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HomeMy WebLinkAbout04-18-00 Minutes MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD APRIL 18, 2000 At 7:14 P.M., Commissioner Anderson, who was elected for a three-year term in the April 12 run-off, was sworn in by City Clerk Grafton. CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:15 p.m. in the Commission Chambers. Pastor Travis Simpson, Victory Baptist Church & Christian Academy, led in prayer and Commissioner Parker led in the Pledge of Allegiance to the Flag. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, Assistant City Attorney Doty, Public Works Director Smith, Building/Zoning Official Velie, Senior Planner McGinnis, City Engineer/Utilities Director Shira, Recreation Director Nordquist, Community Relations/Projects Director Shira, Secretary to City Manager Lewis, and City Clerk Grafton. PRESENTATIONS: LAKE ApOPKA PLANNING INITIATIVE (LAPI) - CHRIS BOWLEY, CANIN AND ASSOCIATES. Mr. Chris Bowley, Canin and Associates, gave a power point presentation outlining the long range planning for the restoration of Lake Apopka and asked for the City's support in this endeavor. BUILDING SAFETY WEEK POSTER CONTEST AWARDS. (ASSISTANT BUILDING/ZONING OFFICIAL WASHINGTON) Assistant Building/Zoning Official Washington announced that, after presenting a videotape of the Building Code and Code Enforcement to the K - 5 art classes of Ocoee Elementary and Spring Lake Elementary Schools, he had conducted a contest among the students. He said that he was impressed with their comprehension of the material and the insight shown in the posters. After recognizing Mrs. Ingram of Ocoee Elementary and Mrs. Voorhees of Spring Lake Elementary Kindergarten, Mr. Washington displayed the posters in a power point presentation as he read the names of the first, second and third place winners in each class. The Commissioners took turns presenting the trophies. RECESS 7:43 P.M. - 7:55 P.M. Non-Agenda Item Scoutmaster Bill Goslin presented an award to Mayor Vandergrift in appreciation for his recent assistance in increasing the size and effectiveness of a recent fund raising luncheon for scout leaders. They had expected 40 attendees and had a goal of $10,000. Due to Mayor Vandergrift's leadership there were 92 attendees who raised $17,000. Ocoee City Commission Regular Meeting April 18, 2000 AUTHORIZATION FOR MAYOR AND CITY CLERK TO SIGN MVP A WARD AGREEMENTS AND AWARDING OF GRANTS FOR YEAR 2000 MVP - NEIGHBORHOOD MATCHING GRANT AWARDS. (COMMUNITY RELATIONS/PROJECTS DIRECTOR SHIRA) Mayor Vandergrift announced that, due to the number of citizens present for the MVP Award Agreements, that item would be taken out of agenda order to be considered at this time. Secretary to the City Manager Judie Lewis presented the staff report for Community Relations/Projects Director Shira and, following the motion to approve the staff recommendation, Mrs. Lewis called each Home Owner Association representative to come forward to receive a check for the approved amount. Mayor Vandergrift. seconded by Commissioner Parker. moved to approve the staff recommendation and authorize the Mayor and City Clerk to execute the award agreements. Motion carried 5-0. CONSENT AGENDA The consent agenda consisted of items A, B, and C. Commissioner Anderson. seconded bv Commissioner Johnson. moved to approve the consent agenda as presented. Motion carried 5-0. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of April 4, 2000.(CITY CLERK GRAFTON) B. Approval and authorization to temporarily close Sandy Beach Drive, a public street. (BUILDING/ZONING OFFICIAL VELIE) . This request for the closing of Sandy Beach Drive is for the purpose of a block party on April 22, 2000 from 8:00 a.m. until 11:00 p.m. Approval is subject to the following requirements: 1) Road blocking must be done with proper barricades; 2) An emergency lane must be maintained during the time the event has the street blocked; and 3) All residents that will be affected by the road blockage must be notified in advance. C. Approval and authorization to temporarily close Oakland Avenue, a public street. (BUILDING/ZONING OFFICIAL VELIE) · This request for the closing of Oakland A venue is for the purpose of conducting an Arts and Crafts Festival on April 29, 2000 from 9:00 a.m. until 3:00 p.m. The road will be closed from 6:00 a.m. until 9:00 a.m. Approval is subject to the following requirements: 1) Road blocking must be done with proper barricades; 2) An emergency lane must be maintained during the time the event has the street blocked; and 3) All residents that will be affected by the road blockage must be notified in advance. COMMENTS FROM CITIZENS/PUBLIC