HomeMy WebLinkAboutEmergency Item - Authorization to Enter Into Agreement W/ Florida Department of Agriculture and Sonsumer Services of Energy Efficient Lighting Programire Center of Good Z".
AGENDA ITEM COVER SHEET
Meeting Date: June 18, 2013
Item # Emergency Item
Reviewed By:
Contact Name: Jeffrey Hayes Department Director:
Contact Number: 407 - 877 -5803 City Manager:
Subject: Authorization to enter into agreement with the Florida Department of Agriculture and
Consumer Services for Energy Efficient Lighting Grant Program.
Background Summary:
The City of Ocoee, Parks and Recreation Department, received notification on June 17, 2013 from the Florida
Department of Agriculture and Consumer Services that it has qualified for a grant totaling $91,500 for the
replacement of the sport lighting at one of the baseball fields located in Central Park. The conditions of the
awarding of the grant include the work must be completed by August 30, 2013. Therefore, given the extreme
time limitations of completing the work in accordance to the grant program, the Parks and Recreation
Department needs to receive authorization for the Mayor to sign the grant agreement between the City and
Florida Department of Agriculture and Consumer Services Energy Efficient Lighting Grant Program, when
finalized in the next week.
Issue:
Should the Honorable Mayor and City Commission authorize the Mayor to sign the Energy Efficient Lighting
Grant Program agreement between the City of Ocoee and Florida Department of Agriculture and Consumer
Services?
Recommendations
Staff recommends the Honorable Mayor and City Commission authorize the Mayor to sign the Energy Efficient
Lighting Grant Program agreement between the City of Ocoee and Florida Department of Agriculture and
Consumer Services.
Attachments:
Florida Department of Agriculture and Consumer Services, Notice of Funding Letter, June 17, 2013
Financial Impact:
City will receive $91,500 in grant funding from the Florida Department of Agriculture and Consumer Services.
Type of Item: (please mark with an 'V)
Public Hearing
For Clerk's Dept Use:
Ordinance First Reading
Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by () N/A
OFFICE OF ENERGY THE HOLLAND BUILDING, SUITE 251
(850) 617 boo SOUTH CALHOUN SrRHET
(850) 617 -7473 FAX TALLAHASSEE, FLORIDA 32399 -0001
FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
COMMISSIONER ADAM H. PUTNAM
CERTIFIED MAIL — RETURN RECIEPT REQUESTED
The Honorable S. Scott Vandergrift
Mayor, City of Ocoee
150 N. Lakeshore Drive
Ocoee, FL 34761
June 17, 2013
Re: Local Government Energy Efficient Lighting Grant Program
Project Title: Central Park Baseball Field Energy Efficiency Improvements
Notice of Funding Award
Dear Mayor Vandergrift:
The Florida Department of Agriculture and Consumer Services, Office of Energy (the
department) received your application for fielding for the Local Government Energy Efficient
Lighting Program. The department has determined that your application has met the threshold
requirements for the reservation process to be eligible for funding.
Department staff will contact you to discuss the next steps in the award process. Please be aware
that this is not a guarantee of funding as department staff will still need to verify the information
in your application prior to final determination of eligibility. As required by Notice of Funding
Availability (NOFA), Part V, Section C: "department staff may conduct sites visit prior to
awards which could affect the timeline for execution of the Grant Agreements."
The Grantee is eligible for reimbursement of costs, as outlined in the Application's Attachment
A, Project Budget, Section F. Budget Detail, incurred on or after June 17, 2013. Enclosed is a
memo authorizing such pre -award costs. Please remember that all Federal and State regulations
outlined in Attachment C and Attachment D must be met for reimbursement and the Grantee
incurs cost at their own risk.
1- 800- HELPFLA
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AWE
Fresh
Floftda
www.FreshFromFlorida.com
We appreciate your interest in the Local Government Energy Efficient Lighting Grant Program
and look forward to working with you. If you have any questions, please contact the Office of
Energy at (850) 617 -7470.
Sincerely,
(`
"P, --k Sheehan, Director
Office of Energy
Enclosure
PS /gs