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HomeMy WebLinkAbout06-18-13 AgendaOCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida June 18, 2013 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Mayor of the Moment (M.O.M.) — Elizabeth Thompson Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS C. COMMENTS FROM CITIZENS /PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE TIIAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held May 21, 2013, and June 4, 2013. (City Clerk Eikenberry) 2. Reappointments to the Code Enforcement Board. (City Clerk Eikenberry) The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of this board is to review infractions of the board technical Codes, negotiate compliance and impose fines for failure to comply. The Code Enforcement Board is to have seven (7) regular members and two (2) alternate members, all with three -year terms. Currently, there are no applications on file. The three - year terms of Members Carole Amey and Owen Kelley have expired, and both members would like to be reappointed. 3. Appointment to the Human Relations Diversity Board. (City Clerk Eikenberry) Members of the Human Relations Diversity Board serve three -year terms. Currently the Human Relations Diversity Board has thirteen (13) members and their resolution allows no less than seven (7) members and no more than thirteen (13) members. Due to the resignation of Tim Henderson, there is one (1) vacant position available. We do currently have one application on file from Sarah "Beth" Freeman with an interest in serving on the board. 4. Approval of Award of Bid #1313 -07 Truck Mounted Air Vacuum Excavation System. (Purchasing Agent Tolbert) The Utilities Department requested and had approved in the Fiscal Year 2013 budget the purchase of a truck - mounted air vacuum excavation system. This system will accommodate existing utility locates and expose conflicts for the upcoming State Road 50 widening and any other project within the City; and will also make access to utility infrastructure in back alleys possible. The Department does not currently have equipment capable of remote air vacuum excavation ( "potholing "), and this will improve accuracy, efficiency and timeliness of utility locates. Most back alleys are overgrown and do not permit access for heavy equipment. In the event of emergencies, this system has appurtenances which have the ability to access the alleys and assist with the excavation process. Regular City Commission Meeting June 18, 2013 Staff recommends awarding the bid to Vacmasters, Division of Barone Inc. for $113,101.00 as the most responsive and responsible bidder, per the attached recommendation from Charles Smith, Utilities Director. 5. Approval of Banking Services and Purchasing Card Services Contracts. (Finance Director Horton) The City's contract for banking services which includes depository, account maintenance, investment and capital financing expires July 10, 2013, with SunTrust Bank. These services were bid and ultimately awarded to SunTrust Bank on July 10, 2007. A total of four (4) institutions responded to the RFP- Colonial Bank (now BB &T), M &I Bank (now BMO), SunTrust Bank, and Wachovia Bank. Currently the City also has a banking relationship with two of the other responding institutions that will be maintained. In addition to the monthly services provided, SunTrust has historically offered the City preferred rates on financing issues resulting in savings of thousands of dollars on interest payments. The City also has a contract with SunTrust for our purchasing cards which expires September 2015. SunTrust has proposed to the City to piggyback on the contract they were awarded by Marion County on September 1, 2012. Marion County had seven (7) responses to their RFP for Banking Services. The responses were: Bank of America, BB &T, BBVA Compass, Community Bank and Trust, SunTrust, TD Bank, and Wells Fargo. SunTrust received an overall ranking of 144.9 of 150 possible points and was awarded the contract through August 2017. Piggybacking on the Marion County contract will not only save the City on fees but also on transition costs and time for a) Operating, payroll, and tax accounts, and b) ACH, direct deposits, and credit cards. 6. Approval of Sensus FlexNet Metering Data Hosting and Aquahawk Web Portal. (Utilities Director Smith) The City began implementation of a centralized, tower water meter reading solution in 2007 and has deployed over 4,000 meters since then. The solution, FlexNet by Sensus, has major application upgrades available and the option to make the data collected available through a hosted (cloud) server. The advantage to the hosted solution is reduction in initial and ongoing capital costs, reduced maintenance, and upgrades (including the current upgrade) at no additional cost. Additionally, staff believes the Aquahawk web portal application would be a benefit to the water customers. This application makes their water usage available online and includes water conservation tools such as a water budgeting option. a) Sensus FlexNet Metering Data Software Upgrade and Cloud Hosting. b) Implementation of Customers' Web Access to their Water Usage Data through the Aquahawk Web Portal Solution. 