Loading...
HomeMy WebLinkAboutItem #07 Approval of Assignment of Nodarse & Associates Geotechnical Consulting Services Contract to Terracon Consultants, Inc.e Center of Good Lip AGENDA ITEM COVER SHEET Meeting Date: May 7, 2013 Item # 7 Reviewed By: Contact Name: Al Butler, CIP Manager Department Director. Contact Number: 407 - 905 -3100 ext.1543 City Manager: sunject: Assignment of Nodarse & Associates geotechnical consulting services contract to Terracon Consultants, Inc., which purchased Nodarse. Background Summary: Nodarse & Associates, Inc. was selected by the City Commission for one of three continuing contracts for geotechnical testing services in Fiscal Year 2009 (RFP 09 -001). The contract was executed by the City on January 6, 2008 with automatic renewal across five (5) separate one -year terms. Nodarse & Associates, Inc. was acquired by Terracon Consultants, Inc. As with most such acquisitions, the old name has faded as the new name comes to the front. With the completion of the corporate restructuring, Terracon Consultants, Inc. now seeks to accept the role of geotechnical testing services contractor previously awarded to its predecessor firm. Issue: Should the City Commission authorize the Finance Department to assign the Geotechnical Testing Services Contract of Nodarse & Associates, Inc. to the new corporate entity of Terracon Consultants, Inc.? Recommendations The Support Services Department recommends that the City Commission authorize the Finance Department to assign the Continuing Contract for Geotechnical Testing Services previously awarded to and executed by Nodarse & Associates, Inc. to its new owner, Terracon Consultants, Inc. The qualifying licensed engineers and senior staff of Nodarse remain on staff for Terracon Consultants, Inc. Nodarse /Terracon has continued to provide quality services since the acquisition. Staff has thus concluded that the qualifications of the original corporate entity that earned it a sufficiently high ranking as to be awarded the continuing services contract are applicable to the new and that no revocation of award is justified. Attachments: • Written request for assignment by Terracon Consultants, Inc. dated April 16, 2013. • W -9 showing its identification as Terracon Consultants, Inc. • Certificate of Liability Insurance issued to Terracon Consultants, Inc. Financial Impact: The assignment of the Continuing Contract for Geotechnical Testing Services to Terracon Consultants, Inc. will preserve this agreement by continuing to include a firm that has demonstrated the ability to provide low -cost services on time and that meet project requirements. There are no costs to the City for this assignment. Type of Item (please mark with an 'Y) Public Hearing Ordinance First Reading Ordinance Second Reading Resolution X Commission Approval Discussion & Direction For Clerk's Dept Use: _ Consent Agenda Public Hearing Regular Agenda viigmai vocumenvuontract Attached for Execution by City Clerk X Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by O �' N/A N/A N/A 2 Sir AM ,ODARSE 114 r.nMPnNV April 16, 2013 Al Butler Director of Support Services City of Ocoee 150 N. Lakeshore Drive Ocoee, FL 34761 a butler(a ocoee. fl. us RE: RFP #09 -001 Continuing Contract for Geotechnical Testing Services To Whom it May Concern: We are pleased to announce that Nodarse & Associates, Inc. ( "Nodarse ") has joined Terracon Consultants, Inc. ( "Terracon "), expanding our Florida network to a national geotechnical, environmental, construction materials and facilities firm with more than 120 offices in 39 states. We now have 12 offices in Florida to serve you. We respectfully request assignment of the Nodarse & Associates, Inc. Continuing Contract for Geotechnical Testing Services to Terracon Consultants, Inc., FEID #42- 1249917. In the future, we will no longer operate under the Nodarse & Associates, Inc. name. Thank you. Sincerely, David C. Beerbower, P.G. Principal cc: Jeanne Washington Attachment: Terracon Consultants, Inc. W9 Nodarse & Associates, A Tommon Company 1675 Loe Road Winter Paak, Fl 37789 1' I4871 740 ti110 F 14071 7h0 6112 11 o(I arse.com lei rac 01I.Goill USE An Form Wi ll Request for Taxpayer Give form (Rev Novem t'e` Depa Identification Number and Certification to the requester. Do not nmen o the T Int Revenue So o vice ry ttrnel Ravurvicu send to the IRS. N Name (as shown on your income tax return) N Terracon Consultants, Inc. C7 Rosiness name, it different from above - - 0 � N o I Individual/ Check a ❑ [Z Corporation ❑ Partnership ppropriate box: Sole proprietor p ❑ Other ► - _ Exempt Dorn backup o ----- - - - - -- -- -- withholding y Address (number, street, and apt. or suite no.) _ Requester's name and address (optional) E P.O. Box 843358 City, state, and 'ZIP code N Kansas City, MO 64184 -3358 List account numbers) here (optional) — -- - - - - -- - - - -- -- 0 vrrurn.auvn rvulnuer t 1 n Enter your TIN in the appropriate box. The TIN provided must match the name given on Line 1 to avoid backup withholding. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3 Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose number to enter. Social security number or Employer identification number 412 +121419191117 t,erlfficauon Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 1 1 am a U.S. person (including a U.S. resident alien). Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN. (See the instructions on page 4.) Sign I Signature of t - -- -- — - -- Here U.S. person ► it "� '/ / 3l� Date Ill , lj' t I Purpose of Form r A person who is required to file an information return with the IRS, must obtain your correct taxpayer identification number (TIN) to report, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA. U.S. person. Use Form W -9 only if you are a U.S, person (including a resident alien), to provide your correct TIN to the person requesting it (the requester) and, when applicable, to: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. In 3 above, if applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income. Note. If a requester gives you a form other than Form W -9 to request your TIN, you must use the requester's form if it is substantially similar to this Form W -9. • An individual who is a citizen or resident of the United States, • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States, or • Any estate (other than a foreign estate) or trust. See Regulations sections 301.7701 -6(a) and 7(a) for additional information. Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax on any foreign partners' share of income from such business. Further, in certain cases where a Form W -9 has not been received, a partnership is required to presume that a partner is a foreign person, and pay the withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W -9 to the partnership to establish your U.S. status and avoid withholding on your share of partnership income. The person who gives Form W -9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States is in th -11 For federal tax purposes, you are considered a person if you e o owing cases. are: • The U.S. owner of a disregarded entity and not the entity, Cat. No. 10231X Form w -9 (Rev. 11 -2005) A ^^r!b % CERTIFICATE OF LIABILITY INSURANCE 1 /I/zo14 DATE(MM/DDIYYYY) 4/16/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Companies, LLC -1 Kansas City 444 W. 47th Street, Suite 900 Kansas City MO 64112-1906 (816) 960 -9000 NAME: v - IE Ext : AIC No E -MAIL ADDRE INSURERS AFFORDING COVERAGE NAIC # INSURERA: CHARTIS SPECIALTY INS. CO. ** GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP /OP AGG $ 2 INSURED TERRACON CONSULTANTS, INC. 13I2891 1675 LEE ROAD WINTER PARK FL 32789 , INSURER ** AN AIG COMPANY A XV AUTOMOBILE INSURER C : Trz,elers Property Casualty Co of Amenca 25674 I NSURER D The Travelers Indemnity Company 25658 INSURER E: Lexington InsUrance Comp any 19437 INSURER F: The Charter Oak Fire Insurance Company 25615 - - - - TVWWry rvUMtStK: 1lRJLXXX7C THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER MM /DD /YYYY MWDD /YYYY LIMITS A GENERAL LIABILITY Y N PROP3779274 1/1/2013 1/1/2014 EACH OCCURRENCE 1, 000 , 000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES Ea 300, 000 occurrence CLAIMS -MADE � OCCUR MED EXP (Any one person) 5, 000 X CONTR'L LIABILITY PERSONAL 8 ADV INJURY $ 1 000 000 GENERAL AGGREGATE $ 2 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP /OP AGG $ 2 PRO - POLICY X JECT LOC $ C AUTOMOBILE LIABILITY Y N TC 2J-CAP- 13 1 J3858 1/1/2013 1/1/2014 Ee aBINEDtSINGLE LIMIT $ j 000000 X G ANYAUTO FJBAP131J3895 1/1/2013 1/1/2014 BODILY INJURY (Per person) $ XXXXXXX X ALL OWNED SCHEDULED AUTOS BODILY INJURY (Per accident $ XXXXXXX AUTOS X N ON- HIRED AUTOS X PROPERTY DAMAGE Per accident $ XXXXXXX $ XXXXXXX - A A UMBRELLA LIAB X OCCUR Y N PROU1920977 1/1/2013 1/1/2014 EACH OCCURRENCE $ 5000000 X EXCESS LIAe CLAIMS -MADE (EXCLUDES PROF. LIAR. ) AGGREGATE $ 5 ' 000,000 DED I I RETENTION $ $ XXXXXXX D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY N TRKUB 13 IJ3846(AZ,MA,WI) 1/1/2013 1/1/2014 X TORYLIMITS OTH- F YIN ANY PROPRIETOR /PARTNER /EXECUTIVE TC20UB 131 J3742 (AOS) 1/1/2()13 1/1/2014 E.L. EACH ACCIDENT $ I 000 000 OFFICER/MEMBER EXCLUDED' N/A (Mandatory in NH) If yes, describe under E.L. DISEASE - EA EMPLOYEE 000 000 DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 7 l 1 000 000 E PROFESSIONAL LIABILITY N N 026030216 1/1/2013 1/1/2014 $1,000,000F.ACH CLAIM &$1000(100 ANNUAL AGGREGATE DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES /(Attach ACORD 101, Additional Remarks Schedule, if more space is required) RE PROJECT #H1 1371 10; GENEVA APARTMENTS. CITY OF OCOEE IS AN ADDITIONAL INSURED AS RESPECTS TO GENERAL- AUTO AND UMBRELLA LIABILITY, AS REQUIRED BY WRITTEN CONTRACT WAIVER OF SUBROGATION APPLIES TO GENERAL, EXCESS AND AUTO LIABILITY AND WORKERS COMPENSATION WHERE ALLOWED BY STATE LAW AND AS REQUIRED BY WRITTEN CONTRACT. (`CDTICIr`A rc unl M.. LLLM 1IVI\ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 12305827 AUTHORIZED REPRESENTATIVE CITY OF OCOEE 150 N. LAKESHORE DRIVE OCOEE FL 34761 1 9w. i IAtokiiio ACORD 25 (2010/05) © 79A-201 0 AC DIFORPORATION. All rights reserved I he ACORD name and logo are registered marks of ACORD