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HomeMy WebLinkAbout06-04-13 AgendaOCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida June 4, 2013 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Nemours Children's Hospital Update /Overview — Martha Santoni, Nemours Government Relations Coordinator C. COMMENTS FROM CITIZENS /PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE, MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT TIIE CITY CLERK TO REMOVE THAT ITEM FROM 11IE' CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERFD SEPARATELY. 1. Approval of All -Rite Fence Services for City Pond #7. (Public Works Director Krug) The City maintains Stormwater Pond #7 serving the Forest Oaks subdivision. The City installed a safety fence numerous years ago along the Ison Lane properties that back up to the pond. Several areas of this fencing has outlasted its useful life span and requires replacement. Public Works contacted the property owners to verify their desire to replace the chain link fence and eleven (11) of the eighteen (18) properties boarding the pond agreed to new fencing. The seven (7) property owners not wanting new fencing have either installed their own privacy fencing or want to maintain the mature shrubbery growing along the property line. Public Works contacted several local fencing contractors with only one providing a responsive quote. Most vendors were not interested in the work due to the difficult site access. All -Rite Fence provided a quote of $15,823.08 utilizing pricing from competitively bid Orange County Public Schools term pricing contract #1 1061621TB. Public Works has verified the pricing is in line with industry standards and recommends awarding the Pond #7 replacement fencing work to All -Rite Fence for $15,823.08 based on the OCPS contract #11061621T13. Regular City Commission Meeting June 4, 2013 2. Approval of the Cintas Corporation Facilities Solutions Agreement. (Public Works Director Krug) At the January 4, 2011, meeting, the Commission approved the Public Works Team's utilization of Cintas for uniform, shop towel and fender cover service. Pricing was based on a Volusia County bid, however Cintas has since approached the City with an alternative contract which will save Public Works approximately $5,000.00 annually. Ocoee is a member of the U.S. Communities Government Purchasing Alliance which is a cooperative that allows the City to take advantage of competitively bid contracts from other government agencies. The Harford County Public Schools, Maryland, has provided a Master Agreement for the City to utilize for uniform, shop rag, fender cover and carpet service providing a significant savings. Public Works will spend approximately $25,800.00 for the services. The Parks and Recreation Department also utilizes Cintas for uniform service and will benefit from the contract at their approximate budget of $2,700.00. 3. Approval of the Trailer Attenuator Purchase from Guide Services, Inc. (Public Works Director Krug) The City is reimbursed by the FDOT to provide maintenance on the State right of ways in Ocoee. A major part of this maintenance includes Stormwater sweeping the roads to remove debris before reaching the retention ponds and water bodies. Our sweeper vehicle is outfitted with the proper safety arrows on the back to alert traffic to go around the slow moving vehicle when operating. New requirements from the Federal Government's Manual on Uniform Traffic Control Devices, and as adopted by the FDOT in their Maintenance of Traffic Design Indexes, now require an additional safety measure of a shadow vehicle utilizing a crash attenuator. The attenuators can be either mounted on a dedicated shadow truck or a trailer mount pulled by the shadow vehicle. Public Works reviewed the options and elected to pursue the purchase of a trailer mounted attenuator. The FDOT's Qualified Products List (QPL) provides four (4) products that meet the trailer mounted attenuator requirements of the State. Of the four products, only one is approved for use with medium duty shadow vehicles, the remaining three require a heavy duty shadow vehicle. The heavy duty vehicle requirement is due to the design anticipating the vehicle absorbing the majority of the energy. Public Works has researched the products and determined the Scorpion TL3, by TrafFix Devices, Inc., provides the best protection and versatility for the City to utilize with our fleet of medium and heavy duty trucks. Public Works is recommending the purchase of a new Scorpion Trailer Attenuator TL3, by TrafFix Devices, Inc., for $33,055.00 delivered, from Guide Services, Inc., based on the variety of options it allows the City to use for shadow vehicles to meet the maintenance of traffic requirements when working in State right of ways. 4. Award