Last year? 3 l/ List the fundraisers your organization holds? (i) Jl /) L I S 416 How many members, volunteers and /or paid employees does your organization have? How many live in Ocoee? ( � � ru _ i U �;� , , , 1abi� i Cc� nfl RECEIVED JAN 3 -01013 Page 2 — Community Grant Program Application How many clients does your organization serve? / .5 How many live in Ocoee? 7 Has your organization applied for a grant from the City before? Did you receive a grant from the City of Ocoee? 1 r(P /y1 f^ If so, how much money did you receive? Does your organization volunteer in the Ocoee community? If yes, what volunteer activities do you participate in ?� Does your organization provide a venue for Ocoee residents to volunteer? I — How many yearly volunteer hours does your organization contribute to the community and how are those hours tracked or documented? Please list the specific accomplishments your organization has achieved in the past 24 months • i �) �L Gk l -� � a� C v y_`, , ,,A y'� 1 -�'iJ (.'fw:'�� f �, ll �i /:'x��a r� _ Please include any other pertinent information about your organization or this specific grant request that you feel wo / uld / help the City in making its decision: / 61"C" �? . i � j r7 d(/ /p Please attach documentation (meeting minutes or letter) to verify that your organization supports this application. Before submitting this application, please read and sign below: These funds will be utilized within the City of Ocoee or have a direct benefit to the citizens of the City of Ocoee. (-,) �tll IiWcordance with the guidelines set forth in this application certified this '7) / day of by r� Print Vour Name _811� �c�� SignatiVe Page 3 — Community Grant Program Application For more information, please call Community Relations at (407) 905 -3100 x 9 -1530 or e -mail jwright _ci.ocoee.fl.us Submit applications to: Ocoee City Hall 150 N. Lakeshore Drive Ocoee, FL 34761 For Staff Use Only Date Application Received RECEIVED JAN 3'0 2013 Was Application Received Complete? If not, Date Application Returned Non - Profit Status On file Attached W es (Da ks oue_^t n. U. inim Koaa urlando, FL 32818 Phone: 407 - 292 -8481 Fax: 407 - 292 -8838 Jan. 15 2013 Minutes of the Jan. 15 meeting of the West Oaks Academy Athletic Department On Jan. 15 2013, our athletic committee for the West Oaks Academy athletic department met as we discussed our future needs for our students at West Oaks Academy as well as community teams that need a place to practice and hold athletic events. We authorize Pastor Thomas to apply for the city of Ocoee grant to help with the cost of irrigation of our soccer and baseball fields. Motion made and approved by member present. Thomas W. Parlier pastor /principal of West Oaks Academy Bobby Martin Athletc Director of West Oaks Academy Chris Adkins - Ocoee youth baseball coach. A Ministry of West Oaks Community Church of God, Inc. W Funding Cycle: JANUARY 2013 When completing this application, use only the space provided. The only attachment should be the formal organizational support documentation (minutes or letter). CITY OF OCOEE Community Grant Program Application r -;. ,: t ( f L 1 Only one entity from each organization is eligible to apply for a grant, per cycle. Applicants may apply for any amount up to $500. DEADLINE to submit application: January 30, 2013 OOOOOOOOOOOOOOOOOO ® ®OOO000000000 Name of Organization: 'A L- `{ 571 Y t �,� V► �� i�Y ( n'1 �� C. (I }L �� aG i'r�5 U n I s `�v� YL t (� Yvi - T 1 f I Address of Organization: 3 �� r , , +t; _ B( SSt Contact person for this application: D (r r El I I S I ; (The contact member must be a member of the organization.)' Daytime phone number E -mail address: What are you seeking grant money for? Please provide an itemized cost estimate for each item you plan to purchase. �� 5 i s i4-1 +c U A - f V rYt( rl J What is your organization's prim funding source? S'P0 k1,)S Ckr \^ d 1Vk f l r Y\ .S What dollar amount are you requesting? (The maximum grant award is $500.) V 5C0 Is your organization getting funding from any other source for this specific project? ` C (1 0 bA L S(k X '5 CC(\d (e,Cr'i,44U—q S . How much money does your organization receive from your primary funding source each year? %Gl._v' t� rvA 6�' us rlp-- I`V \)-( Cr �� ^I vYl (xr y � �� w � CM t -)PI v) 6�ti�,;� What other sources of revenue does your organization have? 5 c +cc �✓ What is your annual budget for this year? Last year? V - V0 �J� o W( (jai ( f%, , f0 t iS LC�(ti" List the fundraisers your organization holds? ` Y 5 How many members, volunteers and /or paid employees does your organization have? How many live in Ocoee? C(�, N.