Loading...
HomeMy WebLinkAbout06-20-00 Minutes MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD JUNE 20, 2000 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:15 p.m. in the Commission Chambers, located in City Hall, 150 N. Lakeshore Drive. Commissioner Anderson led in the prayer and Mrs. Frances Watts led in the Pledge of Allegiance to the Flag. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Johnson, and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, Capital Projects/Transportation Planner Friel, City Clerk Grafton, City Engineer/Utilities Director Shira, Community Relations Director Shira, Assistant Fire Chief Firstner, Information Systems Manager Ross, Planning Director Wagner, Police Chief Mark, Public Works Director Smith, and Senior Planner McGinnis. ABSENT: Commissioner Howell (ill) PRESENTATIONS AND PROCLAMATIONS West Orange Aviation Authority-Request for Financial Support. - Mayor Vanderley (CITY MANAGER SHAPIRO) Mayor V anderley , Town of Oakland, representing West Orange Aviation Authority, explained the need for funds and the distribution of responsibility of the participating West Orange communities in the M.P.O. according to population. The City of Ocoee's share, based on population, would be $6,644.08. Mayor Vanderl!"rift. seconded by Commissioner Johnson. moved to contribute $6.644.08 as requested. with funds from Contingency. Motion carried 3-1 with Commissioner Johnson voting no. Commissioner Howell was not present. CONSENT AGENDA The consent agenda consisted of items A, B, C, D, E, F, G, H, I, and J. Commissioner Anderson pulled items B, C, and J for discussion. Commissioner Parker. seconded bv Commissioner Johnson. moved to approve items A. D. E. F. G. H. and I of the consent agenda as presented. Motion carried 4-0. Commissioner Howell was not present. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of June 6, 2000. (CITY CLERK GRAFTON) D. Appointment of a Voting Delegate for the FLC Convention. (CITY MANAGER SHAPIRO) · The Florida League of Cities' Annual Conference will be held at the Broward County Convention Center in Fort Lauderdale on August 10-12. A voting delegate from the City will be needed. In the past our Mayor has been selected to attend the function. Ocoee City Commission Regular Meeting June 20,2000 E. Approval and Authorization for Mayor and City Clerk to Execute Village at West Oaks Final Plat. (CITY ENGINEER/UTILITIES DIRECTOR SHIRA) · All conditions required for recording of this plat have been met with the exception of the landscaping and perimeter sidewalk, and the developer has submitted a performance bond to guarantee completion of those items. F. Approval and Authorization for Mayor and City Clerk to Execute Glenfinnan Subdivision, Final Subdivision Plan, Project No. LS-99-01O. (PRINCIPAL PLANNER LEWIS) · This Subdivision will include 76 single family residential lots, located at the southeast corner of the intersection of Clarke Road and Clarcona-Ocoee Road. Staff recommends approval of this Plan as date stamped received by the City on June 9, 2000 subject to two conditions recommended by DRC: [(1) Providing a cost estimate for turn lane improvements on Clarke Road prior to review of the plan by the City Commission, and (2) Revising the buffer wall design to match the Prairie Lake Village buffer wall when the permit for construction of the wall is issued], and the two additional conditions recommended by the Planning and Zoning Commission: [(1) Upgrade the shrubs to be planted between the entrance road and Retention Pond 2 from 3 gallon shrubs to 7 gallon shrubs, and (2) Provide additional landscaping (minimum 7 gallon) at the rear of the recreation area near Retention Pond 2 to provide a more park-like setting.] G. Approval and Authorization to Close Statenville Court for a Neighborhood Block Party in Admiral Pointe. (BUILDING/ZONING OFFICIAL VELIE) · This event will be held on July 4, 2000 from 11 a.m. to II p.m. Staff recommends approval with the following requirements: 1) Road blocking must be done with proper barricades; 2) An emergency lane must be maintained during the time the event has the street blocked; and 3) All residents that will be affected by the road blockage must be notified in advance. H. Approval and Authorization for Mayor and City Clerk to Execute Necessary Documents for Maguire Road Widening Project. (ASSISTANT CITY ATTORNEY DOTY) Based on the Project Design by PEC, the City needs the following: 1. Drainage and Access Easement Agreement, a Non-Exclusive Temporary Easement Agreement, and a Non-Exclusive Temporary Perpetual Slope Easement Agreement from Rodney L. Parson and Genevieve V. Parson. · Staff recommends the payment of $250 to the Parsons to cover their costs in reviewing and executing the agreements. 2. Non-Exclusive Temporary Easement Agreement from Campbell Properties Limited Partnership. · Staff recommends the payment of $250 to the Campbell Properties to cover their costs in reviewing and executing the agreement. 