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Home My WebLink About04-02-13MINUTES April 2, 2013, at 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Chambers of City Hall. Commissioner Keller gave the invocation, followed by the Pledge of Allegiance to the Flag, led by Commissioner Wilsen. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Commissioner Hood, Commissioner Wilsen, Mayor Vandergrift, Commissioner Johnson, and Commissioner Keller. Also Present: City Attorney Cookson, City Manager Frank, City Clerk Eikenberry B. PRESENTATIONS AND PROCLAMATIONS Fire Department Promotion of Firefighter Paramedic Kevin Glackin to Engineer Paramedic Fire Chief McNeil announced the promotion of Firefighter Paramedic Kevin Glackin to Engineer Paramedic. Firefighter Paramedic Kevin Glackin was pinned by his father who is a retired firefighter. Commissioner Keller thanked the Fire Department for containing the recent fire in his district that was near many homes. Tim Underwood, Winter Garden Police Department, said he is before the commission to request the waiving of the $300 rental fee for use of the Bill Breeze Park on April 13 to sponsor a P.A.L Fishing Clinic for at -risk youths. Commissioner Johnson, seconded by Commissioner Keller, moved to approve waiving the $300 fee for use of Bill Breeze Park by the Winter Garden Police Department on April 13, 2013. Motion carried 5 -0. Proclamation — Autism Awareness Month — April 2013 Mayor Vandergrift proclaimed April 2013 as Autism Awareness Month. C. COMMENTS FROM CITIZENS /PUBLIC - None D. STAFF REPORTS AND AGENDA REVIEW City Manager Frank said a few months ago it was requested that an update report be provided on the status of the city's pensions. The actuarial cost of the pension was just being received by staff. Robert Brigg, Finance Department, gave a PowerPoint presentation summarizing the city's pension funds for both general and fire /police. E. COMMISSIONERS ANNOUNCEMENTS Commissioner Keller — He again thanked the Ocoee Fire Department for their service yesterday in containing the brush fire. He further announced the Ocoee Fire Department will be holding a Heart -saver CPR/AED class for citizens from 1pm to 5pm on Friday, April 12th. The course will be held at Fire Department Headquarters located at 563 S. Bluford Avenue in Ocoee. The cost of the class is $25. Contact the Ocoee Fire Department at 407 - 905 -3140 for more information. Regular City Commission April 2, 2013 Commissioner Johnson — None Commissioner Wilsen — 1) The City of Ocoee Parks and Recreation Department will be hosting its annual Big Orange Games on Saturday, April 20th at the Ocoee High School Football Field. Registration begins at 8:45 a.m. and opening ceremonies will be held at 9:15 a.m. and the games will begin at 9:30 a.m. 2) The Parks and Recreation Department will be hosting its monthly Food Truck Friday event on Friday, April 19th, from 6:00 to 9:00 pm. on Lakeshore Drive, in Bill Breeze Park. The movie "Wreck It Ralph" will be shown during the event. 3) Anyone interested in registering with iShopOcoee can go to the city's website and get more information on it. The City is hoping this will involve into a more interactive program between businesses and the residents. Commissioner Grogan — 1) SAFE Class — Wednesday April 24, 2013, from 6:00pm till 9:00pm. This is a free, one time, three hour presentation on self - defense and safety awareness for women. The class is taught by Ocoee Police Officers using the National Self Defense Institutes' S.A.F.E. curriculum. Topics covered include: self - defense, crime prevention and domestic violence. The class is held at the Ocoee Police Department. You must be at least thirteen years of age to attend. If interested contact Officer Patera Scott at 407 - 905 -3160 ext. 3024. 2) Handgun Safety Class - Saturday May 11, 2013, from 8:00a.m. till 1:00pm. This is a free handgun safety class taught by Ocoee Police Officers. Topics include terminology, safety, loading and unloading, shooting basics, laws, use of force, concealed weapon permits and proficiency. The class is held at the Ocoee Police Department. If interested please contact Officer Patera Scott at 407 - 905 -3160 ext. 3024. Mayor Vandergrift — read a thank you letter from the Clarcona Elementary School Principal thanking the City and the HRDB for hosting the Black History Essay Contest. F. CONSENT AGEND Commissioner Wilsen, seconded by Commissioner Grogan, moved to approve the Consent Agenda Items #1 through #6. Motion carried 5 -0. 1. Approval of Minutes for the Regular Commission Meeting Held March 19, 2013. (City Clerk Eikenberry) Approved on Consent. Motion carried 5 -0. 