Citizen Rosemary Wilsen, 1019 Shady Maple Avenue, asked for clarification regarding comments regarding the railroad crossing at the recreation center on page 7 of the minutes of the April 4 meeting. City Manager Shapiro reiterated that the crossing was approved for the sewer plant but not for access to a public building and that the railroad company has not yet decided what they will do or what they will require the City to do. A telephone message from Fred Wilsen, 1019 Shady Maple Avenue, expressing his opinion that the improvements to Starke Lake should take precedence over consideration for Lake Apopka, was read into the record. Page 2 of 7 Ocoee City Commission Regular Meeting April 18, 2000 COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker: 1) Congratulated Commissioner Anderson for his reelection. 2) Announced the RSVP number 407-656-2218. Commissioner Johnson: No announcements at this time. Commissioner Anderson: 1) Introduced his father in the back of the room. 2) Expressed appreciation for Scott Joseph's article about Jason's Restaurant in the Sunday Florida Magazine. Commissioner Howell announced the Easter Egg Hunt at Vignetti Park 9:00 a.m. Saturday. Mayor Vandergrift: 1) Announced the Sunrise Service at the Gazebo Sunday, April 23. 2) Announced the Arts and Crafts Festival at the Withers-Maguire House April 29. 3) Announced the Ocoee High School reunion planning meeting at Beech Recreation Center at 7:30 p.m. Thursday, April 20. PUBLIC HEARINGS - None scheduled OTHER BUSINESS FIRST READING OF ORDINANCE No. 2000-18, REPEALING ORDINANCE 784 - DAMAGE REWARD BOARD. SECOND READING AND PuBLIC HEARING ARE SCHEDULED FOR MAY 2, 2000. (CITY ATTORNEY ROSENTHAL) City Attorney Rosenthal read the title only of Ordinance No. 2000-18. Mayor Vandergrift announced the second reading and public hearing were scheduled for May 2,2000 at 7:15 p.m. SELECTION OF MASTER PLANNING CONSULTANT FOR THE LAKEFRONT AND MUNICIPAL COMPLEX - RFQ #0003. (MAYOR VANDERGRIFT/PLANNING DIRECTOR WAGNER) Senior Planner McGinnis presented the staff report, advising that the selection committee had reviewed the proposals submitted and interviewed the top three consultant teams. The committee had unanimously chosen Spillis Candela DMJM to recommend. Richard Foley, vice president with Spillis Candela DMJM, and Ginger Corless, with the landscape architect, were present in the audience and introduced themselves. Mayor Vandergrift. seconded by Commissioner Howell. moved to approve the selection of Spillis Candela DMJM and direct staff to enter into contract negotiations for Master Planning Services for the Lakefront Master Plan and other community improvement proiects as approved by the City Commission. Motion carried 5-0. Page 3 of 7 Ocoee City Commission Regular Meeting April 18, 2000 ApPROVE THE SITE PLAN FOR THE BEECH MULTI-PURPOSE RECREATION FACILITY FAMILY AQUATIC CENTER. (RECREATION DIRECTOR NORDQUIST) Recreation Director Nordquist introduced George Borelli, Borelli & Associates, and advised that there was a slight change in the cost estimate. Mr. Borelli gave a power point presentation showing the highlights of the project and said the changes in the cost estimate included savings equaling several thousand dollars. He added, however, that there were several alternate options that had not been included in the budget that Commission may wish to consider: pool deck lighting - $20,00; pool heater (gas) - $10,000; upgrade filtration - $20,000. After discussion regarding liability, cost of upkeep and operation, Mr. Nordquist was requested to prepare a proposed yearly budget for the pool. Recreation Board Member Mary Barber addressed Commission regarding the plans and the importance of having an opportunity to train children how to swim. Recreation Board Member Ray DeWeese asked Mr. Shapiro about the time table for the use of the funds. Later in the meeting a telephone message from Bob and Carol Vereb, 1500 Prairie Lake Boulevard, suggesting that a possible way to offset some of the costs of the swimming pool would be a concession stand, was read into the record. Commissioner Parker. seconded by Commissioner Johnson. moved to approve the schematic site plan for the Family Aquatic Center. Motion carried 5-0. MAGUIRE ROAD WIDENING PROJECT: PROPOSED SETTLEMENT WITH ORANGE COUNTY CRUISERS (PARCEL 105). (CITY ATTORNEY ROSENTHAL, ASSISTANT CITY ATTORNEY DOTY) Assistant City Attorney Doty gave the staff report, explaining the difference between the two appraisals and the advisability of approving the settlement for various reasons. Mavor Vander2:rift. seconded bv Commissioner Parker. moved to approve the settlement of the eminent domain litigation