3. Non-Exclusive Temporary Easement Agreement from Christopher Hassell and Heather D. Hassell, owners of the property. · Staff recommends the payment of $250 to the Hassells to cover their costs in reviewing and executing the agreement. I. Approval to Hire 7 Part-time School Crossing Guards for Citrus Elementary School. (CITY MANAGER SHAPIRO) · Citrus Elementary opens in August. Lieutenant Goclon has estimated approximately $7,500 will be needed to cover the positions - from advertising through processing the applicants and including their hourly salary - until October 2000. B. Approval and Authorization to Deviate from the Purchasing Policy and Purchase Compaq Laptop Computers on Florida State Contract for This Year's Implementation and Furtherance of the In- Vehicle Reporting Project Plan. (POLICE CHIEF MARK) Page 2 of 8 Ocoee City Commission Regular Meeting June 20, 2000 · In 1998 the Police Department used Byrne Memorial Grant Funds to purchase 21 laptop computers. In order to maintain uniformity within the department with the previous Compaq laptop computers, Staff requests authorization to deviate from the normal bidding process and purchase on the state contract. Commissioner Anderson questioned the purchase of more Laptop Computers as those already purchased are not being used, and the proposed model was not as durable as those used by other police agencies. Information Systems Manager Ross said the lack of use had been due to lack of training - which would be remedied as soon as Mr. Vogt's time is freed up to do the training. He added that the proposed model would be good for training and when it was time to replace these a more durable model would be in order. Commissioner Anderson. seconded by Commissioner Parker. moved to approve item B as presented. Motion carried 4-0. Commissioner Howell was not present. C. Approval and Authorization for Emergency Removal of Tree at 126 N. Bluford A venue. (PuBLIC WORKS DIRECTOR SMITH) · The resident at this address is fearful that the tree growing on the right of way will fall on the house. Commissioner Anderson asked to see the rest of the bids on this item. Public Works Director Smith responded that Mr. Robert Windsor, Apopka Tree Service, was the only person who has the people, equipment, and insurance coverage already in place to do the tree removal. Commissioner Anderson asked that a copy of the insurance and a list of the people contacted for bids be provided for him. Mayor Vandergrift. seconded bv Commissioner Johnson. moved to approve the Staff recommendation to take $1.700 from the contingency fund to pay for the tree removal at 126 North Bluford Avenue. Motion carried 3-1 with Commissioner Anderson voting no. Commissioner Howell was not present. J. Approval and Authorization for Mayor and City Clerk to Execute Dorwood Subdivision Final Plat. (CITY ENGINEER/UTILITIES DIRECTOR SHIRA) · The proposed plat of Dorwood Subdivision is a two lot subdivision located north of Carriage Oaks subdivision and west of Dorwood Drive. Although the notifications were made that this final plat would be approved at this meeting, the survey of the plat was not completed in time. As it will be ready for final consideration next week Staff recommends that it be tabled until the June 26 Special Session, at which time the plat will be considered. City Manager Shapiro explained that this item was not ready but the staff report would be by the July 26 Special Session. Mr. Odis Spicer, 3918 Dorwood Drive, expressed concern regarding the easement and ditch. Commissioner Anderson. seconded by Commissioner Parker. moved to table item J to the June 26 Special Session. Motion carried 4-0. Commissioner Howell was not present. Page 3 of 8 Ocoee City Commission Regular Meeting June 20, 2000 COMMENTS FROM CITIZENS/PUBLIC Mrs. Phyllis Girley, 1350 Vickers Lake Drive, introduced her daughter, Brooke, who had won a scholarship from The Junior Statesman Foundation to Yale University Summer School. Mrs. Girley explained the scholarship did not cover all of the expenses and they were asking for support from several different sources. She requested a grant of $900.00 to cover the tuition. Former Commissioner Jim Gleason, president of PTSA, spoke in favor of the grant. Mayor Vandergrift. seconded bv Commissioner Parker. moved to grant $900.00 for the tuition of Brooke Girley as requested. Motion carried 4-0. Commissioner Howell was not present. Mr. R. P. Mohnacky, 1820 Prairie Lake Boulevard, asked if something could be done to Prairie Lake during this dry season to keep it from flooding Ison Lane when the rains begin. City Manager Shapiro said the City Engineer would check into it and give a report. Mrs. Betty Ervine, 402-13C Orlando Avenue, spoke regarding the condition of the Withers- Maguire House. She recalled that the City had agreed to keep up the house when they accepted the grants. Mr. Shapiro said that the Historical Commission had met with staff that afternoon. Commissioner Johnson asked Mrs. Ervine what happens to the Historical Commission funds at fund raisers, and he asked that a full accounting of their funds be made available during the budget process. Mrs. Ervine said she would be happy to provide the report . COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker: 1) Announced the last sweep of the Census is starting and asked those who have been missed to call 800-465-3013. 