HomeMy WebLinkAbout05-07-13 AgendaOCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
May 7, 2013 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Proclamation — National Water Safety Month — May 2013. (Mayor Vandergrift)
Badge Pinning and Swearing -in Ceremony for Firefighter Paramedic Craig
Anderson and Firefighter Paramedic Juan Rivera. (Fire Chief McNeil)
Presentation of Collected Birthday Party Funds to Fire Chief McNeil for the Fire
Department's Fully Involved Program - Cheryl King and Noah Hall -King
Fiscal Year 2012 Audit Results and CAFR Presentation - Elden McDirmit, CPA
Update /Overview of Wildfire City -wide Surveillance Camera Network. (Police
Chief Brown and Lt. Mike Bryant)
Presentation /Action. (Parks and Recreation Director Hayes)
➢ Request from the Rotary Club of Ocoee to Have Fees Waived for Use of the
Tom Ison Seniors and Veterans Center for Texas Hold'em Fundraiser Event
on May 10, 2013.
➢ Request from Doug Goddard with Access Life to Have Fees Waived for Use
of Bill Breeze Park and Lakefront Park for an event on November 15 and 16,
2013.
C. COMMENTS FROM CITIZENS /PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MA"T'"T'ERS LISTED UNDF,R THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL I3F NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO RF,MOVE THAT I'T'EM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL 13F CONSI DERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting Held April 16, 2013.
(City Clerk Eikenberry)
Regular City Commission
May 7, 2013
2. Appointment of Members to the CRA Board. (City Clerk Eikenberry)
As authorized by Ordinance 2006 -007 and Section 163.357(1)(c), Florida Statutes and as provided in
the interlocal agreement with Orange County, the governing board of the CRA shall consists of the
five members of the City Commission plus two individuals appointed by the City Commission. One of
the appointed members shall be nominated by Orange County and appointed by the City Commission.
The term of office of the appointed members shall be for four (4) years.
The terms of the appointed members Carla Bell Johnson and Ginger Corless have expired. Both
members have expressed an interest in remaining on the CRA board. The Orange County Board of
County Commissioners confirmed nomination of Carla Bell Johnson for reappointment to the Ocoee
CRA Board.
3. Approval of Traffic Enforcement Agreement for Willows on the Lake at Lake
Johio Homeowners' Association, Inc. (Police Chief Brown)
A traffic enforcement agreement is required by Florida State Statues 316.006(2) in order for the City of
Ocoee Police Department to have authority to enforce traffic laws upon the private roads within the
limits of a gated or private road subdivision. Willows on the Lake at Lake Johio Homeowners'
Association, Inc. is requesting such an agreement. The term of this agreement shall be two (2) years
from the effective date and will automatically renew for an additional two (2) year period unless
terminated by either party with 60 day written notice.
4. Approval of Purchase of Cross Match Mobile Wireless Fingerprint Scanners.
(Police Chief Brown)
Cross Match Mobile Wireless Fingerprint Scanners will enable officers to quickly identify individuals
who are not carrying valid identification by cross matching their fingerprints against the FDLE
database. Six (6) scanners, related software, and maintenance contracts (for a total cost of $14,970.00)
would be purchased through State of Florida contract 680 - 370 -07 -1 using State Forfeiture Fund
monies.
5. Approval of Prairie Lake Reserve Replat #2. (City Engineer Wheeler)
The Prairie Lake Reserve project was originally platted in June of 2007 as a 15.87 acre 168 unit
townhome project. Prairie Lake Reserve is located on Ocoee Vista Boulevard off of Clarke Road
north of A.D. Mims Road. At the August 7, 2012, City Commission meeting, the first replat of the
subdivision was approved. Replat #1 affected seven buildings. Because of market trends and the
success of revitalizing sales, Park Square Homes plans to carry forward the concept started under the
first replat.
6. Purchase of Property for Stormwater Utility at 678 S. Bluford Avenue. (Public
Works Director Krug)
At the April 2, 2013, meeting, the City Commission approved the purchase of the property located at
678 S. Bluford Avenue for a future stormwater treatment feature. This purchase was contingent on the
results of the Phase I Environmental Site Assessment and property appraisal. The environmental site
assessment was conducted by Terracon Consultants, Inc., of Winter Park, Florida, and did not find any
recognized environmental conditions that would indicate additional levels of assessment are warranted.
The appraisal was conducted by Florida Realty Analysts, Inc., of Altamonte Springs, Florida, and
valued the property at $458,000.00. This value is below the City's offer of $490,000.00. The City has
made counter offers at the appraised value, however the property owners are holding steadfast at the
$490,000 price.
Public Works recommends the Commission approve proceeding with the purchase of the property at
the $490,000.00 price based on the site being free of environmental hazards and to avoid the costs of
legal fees and business damages that would be assessed if the eminent domain process is used to
acquire the property. The funding for this purchase is available in the Wekiva River Basin Capital
Projects and available balances from completed Stormwater Utility projects. The cost of the
environmental assessment was $3,200.00 and the appraisal was $3,150.00.