of Bid #B13 -05 Ocoee Wastewater Treatment Plant South Filter Bay Rehabilitation Project. (Purchasing Agent Tolbert) In 1992, the City of Ocoee Wastewater Treatment Facility initiated a major expansion which included the upgrade of the plant to public contact effluent disposal (reclaimed water). To accomplish the treatment level, the plant was equipped with a sand filter unit process. The unit process is divided into north and south filters capable of providing a redundant (each filter) 3 million gallons per day loading. The physical demands on these filters' material requires routine rehabilitation. The Utilities Department planned the rehab of the south filter for Fiscal Year 2013 and the north filter for 2014. The rehab cycle life is anticipated to be ten (10) years. The City of Ocoee, Florida (City) solicited bids from qualified contractors to furnish labor, supervision, materials, equipment, supplies and incidentals for the Ocoee Wastewater Treatment Plant South Filter Bay Rehabilitation project. The bid was publicly advertised on March 10, 2013, and opened on April 2, 2013. There was a total of two (2) bids received ranging from $164,524.00 to $228,000.00. The Utilities and Finance Departments reviewed all bids received and all were considered responsive. Staff recommends awarding the bid to Aqua- Aerobic Systems Inc. as the most responsive and responsible bidder, per the attached recommendation from Charles Smith, Utilities Director. Aqua- Aerobic's bid is $15,476.00 lower than the Engineer's estimate of $180,000.00. 21Page Regular City Commission Meeting June 4, 2013 5. Award of Bid 91313 -06 Asphalt Paving Projects for FY 2013. (Purchasing Agent Tolbert) The City of Ocoee, Florida (City) solicited bids from qualified contractors to furnish labor, supervision, materials, equipment, supplies and incidentals for the asphalt paving projects for fiscal year 2013 for roads within Forest Oaks Subdivision (Hager Dr., Rich Dr., Prairie Lake Dr., Withers Ct., and Ison Ln.) and Sawmill Subdivision (Canyon Trail Ln, Cross Cut Ct., and Hornlake Circle); in the City of Ocoee. The bid was publicly advertised on April 14, 2013, and opened on May 9, 2013. There was a total of five (5) bids received ranging from $167,808.13 to $236,172.45. The Public Works and Finance Departments reviewed all bids received and all were considered responsive. Staff recommends awarding the bid to Empower Construction Inc. for $167,808.13 as the most responsive and responsible bidder, per the attached recommendation from Steve Krug, Public Works Director. Empower Construction's bid is $72,191.87 lower than the Engineer's estimate of $240,000.00. 6. Approval of Intent to Annex for Water Service for Donald and Rebecca Hallahan at 250 11th Avenue. (City Engineer Wheeler) Mr. and Mrs. Hallahan own the property which is located at 250 11th Avenue and have approached the City for utility service. The property was platted as a part of the North Ocoee Addition No. 2 subdivision and has one single family residence on the property. The property is currently within unincorporated Orange County and is not contiguous to the City Limits. However the property is inside the City's JPA boundary, Water & Sewer Territorial Boundary, and City Limits. Sanitary sewer service from the City is not available at this time; therefore, this is just intent to annex for water service. 7. Approval of Intent to Annex for Water Service for THR Florida LP at 110 16 Avenue. (City Engineer Wheeler) THR Florida LP owns the property which is located at 110 16th Avenue and has approached the City for utility service. The property was platted as a part of the North Ocoee Addition No. 1 subdivision and has one single family residence on the property. The property is currently within unincorporated Orange County and is not contiguous to the City Limits. However the property is inside the City's JPA boundary, Water & Sewer Territorial Boundary, and City Limits. Sanitary sewer service from the City is not available at this time; therefore, this is just intent to annex for water service. G. FIRST READING OF ORDINANCE 8. First Reading of Ordinance - Amendment to Article III of Chapter 168 of the Code of Ordinances of the City of Ocoee Relating to the Enforcement of Red - light Traffic Signal Infractions. (Second Reading and Public Hearing scheduled for June 18, 2013, Regular Commission Meeting at 7:15 p. in. or soon thereafter). (Police Chief Brown) House Bill 7125 was passed by both the Florida House of Representatives and the Florida Senate. The bill has not yet been signed by Governor Rick Scott as of the date of this staff report; however, the House Bill will cause changes to be made to the current ordinance. Staff has prepared a new ordinance with the new changes to become effective July 1, 2013 to be concurrent with the effective date of changes to the Mark Wandall Traffic Safety Act once signed into law by Governor Rick Scott. Staff recommends the approval of the ordinance amendment. H. REGULAR AGENDA 9. Discussion Regarding City Logo. THIS ITEM WAS TABLED AT THE MAY 21, 2013, CITY COMMISSION MEETING. (This motion was brought back for reconsideration by Commissioner Keller, who was on the prevailing side of the motion). Motion as stated at the April 16, 2013, Commission Meeting: Commissioner Wilsen, seconded bV Commissioner Grogan, moved to approve the passion flower as the new gatewaV signage and city logo and changes to be made as needed. Motion carried 3 -2 with Mayor Vandergrift and Commissioner Johnson opposing. 