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Home My WebLink AboutEmergency Item - Road Closure for Sawmill Easter Egg Huntbe Center of G°°d tiv f,, AGENDA ITEM COVER SHEET Meeting Date March 19, 2013 Item # rrieraCnc� ,Reviewed By: Contact Name: James F. Washin ton Department Director: .� Contact Number: Ext. 1074 City Manager: Subject: Special Event Permit Request for Road Closure — Sawmill Subdivision Easter Egg Hunt. Background Summary: The Sawmill Subdivision holds an annual Easter Egg Hunt, which typically involves closing a portion of Sawmill Boulevard (see attached map). In order to temporarily close a public street the approval of the Honorable Mayor and City Commission is required. Laura Keller of Sawmill Subdivision has made application to the City for a Special Event Permit for the Easter Egg Hunt, which will be held on March 23, 2013 starting at 9:00 am to 12:00 pm. and request again that the portion of Sawmill Blvd. referenced on the attached map be closed for the duration of the event. Issue: Should the Honorable Mayor and City Commission approve the temporary closing of a public street for the purpose of an Easter Egg Hunt? Recommendations Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the road closure must be notified in advance; 2) Rural Metro Ambulance must be notified of the road closure in advance; 3) An emergency lane must be maintained at all times; 5) Roads must be blocked with proper barricades; 6) Signs to be posted in advance to notify the public of the closure; 7) Public Works will be providing 8 barricades as the additional devices will provide a more visible barrier. Attachments: Location Map. Financial Impact: Barricades: There will be no financial impact as Public Works will deliver the barricades during workings hours the Friday before the event and pick them up during workings hours the following Monday. Type of Item (please mark with an 'Y') Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion & Direction _ Original Document/Contract Attached for Execution by City Clerk X Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by N/A N/A N/A Ce nter of Good L , g Florida ORGANIZATION HEADQUARTERS Name: Address: ��' '6 0 9 II City: C � State Zip Code: 1 b Phone Number: o JCSJ 1 � � REPRESENTATIVE Name: l Address: e v Lk} O0 fi C,4 City: 0 mv- APPLICANT (if different) Name: Address: City: State: Zip Code: Phone Number: Type of Event: Parade Ceremony Exhibitio Show Concert I Demonstratio Othe L ,gSZ� E6 G 1 4 u Nl Date (s) and time (s) scheduled: Name and types of activities: CAS C 919 N I 0 L J) P-6 PVC' C.p ,9 Approximate number of spectators and participants: Y v Purpose of Special Event: Exact Location of Event: w m I L'C IJ U (e i"s L� Designation of Public Facilities or Equipment to be Used: Number of Temporary Directional Signs: x $5.00 per sign = City of Ocoee. 150 N Lakeshore Drive. Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155. www.ocoee.org Stat , Zip Code. -) `f' - b ) Phone Number 0 ? r Copy of State Permit if State Roadway is used: FOR PARADE: Exact Location of Marshalling and Staging Area: Time at which units of Parade will begin to arrive: Time at which units of parade will be dispersed: ❑ b no Exact Route to be Traveled shown on Attached Map; [] yes E) no Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: ❑ yes [] no FOR FIREWORKS The following shall be attached to this application-, 1) A detailed listing of the type &quantity of fireworks to be used. 2) a detailed written statement outlining . all appropriate safety procedures which will be used at fireworks display in order to protectthe safety of the public and all surrounding property, 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state fine. 5) A detailed list of nanies, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved.with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or Involved in. 6) A map showing exact launch point and area of fallout. Applicant Signature: f Approved by Police Chief Approved by Public Works Director Approved by Fire Chief Approved. by Risk Management Date: -3 / ( IS — / P Date: _ / / ) Date: Date: Date: Approved by 131.111ding Official Date: ' *Any denial and its conditions should be in memorandum form. City of Ocoee, 150 N Lakeshore Drive. Ocoee, Florida 34761 Phone:(407) 905 -3104, Fax (407) 905 -3155 . www.ocoee.org Copy of State Permit if State Roadway is used: ❑ yes [] no FOR PARADE: Exact Location of Marshalling and Staging Area: Time at which units of Parade will begin to arrive: Time at which units of parade will be dispersed: Exact Route to be Traveled shown on Attached Map: ❑ yes ❑ no Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: ❑ yes ❑ no FOR FIREWORKS The following shall be attached to this application: 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individual's who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals Involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or Involved in. 6) A map showing exact launch point and area of fallout. Applicant Signature: (, �(/l /t 'e Date: '3b S /ice Approved by Police Chief Approved by Public Works Director Date: Date: Approved by Fire Chief ' - � 't%(y Date: i�z Approved by Risk Management Date: Approved by Building Official Date: *Any denial and its conditions should be In memorandum form. City of Ocoee. 