for Parcel 105. formerly owned by Orange County Cruisers. by payment of the following amounts: $230.000.00 to Orange County Cruisers (with credit given for the $190.000.00 previously deposited with the Court): $13.200.00 to Charles Stratton. Esq.: $9.500.00 to Pierson Appraisal Group: $156.25 to Mid-Florida Construction Consultants. Inc.: $10.000.00 to the Laughner Group. Inc. and authorize the City Attorney to execute a final iudgment for these amounts. Motion carried 4-1 with Commissioner Anderson voting no. DESIGN FEE PROPOSAL - PHASE 1 & 2 - RECLAIMED WATER SYSTEM. (CITY ENGINEER SHIRA) City Engineer/Utilities Director Shira gave the staff report, explaining the background of the agreement with PEC and the circumstances that caused an expansion of the project scope and the resulting increase in the amount due to PEC. He advised that the funding for the design of these improvements comes from the proceeds of the 1997 Utility Bond Issue. Page 4 of 7 Ocoee City Commission Regular Meeting April 18, 2000 Commissioner Anderson. seconded by Commissioner Parker. moved to authorize the payment to PEC the amount of $99.798.10 for additional design services in accordance with the terms of the original design service approval of June 3. 1997. Motion carried 4-0. (Commissioner Howell was away from the dais.) WATER USAGE ANALYSIS - PROPOSAL FROM BURTON & ASSOCIATES. (CITY ENGINEER SHIRA) City Engineer/Utilities Director Shira gave the staff report, advising that Mr. Burton's analysis would provide information about actual water consumption patterns in the City which would be used to help determine appropriate water and reclaimed water rates. Commissioner Johnson, seconded by Commissioner Anderson. moved to authorize Burton & Associates to proceed with the work outlined in their proposal dated March 7, 2000 for a not-to-exceed fee of $14.020.00. and authorize the transfer of $14.020.00 from Wastewater Reserve for Contingency to the appropriate operating account. Motion carried 4-0. (Commissioner Howell was away from the dais.) ApPROVAL OF EMERGENCY PuRCHASE ORDER WITH GEORGETOWN ENTERPRISES FOR REPAIRS TO SANITARY SEWER ON ENTERPRISE STREET. (ASSISTANT CITY ENGINEER WHEELER) City Engineer/Utilities Director Shira gave the staff report in Mr. Wheeler's absence and advised the problem has been taken care of. Commissioner Anderson. seconded by Commissioner Parker. moved to approve the action of the City Manager in awarding the Emergency Purchase Order to Georgetown Enterprises. Inc. in the amount of $18.622.12. Motion carried 5-0. AUTHORIZATION TO PURCHASE FRONT END LOADER. (PUBLIC WORKS DIRECTOR SMITH) Public Works Director Smith presented the staff report requesting approval for the purchase of an R50 Case 621C Wheel Loader with additional equipment for a cost of $89,076.00. He pointed out that there were three quotes included in the staff report, with Coastline Equipment submitting the lowest total price. He advised that it would be possible to piggy back on the Florida Department of Management Services contract #760-001-99-1. Commissioner HowelL seconded by Commissioner Parker. moved to approve the purchase of an R50 Case 621C Wheel Loader as requested. authorize staff to secure financing for the front end loader and authorize the Mayor and City Clerk to execute the lease documents. Motion carried 5-0. DISPOSITION OF SURPLUS PROPERTY - 703 CALIFORNIA AVENUE. (CITY MANAGER SHAPIRO) City Manager Shapiro advised that this parcel had been declared surplus property in 1996 and he had been approached recently by a prospective buyer. He explained that the options were to 1) authorize an appraisal and then go out to bid in order to proceed with a sale; 2) transfer the ownership from the Utilities Department to the General Fund by transferring the funds appropriately; and 3) do nothing. Page 5 of 7 Ocoee City Commission Regular Meeting April 18, 2000 Mavor Vandergrift. seconded by Commissioner Howell. moved to take the parcel off the surplus list and to look at it as a possible park site. Motion carried 5-0. DISCUSSION RE: CLEANNET. (PUBLIC WORKS DIRECTOR SMITH) Public Works Director Smith advised that the cleanliness of the buildings has dramatically improved due mainly to Mr. Amstutz's efforts. Mr. Smith recommended giving Cleannet 60- 90 additional days to give Mr. Amstutz an opportunity to get the crew trained to his standards. Without objection, Mayor Vandergrift directed Mr. Smith to monitor Cleannet's performance and said, if performance has sufficiently improved, it would not be necessary to return before Commission. STAFF REPORTS There were no staff reports at this time. COMMENTS FROM COMMISSIONERS COMMISSIONER PARKER: No comments at this time. COMMISSIONER ANDERSON: 1) Said the last budget included monies for sidewalks and he has seen a lot of sidewalks that are in need of repair. Mr. Smith advised that the Commission had taken some of his sidewalk repair money and used it for dependent coverage last year. 2) Expressed concerns regarding the traffic'situation on SR 50 and the potential adverse impact resulting from the approval of new projects on SR 50. 