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Home My WebLink About03-19-13 AgendaOCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida March 19, 2013 6:45 P.M. SWEARING IN OF MAYOR AND COMMISSIONERS 7:15 P.M. AGENDA REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Impact Fee Study Update. (City Planner Rumer) C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meetings Held March 5, 2013. (City Clerk Eikenberry) 2. Approval of Fountains at Tivoli Place (FKA Fountains at Highland Park) Final Subdivision Plan for Phase 1. (City Planner Rumer) The Fountains at Tivoli Place PUD is approved of a total of seventeen (17) commercial lots to be developed in three (3) Phases. The Phase 1 Final Subdivision Plan consists of only one buildable lot (Lot 17) and its associated infrastructure. The infrastructure requirements for this Phase include utilities, stormwater pond, sidewalks, entrance landscaping, access driveway and an eastbound 145 - foot left -turn lane into the site on Tomyn Boulevard. Lot 17 is proposed to be 1.63 acres in size and is located on the southeastern portion of the PUD site. The Applicant has also submitted a Site Plan for construction of a 12,022 square feet (Primrose School) Day Care building on Lot 17. Since the proposed construction of Lot 17 is less than 25,000 square feet, it is considered a "Small- Scale" Site Plan and, therefore, subject to administrative review and approval per Land Development Code, Article IV, Section 4 -3. Regular City Commission Meeting March 19, 2013 3. Approval of Contract with Genuine Parts Company (Doing Business as NAPA) to Provide On -site Management of the Fleet Parts Supply. (Public Works Director Krug) Through the City's membership in the National Joint Powers Alliance (NJPA), we are able to contract the management of the Fleet parts room to Genuine Parts Company (NAPA). NAPA is able to provide services to the City through their inventory management system designed to lower the transaction costs, improve efficiency and increase productivity through their purchasing power as a leader in providing auto and industrial parts. NAPA has reviewed our parts usage and conservatively anticipates an overall 15% to 20% reduction in costs of parts to the City through its on- site store. With an annual vehicle parts budget of $596,700.00 for the City, this will equate to an approximate $75,000.00 to $100,000.00 savings. The existing parts room will be jointly inventoried by the City and NAPA with a credit issued to the City for the value of the parts on hand which have a value of approximately $30,000.00. NAPA's inventory management system is compatible with the City fleet work order system which will enable more accurate tracking of vehicle maintenance costs. 4. Approval of Award of RFP #13 -001 Landscaping, Landscape Maintenance, and Mowing Services to Valleycrest Landscape Maintenance, Inc. (Purchasing Agent Tolbert) The City's current general mowing and landscaping term contract with Valleycrest Landscape Maintenance Inc. expires April 29, 2013. The cost of the current contract is $211,128.00 annually. In compliance with the City of Ocoee Purchasing Code Chapter 21, proposals were solicited from qualified contractors to provide landscaping, landscape maintenance and mowing services. The services are for Fire Station 25, 26, and 39, City Hall Complex, Heath Center, Ocoee Cemetery, Clarke Road medians, Maguire Road medians, Silver Star Road medians, Ocoee Crown Point medians, Old Winter Garden Road medians, McKey Street streetscape, Blackwood Avenue Medians, Palm Park, and the Ocoee Police Station. The public RFP Evaluation Committee meeting was held on February 27, 2013, with the Evaluation Committee evaluating and short- listing the firms on specific evaluation criteria. Staff recommends that the City Commission award the term contract for RFP #13 -001 Landscaping, Landscape Maintenance, and Mowing Services to Valleycrest Landscape Maintenance Inc. in the amount of $190,200.00 annually for an initial three (3) year term with two (2) automatic one -year extensions, for a total of five (5) years. 5. Approval of Contracting with Standard Pacific Homes, Inc. for the Installation of 12 Inch Reuse Main along Old Clarcona -Ocoee Road in Conjunction with the Construction of the Arden Park South Subdivision. (City Engineer Wheeler) The Arden Park South subdivision was approved by the City Commission on November 6, 2007. The project did not actually go to construction until January of 2012. The project consisted of installing the infrastructure representative of a residential subdivision for 157 single family homes. The development has connected to the City's potable and reclaimed water system on Clarke Road and the sanitary sewer on Nicole Boulevard. Three portions of the North Service Area Reclaimed Water Main project have already been approved for construction by the City Commission by including them into other ongoing projects. Columnar Development is to install approximately 3100 linear feet of 16 inch reuse water main along McCormick Road along the frontage of the Brynmar and McCormick Woods subdivisions. Dewitt is installing approximately 600 linear feet of 12 inch reuse main along Ingram Road and under Clarcona - Ocoee Road as they widen that road for Orange County. Standard Pacific Homes is being required to install a sidewalk along Clarcona -Ocoee Road, but outside of the road right -of -way, as a part of their project. They will also be raising the area outside of their perimeter wall and installing new landscaping at the southwest corner of the intersection of Ingram and Clarcona -Ocoee Roads. This is a portion of the route and location of the proposed 12 inch reuse main currently being designed for bid later this year. The City approached Standard Pacific Homes and their contractor, Boykin Construction, Co. about having them install this additional leg of the reuse pipeline as part of their project and before they perform their work in this area. The approximate length of this section of pipe is 300 linear feet. Standard Pacific's contractor has provided a cost proposal for performing the work in the amount of 21Page Regular City Commission Meeting March 19, 2013 $17,845.25. The unit costs are the same for similar material installed in the Arden Park South project. Standard Pacific Homes has agreed to add a nominal markup which would increase the total cost to $18,500.00. G. PUBLIC HEARINGS - None H. REGULAR AGENDA 6. Code Enforcement Reduction of Fine/Lien for Sun Trust Bank re: 600 Lyman Ave. (Assistant Director of Support Services Gaines) This property was cited on April 17, 2009, by Officer Robert Siegrist as a nuisance to the public health, safety and welfare. Officer Siegrist observed a trailer / shed behind the house in sub - standard condition and further described as a non - conforming structure. On July 28, 2009, the Code Enforcement Board issued an order to comply by August 7, 2009 or be fined $250.00 per day. The location was routinely checked and documented by Officer Siegrist November 2009 — November 2011 and documented as non - compliant with ten signed affidavits. On February 3, 2012, the violations were observed, corrected, and an affidavit of compliance was issued. SunTrust Bank, the original mortgage holder, appeared before the code enforcement board on February 26, 2013, and requested not a revision, but a cancellation of the fine /lien amount of $227,000.00 and the city's cost of $1,098.27. SunTrust Bank claims that they were not noticed about the code enforcement violation or hearing. The Code Enforcement Board is recommending the fine /lien be reduced to $10,000.00. The discussion by the board to reduce the amount was based on testimony and answers from an attorney representing Sun Trust Bank. I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 31Page