150 N Lakeshore Drive. Ocoee, Florida 34761 Phone-.(407) 905 -3104. Fax (407) 905-3155, wwmocoee.org Copy of State Permit if State Roadway is used: ❑ yes N no FOR PARADE: Exact Location of Marshalling and Staging Area: Time at which units of Parade will begin to arrive: Time at which units of parade will be dispersed: Exact Route to be Traveled shown on Attached Map: ❑ yes ❑ no Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: ❑ yes ❑ no FOR FIREWORKS The following shall be attached to this application: 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) if applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launch point and area of fallout. Applicant Signature: c < (,1/�_/F / Date: Approved by Police Chief Approved by Public Works Director Date: Date: Approved by Fire Chief O _ Date: < < I -j Approved by Risk Management Approved by Building Official Date: Date: *Any denial and its conditions should be in memorandum form. City of Ocoee. 150 N Lakeshore Drive. Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org Pierce, Adriana From: Krug, Stephen Sent: Monday, March 18, 2013 9:11 AM To: Pierce, Adriana Subject: RE: Special Event Application Adriana, One additional item - we will be providing 8 barricades as the additional devices will provide a more visible barrier. Thank you, Steve Krug From: Krug, Stephen Sent: Monday, March 18, 2013 9:07 AM To: Pierce, Adriana Subject: RE: Special Event Application Adriana, There will be no financial impact as Public Works will deliver the barricades during working hours the Friday before the event and pick them up during working hours the following Monday. The HOA has routinely placed and removed the barricades themselves for their events and we have had no troubles with this procedure. Please let me know if you should have any questions. Thank you, Steve Krug Director of Public Works City of Ocoee 301 Maguire Road Ocoee, Florida 34761 407 - 905 -3170 407 - 905 -3176 (fax) From: Pierce, Adriana Sent: Monday, March 18, 2013 8:05 AM To: Krug, Stephen Subject: FW: Special Event Application Importance: High Good Morning: Steve, Here is the Sawmill Sub. Easter Egg Hunt application, I am preparing an emergency agenda item for tomorrow's meeting, can you please indicate your financial impact for the barricades. Thank You. From: Pierce, Adriana Sent: Friday, March 15, 2013 4:02 PM To: Dreasher, Brad; McNeil, Pete Subject: FW: Special Event Application Hello, Here is a road closure Special Event Application for the Sawmill Subdivision, I just received and it requires an emergency agenda item for the next meeting, please send me your comments /approval as soon as possible, I appreciated. Thank You, Adriana Pierce From: Laura Keller [ mailto:laurakeller(d)cfl.rr.com Sent: Friday, March 15, 2013 3:44 PM To: Pierce, Adriana Subject: RE: Special Event Application Here you go! Let me know if you have any questions. Thanx, Laura From: Pierce, Adriana [ mai lto:APierce(a)ci.ocoee.fl.us Sent: Friday, March 15, 2013 10:46 AM To: Iaurakeller(a)cfl.rr.com Subject: Special Event Application Ms. Keller, Here is the Special Event form for the Block Party Easter Event, please attached a map or sketch indicating where the road will be closed and location of tents or other activities to take place on the road. I will be awaiting your response to send this event for review at Police, Fire, and Building Division, once I receive the approvals, I will prepare the Agenda Item. Thank you, Adriana Pierce 407.905.3104 2 Ix ".1 tl It IF It � 174 ot) LL Sawn)III Blvd � _ C /,o ��. c,po' ' m,°mm/oi, - \ /*°:` ! `! o6c�. _— awds Roland OCPA Web Map AND, '414 Toll Road Major Roads Public Roads Gated Roads Road Under Con struction Proposed Road US Road Brick Road Proposed SunRall Block Line Lot Line Residential Agriculture Institutional Industrial Vacant Land Hydro Waste Land Agricultural Curtilage County Boundary Parks Golf Course Lakes and Rivers Building Power Plant Ix ".1 tl It IF It � 174 ot) LL Sawn)III Blvd � _ C /,o ��. c,po' ' m,°mm/oi, - \ /*°:` ! `! o6c�. _— awds Roland