__21Page
Regular City Commission
May 7, 2013
7. Approval of Assignment of Nodarse & Associates Geotechnical Consulting
Services Contract to Terracon Consultants, Inc., which Purchased Nodarse.
(Support Services Director Butler)
Nodarse & Associates, Inc. was selected by the City Commission for one of three continuing contracts
for geotechnical testing services in Fiscal Year 2009 (RFP 09 -001). The contract was executed by the
City on January 6, 2008 with automatic renewal across five (5) separate one -year terms. Nodarse &
Associates, Inc. was acquired by Terracon Consultants, Inc. As with most such acquisitions, the old
name has faded as the new name comes to the front. With the completion of the corporate
restructuring, Terracon Consultants, Inc. now seeks to accept the role of geotechnical testing services
contractor previously awarded to its predecessor firm.
8. Approval of Letter Agreement for Temporary Water and Wastewater
Interconnection and Services at Good Homes Service Area for S.R. 50 Widening
Project. (Utilities Director Smith)
FDOT has awarded the widening of State Road 50 from Good Homes Plaza to Vintage Village Lane.
A portion of the widening will replace the existing land- bridged causeway with a bridge structure over
Lake Lotta. Therefore, the City's existing 6" sanitary force main and 12" potable water main must be
removed and replaced with lines to be hung under the bridge. The City has entered into an agreement
with FDOT, approved by Commission on January 4, 2011, to include the relocation within FDOT
construction project.
FDOT provided the contractor with the opportunity to value engineer the widening project, leading to
financial, constructability, and operational benefits to the final FDOT project. What resulted from this
task was the determination that the existing utilities needed to be relocated before the construction of
the bridge, which would result in a second relocation of the lines, with an estimated cost between
$300,000 and $400,000, and lengthening of the project timeframe. An alternative to a second
relocation is the extension of both the existing water and sewer lines from the north side of State Road
50 to the south side, where they can be temporarily connected to similar Orange County utilities. The
Orange County tie -ins will remain in use until the south portion of the bridge is completed. It is
anticipated the south portion of the bridge and utility work will be completed within the first year of
the project.
G. PUBLIC HEARINGS
9. 17` Joint Planning Area Agreement — Amendment. (Advertised in the Orlando Sentinel
Orange Extra on Thursday, April 25, 2013). (City Planner Rumer)
The Joint Planning Area agreement (JPA) was established with Orange County on February 11, 1994.
The agreement provides for annexation boundaries, Land Use designations, and notification
requirements. Orange County currently has a JPA with the City of Ocoee and City of Winter Garden.
The proposed JPA amendments include changes to the JPA boundary, changes to Future Land use
designations of lands, and the inclusion of facsimile as an authorized form of notification.
The proposed changes to the JPA Future Land Use Map are twofold. First, the western boundary line
is being adjusted to include all of the SR 429 Expressway and remove and add properties into the JPA.
Second, the JPA Future Land Use Map will be amended to change the future land use designation from
Low Density Residential (LDR) to Commercial (COM) for properties located on the south side of
West Road and west of SR 429 and to change the future land use designation from Low Density
Residential (LDR) to Commercial (COM) for properties located on the northeast corner of Roberson
Road and Tomyn Blvd also called Windermere Road.
311'agc.
Regular City Commission
May 7, 2013
H. REGULAR AGENDA
10. Human Relations Diversity Board Appointments; Consideration of
Reappointment of Three Current Members and an Appointment of One New
Member. (City Clerk Eikenberry)
The terms of Members Jennifer Hopkins, Rose -Nancy Joseph, William Maxwell and Michelle Turner
will expire on May 2013. During the April 4th HRDB meeting, Rose -Nancy Joseph expressed her
desire to not be reappointed to the board, leaving one (1) vacancy on the board. There are currently
two applications on file from Sandria Foster and Margaretta McKenzie. Members Hopkins, Maxwell
and Turner have indicated an interest in being considered for reappointment for another term ending
May 2016.
Staff is recommending that the City Commission reappoint Jennifer Hopkins, William Maxwell, and
Michelle Turner to the Human Relations Diversity Board with term ending May 2016, and consider
appointing Sandria Foster or Margaretta McKenzie to the Human Relations Diversity Board with term
ending May 2016.
11. Silver Bend HOA Appeal — Motion to Stay. (City Attorney Cookson)
The Silver Bend Homeowner's Association, Inc. (the "HOA ") has filed an appeal with the Circuit
Court appealing the decision of the City Commission to uphold City Staffs approval of a site plan for
the proposed Dollar General store on the corner of Silver Star Road and Silver Bend Boulevard. In
connection with the appeal, the HOA has filed a Motion to Stay requesting that the City Commission
issue a stay upon the issuance of any permits for the development of the property.
I. STAFF ACTION ITEMS
J. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.010.5: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
41 Pa,,