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Home My WebLink About04-02-13 AgendaOCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida April 2, 2013 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Presentation - Fire Department Promotion of Firefighter Paramedic Kevin Glackin to Engineer Paramedic — Fire Chief McNeil C. COMMENTS FROM CITIZENS /PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE. CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. 'THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT TILE CITY CLERK TO RF,MOVE, THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held March 19, 2013. (City Clerk Eikenberry) 2. Approval of Agreement with Orange County Tax Collector for Placement of Non -Ad Valorem Assessment Fees on the Orange County Tax Roll. (City Clerk Eikenberry) The City Commission previously approved Resolutions 2006 -002, 2006 -003, and 2012 -018 showing its intent to place non -ad valorem assessments for the cost of providing solid waste services, stormwater services, fire services, street lighting services, and /or neighborhood improvement services on the Orange County Tax Roll by authorizing the utilization of a uniform method of collection of non -ad valorem assessments. This Agreement between the City and the Orange County Tax Collector details the terms of the Agreement for the assessment, enforcement, and compensation for the administrative costs incurred by Orange County Tax Collector. 3. Award of B13 -04 North Side Reclaimed Water Main Extension (Phase 1). (Purchasing Agent Tolbert) In conformance with the policies and procedures of the City of Ocoee (City), bids were solicited from qualified contractors to construct the North Side Reclaimed Water Main Extension (Phase I) (Project). All work for the project shall be designed and constructed in accordance with the drawings and specifications prepared by CPH Engineers, Inc. The project consists of approximately 9,930 feet of reclaimed water main; connection to an existing I6 -inch reclaimed water main; valves, fittings, pressure testing; removal and replacement of pavement, Regular City Commission April 2, 2013 sidewalk, curb & gutter and driveways, sodding and other restoration as may be required. This project (Phase 1) will connect Westyn Bay, Forestbrooke, Eagles Landing, The Vineyards, Ocoee High School, and Fountains West to the reclaimed water system. Staff recommends that the City Commission award Bid #1313 -04 North Side Reclaimed Water Main Extension (Phase 1) project to Hazen Construction LLC, in the amount of $978,838.10. 4. Approval of Resolution and Memorandum of Agreement — FDOT Right of Way Maintenance. (Public Works Director Krug) The current Maintenance Memorandum of Agreement between the FDOT and the City will expire on April 30, 2013. FDOT is requesting to enter into a new contract for the City to provide maintenance activities for the portions of SR 50, SR 437 and SR 438 within the City limits. This new contract will be for a three year term with a renewal option for one additional three year term. The State has audited the previous maintenance agreements and discovered the City was reimbursed for streets which were no longer under State jurisdiction having been transferred to the City several years previously. The corrected quantities and revised State budget unit pricing provides a fixed annual contract amount of $25,100.00, a reduction of $16,280.00 from the current agreement. The quantities and funding will increase in the future as the SR 50 corridor is expanded and improved. 5. Approval of Purchase of Property for Stormwater Utility at 678 S. Bluford Avenue. (Public Works Director Krug) The Stormwater Utility has been investigating ways to provide additional stormwater treatment within the South Bluford Avenue corridor in order to comply with the Wekiva Parkway and Protection Act Master Stormwater Management Plan. One solution is to provide additional treatment along existing drainage swales through a detention pond similar to the Palm Park facility. The City was subsequently made aware of the availability of the property located at 678 S. Bluford Avenue. This property is contiguous to the drainage swale system on the former railroad right of way west of Bluford Avenue. The subject swale system ultimately drains to Lake Lotta and was identified in previous engineering studies as an area which would benefit from additional stormwater treatment. This property would provide the City a future use for stormwater treatment. The property owners have accepted the City's offer of $490,000.00 for this commercial property listed at $549,000.00. The funding for this purchase is available in the Wekiva River Basin Capital Projects and available balances from completed Stormwater Utility projects. 6. Approval of Two -Year Warranty Surety and Maintenance, Materials, and Workmanship Escrow Agreement with Columnar Holdings, LLC for Brynmar. (City Engineer Wheeler) Brymnar is a 95 lot single family residential subdivision located on McCormick Road and Ingram Road. The developer has completed construction of the infrastructure improvements and has requested a Certificate of Completion. The infrastructure improvements include the water, sanitary sewer, and reuse utilities, the streets and stormwater collection system, and the perimeter wall. All identified punchlist repairs have been completed and the developer is ready to start the two -year warranty period. As a requirement of the Land Development Code, the developer is required to furnish the City a surety to cover any possible damages discovered during the next two years, should the developer not choose to make those repairs. Columnar Holdings, LLC has provided the City with a check in the amount of 10% of the constructed improvements. G. PUBLIC HEARINGS - NONE H. REGULAR AGENDA 7. Appointment of Commission Liaisons to Various Boards. (City Clerk Eikenberry) Each year in March, the Commission reviews the Liaisons Appointments to various boards and makes changes, if needed. In 2012, no changes were made and liaisons remained as follows for the 2012 -13 election year: 2 1Pagc Regular City Commission April 2, 2013 Parks and Recreation Board — Commissioner Wilsen Citizens Advisory Board for the Police Department- Commissioner Keller Citizens Advisory Board for the Fire Department- Commissioner Johnson Human Relations Diversity Board- Commissioner Hood Personnel Board — Commissioner Johnson Tri- County League of Cities Commissioner Wilsen West Orange Airport Authority - William Maxwell W.O. Chamber of Commerce — City Manager Frank MetroPlan Advisory Board- Commissioner Keller Election of Mayor Pro Tem. (City Clerk Eikenberry) Section C -9 of the Ocoee City Charter states: ... The Mayor pro tem shall be elected from among the Commissioners by the City Commission but shall continue to represent the district in which such Commissioner resides. The Mayor pro tern shall be elected at the first City Commission meeting following the swearing in of the candidates elected at each general city election ... and shall serve as Mayor pro tem until the successor is elected. On March 20, 2007, the Commission created a policy to elect the Mayor Pro Tem annually, even in non - election years, by rotating down through the seniority list, beginning with Commissioner Johnson for the term of March 2007 -2008. The following elections have been made since 2007: 2007 -08 Commissioner Johnson 2008 -09 Commissioner Hood 2009 -10 Commissioner Keller 2010 -11 Commissioner Johnson 2011 -12 Commissioner Wilsen 2012 -13 Commissioner Hood I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS 1 ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 3 1PaLe