�l,�� Nkyj L �gxrn �tG�y rS(�� VA Page 2 — Community Grant Program Application How many clients does your organization serve? How many live in Ocoee? to 1CI (� Has your organization applied for a grant from the City before? Did you receive a grant from the City of Ocoee? � L If so, how much Pr did you receive? Does your org na ization volunteer in the Ocoee community? If yes, what volunteer activities do you participate in? ) V es W ( (� 6 V(" DU ( tl r I S h�5 {etc ✓L'S � ro (' d (� V �/t I C, C c �e Does your organization provide avenue for Ocoee residents to volunteer? E(k q^,er Jt( , ' y (`- d How many yearly volunteer hours does your organization contribute to the community and how a re those hours tracked or documented? A( `/S ( (i f of d V0lu,'9i z. C;`� 6"N G r9tu , , '�� tC (� bLIJ C ��t(S VC ttr..rc�, 0 r , (,lw'L 1 ✓�G?�rJiGticch( �JGIS(S `� (t. r G, uJ�.v� t,k Lu /fit✓ kSC(( Gl`� �iA�t ✓f tc�v�i�tr t►1�m�jrr`� �l� i Please list the specific accomplishments your organization has achieved in the past 24 no I months: (� C� t , LS V� I, C C( �i �� - CS'�SC� n 10 t } rG� c,tcc.-I . P lau 3 r�� t r• t IkL +j L.L.r+4 (?try CLrrt Curvr�,t ly�.��c�t i vr ��(c�vi� Please include any other pertinent information about your organization or this specific - t 3 "Cal grant request that you feel would help the City in making its decision: c - f' 6 �( As-3 i `Illy yt(l5 t,Ul�l �� Ci o\-kn(_ I(A i �c.tlGi fti (' 1 1'\ Kjj to (k'v ff -,AP t• S(��r'�' Please attach documentation (meeting minutes or letter) to verify that your organization supports this application. Before submitting this application, please read and sign below: These funds will be utilized within the City of Ocoee or have a direct benefit to the citizens of the City of Ocoee. In accordance with the guidelines set forth in this application certified this _ day of by ►, ,tom r► Print Your Name Signature Page 3 — Community Grant Program Application For more information, please call Community Relations at (407) 905 -3100 x 9 -1530 or e-mail iwright ci.ocoee.fl.us Submit applications to: Ocoee City Hall 150 N. Lakeshore Drive Ocoee, FL 34761 For Staff Use Only Date Application Received RECEIVED JAN 2 5 2015 Was Application Received Complete? If not, Date Application Returned Non -Profit Status no On file Attached ��'U � \oaoF cr+aisnaN r Grti 0 o ACYS �°„ A ssociati on o f Ch r i s ti an Y ou th S 3804 North 0 Or ange Blossom Tr ail , Orlan i n 9 5r O 1 /24/ 3 To Xhom this ma} concern This letter is to advise the City of Ocoee that we support the efforts of our U -12 girls ACYS Elite Soccer Team in their efforts of obtaining a grant from the City of Ocoee to go towards funding of tournaments, soccer equipment and traveling expenses. The girls had a great season in 2012 winning their division and placing first in the Bazooka Tournament. Now they are looking forward to competing in a higher level of play which comes at a cost to each player. Unfortunately not all of the players have the resources to play at a higher level. The team has done bake sales, car washes and raffles to raise money. Getting this grant would further their efforts in reaching their goals to play in more tournaments and reaching Region Cup. It would be greatly appreciated if you would consider them for this grant. J fianPte, xm Caen" ACYS President Association of Christian Youth Sports 3804 North Orange Blossom Trail, Unit A9 Orlando, Fl 32804 is'ww.acvs.or;; (o) 407 -521 -2243 (f) 407 - 386 -3356 (c) 407 - 617 -4521 CITY OF OCOEE Community Grant Program Application Funding Cycle: JANUARY 2013 When completing this application, use only the space provided. The only attachment should be the formal organizational support documentation (minutes or letter). Only one entity from each organization is eligible to apply for a grant, per cycle. Applicants may apply for any amount up to $500. DEADLINE to submit application: January 30, 2013 00000000000000000000000000 Name of Organization: eb j , 4 , kCt:�V( OL Pl� " L Address of Organization: (1 L- iu', `) `f7 Contact person for this application: (The contact member must be a member of the organization.) — rG N (, /� � t `�� ` (dz N Daytime phone number E -mail address: 0L-(t (11 r 71 A E What are you seeking grant money for? Please provide an itemized cost estimate for each item you plan to purchase. What dollar amount are you requesting? (The maximum grant award is $500.) Is your organization getting funding from any other source for this specific project? �V (J What is your organization's primary funding source? /, <. t I (( r How much money does your organization receive from your primary funding source each year? 1i �t✓A t-I What other sources of revenue does your organization have? F01 R41,560 What is your annual budget for this year? Last year? 1* 4 5 j to c List the fundraisers your organization holds? g l K (`c "}! ('� " Ctv t (V Cr How many members, volunteers and /or paid employees does your organization have? How many live in Ocoee? 1 Page 2 — Community Grant Program Application How many clients does your organization serve? "_ How many live in Ocoee? 1 Has your organization applied for a grant from the City before? o j PL U 5 Did you receive a grant from the City of Ocoee? "E'5> i If so, how much money did you receive? �7`\' Czt -tufr�U5 Does your organization volunteer in the Ocoee community? If yes, what volunteer activities do you participate in? C_ 4P, 1/1( CA-,,7 Does your organization provide a venue for Ocoee residents to volunteer? _ YES V ()L jtuEc4 Salk G CL��uo5 � u�� j)HoNt 1t,G.K How many yearly volunteer hours does your organization contribute to the community and how are those hours tracked or documented? n Please list the specific accomplishments your organization has achieved in the past 24 months: RCE fv 'E� 00( - 14E LI P EO " %TH Gt_oT A <W ruiZb( Sl46 -,, ! IMU Ceti �tiJj rE S�u�t Please include any other pertinent information about your organization or this specific grant request that you feel would help the City in making its decision: F)u y rvo () Vv UQft P S Please attach documentation (meeting minutes or letter) to verify that your organization supports this application. Before submitting this application, please read and sign below: These funds will be utilized within the City of Ocoee or have a direct benefit to the citizens of the City of Ocoee. In accordance with the guidelines set forth in this application certified this 1 day of .J a . j by Print Your Name 1 Signature Page 3 — Community Grant Program Application For more information, please call Community Relations at (407) 905 -3100 x 9 -1530 or e -mail iwright(a.ci.ocoee.fl.us Submit applications to: Ocoee City Hall 150 N. Lakeshore Drive Ocoee, FL 34761 For Staff Use Only Date Application Received REC EIVED JAN 212010 Was Application Received Complete? "y C If not, Date Application Returned Non -Profit Status On file Attached Resurrection Conference Society of Sr. Vincent de Paul 1211 S. Vineland Rd. Winter Garden, FL 34787 MEETING MINUTES January 21, 20+1 avi3 CAE/ Tony called for a special meeting of the board members to inform us that the City of Ocoee is offering a $500 grant to charitable organizations like ours. Tony will go to the Ocoee City Hall to complete the application and hopefully we'll get approval for the grant to help the Ocoee families in need. Unanimous approval was granted to start the process to request the grant. Tony Calabro, President Maria Long, Vice - President Eloise Baker, Treasurer Martha Kerlin, Secretary Minutes prepared by: Martha Kerlin, Secretary N RRE P i Y, HV%�x-NI D P SOO MEETING MINUTES President, Tony Calabro called the meeting to order with an opening prayer. Lad read an . t !_ t ; D n -- e • Home visits were discussed. • The phone number for Sandy at Catholic Charities is 407-658-1818, extension 2336. Leave her a message when you have a client that needs assistance with utilities bills. She will return your calls and then contact the client and will notify us if she won't be able to help our client. A 1 - 1: S T_ And Ti Apopka distribute food on Tuesdays. • Please e-mail Eloise at: BobEloiseBakkerPaol.com when you write a check so she can balance the checking account. • Mobil Medical Bus schedule: The MMU will not come on January 22. • 9 to Noon, Joanne; 1:30 to 4:00, Priscilla; 4:00 to 5:00, Martha and Tony VV 0 • Next meetings, Monday, January 21 at 6:30 P.M. Minutes prepared by: Martha Kerlin