2. Approval of Agreement with Orange County Tax Collector for Placement of Non -Ad Valorem Assessment Fees on the Orange County Tax Roll. (City Clerk Eikenberry) The City Commission previously approved Resolutions 2006 -002, 2006 -003, and 2012 -018 showing its intent to place non -ad valorem assessments for the cost of providing solid waste services, stormwater services, fire services, street lighting services, and /or neighborhood improvement services on the Orange County Tax Roll by authorizing the utilization of a uniform method of collection of non -ad valorem assessments. This Agreement between the City and the Orange County Tax Collector details the terms of the Agreement for the assessment, enforcement, and compensation for the administrative costs incurred by Orange County Tax Collector. Approved on Consent. Motion carried 5 -0. _21Page Regular City Commission April 2, 2013 3. Award of B13 -04 North Side Reclaimed Water Main Extension (Phase 1). (Purchasing Agent Tolbert) In conformance with the policies and procedures of the City of Ocoee (City), bids were solicited from qualified contractors to construct the North Side Reclaimed Water Main Extension (Phase 1) (Project). All work for the project shall be designed and constructed in accordance with the drawings and specifications prepared by CPH Engineers, Inc. The project consists of approximately 9,930 feet of reclaimed water main; connection to an existing 16 -inch reclaimed water main; valves, fittings, pressure testing; removal and replacement of pavement, sidewalk, curb & gutter and driveways, sodding and other restoration as may be required. This project (Phase 1) will connect Westyn Bay, Forestbrooke, Eagles Landing, The Vineyards, Ocoee High School, and Fountains West to the reclaimed water system. Staff recommends that the City Commission award Bid #B13 -04 North Side Reclaimed Water Main Extension Phase 1) project to Hazen Construction LLC, in the amount of $978,838.10. Approved on Consent. Motion carried 5 -0. 4. Approval of Resolution and Memorandum of Agreement — FDOT Right of Way Maintenance. (Public Works Director Krug) The current Maintenance Memorandum of Agreement between the FDOT and the City will expire on April 30, 2013. FDOT is requesting to enter into a new contract for the City to provide maintenance activities for the portions of SR 50, SR 437 and SR 438 within the City limits. This new contract will be for a three year term with a renewal option for one additional three year term. The State has audited the previous maintenance agreements and discovered the City was reimbursed for streets which were no longer under State jurisdiction having been transferred to the City several years previously. The corrected quantities and revised State budget unit pricing provides a fixed annual contract amount of $25,100.00, a reduction of $16,280.00 from the current agreement. The quantities and funding will increase in the future as the SR 50 corridor is expanded and improved. Approved on Consent. Motion carried 5 -0. The resolution as adopted carries the following title: RESOLUTION NO. 2013 -006 A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A MEMORANDUM OF AGREEMENT BETWEEN THE CITY AND THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE MAINTENANCE OF STATE ROAD RIGHT -OF -WAY BY THE CITY; PROVIDING AN EFFECTIVE DATE. 5. Approval of Purchase of Property for Stormwater Utility at 678 S. Bluford Avenue. (Public Works Director Krug) The Stormwater Utility has been investigating ways to provide additional stormwater treatment within the South Bluford Avenue corridor in order to comply with the Wekiva Parkway and Protection Act Master Stormwater Management Plan. One solution is to provide additional treatment along existing drainage swales through a detention pond similar to the Palm Park facility. The City was subsequently made aware of the availability of the property located at 678 S. Bluford Avenue. This property is contiguous to the drainage swale system on the former railroad right of way west of Bluford Avenue. The subject swale system ultimately drains to Lake Lotta and was identified in previous engineering studies as an area which would benefit from additional stormwater treatment. This property would provide the City a future use for stormwater treatment. The property owners have accepted the City's offer of $490,000.00 for this commercial property listed at $549,000.00. The funding for this purchase is available in the Wekiva River Basin Capital Projects and available balances from completed Storinwater Utility projects. Approved on Consent. Motion carried 5 -0. _31Page Regular City Commission April 2, 2013 6. Approval of Two -Year Warranty Surety and Maintenance, Materials, and Workmanship Escrow Agreement with Columnar Holdings, LLC for Brynmar. (City Engineer Wheeler) Brynmar is a 95 lot single family residential subdivision located on McCormick Road and Ingram Road. The developer has completed construction of the infrastructure improvements and has requested a Certificate of Completion. The infrastructure improvements include the water, sanitary sewer, and reuse utilities, the streets and stormwater collection system, and the perimeter wall. All identified punchlist repairs have been completed and the developer is ready to start the two -year warranty period. As a requirement of the Land Development Code, the developer is required to furnish the City a surety to cover any possible damages discovered during the next two years, should the developer not choose to make those repairs. Columnar Holdings, LLC has provided the City with a check in the amount of 10% of the constructed improvements. Approved on Consent. Motion carried 5 -0. G. PUBLIC HEARINGS - NONE H. REGULAR AGENDA 7. Appointment of Commission Liaisons to Various Boards. (City Clerk Eikenberry) Each year in