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Home My WebLink AboutItem #13 Selection of Voting Delegate for FLC Conference``% OCOC'e florlda AGENDA ITEM COVER SHEET Meeting Date: June 18, 2013 Contact Name: Beth Eikenbe Contact Number: Ext #1022 Item # Reviewed By: ry Department Director: City Manager. 4 A' Subject: Designation of Voting Delegate — Florida League of Cities, Inc. Annual Conference. Background Summary: The Florida League of Cities (FLC) is holding their 87 Annual Conference at the World Center Marriott, Orlando, Florida, on August 15 -17, 2013. The FLC is requesting that proposed resolutions are received before July 10, 2013, and that the City of Ocoee's voting delegate is designated and received by August 12, 2013. Issue: Designation of a voting delegate for the 87 Annual FLC Conference. One official fro_ m each municipality will make decisions that determine the direction of the League. Recommendations Staff recommends the City Commission designation a voting delegate for the 87 Annual FLC Conference. Attachments: Florida League of Cities, Inc. Letter with Procedure for Submitting Resolutions; and Voting Delegate Designation Form Financial Impact: None Type of Item: (please mark with an `k') Public Hearing Ordinance First Reading Ordinance Second Reading Resolution X Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution For Clerk's Dept Use: Consent Agenda Public Hearing Regular Agenda Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Reviewed by () N/A Q��pGUE Gp W SAM 301 South Bronough Street • Suite 300 • P.O. Box 1757 • Tallahassee, Fl 32302 1757 • (850) 222 -9684 • Fax (850) 222 -3806 • www.floridaleagueofcities.com TO FROM DATE Municipal Key Official Michael Sittig, Executive Director May 29, 2013 SUBJECT: 87th Annual FLC Conference — "Great Cities Make a Great State" VOTING DELEGATE AND RESOLUTION INFORMATION August 15 -17, 2013 — World Center Marriott, Orlando As you know, the Florida League of Cities' Annual Conference will be held at the World Center Marriott, Orlando, Florida on August 15 -17. This year we are celebrating Great Cities Make a Great State which will provide valuable educational opportunities to help Florida's municipal officials serve their citizenry more effectively. It is important that each municipality designate one official to be the voting delegate. Election of League leadership and adoption of resolutions are undertaken during the business meeting. One Official from each municipality will make decisions that determine the direction of the League. In accordance with the League's by -laws, each municipality's vote is determined by population, and the League will use the Estimates of Population from the University of Florida for 2012, which are the same as the 2012 Census. Registration materials will be sent to each municipality the week of June 1 st. Materials will also be posted on -line. Call us if you need additional copies. The League adopts resolutions each year to take positions on commemorative, constitutional or federal issues. We have attached the procedures your municipality should follow for proposing resolutions to the League membership. A resolution is not needed to become a voting delegate. If you have questions regarding resolutions, please call Allison Payne at the League at (850) 701 -3602 or (800) 616 -1513, extension 3602. Proposed resolutions must be received by the League no later than July 10, 2013. If you have any questions on voting delegates, please call Gail Dennard at the League (850) 701- 3619 or (800) 616 -1513, extension 3619. Voting delegate forms must be received by the League no later than August 12, 2013. Attachments: Form Designating Voting Delegate Procedures for Submitting Conference Resolution President Manny Marono, Mayor, Sweetwater First Vice President P.C. Wu, Council President, Pensacola • Second Vice President Lori C. Moseley, Mayor, Miramar Executive Director Michael Sittig • General Counsel Harry Morrison, Jr. Procedures for Submitting Resolutions Florida League of Cities' 87th Annual Conference World Center Marriott Orlando, Florida August 15 -17, 2013 In order to fairly systematize the method for presenting resolutions to the League membership, the following procedures have been instituted: (1) Proposed resolutions must be submitted in writing, to be received in the League office by July 10, 2013, to guarantee that they will be included in the packet of proposed resolutions that will be submitted to the Resolutions Committee. (2) Proposed resolutions will be rewritten for proper form, duplicated by the League office and distributed to members of the Resolutions Committee. (Whenever possible, multiple resolutions on a similar issue will be rewritten to encompass the essential subject matter in a single resolution with a listing of original proposers.) (3) Proposed resolutions may be submitted directly to the Resolutions Committee at the conference; however, a favorable two - thirds vote of the committee will be necessary to consider such resolutions. (4) Proposed resolutions may be submitted directly to the business session of the conference without prior committee approval by a vote of two - thirds of the members present. In addition, a favorable weighted vote of a majority of members present will be required for adoption. (5) Proposed resolutions relating to state legislation will be referred to the appropriate standing policy committee. Such proposals will not be considered by the Resolutions Committee at the conference; however, all state legislative issues will be considered by the standing policy councils and the Legislative Committee, prior to the membership, at the annual Legislative Conference each fall. At that time, a state Legislative Action Agenda will be adopted. Municipalities unable to formally adopt a resolution before the deadline may submit a letter to the League office indicating their city is considering the adoption of a resolution, outlining the subject thereof in as much detail as possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal resolution. 87th Annual Conference Florida League of Cities, Inc. August 15 -17, 2013 Orlando, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By -Laws requires that each municipality select one person to serve as the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Voting delegate forms must be received by the League no later than August 12, 2013. Designation of Voting Delegate Name of Voting Delegate: Title: Municipality of: City of Ocoee AUTHORIZED BY: Name S.Scott Vandergrift MAYOR Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302 -1757 Or Fax to Gail Dennard at (850) 222 -3806 Important Dates May 24, 2013 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions Committee June 22 Appointment of Resolutions Committee Members July 10 Deadline for Submitting Resolutions to the League office August 15 League Legislative Policy Committee Meetings Resolutions Committee Meeting Voting Delegates Registration August 17 Immediately Following Breakfast — Pick Up Voting Delegate Credentials Followed by Annual Business Session