7. Resolution Approving State Highway Lighting, Maintenance, and Compensation Agreement. (Public Works Director Krug) This agreement provides for funding from FDOT to the City to help defray the costs of street light operation and maintenance on several State highways within Ocoee's corporate limits. The work order under this Agreement will provide Ocoee with an annual payment of $33,160.00 for the 2013 -2014 fiscal year. This figure reflects a 17% increase per unit cost from the previous year. 8. Approval of Use of Federal Forfeiture Funds to Offset Costs of Surveillance Camera Pilot Program. (Police Chief Brown) The Honorable Mayor and Board of City Commissioners unanimously agreed to have the City of Ocoee Police Department explore a wireless surveillance camera pilot program. The program's infrastructure will provide our police officers access to live and recorded surveillance footage for enhanced patrol in the covered areas. This infrastructure will also be open to community members at no costs beyond the purchase and maintenance of their own surveillance cameras. Community participants within the covered area can partner with the City of Ocoee Police Department by adding their own cameras to the network to provide police with immediate access to the live and recorded footage produced by their own cameras, ultimately increasing the probability of apprehending crime in progress and deterring future crime with the publication of this infrastructure in the community. The footage will be on file for 30 days per Florida's Sunshine Law. The purchase and installation costs 21I'age Regular City Commission Meeting June 18, 2013 associated with this pilot program require expenditure of monies from Forfeiture funds (State) not to exceed $10,000.00. G. SECOND READING OF ORDINANCE — PUBLIC HEARING 9. Second Reading of Ordinance - Amendment to Article III of Chapter 168 of the Code of Ordinances of the City of Ocoee Relating to the Enforcement of Red Light Traffic Signal Infractions. (Advertised in the Orlando Sentinel on Sunday, June 9, 2013). (Police Chief Brown) Florida House Bill 7125 becomes effective July 1, 2013, and creates changes to the Mark Wandall Traffic Safety Act. The changes provide a 60 day period in which a person must pay the fine, identify another driver was in control of the vehicle, or request a hearing before a local hearing officer. This will necessitate changes to Chapter 168 of the Code of Ordinances of the City of Ocoee relating to the enforcement of red light traffic signal infractions and how the infractions are to be handled by the City. City attorney and staff have prepared a new ordinance amendment in order to comply with the law and recommend the approval of the ordinance amendment. H. PUBLIC HEARING 10. Stevens Variance (VR- 13 -03) - 913 Grovesmere Loop. (Advertised in the West Orange Times on Thursday, June 6, 2013). (City Planner Rumer) The applicant, Jeffrey Stevens, is requesting approval for the construction of a PVC fence that will be located five feet from the side property line. The lot is a corner parcel that contains a cul -de -sac beyond the rear yard which makes the lot shape very unique. The applicant intends to fence in the rear yard to secure an existing pool and to provide security for household pets. The subject property is located on lot 57 of the Planation Grove West plat and has received Home Owner Association approval. The proposed variance request by Jeffrey Stevens was reviewed at a Public Hearing by the Board of Adjustment on May 30, 2013. The Board of Adjustment voted 5 -0 to recommend approval of the variance request. 11. Consideration of Issuance by the City of its Senior Living Facilities Revenue Bonds (All Sports Senior Living Project), Series 2013, in an Aggregate Principal Amount Not to Exceed $35,000,000, to Obtain Funds for a Loan or Loans by the City to Windermere Senior Living, LLC. (Advertised in the Orlando Sentinel on Thursday, June 6, 2013). (City Attorney Cookson) - STAFF REPORT AND BACK -UP FORTHCOMING I. REGULAR AGENDA 12. Discussion on City Cemetery - Consideration of Budgeting for Cemetery Improvements. (Commissioner Johnson) 13. Selection of Voting Delegate for FLC Conference. (City Clerk Eikenberry) The Florida League of Cities (FLC) is holding their 87th Annual Conference at the World Center Marriott, Orlando, Florida, on August 15 -17, 2013. The FLC is requesting that proposed resolutions are received before July 10, 2013, and that the City of Ocoee's voting delegate is designated and received by August 12, 2013. 