2) Rotary of Ocoee will have Jackie Hughes speaking on charter schools at their Wednesday meeting which begins at 7:30 a.m. at Health Central. Commissioner Anderson: 1) Announced the Starke Lake cleanup scheduled for Saturday, June 24 from 8:30 a.m. to 11:30 a.m. Commissioner Johnson cautioned those who help to be careful of alligators. Mayor Vandergrift: 1) Talked about the Erideshare.com which is a searchable bulletin board, and gave the letter to Mr. Shapiro for research. 2) Announced that Ocoee Middle School "A" Building would be demolished Wednesday, and he read his "Ode to Ocoee High School." Page 4 of 8 Ocoee City Commission Regular Meeting June 20,2000 PUBLIC HEARINGS SECOND READING AND PUBLIC HEARING OF ORDINANCE No. 2000-20, RELATING TO MUNICIPAL POLICE OFFICERS' AND FIREFIGHTERS' RETIREMENT TRUST FUND, AMENDING ORDINANCE No. 96-20. (CITY MANAGER SHAPIRO) City Attorney Rosenthal read the title only of Ordinance No. 2000-20. Mr. Shapiro explained that this Ordinance incorporates the requirements mandated by the State and its adoption would not involve the expenditure of additional funds. Mayor Vandergrift left the dais and handed the gavel to Mayor pro tern Anderson. The public hearing was opened. As no one wished to speak, the hearing was closed. Commissioner Parker. seconded by Commissioner Johnson. moved to adopt Ordinance No. 2000-20. relating to the Municipal Police Officers' and Firefighters' Retirement Trust Fund. amending and restating Ordinance No. 96-20. as subsequently amended. Motion carried 3-0. Mayor Vandergrift was away from the dais. Commissioner Howell was not present. ST. PAUL'S PRESBYTERIAN CHURCH, AMENDMENT TO THE SPECIAL EXCEPTION CASE No. 1- 2SE-98, CASE No. I-ISE-2000. (SENIOR PLANNER MCGINNIS) Senior Planner McGinnis gave the staff report, showing on the overhead the location of St. Paul's Presbyterian Church on the south side of SR 50, west of Citrus Oaks Avenue and east of the off-ramp for the East-West Expressway. The existing Special Exception permits the site to be developed as a church, school and related facilities to comprise a maximum of 126,394 square feet. The applicant requests an Amendment to the Special Exception to locate two temporary portables on site for a maximum of two years. The temporary portables will be used while the permanent structure is under construction. The Development Review Committee (DRC) and Planning and Zoning Commission approved the request subject to three conditions of approval. Based on their recommendations, Staff recommends approval subject to: (1) a two year limit on the location of the portables, (2) approval of the location of the portables (via site plan approval) by the Fire, Police and Building Departments (Life Safety Issues), and (3) building permits for the permanent structure must be pulled within one (1) year of the date the permit was issued for the portables. The public hearing was opened. Brian Durgan, Business Manager for St. Paul's Presbyterian Church, representing St. Paul's as landlord of Central Florida Community School, explained that the portables would be used as classrooms until Summer of 2001 when the new building will be brought online. Mayor Vandergrift returned to the dais and reclaimed the gavel. The public hearing was closed. Page 5 of 8 Ocoee City Commission Regular Meeting June 20, 2000 Commissioner Anderson. seconded by Commissioner Johnson. moved to approve the Amendment to the Special Exception for St. Paul's Presbyterian Church. Case Number I-SE1- 2000. subject to: (1) a two year limit on the location of the portables. (2) approval of the location of the portables (via site plan approval) by the Fire. Police and Building Departments (Life Safety Issues). and (3) building permits for the permanent structure must be pulled within one (1) year of the date the permit was issued for the portables. Motion carried 4-0. Commissioner Howell was not present. OTHER BUSINESS FIRST READING OF ORDINANCE No. 2000-21, RELATING TO FIRE IMPACT FEES. (CAPITAL PROJECTS/TRANSPORTATION PLANNER FRIEL) Second Reading and Public Hearing Scheduled for July 18, 2000 at 7:15 p.m. City Attorney Rosenthal read the title only of Ordinance No. 2000-21, relating to Fire Impact Fees. Mayor Vandergrift announced the second reading and public hearing scheduled for July 18, 2000 at 7: 15 p.m. COKE PROPERTY - MASTER PLANNING WORK ORDER. (PLANNING DIRECTOR WAGNER) Planning Director Wagner asked for authority for Staff to issue the work order on the City's part of the Master Plan for the Coke Property up to $50,000 when it is complete. Mr. Shapiro pointed out that Mayor Vandergrift has been present for all of the meetings regarding this property. Mr. Rosenthal said that the Survey Work Order should be included as well. Mayor Vandergrift. seconded by Commissioner Anderson. moved to authorize Staff to issue the Work Order on the City's part of the Master Plan for the Coke Property and the Survey Work Order as well for an amount up to $50.000. Motion carried 4-0. Commissioner Howell was not present. DISCUSSION RE PARTICIPATION IN HEALTH CENTRAL FOUNDATION EVENTS. (CITY MANAGER SHAPIRO) City Manager Shapiro gave the staff report regarding the schedule for Health Central Foundation Events and asked for direction. Former Commissioner Jim Gleason, Health Central Community Relations Director, was present to respond to questions. Commissioner Parker. seconded by Commissioner Johnson. moved to participate on the same level as last year - Casino Night. Lucky Seven - $1.500 and Golf Tournament. Hole Sponsor - $650.00. Motion carried 4-0. Commissioner Howell was not present. ApPOINTMENT TO PLANNING AND ZONING BOARD. (CITY CLERK GRAFTON) Commissioner Anderson seconded by Commissioner Johnson. moved to appoint James E. Golden to complete Mr. Switzer's term which ends September 2002. Motion carried 3-1 with Commissioner Parker voting no. Commissioner Howell was not present. Page 6 of 8 Ocoee City Commission Regular Meeting June 20, 2000 ST AFF REPORTS Community Relations/Projects Director Shira reviewed the POWR campaign continuation and advised that Pat Cornell and Jeanne Washington would be helping her with the campaign. She covered the goals, implementation and campaign plan components, noting that the budget from the present through September 30, 2001 totals $29,000. Mayor Vandergrift suggested going to St. Johns River Water Management District for a grant for a consultant/consumer advocate to assist. Mayor Vandergrift. seconded by Commissioner Anderson. moved to approve Staff recommendation for the program and budget. Motion carried 4-0. Commissioner Howell was not present. Meeting Out of the Sunshine Set City Manager Shapiro asked for an out of the sunshine meeting with the City Attorney to discuss litigation regarding the Fire Station on July 18 immediately prior to the regular meeting. Without objection, Commission agreed to meet at 6:45 p.m. on July 18, 2000 for the stated purpose. Code Enforcement Board Joint Meeting Date Set Without objection, Commission agreed to meet jointly with the Code Enforcement Board on July 25, 2000 with a time to be announced later. July 5, 2000 Meeting Canceled Mayor Vanderl!"rift. seconded by Commissioner Johnson. moved to cancel the meeting set tentatively for July 5. 2000. Motion carried 4-0. Commissioner Howell was not present. COMMENTS FROM COMMISSIONERS Commissioner Parker asked about the widening of Silver Star Road. Mr. Shapiro said that will not be happening yet, and he reported that they have found the dollars to put in sidewalks for the Citrus Elementary School children. Commissioner Johnson: 1) Objected to the City paying for school crossing guards when the County receives tax monies for that purpose. Mr. Shapiro advised that when the County was providing school guards, and they did not show up, our police officers were called in to cover for them. He had found it a more reliable way to cover the job to be in control of the employees. Commissioner Anderson advised that he is working with Janet Shira on a grant from the County to cover some of the costs. 2) Discussed the maintenance of the Beech Recreation Center. 3) Discussed the condition of the soccer and football fields. Mr. Shapiro announced for the record that he had given the custodian notice. Page 7 of 8 Ocoee City Commission Regular Meeting June 20, 2000 Commissioner Anderson: 1) Discussed the custodial service and suggested that staff should be able to see the things that need to be done and report them. 2) Asked if, in the CIP, there could be sidewalks to the pool at Beech Recreation Center. Mr. Shapiro asked that he list those needs for discussion during the CIP meeting. 3) Asked for signs with reflections. Mr. Shapiro advised that he had sent a memo responding to those issues they discussed. 4) Asked for the police officers, as they are cruising, to stop people from trespassing on the football field and soccer field. S) Suggested that the Commissioners' laptop be set up in the Commissioners' office between meetings. 6) Read a message from a citizen asking why a part of California Avenue was paved and part not paved. Also, is the road grader broken? Mr. Smith responded that the road grader had been broken for a year, and that the County paved their portion of California, but the City did not, as there are no city residents on that road. Mayor Vandergrift: 1) Thanked Mr. Smith for his responses to the questions raised earlier. 2) Suggested that the Recreation Department use volunteers to help with the children and other tasks. Mr. Shapiro advised that the law requires fingerprinting and a background check for people working with children. 3) Noted that 4x6 flags are available at WalMart for $25, and suggested that the Recreation Department needs to replace theirs at Beech Recreation Center as it is ripped. 4) Noted that the scoreboard was not working. S) Announced the Starke Lake cleanup Saturday, June 24. ADJOURNMENT The meeting was adjourned at 9:40 p.m. Attest: APPROVED: City of Ocoee J .......---, ...--> itL I!- <~~ /~~-- ." Y ..-.. S. Scott Vandergrift, Mayor Page 8 of 8