March, the Commission reviews the Liaisons Appointments to various boards and makes changes, if needed. In 2012, no changes were made and liaisons remained as follows for the 2012 -13 election year: Parks and Recreation Board — Commissioner Wilsen Citizens Advisory Board for the Police Department - Commissioner Keller Citizens Advisory Board for the Fire Department - Commissioner Johnson Human Relations Diversity Board- Commissioner Hood Personnel Board — Commissioner Johnson Tri- County League of Cities — Comunissioner Wilsen West Orange Airport Authority - William Maxwell W.O. Chamber of Commerce — City Manager Frank MetroPlan Advisory Board- Commissioner Keller Commissioner Keller announced that he would like to remain on the MetroPlan Advisory Board. Without objection he will remain on that board. Commissioner Keller said he would like to be appointed to the Human Relations Diversity Board if Commissioner Grogan would not mind switching with him and taking the Citizens Advisory Board for the Police Department (CACOPD). Commissioner Wilsen advised she would like to remain on both the Parks and Recreation Board and Tri- County League of Cities. Commissioner Johnson said he would like to remain on the Citizens Advisory Board for the Fire Department (CACOFD) and Personnel Board. Mayor Vandergrift inquired if William Maxwell would be interested in remaining on the West Orange Airport Authority. City Clerk Eikenberry said he has not made mention of wanting to be removed and has seemed to enjoy being on the board. She will contact him to verify his interest in remaining on that board. Mayor Vandergrift said they will keep him appointed unless he advises otherwise. 41Page Regular City Commission April 2, 2013 City Manager Frank said he would enjoy remaining on the W.O. Chambers of Commerce. Commissioner Johnson said he did not see the Education Incentive Board on this List and he would like to be appointed to that board as well. Commissioner Keller, seconded by Commissioner Johnson, moved to approve the board liaisons as listed below for the year of March 2013 — March 2014. Motion carried 5 -0. Parks and Recreation Board — Commissioner Wilsen Citizens Advisory Board for the Police Department- Commissioner Grogan Citizens Advisory Board for the Fire Department- Commissioner Johnson Human Relations Diversity Board- Commissioner Keller Personnel Board — Commissioner Johnson Tri- County League of Cities — Commissioner Wilsen West Orange Airport Authority - William Maxwell W.O. Chamber of Commerce — City Manager Frank MetroPlan Advisory Board- Commissioner Keller Education Incentive Board — Commissioner Johnson Election of Mayor Pro Tem. (City Clerk Eikenberry) Section C -9 of the Ocoee City Charter states: ...The Mayor pro tem shall be elected from among the Commissioners by the City Commission but shall continue to represent the district in which such Commissioner resides. The Mayor pro tem shall be elected at the first City Commission meeting following the swearing in of the candidates elected at each general city election ... and shall serve as Mayor pro tem until the successor is elected. On March 20, 2007, the Commission created a policy to elect the Mayor Pro Tem annually, even in non - election years, by rotating down through the seniority list, beginning with Commissioner Johnson for the term of March 2007 -2008. The following elections have been made since 2007: 2007 -08 Commissioner Johnson 2008 -09 Commissioner Hood 2009 -10 Commissioner Keller 2010 -11 Commissioner Johnson 2011 -12 Commissioner Wilsen 2012 -13 Commissioner Hood Commissioner Wilsen, seconded by Mayor Vandergrift, moved to appoint Commissioner Keller as Mayor Pro Tem for the year of March 2013 — March 2014. Motion carried 5 -0. I. STAFF ACT ION ITE - None J COMMENTS FR COMMISSIONER Commissioner Grogan — None Commissioner Wilsen — inquired about the backdrop for pictures which she had brought up a couple of meeting ago. City Manager Frank said he has spoken to Public Works Director Krug - - S1Page Regular City Commission April 2, 2013 about coming up with something creative that would work. Commissioner Keller suggested a possible screen with the Ocoee logo that could be pulled down when needed. Mayor Vandergrift said he would like for staff to look into it and bring back ideas, as well as, costs. Commissioner Johnson said he would like discuss allowing the Rotary Club use the property across from Quality Vaults as a community garden. City Manager Frank said they have already contacted the plaza regarding this since they would have to relocate their dumpster. The plaza has been very willing to work with the City. City Manager Frank said if the commission would like for them to move forward with the community garden they can bring back some costs. Commissioner Keller -- Just reminded residents about the Heart -saver CPR/AED class for citizens from 1pm to 5pm on Friday, April 12th. Mayor Vandergrift — announced that this afternoon he had the opportunity to meet with a direct descendant of Dr. Starke. They had a great conversation and he was able to give him a book on the history of Ocoee. L DJOURNM Meeting adjourned at 7:53 p.m. Attest: ' Be ikenberry, City Clerk6 APPROVED: City of Ocoee S. Scott Vandergrift, Mayor 6 1Page