14. Approval of Code Enforcement Reduction of Fines /Liens for Patricia Breeze of the Thomas R. Ison, Sr. Estate and 6 E. Delaware Street. (Assistant Director of Support Services Gaines) This case involved a residential dwelling with occupancy in violation of the Minimum Housing Standards creating unsanitary and unsafe conditions resulting from having no connection to potable water or electrical utility services. Other violations included an upside down motor vehicle on the front lawn in full view of pedestrians, motorists and the Ocoee Middle School campus; and miscellaneous junk, trash and debris littering the property. The property owner was constrained by intimidating, unauthorized tenants refusing to vacate the premises or cooperate in any fashion. 3 1Pagc Regular City Commission Meeting June 18, 2013 Patricia Breeze, a principal party of the property- owning entity, Thomas R. ]son, Sr. Estate, appeared before the Code Enforcement Board on May 28, 2013 requesting a reduction to the fine and lien amount of $25,200.00 imposed by the board on April 24, 2013 for non - compliance with case number 13 -002. Patricia Breeze appeared at the original hearing and the follow -up hearing for imposing fine and lien conveying supported and documented information regarding the unauthorized occupancy and intimidating behavior of tenant, Ben Pope, and other unknown persons. Ben Pope and unknown persons demonstrated complete disregard towards Patricia Breeze, neighboring residents, and the City of Ocoee by not vacating the premises when requested and having a continuous yard sale. Immediately upon the departure of the unauthorized tenants, the property was brought into full compliance and has been maintained ever since. The Code Enforcement Board recommends the City Commission reduce the fine to the City's cost of $426.11. 15. Approval of Code Enforcement Reduction of Fines /Liens — Case #12 -234 for Beverly Bellinger, and Christopher J. Jones: 844 Patriots Point Drive. (Assistant Director of Support Services Gaines) This property was cited on November 6, 2013, as a Repeat Violator for violation of the City of Ocoee Ordinance 115 -6, Abandoned or unsafe swimming pool; 115 -3, Prohibited Acts; and 108 -35, Public Nuisances. The Code Violation was for Public Nuisance of dog feces all over the enclosed back screen patio. The swimming pool water was also dirty and green. On March 13, 2013, Ordinance 108 -35, Public Nuisance, and 115 -3, Prohibited Acts of feces all over screened patio, were brought into compliance. The property remained in violation with Ordinance 115 -6, Abandoned or unsafe swimming pool, until May 13, 2013, when the property was observed to be in full compliance. The Code Enforcement Board issued an Order of fine of $500.00 per day, per violation as a repeat violator as of November 6, 2012. Lisa Jones and Christopher J. Jones appeared before the Code Enforcement Board on May 28, 2013, and requested a reduction of the fine, which totals $191,000.00. The City's cost is $598.88. Lisa Jones has the house up for sale, and she said they have a potential buyer for this house. The Code Enforcement Board is recommending the fine /lien be reduced to $10,000.00 plus the city's cost of $598.88 for a total of $10,598.88. 16. Approval to Request Authorization to Solicit Letters of Intent for the Purchase of 105 acres of the Crown Point Property. (Assistant City Manager Shadrix) In 2006, the City of Ocoee solicited responses to a Request for Proposal (RFP) for purchase of select acreage of the city-owned Crown Point Property (formerly known as the Coca Cola Property). The City selected a proposal and was nearing completion of the sale when the economic downturn impacted the purchaser to the extent that they were unable to close. Since that time, the City has entertained the idea of revisiting this process, and the City retained a market consultant in 2008 who advised that the market was still not right for optimal sale conditions. At the City Commission's request again in 2010, the City retained a true market expert, Trammell Webb, who has served as a market monitor and advisor since that time. Trammell Webb has advised that market conditions have improved to the point that the City should again consider the sale of the property originally identified for sale in combination with the original 30 acre tract designated on the Planned Unit Development (PUD) for a park. The City has recently received numerous offers to purchase the original 75 acre tract intended for single family residential, as well as the land slated for a community park. With the pending development of the Rogers property as a community level park, Trammell Webb suggests that the City combine the designated 30 acre park tract with the 75 acre residential tract to allow for sale of 105 acres as a single family residential development. J. STAFF ACTION ITEMS K. COMMENTS FROM COMMISSIONERS 4113age Regular City Commission Meeting June 18, 2013 ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 5111age