3) Thanked the Mayor and Commission and voters for their support in the recent election. COMMISSIONER HOWELL: No comments at this time. COMMISSIONER JOHNSON: 1) Asked Public Works Director Smith about the price for the lights around the lake and said to ask Winter Garden about the cost of theirs while he was getting quotes. 2) Noted that the sidewalk next to the lake was torn up and needs to be replaced. Said he would like to see a couple of rows of pavers used about every ten feet when the sidewalk is reconstructed. Public Works Director Smith advised he was waiting for the Fish and Game Commission to do the pier before he started on the sidewalk. City Manager Shapiro said they would not be doing the pier until October or November because they had waited too long to get it authorized and use the SNAPS contract. 3) Asked when the restrictions regarding jet skis would be enforced. Mr. Shapiro and Mr. Smith talked about the erosion problem caused by the boats. Mayor Vandergrift asked that a sand beach be poured where the growth had been removed along the Starke Lake front area. Commissioner Johnson. seconded by Commissioner Parker. moved to authorize using up to $5.000 from Contingency Fund to put sand along Page 6 of 7 Ocoee City Commission Regular Meeting April 18, 2000 Starke Lake front area. to proceed if the cost is $5.000 or less and to come back before Commission at the next meeting if the cost is more. Motion carried 5-0. 4) Noticed that the sidewalk is out on Bluford Avenue between Lafayette and Magnolia. Mr. Smith said that was the result of a truck taking out part of a water line and they would take care of it as soon as Utilities Department is finished with their work at that site. 5) Asked that a letter from this Commission be sent to Orange County regarding the unsightly mess at U Haul. After discussion about just what to do, Commissioner Anderson, seconded by Commissioner Johnson, moved to erect a sign saying "This is Not in the City of Ocoee." No vote was taken on this, because the following motion to adopt a resolution was made immediately and City Manager Shapiro advised that he could move forward with the sign without a motion since agreement was reached without objection and the cost was negligible. Commissioner Johnson. seconded by Mayor Vandergrift. moved to adopt a resolution on this matter. Motion carried 5-0. Commissioner Parker added that the access to SunTrust also is indescribably awkward. City Manager Shapiro advised that this is a transition stage for that parcel and that as it is completed it will be less so. Mayor Vandergrift appointed Commissioner Parker a committee of one to tend to it. 6) Asked about the progress on the fountain in the cove. Mr. Smith advised that he had inherited a folder on fountains from Richard Corwin and, because the information was three years old, he had readdressed the vendors listed and asked for a new quote. After further discussion, he was directed to get prices for both fountains and aerators. MAYOR VANDERGRIFT: 1) Said that Willis McBride, a West Orange High School teacher, had brought back a tool box for building character within the city from the international mayors' conference and he volunteered Commissioner Anderson to review it to see if there is information that could be put to use. 2) Announced that he had finished the Leadership Florida course. 3) Noted that the railroad track on McKey Street needs repair. ADJOURNMENT The meeting adjourned at 10: 17 p.m. rtest: \ v--. APPROVED: Ci~.~.o~o~."" _.~- ~. . _T:- _~ _.'U.. ~,.,.,-~.,. ,,:;.-- ....- S. Scott Vandergrift. Mayor / l ;.,'; ,,~ [ . . , j i"," I / i / .,fj'r (i.. / P v...-Jd. IV J ;;; Page 7 of 7 OATH OF OFFICE I, SCOTT ANDERSON, do solemnly swear (or affirm) that I will support, protect and defend the Constitution and government of the United States of America and the State of Florida against all enemies, domestic or foreign, and that I will bear true faith, loyalty, and allegiance to the same, that I am entitled to hold office under the Constitution; that I will faithfully perform all duties of the office of Commissioner of the City of Ocoee, which I am about to enter, so help me God. ~,CJ~ . - Scott Anderson SWORN and Subscribed before me this 18th day of April, 2000.