3 1Page Regular City Commission Meeting June 4, 2013 10. Discussion Regarding Placement of Red -Light Cameras as approved by Commission on January 15, 2013. (Police Chief Brown) On January 15, 2013, the Mayor and City Commissioners authorized three (3) additional red -light cameras. Applications for all cameras have been sent to the Florida Department of Transportation (FDOT) and two (2) of the locations need further discussion. FDOT has requested that the construction of the cameras on SR 50 at Blackwood Avenue and SR 50 at Maguire Road be delayed due to the road widening project. It is projected that construction will occur within the next year and the camears will have to be removed due to the road construction. These two (2) locations are no longer feasible and two (2) other locations should be considered. Based on studies of red -light violations and traffic crash data, the following intersections are recommended for camera placement: Northbound Ocoee Apopka Road @ Silver Star Road, and Westbound Silver Star Road @ Clarke Road. 11. Approval of Code Enforcement Reduction of Fines /Liens for Lake Butler Profession Center LLC; Re: 1650 Maguire Road. (Assistant Director of Support Services Gaines) On April 15, 2009, the property located at 1650 Maguire Rd. was observed to be vacant with weed /grass growth over 10 ". The growth was so high that the City received numerous complaints from motorists regarding obstructed view. On July 28, 2009, the Code Enforcement Board found the respondents in violation as cited and issued an order to comply by August 7, 2009, or be fined $200.00 per day, plus any additional costs of nuisance abatement. On August 16, 2009, the property was observed to still be in non- compliance, and continued to be out of compliance until August 9, 2012. On August 9, 2012, the property was observed to be in full compliance, with an accrued fine totaling $218,135.71. At the August 28, 2012, Code Enforcement Board Meeting, the property manager stated that the property was for sale and that this fine was a deterrent to potential buyers. The property manager also advised that development is pending and that potential new owners have had several meetings with City Planning /Zoning officials. The Board recommended reducing the fine to $5,000.00. The City's estimated cost to date is $4535.71. The property was recently rezoned for this development. 12. Chevron Land and Development Company (Chevron) and Eagle Creek Settlement Agreement. (City Attorney Cookson) In October 2011, Chevron Land and Development Company ( "Chevron ") applied to the City for a determination that the Eagle Creek project was vested against application of the school concurrency requirements. The City Planner issued a Certificate of Vesting finding that the Eagle Creek project was vested from school concurrency. In December 2011, the Orange County School Board appealed the decision of the City Planner. Chevron and the School Board negotiated the attached Agreement to settle the appeal. The terms of the (settlement) Agreement provide that Chevron will enter into a School Mitigation Agreement, pre -pay school impact fees to the School Board in the estimated amount of $332,456.00 (to be credited towards school impact fees), pay an additional amount of $125,236.00 to the School Board to cover the Proportionate Share Mitigation and pay to the School Board $1,117,452.00 for the Capacity Reservation Fee to be credited towards school impact fees. The School Concurrency Mitigation Agreement will terminate in the event that the City does not approve the Final Subdivision Plan within 180 days of the Effective date unless extended per the terms or in the event Chevron fails to secure a Building Permit for any portion or phase of the development within 3 years of the Final Subdivision Plan Approval. Chevron and the School Board have requested that the City be a party to the Agreement and to the School Concurrency Mitigation Agreement. I. STAFF ACTION ITEMS 411'agc Regular City Commission Meeting June 4, 2013 J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 511'a -c